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Home My WebLink AboutGrant Related - BOCC (004)GRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: BOCC REQUEST SUBMITTED BY: K Stockton CONTACT PERSON ATTENDING ROUNDTABLE: KBft"I@ Stockton CONFIDENTIAL INFORMATION: DYES ® NO DATE:9I10/2026 PHONE:2937 111VAQ MIN ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑Computer Related ❑County Code El Emergency Purchase El Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders *Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ❑ Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Req . ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB 11142AIN ij!j 1 4 z I - 2, � min ME,, " Reimbursement requests #9 & #10 from McKay Healthcare on the Strategic Infrastructure Program (SIP) No 2026-03 in the amount of $20,738.15 If necessary, was this document reviewed by accounting? ❑ YES ❑ NO R N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO 0 N/A DATE OF ACTION: %/-7 44P APPROVE: DENIED ABSTAIN D 1: D2: D3: DEFERRED OR CONTINUED TO: WITHDRAWN: 4/2 3/24 GRANT COUNTY STRATEGIC INFRASTRUCTURE PROGRAM PROJECT CERTIFICATION This form must be signed and returned, with an invoice, for the approved funding, before reimbursement can be approved by Grant County. SIP Project Proposal Number: 2026-03 SIP Funding Recipient: Hospital District 4, dba McKay Healthcare & Rehabilitation SIP Project Description: Phase 1 Continuation of Assisted Living, Memory Care Wing, Community Center Expansion 1, the undersigned, do hereby certify under penalty of perjury, that the materials have been famished, the services rendered, and/or the labor performed as described in the project proposal for the above -referenced SIP Project and that I am authorized to authenticate and certify to this claim. I also certify that this claim of $7,14 is just and due and is an unpaid obligation against Grant County. Further, according to the SIP Project Funding Policies., I attest that at the next audit of my entity, this project shall be called to the attention of the Washington State Auditor's Office and an emphasis audit will be requested to assure that these funds were expended toward the project and according to the intent of the proposal. Signature Audra'Gutierre-z-Ritan" Printed Name Date Signed Achninistrator Title —Administrator: . . . ... ..... Printed Title Completed, signed original certification and invoice can be mailed to: Grant Administrative Specialist, PO Box 37, Ephrata, WA 98823 or emailed to the Grants Administrative Specialist, Kstockton@grantcountywa.gov Reimbursement # 9 in the amount of $7,140.00 ATTACHMENT 4 CLWFORD R. SEARS Via: Email only August 31, 2026 SEARS LAW FIRM TELEPHONE / EMAIL: 2176 Road 17.7 N.W. (509) 398-7234 EPHRATA, WASBONGTON 98823 Email: csears@nwi.net Audra Gutierrez-Ritari, Administrator Luda Shcheblanova, Business Office Manager McKay Healthcare and Rehabilitation Center 1272nd Ave., P.O. Box 819 Soap Lake, WA 98851 AUGUST 2026 INVOICE FOR PROJECT MANAGEMENT SERVICES FOR THE EXPANSION PROJECT (For SIP Reimbursement, SIP 2026-03) Dear Audra and Luda: Enclosed please find our invoice for legal services rendered for the above referenced period. Aug. 3, 2026 — Edit explanatory statement. Distribute PWB grant application to Commissioners. Coordinate call with SLSD staff Erin Adams re. child care study. Update presentation to legislators. (EP) 3.5 hrs Aug. 4, 2026 — Review SLSD research on child care model. Draft presentation for McKay expansion project. (EP) 4.0 hrs Aug. 5, 2026 — Finish PDF presentation to legislators. Review and draft response on contract issues. Review Administrator's resignation. Conf. with Commissioners. Conf. with Capitol Path team. (EP) 4.0 hrs Aug. 6, 2026 — Review report on childcare / intergenerational learning center; Conference with E. Allen at SLSD. Conf. with Dean Gable on construction drawings. Review an email updated parking count and plan to engineer.(EP)(2 hrs no charge) 3.0 hrs Aug. 7, 2026 — Prepare for and attend conference with legislators. Conf. with lobbyists. (EP) 3.0 hrs Aug. 10, 2026 — Conference with Dean Gable on VE change order, parking, and kitchen. Edit Pro statement for the bond levy. (EP) 3.0 hrs Aug. 11, 2026 - Research asbestos study for tile at McKay. Review child care report from school district. (EP) 2.5 hrs Aug. 12, 20206 — Draft CO #12 with RFM. Conf with Curtis Chin about the traffic study. (EP) 1.4 hrs Aug. 14, 2026 — Draft outline of presentation. Attend SIP conference on kitchen renovation costs. (EP) (2.5 hrs no charge) N/C Aug. 18, 2026 — Review email on possible grant opportunities for child care. Email to Capitol Path Team. Reply to Rob at Hagerty. (EP) (I hour no charge) N/C Aug. 21, 2026 — Review trip report. Schedule meetings. Review Childcare feasibility study from the SLSD. Conf. with SLED Board Chair. (EP) 2.0 hrs, Au. 25, 2026 — Review email from DHCP re. interview with the finance person with PWB. Draft response. Submit notice of completion for the emergency generator project. Research PWEAA grant. Request addition to federal grants support work plan. (EP) 3.0 hrs Aug. 26 2026 — Coordinate proforma with accounting firm. (EP) 0.3 hrs , 2026 — Discuss kitchen construction issues with Dean Gable. Email to Perry to discuss Aug.*WW, the same and potential change order work. Conf. with Perry about the beams in the serving area and salon. Review childcare study. Review excel spreadsheet on voter registration information.(EP) 4.0 hrs Aug. 31,,2026 — Review notes on ceiling issues in the salon area. Email to Perry re. additional investigation. Review grant requirements for PVVEAA. T/c to Rob McCulloch about economic impacts of wildfire and droughts conditions. Review child care feasibility study for additional background information. (EP)(2 hrs no charge) 2.0 hrs 35.7 hours at $200.00 per hour for the Expansion Project (EP) 40.00 Costs: Grant Co. GIS for maps; Total Due: i,$7,1140.00 Summary of hours written off and value: 6.5 hours at $200.00 per hour for Expansion Project (EP) 1 3 .00 GRANT COUNTY STRATEGIC INFRASTRUCTURE PROGRAM PROJECT CERTIFICATION This form must be signed and returned, with an invoice, for the approved funding, before reimbursement can be approved by Grant County. SIP Project Proposal Number: 2026-03 SIP Funding Recipient: Hospital District 4, dba McKay Healthcare & Rehabilitation SIP Project Description: Phase I Continuation of Assisted Living, Memory Care Wing, Community Center Expansion 1, the undersigned, do hereby certify under penalty of perjury, that the materials have been furnished, the services rendered, and/or the labor performed as described in the project proposal for the above -referenced SIP Project and that I am authorized to authenticate and certify to this claim. I also certify that this claim of $13,5918.15. is just and due and is an unpaid obligation against Grant County. Further, according to the SIP Project Funding Policies, I attest that at the next audit of my entity, this project shall be called to the attention of the Washington State Auditor's Office and an emphasis audit will be requested to assure that these funds were expended toward the project and according to the intent of the proposal. Signature ,Audra Gutieriez.-Ritark- Printed. Name Date Signed -A.dmi[ifistrator, Title Administrator Printed Title Completed, signed original certification and invoice can be mailed to: Grant Administrative Specialist, PO Box 37, Ephrata, WA 98823 or emailed to the Grants Administrative Specialist, Kstockton@grantcountywa.gov Reimbursement # 10 in the amount of $13,598.15 / ATTACHMENT 4 INVOICE From: Sage Project Services LLC 3705 S Crestline St Spokane, WA, 99203 admin@sageprojectservices.com Bill To: McKay Healthcare 127 2nd Ave SW, Soap Lake, WA 98851 Cliff Sears csears@nwi.net Invoice # 11 Project Memory Care and Assisted Living Payment: Issue date 8/17/2026 ACH preferred. If paper check, mail to address above. Due date 9/16/2026 Bank Wells Fargo PO % Ref Routing # 125008547 Account # 1900285873 Date Type i Project/Category Description 7/1/2026 Labor Memory Care and Assist plans review and checkin with Cliff. 3.00 $200.00 $600.00 7/2/2026 Labor Memory Care and Assist 5.00 $200.00 $1,000.00 7/8/2026 Labor Memory Care and Assist checkin mtg with Cliff, and review VE scopes responses 1.50 $200.00 $300.00 7/10/2026 Labor Memory Care and Assist VE table review with RFM 2.00 $200,00 $400.00 communication with Cliff, review of kitchen plans, review 7/14/2026 Labor Memory Care and Assist of email correspondence, research regarding salon 1.50 $200.00 $300.00 calls with Cliff, emails, review of WACs, pertaining to SNF 7/15/2026 Labor Memory Care and Assist kitchen reno project 3.00 $200.00 $600.00 communication with Cliff, review of kitchen plans, 7/16/2026 Labor Memory Care and Assist correspondence with RFM and IMEG regarding code for 1.00 $200.00 $200.00 7/20/2026 Labor Memory Care and Assist emails, review VE proposal 0.50 $200.00 $100.00 7/22/2026 Labor Memory Care and Assist site visit tour and meeting, drive 4.00 $200.00 $800.00 7/23/2026 Labor Memory Care and Assist email response regarding fridge/freezer configuratin 0.50 $200.00 $100.00 7/24/2026 labor Memory Care and Assist VE table review and meeting with Cliff 3.50 $200.00 $700.00 7/27/2026 Labor Memory Care and Assist VE scope and fee review comments writeup and 2.00 $200.00 $400.00 7/29/2026 Labor Memory Care and Assist checkin meeting with Cliff, review VE scope, review 2.00 $200.00 $400.00 review parking narrative, review VE scope comments in 7/30/2026 Labor Memory Care and Assist preparation for meeting with RFM, review status of SNF 1.50 $200.00 $300.00 7/31/2026 Labor Memory Care and Assist VE scope and fee review comments meeting with RFM. 3.00 $200.00 $600.00 Date Type Project/Category Description 7/22/2026 Expense Memory Care and Assist Soap Lake to Spokane 34.00 labor Subtota $6,800.00 Qty Unit Cost Amount 123.00 $0.76 $93.48 Expenses Sub! $93.48 Expenses Mar $4.67 Subtotal $6,898.15 Tax $0.00 Total $6,898.15 INVOICE From: Sage Project Services LLC 3705 5 Crestline St Spokane, WA, 99203 admin@sageprojectservices.com Bill To: McKay Healthcare 127 2nd Ave SW, Soap Lake, WA 98851 Cliff Sears csears@nwi.net Invoice # 14 Project Memory Care and Assisted Living Payment: Issue date 9/7/2026 ACH preferred. If paper check, mail to address above. Due date 10/7/2026 Bank Wells Fargo PO / Ref Routing # 125008547 Account # 1900285873 ------------ • 8/4/2026 Labor Memory Care and Assist reschedule mtg, correspondence review '*67 0,50 $200.00 Amount" $100.00 8/6/2026 Labor Memory Care and Assist mtg with cliff, VE change order review and 5.50 $200.00 $1,100.00 8/7/2026 Labor Memory Care and Assist plumbing plans review and comments, review plumbing 5.50 $200.00 $1,100.00 8/8/2026 Labor Memory Care and Assist VE scope document review 2.00 $200.00 $400.00 8/9/2026 Labor Memory Care and Assist plumbing plans review and comments 5.50 $200.00 $1,100.00 8/10/2026 Labor Memory Care and Assist kitchen renovation plans review and meetings 4.00 $200.00 $800.00 8/11/2026 Labor Memory Care and Assist draft VE CO proposal review comments to RFM 2.00 $200.00 $400.00 8/12/2026 Labor Memory Care and Assist meeting with cliff 1.50 $200.00 $300.00 8/13/2026 Labor Memory Care and Assist food service connector drawings review to Cliff 1.00 $200.00 $200.00 8/14/2026 Labor Memory Care and Assist kitchen renovation plans review and response to Cliff 0.50 $200.00 $100.00 8/20/2026 Labor Memory Care and Assist review VE scope and kitchen repo status and follow up 1.00 $200.00 $200.00 8/21/2026 tabor Memory Care and Assist review and correspondence with Lorie, regarding kitchen 1.00 $200.00 $200.00 8/27/2026 Labor Memory Care and Assist kitchen drawing review with Cliff. Review/response to 3.00 $200.00 $600.00 correspondence with Cliff regarding Swinerton/Griffin 8/31/2026 Labor Memory Care and Assist Swinerton. 0.50 $200.00 $100.00 Date Type Project/Category Description 33.50 Labor Subtota $6,700.00 City unit Cost Amount Expenses Subi $0.00 Expenses Mar $0.00 Subtotal $6,700.00 Tax $0.00 Total $6,700.00 Gologle Maps whey St Andrews fleney \k McKay Memorial Y McKay Memorial, 127 2nd Ave SW, Soap Lake, WA 98851 to Home (3705 Drive 123 miles, 2 hr 9 min S Crestline St) _N ra via 1-90 E 2 hr 8 min Fastest route now due to traffic 132 miles conditions via WA-28 E and 1-90 E 2 hr 9 min 123 miles via US-2 E 2 hr 18 min 0, MondoVi Hite 0 rr'45. R&*1yn W0' G(avelles f *a pina.0 6 Oman$ i"'Ip "'44 os i01 0, Marsriaw Wheeler Kati Corner V411*010N, Bluestem Ouncan Canby Dynamite to e h o NNW# K"s 04 N S4 M( Hope Turribull 0 . * Gelb � -National Lt�� 7- mock Wildlife x 444� Refuge* reed West i illt*la A Ambe4 Rodna n. "Ar spring valley Maiden Fairbanks Palm Lake Pine City Rockwell L VA Rat � Juno Sunset TtA-Arion Emden ,4A 2 1w 0 min 32 inles Teske Revere c4vtuo Callmar Paxton Lancaster Maiengo Moos! Google Maps Garfieh Elberton Imagery 02026, Map data 02026 Google 5Mit