HomeMy WebLinkAboutAgreements/Contracts - Juvenile (002)GRANT COUNTY
COMMISSIONERS AGENDA MEETING REQUEST FORM
(Must be submitted to the Clerk of the Board by 12:00pm on Thursday)
REQUESTING DEPARTMENT: Juvenile Court & Youth Services
REQUEST SUBMITTED BY: Suhail Palacios
CONTACT PERSON ATTENDING ROUNDTABLE: Suhail PaIaCIOS
CONFIDENTIAL INFORMATION: ❑YES ® NO
oArE.09/09/2025
PHONE: 509-754-5690 Ext. 4430
iRAgreement / Contract
❑AP Vouchers
❑Appointment / Reappointment
❑ARPA Related
❑ Bids / RFPs / Quotes Award
❑ Bid Opening Scheduled
❑ Boards / Committees
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❑WSLCB
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To discuss and docu-sign Contract No. F23-31219-607 with the Washington State Department of Commerce.
Office of Crime Victims Advocacy specifically for Victims of Child Abuse and Neglect (VCAN)
to provide services to victims of crimes. The term of this contract is from July 1st, 2026, to June 30th, 2028.
If necessary, was this document reviewed by accounting? ❑ YES 7 NO
If necessary, was this document reviewed by legal? 7 YES ❑ NO
DATE OF ACTION: lS DEFERRED OR CONTINUED TO:
APPROVE: DENIED ABSTAIN
D1:
D2:
D3-
4/8/24
Docusign Envelope ID: 6FB28AB4-941 F-8AF4-80132-8713655307186
Washington State
Department of K26-174
'Vixf commerce
Federal General Grant with
Grant County Juvenile Court
through
Office of Crime Victims Advocacy
Community Services Division
Grant Number:
F23-31219-607
For
Victims of Child Abuse and Neglect (VCAN) SFY 2027
Dated: 07/01/2026
Docusign Envelope ID: 6FB28AB4-941 F-8AF4-80132-8713655307186
IN sh irig:icr State
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Table of Contents
TABLEOF CONTENTS o•........o•a•a•.............e•e...........e•.so•.e•.......s....sa..........o.........••.s...................................................• 2
FACESHEET ..........•..s...ee..e.....e....................e•ee•o......a..e•.00•.o•e...a•e•.s•...s•s.............o•.o......e•so•..s•.•.................................5
SPECIALTERMS AND CONDITIONS .........•.00......a.....s•e•..o•s.......m•.s•a•.••.o.....m•e•...sa......................................................
6
1.
ACKNOWLEDGEMENT OF FEDERAL FUNDING.......................................................................................
6
2.
ALL SUBAWARDS ("SUBGRANTS") MUST HAVE SPECIFIC FEDERAL AUTHORIZATION ..............................
6
3.
APPLICABILITY OF PART 200 UNIFORM REQUIREMENTS.......................................................................6
4.
BILLING PROCEDURES AND PAYMENT..................................................................................................
7
5.
COMPENSATION.........'.........................................................................................................................8
6.
COMPLIANCE WITH 41 U.S.C. 4712 (INCLUDING PROHIBITIONS ON REPRISAL; NOTICE TO EMPLOYEES) 8
7.
COMPLIANCE WITH APPLICABLE RULES REGARDING APPROVAL, PLANNING, AND REPORTING OF
CONFERENCES, MEETINGS, TRAININGS, AND OTHER EVENTS................................................................9
8.
COMPLIANCE WITH DOJ GRANTS FINANCIAL GUIDE.............................................................................
9
9.
COMPLIANCE WITH DOJ REGULATIONS PERTAINING TO CIVIL RIGHTS AND NONDISCRIMINATION - 28
C.F.R. PART 38......................................................................................................................................
9
10.
COMPLIANCE WITH DOJ REGULATIONS PERTAINING TO CIVIL RIGHTS AND NONDISCRIMINATION - 28
C. F. R. PART 42......................................................................................................................................
9
11.
cOMPLIANCE WITH DOJ REGULATIONS PERTAINING TO CIVIL RIGHTS AND NONDISCRIMINATION - 28
C.F.R. PART 54...................................................................................................................................... 9
12.
COMPLIANCE WITH GENERAL APPROPRIATIONS -LAW RESTRICTIONS ON THE USE OF FEDERAL FUNDS
(FY 2022).............................................................................................................................................. 9
13.
COMPLIANCE WITH RESTRICTIONS ON THE USE OF FEDERAL FUNDS --PROHIBITED AND CONTROLLED
EQUIPMENT UNDER OJP AWARDS......................................................................................................10
14.
COMPUTER NETWORKS......................................................................................................................10
15.
DETERMINATION OF SUITABILITYTO INTERACT WITH PARTICIPATING MINORS..................................10
16.
DISCRIMINATION FINDINGS................................................................................................................10
17.
EFFECT OF FAILURE TO ADDRESS AUDIT ISSUES., ................................................................................
10
18.
EMPLOYMENT ELIGIBILITY VERIFICATION FOR HIRING UNDER THE AWARD........................................10
19.
ENCOURAGEMENT OF POLICIES TO BAN TEXT MESSAGING WHILE DRIVING.......................................11
20.
EXAMINATION OF RECORDS...............................................................................................................11
21.
FFATA REPORTING: SUBAWARDS AND EXECUTIVE COMPENSATION...................................................12
22.
FRAUD AND OTHER LOSS REPORTING.................................................................................................12
23.
GRANT MANAGEMENT.......................................................................................................................12
24.
GRANT MODIFICATION.......................................................................................................................12
25.
INSURANCE........................................................................................................................................13
26.
LIMITED ENGLISH PROFICIENCY..........................................................................................................14
27.
"METHODS OF ADMINISTRATION" - MONITORING COMPLIANCE WITH CIVIL RIGHTS LAWS AND
NONDISCRIMINATION PROVISIONS.....................................................................................................14
28.
MONITORING.....................................................................................................................................14
29.
NATIONAL VOCA TRAINING................................................................................................................14
30.
NON -SUPPLANTING CERTIFICATION......................................................................................4..........4.14
31.
OJP TRAINING GUIDING PRINCIPLES...................................................................................................15
32.
POTENTIAL IMPOSITION OF ADDITIONAL REQUIREMENTS..................................................................15
33.
QUARTERLY FINANCIAL STATUS REPORTS...........................................................................................15
Page 2 of 35
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34. RECIPIENT INTEGRITY AND PERFORMANCE MATTERS: REQUIREMENT TO REPORT INFORMATION ON
CERTAIN CIVIL, CRIMINAL, AND ADMINISTRATIVE PROCEEDINGS TO SAM AND FAPIIS ........................15
35.
RECLASSIFICATION OF VARIOUS STATUTORY PROVISIONS TO A NEW TITLE 34 OF THE UNITED STATES
CODE.................................................................................................................................................15
36.
REPORTING........................................................................................................................................16
37.
REQUIRED TRAINING FOR GRANT AWARD ADMINISTRATOR AND FINANCIAL MANAGER ....................16
38.
REQUIREMENT FOR DATA ON PERFORMANCE AND EFFECTIVENESS UNDER THE AWARD....................16
39.
REQUIREMENT TO DISCLOSE WHETHER RECIPIENT IS DESIGNATED "HIGH RISK" BY A FEDERAL GRANT
-
MAKING AGENCY OUTSIDE OF DOJ.....................................................................................................17
40.
REQUIREMENT TO REPORT ACTUAL OR IMMINENT BREACH OF PERSONALLY IDENTIFIABLE
INFORMATION(PII)............................................................................................................................17
41.
REQUIREMENTTO REPORT POTENTIALLY DUPLICATIVE FUNDING......................................................17
42.
REQUIREMENTS OF THE AWARD; REMEDIES FOR NON-COMPLIANCE OR FOR MATERIALLY FALSE
STATEMENTS......................................................................................................................................17
43.
REQUIREMENTS PERTAINING TO PROHIBITED CONDUCT RELATED TO TRAFFICKING IN PERSONS
(INCLUDING REPORTING REQUIREMENTS AND OJP AUTHORITY TO TERMINATE AWARD) ...................18
44.
REQUIREMENTS RELATED TO "DE MINIMIS" INDIRECT COST RATE......................................................18
45.
REQUIREMENTS RELATED TO SYSTEM FOR AWARD MANAGEMENT AND UNIVERSAL IDENTIFIER
REQUIREMENTS.................................................................................................................................18
46.
RESTRICTIONS AND CERTIFICATIONS REGARDING NON -DISCLOSURE AGREEMENTS AND RELATED
MATTERS...........................................................................................................................................
19
47.
RESTRICTIONS ON "LOBBYING"...........................................................................................................19
48.
SPECIFIC POST -AWARD APPROVAL REQUIRED TO USE A NONCOMPETITIVE APPROACH IN ANY
PROCUREMENT CONTRACT THAT WOULD EXCEED$350,000..............................................................
20
49.
SUBGRANT AWARD REPORT(SAR)......................................................................................................
20
50.
SUBGRANTEE/SUBCONTRACTOR DATA COLLECTION..........................................................................
20
51.
TRAINING AND TECHNICAL ASSISTANCE.............................................................................................
20
52.
VOCA FUNDS......................................................................................................................................
20
53.
VOCA REQUIREMENTS........................................................................................................................
21
54.
ORDER OF PRECEDENCE.....................................................................................................................
21
GENERALTERMS AND CONDITIONS oo....s•e•.ee........ses•..a.s...e•e•.o•oe..e•...e•s•.as•.eo•........ss•eomeaeo.....e•o.............................• 22
1. DEFINITIONS...................................................................................................................................... 22
2. ACCESS TO DATA................................................................................................................................ 22
3. ADVANCE PAYMENTS PROHIBITED..................................................................................................... 22
4. ALL WRITINGS CONTAINED HEREIN.................................................................................................... 23
5. AMENDMENTS...................................................................................................................................23
6. AMERICANS WITH DISABILITIES ACT (ADA) OF 1990, PUBLIC LAW 101-336, ALSO REFERRED TO AS THE
"ADA" 28 CFR PART 35....................................................................................................................... 23
7. ASSIGNMENT..................................................................................................................................... 23
8. ATTORNEYS' FEES............................................................................................................................... 23
9. AUDIT.................................................................................................................................... ............ 23
10. BREACHES OF OTHER STATE CONTRACTS............................................................................................ 23
11. CERTIFICATION REGARDING DEBARMENT, SUSPENSION OR INELIGIBILITY AND VOLUNTARY
EXCLUSION- PRIMARY AND LOWER TIER COVERED TRANSACTIONS.................................................... 23
12. CONFIDENTIALITY/SAFEGUARDING OF INFORMATION........................................................................ 24
13. CONFLICT OF INTEREST...................................................................................................................... 25
Page 3 of35
Docusign Envelope ID: 6FB28AB4-941 F-8AF4-80132-8713655307186
_y
14.
COPYRIGHT PROVISIONS....................................................................................................................
25
15.
DISPUTES...........................................................................................................................................
25
16.
DUPLICATE PAYMENT.........................................................................................................................
26
17.
GOVERNING LAW AND VENUE...........................................................................................................
26
18.
INDEMNIFICATION.............................................................................................................................
26
19.
INDEPENDENT CAPACITY OF THE GRANTEE........................................................................................
26
20.
INDIRECT COSTS.................................................................................................................................
26
21.
INDUSTRIAL INSURANCE COVERAGE...................................................................................................
26
22.
LAWS.................................................................................................................................................
27
23.
LICENSING, ACCREDITATION AND REGISTRATION...............................................................................
27
24.
LIMITATION OF AUTHORITY................................................................................................................
27
25.
NONDISCRIMINATION........................................................................................................................
27
26.
PAY EQUITY........................................................................................................................................
27
27.
POLITICAL ACTIVITIES.........................................................................................................................
28
28.
PROCUREMENT STANDARDS FOR FEDERALLY FUNDED PROGRAMS ....................................................
28
29.
PUBLICITY..........................................................................................................................................
29
30.
RECAPTURE........................................................................................................................................
29
31.
RECORDS MAINTENANCE...................................................................................................................
29
32.
REGISTRATION WITH DEPARTMENT OF REVENUE...............................................................................
29
33.
RIGHT OF INSPECTION........................................................................................................................
29
34.
SAVINGS........................................................................................................................................... .
29
35.
SEVE RABI LITY.................................................................................................................................... .
29
36.
SITE SECURITY....................................................................................................................................
29
37.
SU BGRANTI NG...................................................................................................................................
30
38.
SURVIVAL...........................................................................................................................................30
39.
TAXES................................................................................................................................................
30
40.
TERMINATION FOR CAUSE..................................................................................................................
30
41.
TERMINATION FOR CONVENIENCE.....................................................................................................
30
42.
TERMINATION PROCEDURES..............................................................................................................
30
43.
TREATMENT OF ASSETS......................................................................................................................
31
44.
WAIVER..............................................................................................................................................32
ATTACHMENTA: SCOPE OF WORK....................................................................................................................... 33
ATTACHMENTB: BUDGET....................................................................................................................................34
ATTACHMENT C: FEDERAL FUNDS CHECKLIST...................................................................................................... 35
ATTACHMENTD: VOCA RULE.....................................................................................................AVAILABLE ONLINE
Page of 35
Docusign Envelope ID: 6FB28AB4-941 F-8AF4-80132-8713655307186
01ashinglOn State
Dep-art-ment Of
Face Sheet
Grant Number: F23-31219-607
DSubrecipient or ❑Contractor
Research & Development: ❑ Yes 0 No
Washington State Department of Commerce
Community Services and Housing Division
Office of Crime Victims Advocacy
Victims of Child Abuse and Neglect (VCAN) SFY 2027
1. Grantee
2. Grantee Doing Business As (as applicable)
GRANT, COUNTY OF
Grant County Juvenile Court
DBA JUVENILE COURT
EPHRATA,WA 98823
3. Grantee Representative
4. COMMERCE Representative
Suhail Palacios
Jenna Osterman PO Box 42525
Juvenile Court Administrator
Program Coordinator 98504-8304
spalacios@grantcountywa.gov
(360) 725-2884 1011 Plum Street SE
(509) 754-5694 Ext 4430
-
jenna.osterman@commerce.wa.gov Olympia WA 98501
5. Grant Amount
6. Funding Source
7. Start Date
8. End Date
$97,000.00
Federal: 0 State: ❑ Other: ❑ N/A: ❑
07/01 /2026
06/30/2028
9. Federal Funds (as applicable)
Federal Agency: ALN
97000.00
Department of Justice, Office for Victims of Crime 16.575
10. SWV #
11. UBI #
12. UEI #
13. Indirect Rate
SWV0002426-08
132001884
ZL6WM26K8KR5
14. Award Method
NOFO/RFX # Proviso #
Competitive: Yes
Victims of Child Abuse and Neglect (VCAN) SFY N/A
Direct:
2027
15. Grant Purpose
To provide services to victims of child abuse and neglect
COMMERCE, defined as the Department of Commerce, and the Grantee, as defined above, acknowledge and accept the terms of this Grant and
attachments and have executed this Grant on the date below to start as of the date and year referenced above. The rights and obligations of both parties
to this Grant are governed by this Grant and the following other documents incorporated by reference: Grant Terms and Conditions including Attachment
"A" — Scope of Work; Attachment "B" — Budget; Attachment "C" — Federal Funds Checklist; Attachment "D" — VOCA Rule, and Grantee's Application for
funding..
FOR GRANTEE
FOR COMMERCE
Suhail Palacios Juvenile Court Administrator
Name, Title
Cindy Guertin -Anderson, Assistant Director
Signature
Date
APPROVED AS TO FORM ONLY
Date
BY ASSISTANT ATTORNEY GENERAL
APPROVAL ON FILE
Page 5 of 35
Docusign Envelope ID: 6FB28AB4-941 F-8AF4-80132-8713655307186
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Special Terms and Conditions
1. ACKNOWLEDGEMENT OF FEDERAL FUNDING
Federal Award Date: 8/23/23
Federal Award Identification Number (FAIN): 15POVC-23-GG-00478-ASSI
Federal Awarding Agency:
Department of Justice, Office of Justice Programs, Office for Victims of Crime
Total amount of the federal award: $31,079,099
Awarding official: Sarah Clifthorne (360) 789- 1275
Federal amount obligated by this action: $97000.00
Unless otherwise specifically authorized herein, the budget period start and end dates shall be the same as
the start and end dates on the Face Sheet.
The Grantee agrees that any publications (written, visual, or sound) but excluding press releases, newsletters,
and issue analyses, issued by the Grantee describing programs or projects funded in whole or in part with
federal funds under this Grant, shall contain the following statements:
"This project was supported by Grant No. 15POVC-23-GG-00478-ASSI awarded by Office for Victims of
Crime, US Department of Justice. Points of view in this document are those of the author and do not
necessarily represent the official position or policies of the Office for Victims of Crime, US Department of
Justice. Grant funds are administered by the Office of Crime Victims Advocacy, Washington State Department
of Commerce."
In the event a correction is required to the Acknowledgement of Federal Funding, an administrative change
will be processed. A change to the Acknowledgement of Federal Funding will not affect your budget or scope
of work and notice will be provided.
This subaward may not be used for research and development purposes.
2. ALL SUBAWARDS ("SUBGRANTS") MUST HAVE SPECIFIC FEDERAL AUTHORIZATION
As applicable. The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
requirements for authorization of any subaward. This condition applies to agreements that -- for purposes of
federal grants administrative requirements -- OJP considers a "subaward" (and therefore does not consider
a procurement "contract").
The details of the requirement for authorization of any subaward are posted on the OJP web site at
https://oip.gov/funding/Explore/SubawardAuthorization.htm (Award condition: All subawards ("subgrants")
must have specific federal authorization), and are incorporated by reference here.
3. APPLICABILITY OF PART 200 UNIFORM REQUIREMENTS
The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as
adopted and supplemented by DOJ in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform Requirements")
apply to this FY 2022 award from OJP.
The Part 200 Uniform Requirements were first adopted by DOJ on December 26, 2014. If this FY 2022 award
supplements funds previously awarded by OJP under the same award number (e.g., funds awarded during or
before December 2014), the Part 200 Uniform Requirements apply with respect to all funds under that award
number (regardless of the award date, and regardless of whether derived from the initial award or a
supplemental award) that are obligated on or after the acceptance date of this FY 2022 award.
For more information and resources on the Part 200 Uniform Requirements as they relate to OJP awards and
subawards ("subgrants"), see the OJP website at https://ojp.gov/funding/Part2000niformRequirements.htm.
Record retention and access: Records pertinent to the award that the recipient (and any subrecipient
("subgrantee") at any tier) must retain -- typically for a period of 3 years from the date of submission of the
final expenditure report (SF425), unless a different retention period applies -- and to which the recipient (and
any subrecipient ("subgrantee") at any tier) must provide access, include performance measurement
information, in addition to the financial records, supporting documents, statistical records, and other pertinent
records indicated at 2 C.F.R. 200.334.
Page 6 of 35
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t-Kpav't rnerit of
In the event that an award -related question arises from documents or other materials prepared or distributed
by OJP that may appear to conflict with, or differ in some way from, the provisions of the Part 200 Uniform
Requirements, the recipient is to contact OJP promptly for clarification.
4. BILLING PROCEDURES AND PAYMENT
COMMERCE will pay Grantee upon acceptance of deliverables or services provided and receipt of properly
completed invoices, which shall be submitted to COMMERCE via the Contracts Management System (CMS).
The invoices shall describe and document, to COMMERCE's satisfaction, a description of the work performed,
the progress of the project, and any expenses to be reimbursed. The invoice shall include Grant Number F23-
31219-607.
If applicable, Grantee must also include attachments that describe and document, to COMMERCE's
satisfaction, a detailed description of the work performed, progress of the project, and/or receipts or other
proof of payment. Except for approved indirect costs, if any, or as otherwise authorized by COMMERCE in
writing, a receipt must accompany every expense in the amount of $50.00 or more to receive reimbursement.
COMMERCE may request additional documentation at any time.
Any expense reimbursed under this Grant which is later determined to be unallowable must be repaid
according to the terms COMMERCE provides.
Payment shall be considered timely if made by COMMERCE within thirty (30) calendar days after receipt of
properly completed invoices. Payment shall be made electronically utilizing Grantee's Statewide Vendor
(SWV) number.
COMMERCE may, in its sole discretion, terminate this Grant or withhold payments if the Grantee fails to
satisfactorily comply with any term or condition of this Grant.
No payments in advance or in anticipation of services or supplies to be provided under this Agreement shall
be made by COMMERCE. No payments in advance of or in anticipation of any expense reimbursable under
this Grant shall be made by COMMERCE
If subgranting and/or subcontracting is authorized by COMMERCE, all Subgrantee/Subcontractor payments
are reimbursable expenses within the meaning of this Agreement. Grantee must have, and may be required
to demonstrate, the means to pay each and every Subgrantee/Subcontractor. Failure to pay
Subgrantees/Subcontractors as agreed may result in suspension or termination of this Grant.
Invoices and End of Fiscal Year
Invoices are due on the 20th of the month following the provision of services.
Final invoices for a state fiscal year may be due sooner than the 20th and Commerce will provide notification
of the end of fiscal year due date.
The Grantee must invoice for all expenses from the beginning of the Grant through June 30, regardless of the
Grant start and end date.
Duplication of Billed Costs
The Grantee shall not bill COMMERCE for services performed under this Agreement, and COMMERCE shall
not pay the Grantee, if the Grantee is entitled to payment or has been or will be paid by any other source,
including grants, for that service.
Disallowed Costs
The Grantee is responsible for any audit exceptions or disallowed costs incurred by its own organization or
that of its subgrantees.
Unless otherwise authorized by COMMERCE in writing, reimbursable payroll costs shall not include employee
overtime nor bonus pay.
COMMERCE may, in its sole discretion, withhold ten percent (10%) from each payment until acceptance by
COMMERCE of the final report (or completion of the project, etc.).
Page 7 of 35
Docusign Envelope ID: 6FB28AB4-941 F-8AF4-80132-8713655307186
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5. COMPENSATION
COMMERCE shall pay an amount not to exceed $97,000.00 for the performance of all things necessary for
or incidental to the performance of work as set forth in the Scope of Work. Grantee's compensation shall be
based on the terms of the Scope of Work and Budget.
Expenses
Grantee shall receive reimbursement for approved expenses as identified below or as authorized in advance
by COMMERCE as reimbursable. The maximum amount to be paid to the Grantee for authorized expenses
shall not exceed $97,000.00 which amount is included in the Grant total above.
If travel is required to complete the scope of work and approved in advance in writing, reimbursable travel
expenses may include airfare (economy or coach class only), other transportation, lodging, and food
necessary during periods of required travel. Grantee shall be reimbursed at a rate not to exceed the current
state rate and in accordance with the State of Washington Office of Financial Management Travel Regulations.
Transfer of funds between line item budget categories must be approved by the Office of Crime Victims
Advocacy (OCVA) program staff. A cumulative amount of these transfers exceeding ten (10) percent of the
total program budget shall be subject to justification and negotiation between the Grantee and OCVA, including
approval from the Grantee's signature authority and the relevant OCVA Section Manager.
Payment will be on a reimbursement basis only.
Consultant fees may not exceed $650 per day or $81.25 per hour for the Victims of Crime Act portion of this
Grant (excluding travel and subsistence costs) without prior written approval.
Travel expenses incurred or paid by Grantee shall be reimbursed at a rate not to exceed the current state rate
and in accordance with the State of Washington Office of Financial Management Travel Regulations. Current
travel rates may be accessed at:
httos://ofm.wa.gov/sites/default/files/public/resources/travel/colormap.pdf
The Grantee agrees to comply with the financial and administrative requirements set forth in the current edition
of the Office of Justice Programs Financial Guide, which can be found at
https://oip.qov/financialquide/doi/odfs/DOJ FinancialGuide.pdf.
Funds payable under this Grant include federal Victims of Crime Act (VOCA) victim assistance grant funds
(CFDA Number 16.575).
In performance of the services, requirements, and activities set forth herein, the Grantee shall comply with all
applicable federal requirements of the Victims of Crime Act Rule
https://www.federalregister.gov/documents/2016/07/08/2016-16085/victims-of-crime-act-victim-assistance-
ro ram.
6. COMPLIANCE WITH 41 U.S.C. 4712 (INCLUDING PROHIBITIONS ON REPRISAL; NOTICE TO
EMPLOYEES)
The recipient (and any subrecipient at any tier) must comply with, and is subject to, all applicable provisions
of 41 U.S.C. 4712, including all applicable provisions that prohibit, under specified circumstances,
discrimination against an employee as reprisal for the employee's disclosure of information related to gross
mismanagement of a federal grant, a gross waste of federal funds, an abuse of authority relating to a federal
grant, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation
related to a federal grant.
The recipient also must inform its employees, in writing (and in the predominant native language of the
workforce), of employee rights and remedies under 41 U.S.C. 4712.
Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award, the Grantee
shall contact COMMERCE; COMMERCE is to contact the DOJ awarding agency (OJP or OVW, as
appropriate) for guidance.
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7. COMPLIANCE WITH APPLICABLE RULES REGARDING APPROVAL, PLANNING, AND REPORTING
OF CONFERENCES, MEETINGS, TRAININGS, AND OTHER EVENTS
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable laws,
regulations, policies, and official DOJ guidance (including specific cost limits, prior approval and reporting
requirements, where applicable) governing the use of federal funds for expenses related to conferences (as
that term is defined by DOJ), including the provision of food and/or beverages at such conferences, and costs
of attendance at such conferences.
Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears in
the DOJ Grants Financial Guide (currently, as section 3.10 of "Postaward Requirements" in the "DOJ Grants
Financial Guide").
8. COMPLIANCE WITH DOJ GRANTS FINANCIAL GUIDE
References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the OJP
website (currently, the "DOJ Grants Financial Guide" available at
https://ofD.gov/financialquide/DOJ/index.htm), including any updated version that may be posted during the
period of performance. The recipient agrees to comply with the DOJ Grants Financial Guide.
9. COMPLIANCE WITH DOJ REGULATIONS PERTAINING TO CIVIL RIGHTS AND NONDISCRIMINATION
- 28 C.F.R. PART 38
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements
of 28 C.F.R. Part 38 (as may be applicable from time to time), specifically including any applicable
requirements regarding written notice to program beneficiaries and prospective program beneficiaries.
Currently, among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of discrimination
on the basis of religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or participate
in a religious practice. Part 38, currently, also sets out rules and requirements that pertain to recipient and
subrecipient ("subgrantee") organizations that engage in or conduct explicitly religious activities, as well as
rules and requirements that pertain to recipients and subrecipients that are faith -based or religious
organizations.
The text of 28 C.F.R. Part 38 is available via the Electronic Code of Federal Regulations (currently accessible
at https://www.ecfr.gov/cgi-bin/ECFR?page=browse), by browsing to Title 28-Judicial Administration, Chapter
1, Part 38, under e-CFR "current" data.
10. COMPLIANCE WITH DOJ REGULATIONS PERTAINING TO CIVIL RIGHTS AND NONDISCRIMINATION
- 28 C.F.R. PART 42
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements
of 28 C.F.R. Part 42, specifically including any applicable requirements in Subpart E of 28 C.F.R. Part 42
that relate to an equal employment opportunity program.
11. COMPLIANCE WITH DOJ REGULATIONS PERTAINING TO CIVIL RIGHTS AND NONDISCRIMINATION
- 28 C.F.R. PART 54
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements
of 28 C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in certain "education programs."
12. COMPLIANCE WITH GENERAL APPROPRIATIONS -LAW RESTRICTIONS ON THE USE OF FEDERAL
FUNDS (FY 2022)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable restrictions on
the use of federal funds set out in federal appropriations statutes. Pertinent restrictions, including from various
"general provisions" in the Consolidated Appropriations Act, 2022, are set out at
https://www.ojp.gov/funding/Explore/ FY22AppropriationsRestrictions. htm, and are incorporated by reference
here. Should a question arise as to whether a particular use of federal funds by a recipient (or a subrecipient)
would or might fall within the scope of an appropriations -law restriction, the recipient is to contact OJP for
guidance, and may not proceed without the express prior written approval of OJP.
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4& Mashfing.on State
Depa-merit of
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13. COMPLIANCE WITH RESTRICTIONS ON THE USE OF FEDERAL FUNDS --PROHIBITED AND
CONTROLLED EQUIPMENT UNDER OJP AWARDS
Consistent with Executive Order 14074, "Advancing Effective, Accountable Policing and Criminal Justice
Practices To Enhance Public Trust and Public Safety," OJP has prohibited the use of federal funds under this
award for purchases or transfers of specified equipment by law enforcement agencies. In addition, OJP
requires the recipient, and any subrecipient (ccsubgrantee") at any tier, to put in place specified controls prior
to using federal funds under this award to acquire or transfer any property identified on the "controlled
equipment" list. The details of the requirement are posted on the OJP web site at
https://www.ojp.gov/funding/explore/prohibited-and-controlled-equipment (Award condition: Compliance with
restrictions on the use of federal funds --prohibited and controlled equipment under OJP awards), and are
incorporated by reference here.
14. COMPUTER NETWORKS
Grantee understands and agrees that it cannot use any federal funds to maintain or establish a computer
network unless such network blocks the viewing, downloading, and exchanging of pornography.
15. DETERMINATION OF SUITABILITY TO INTERACT WITH PARTICIPATING MINORS
SCOPE. This condition applies to this award if it is indicated -- in the application for the award (as approved
by DOJ)(or in the application for any subaward, at any tier), the DOJ funding announcement (solicitation), or
an associated federal statute -- that a purpose of some or all of the activities to be carried out under the award
(whether by the recipient, or a subrecipient at any tier) is to benefit a set of individuals under 18 years of age.
The recipient, and any subrecipient at any tier, must make determinations of suitability before certain
individuals may interact with participating minors. This requirement applies regardless of an individual's
employment status.
The details of this requirement are posted on the OJP web site at https:Hoip.gov/fundinq/Explore/Interact-
Minors.htm (Award condition: Determination of suitability required, in advance, for certain individuals who may
interact with participating minors), and are incorporated by reference here.
16. DISCRIMINATION FINDINGS
The recipient assures that in the event that a Federal or State court or Federal or State administrative agency
makes a finding of discrimination after a due process hearing on the ground of race, religion, national origin,
sex, or disability against a recipient of victim assistance formula funds under this award, the recipient will
forward a copy of the findings to the Office for Civil Rights of OJP.
17. EFFECT OF FAILURE TO ADDRESS AUDIT ISSUES
The recipient understands and agrees that the DOJ awarding agency (OJP or OVW, as appropriate) and
COMMERCE may withhold award funds, or may impose other related requirements, if (as determined by the
DOJ awarding agency) the recipient does not satisfactorily and promptly address outstanding issues from
audits required by the Part 200 Uniform Requirements (or by the terms of this award), or other outstanding
issues that arise in connection with audits, investigations, or reviews of DOJ awards.
18. EMPLOYMENT ELIGIBILITY VERIFICATION FOR HIRING UNDER THE AWARD
1. The recipient (and any subrecipient at any tier) must —
a. Ensure that, as part of the hiring process for any position within the United States that is or will
be funded (in whole or in part) with award funds, the recipient (or any subrecipient) properly
verifies the employment eligibility of the individual who is being hired, consistent with the
provisions of 8 U.S.C. 1324a(a)(1).
b. Notify all persons associated with the recipient (or any subrecipient) who are or will be involved
in activities under this award of both—
i. this award requirement for verification of employment eligibility, and
ii. the associated provisions in 8 U.S.C. 1324a(a)(1) that, generally speaking, make it
unlawful, in the United States, to hire (or recruit for employment) certain aliens.
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c. Provide training (to the extent necessary) to those persons required by this condition to be
notified of the award requirement for employment eligibility verification and of the associated
provisions of 8 U.S.C. 1324a(a)(1).
d. As part of the recordkeeping for the award (including pursuant to the Part 200 Uniform
Requirements), maintain records of all employment eligibility verifications pertinent to
compliance with this award condition in accordance with Form 1-9 record retention
requirements, as well as records of all pertinent notifications and trainings.
2. Monitoring
a. The recipient's monitoring responsibilities include monitoring of subrecipient compliance with
this condition.
3. Allowable costs
a. To the extent that such costs are not reimbursed under any other federal program, award
funds may be obligated for the reasonable, necessary, and allocable costs (if any) of actions
designed to ensure compliance with this condition.
4. Rules of construction
a. Staff involved in the hiring process - For purposes of this condition, persons "who are or will be
involved in activities under this award" specifically includes (without limitation) any and all
recipient (or any subrecipient) officials or other staff who are or will be involved in the hiring
process with respect to a position that is or will be funded (in whole or in part) with award
funds.
b. Employment eligibility confirmation with E-Verify - For purposes of satisfying the requirement of
this condition regarding verification of employment eligibility, the recipient (or any subrecipient)
may choose to participate in, and use, E-Verify (www.e-verify.gov), provided an appropriate
person authorized to act on behalf of the recipient (or subrecipient) uses E-Verify (and follows
the proper E-Verify procedures, including in the event of a "Tentative Nonconfirmation" or a
"Final Nonconfirmation") to confirm employment eligibility for each hiring for a position in the
United States that is or will be funded (in whole or in part) with award funds.
c. "United States" specifically includes the District of Columbia, Puerto Rico, Guam, the Virgin
Islands of the United States, and the Commonwealth of the Northern Mariana Islands.
d. Nothing in this condition shall be understood to authorize or require any recipient, any
subrecipient at any tier, or any person or other entity, to violate any federal law, including any
applicable civil rights or nondiscrimination law.
e. Nothing in this condition, including in paragraph 4.B., shall be understood to relieve any
recipient, any subrecipient at any tier, or any person or other entity, of any obligation otherwise
imposed by law, including 8 U.S.C. 1324a(a)(1).
Questions about E-Verify should be directed to DHS. For more information about E-Verify visit the E-Verify
website (https://www.e-verify.gov/) or email E-Verify at E-Verify@dhs.gov. E-Verify employer agents can
email E-Verify at E-VerifyEmployerAgentCcb-dhs.gov.
Questions about the meaning or scope of this condition should be directed to COMMERCE, before award
acceptance.
19. ENCOURAGEMENT OF POLICIES TO BAN TEXT MESSAGING WHILE DRIVING
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74
Fed. Reg. 51225 (October 1, 2009), DOJ encourages recipients and subrecipients ("subgrantees") to adopt
and enforce policies banning employees from text messaging while driving any vehicle during the course of
performing work funded by this award, and to establish workplace safety policies and conduct education,
awareness, and other outreach to decrease crashes caused by distracted drivers.
20. EXAMINATION OF RECORDS
The Grantee authorizes Office for Victims of Crime (OVC) and/or the Office of the Chief Financial Officer
(OCFO), and its representatives, access to and the right to examine all records, books, paper or documents
related to the VOCA grant.
The State will further ensure that all VOCA subgrantees will authorize representatives of OVC and OCFO
access to and the right to examine all records, books, paper or documents related to the VOCA grant.
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21. FFATA REPORTING: SUBAWARDS AND EXECUTIVE COMPENSATION
As applicable. COMMERCE must comply with applicable requirements to report first -tier subawards
("subgrants") of $30,000 or more and, in certain circumstances, to report the names and total compensation
of the five most highly compensated executives of the recipient and first -tier subrecipients (first -tier
"subgrantees") of award funds. The details of recipient obligations, which derive from the Federal Funding
Accountability and Transparency Act of 2006 (FFATA), are posted on the OJP web site at
hops://oip.gov/funding/Explore/FFATA.htm (Award condition: Reporting Subawards and Executive
Compensation), and are incorporated by reference here.
This condition, including its reporting requirement, does not apply to-- (1) an award of less than $30,000, or
(2) an award made to an individual who received the award as a natural person (i.e., unrelated to any
business or non-profit organization that he or she may own or operate in his or her name).
COMMERCE submits FFATA information on behalf of all Grantees.
22. FRAUD AND OTHER LOSS REPORTING
Grantee shall report in writing all known or suspected fraud or other loss of any funds or other property
furnished under this Contract immediately or as soon as practicable to the Commerce Representative
identified on the Face Sheet.
Reportinq potential fraud, waste, and abuse, and similar misconduct
The recipient, and any subrecipients ("subgrantees") at any tier, must promptly refer to the DOJ Office of the
Inspector General (OIG) any credible evidence that a principal, employee, agent, subrecipient, contractor,
subcontractor, or other person has, in connection with funds under this award—
(1) submitted a claim that violates the False Claims Act; or
(2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity,
or similar misconduct.
Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be reported
to the OIG by—
(1) online submission accessible via the OIG webpage at https://oig.justice.gov/hotline/contact-
grants.htm (select "Submit Report Online");
(2) mail directed to: U.S. Department of Justice, Office of the Inspector General, Investigations Division,
ATTN: Grantee Reporting, 950 Pennsylvania Ave., NW, Washington, DC 20530; and/or
(3) by facsimile directed to the DOJ OIG Investigations Division (Attn: Grantee Reporting) at (202) 616-
9881 (fax).
Additional information is available from the DOJ OIG website at httt)s:Hoig.iustice.gov/hotline.
23. GRANT MANAGEMENT
The Representative for each of the parties shall be responsible for and shall be the contact person for all
communications and billings regarding the performance of this Grant.
The Representative for COMMERCE and their contact information are identified on the Face Sheet of this
G rant.
The Representative for the Grantee and their contact information are identified on the Face Sheet of this
G rant.
24. GRANT MODIFICATION
Notwithstanding any provision of this Grant to the contrary, at any time during the grant period, COMMERCE
may, by written notification to the Grantee and without notice to any known guarantor or surety, make changes
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within the general scope of the program activities to be performed under this Grant. All other modifications
shall not be valid unless made in writing and signed by the parties. Any oral understandings and agreements
not incorporated herein, unless made in writing and signed by the parties hereto, shall not be binding.
Notwithstanding any provision of this Grant to the contrary, at any time during the grant period, COMMERCE
may analyze grant expenditures as a proportion of the grant budget. If COMMERCE determines, in its sole
discretion, that the grant funding is underutilized, COMMERCE, in its sole discretion, may unilaterally modify
the Grant to reduce the balance of the grant budget. Funds de -obligated by COMMERCE as a result of a
budget reduction may be made available to other grantees for the provision of eligible program activities
25. INSURANCE
The Grantee shall provide insurance coverage as set out in this section. The intent of the required insurance
is to protect the state should there be any claims, suits, actions, costs, damages or expenses arising from any
loss, or negligent or intentional act or omission of the Grantee or Subgrantee, or agents of either, while
performing under the terms of this Grant. Failure to maintain the required insurance coverage may result in
termination of this Grant.
The insurance required shall be issued by an insurance company authorized to do business within the state
of Washington. Except for Professional Liability or Errors and Omissions Insurance, the insurance shall name
the state of Washington, its agents, officers, and employees as additional insureds under the insurance policy.
All policies shall be primary to any other valid and collectable insurance. The Grantee shall provide
COMMERCE thirty (30) calendar days' advance notice of any insurance cancellation, non -renewal or
modification.
The Contractor shall submit a certificate of insurance to COMMERCE which outlines the coverage and limits
defined in this insurance section within fifteen (15) calendar days of a written request by COMMERCE. The
certifications shall show the insurance coverage, the designated beneficiary, who is covered, the amounts,
the period of coverage, and that COMMERCE will be provided thirty (30) days' advance written notice of
cancellation. During the term of this Contract, if requested, the Contractor shall submit renewal certificates not
less than thirty (30) calendar days prior to expiration of each policy required under this section.
DO NOT send insurance certificates to COMMERCE unless requested by COMMERCE. Any certificates
received by mail will be returned to sender unless the certificate identifies the contract number, contract
manager name, and/or program name to which it applies.
The Grantee shall provide insurance coverage that shall be maintained in full force and effect during the term
of this Grant, as follows:
Commercial General Liability Insurance Policy. Provide a Commercial General Liability Insurance
Policy, including Contractual liability, written on an occurrence basis, in adequate quantity to protect against
legal liability arising out of Grant activity but no less than $1,000,000 per occurrence. Additionally, the
Grantee is responsible for ensuring that any Subgrantees provide adequate insurance coverage for the
activities arising out of subgrants.
Cyber Liability Insurance: The Contractor shall maintain Cyber Liability Insurance. The Contractor shall
maintain minimum limits of no less than $1,000,000 per occurrence to cover all activities by the Contractor
and licensed staff employed or under contract to the Contractor. The state of Washington, its agents,
officers, and employees need not be named as additional insureds under this policy.
Automobile Liability. In the event that performance pursuant to this Grant involves the use of vehicles,
owned or operated by the Grantee or its Subgrantee, automobile liability insurance shall be required. The
minimum limit for automobile Liability is $1,000,000 per occurrence, using a Combined Single Limit for bodily
injury and property damage.
Professional Liability, Errors and Omissions Insurance. The Grantee shall maintain Professional
Liability or Errors and Omissions Insurance. The Grantee shall maintain minimum limits of no less than
$1,000,000 per occurrence to cover all activities by the Grantee and licensed staff employed or under Grant
to the Grantee. The state of Washington, its agents, officers, and employees need not be named as
additional insureds under this policy.
Grantees that Participate in a Self -Insurance Program
Self-Insured/Liability Pool or Self -Insured Risk Management Program — With prior approval from
COMMERCE, the Grantee may provide the coverage above under a self-insured/liability pool or self -
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klWashina--orj State
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insured risk management program. In order to obtain permission from COMMERCE, the Grantee shall
provide: (1) a description of its self-insurance program, and (2) a certificate and/or letter of coverage that
outlines coverage limits and deductibles. All self -insured risk management programs or self-insured/liability
pool financial reports must comply with Generally Accepted Accounting Principles (GAAP) and adhere to
accounting standards promulgated by: 1) Governmental Accounting Standards Board (GASB), 2) Financial
Accounting Standards Board (FASB), and 3) the Washington State Auditor's annual instructions for financial
reporting. Grantees participating in joint risk pools shall maintain sufficient documentation to support the
aggregate claim liability information reported on the balance sheet. The state of Washington, its agents,
and employees need not be named as additional insured under a self -insured property/liability pool, if the
pool is prohibited from naming third parties as additional insured.
Grantee shall provide annually to COMMERCE a summary of coverage and a letter of self-insurance,
evidencing continued coverage under Grantee's self-insured/liability pool or self -insured risk management
program. Such annual summary of coverage and letter of self-insurance will be provided on the anniversary
of the start date of this Grant.
26. LIMITED ENGLISH PROFICIENCY
Applicants must ensure that Limited English Proficiency persons have meaningful access to the services under
this program(s). National origin discrimination includes discrimination on the basis of limited English
proficiency (LEP). To ensure compliance with Title VI and the Safe Streets Act, recipients are required to take
reasonable steps to ensure that LEP persons have meaningful access to their programs. Meaningful access
may entail providing language assistance services, including oral and written translation when necessary. The
U.S. Department of Justice has issued guidance for grantees to help them comply with Title VI requirements.
The guidance document can be accessed on the Internet at www.lep.gov.
27. "METHODS OF ADMINISTRATION" - MONITORING COMPLIANCE WITH CIVIL RIGHTS LAWS AND
NONDISCRIMINATION PROVISIONS
COMMERCE's monitoring responsibilities include monitoring of subrecipient compliance with applicable
federal civil rights laws and nondiscrimination provisions. Within 90 days of the date of award acceptance,
COMMERCE must submit to OJP's Office for Civil Rights (at Civil Rights MOA@usdoj.gov) written Methods of
Administration ("MOK) for subrecipient monitoring with respect to civil rights requirements. In addition, upon
request by OJP (or by another authorized federal agency), the recipient must make associated documentation
available for review.
The details of the recipient's obligations related to Methods of Administration are posted on the OJP web site
at https:Hoip.gov/funding/Explore/StateMethodsAdmin-FY2017ui)date.htm (Award condition: "Methods of
Administration" - Requirements applicable to States (FY 2017 Update), and are incorporated by reference
here.
28. MONITORING
The recipient agrees to promptly provide, upon request, financial or programmatic -related documentation
related to this award, including documentation of expenditures and achievements. The recipient understands
that it will be subject to additional financial and programmatic in-depth or on -site monitoring, which may be on
short notice, and agrees that it will cooperate with any such monitoring. The recipient agrees to develop or
maintain effective internal controls to manage federal awards (see 2 C.F.R. 200.303) and effective financial
management policies and procedures to manage federal awards (see 2 C.F.R. 200.302).
29. NATIONAL VOCA TRAINING
As applicable. The recipient agrees to ensure that at least one key grantee official attends the annual VOCA
National Training Conference. Any recipient unable to attend must get prior approval by OVC in writing.
COMMERCE attends this training to meet this federal requirement; Grantees should not plan to attend the
training event, attendance is not eligible.
30. NON -SUPPLANTING CERTIFICATION
No VOCA Grant funds will be used to supplant existing state, local, or other non-federal funding already in
place to support current services. VOCA Grant funds will be used to increase the total amount of funds used
for crime victim assistance. Violation of the non -supplanting requirement can result in a range of penalties,
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including suspension of future funds under this grant, recoupment of monies provided under this grant, and
civil and/or criminal penalties.
31. OJP TRAINING GUIDING PRINCIPLES
Any training or training materials that the recipient -- or any subrecipient ("subgrantee") at any tier -- develops
or delivers with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees and
Subgrantees, available at https://www.oip.gov/funding/implement/training-guiding-principles-grantees-and-
subgrantees.
32. POTENTIAL IMPOSITION OF ADDITIONAL REQUIREMENTS
As applicable. The recipient agrees to comply with any additional requirements that may be imposed by the
DOJ awarding agency (OJP or OVW, as appropriate) during the period of performance for this award, if the
recipient is designated as "high -risk" for purposes of the DOJ high -risk grantee list.
DOJ monitors and evaluates risk for COMMERCE, and COMMERCE monitors and evaluates risk for
Grantees. Grantee agrees to comply with any additional requirements that may be imposed if COMMERCE
has designated the Grantee as "high risk" via risk assessment and monitoring procedures.
33. QUARTERLY FINANCIAL STATUS REPORTS
As applicable. The recipient agrees that it will submit quarterly financial status reports (the SF 425 Federal
Financial Report) to OJP in JustGrants, no later than the deadlines set out in the DOJ Financial Guide and
the JustGrants guidance (typically 30 days after the end of each calendar quarter). Delinquent reports may
lead to funds being frozen and other remedies.
COMMERCE submits these financial status reports, this does not apply to Grantees.
34. RECIPIENT INTEGRITY AND PERFORMANCE MATTERS: REQUIREMENT TO REPORT
INFORMATION ON CERTAIN CIVIL, CRIMINAL, AND ADMINISTRATIVE PROCEEDINGS TO SAM AND
FAPIIS
The recipient must comply with any and all applicable requirements regarding reporting of information on civil,
criminal, and administrative proceedings connected with (or connected to the performance of) either this OJP
award or any other grant, cooperative agreement, or procurement contract from the federal government. Under
certain circumstances, recipients of OJP awards are required to report information about such proceedings,
through the federal System for Award Management (known as "SAM"), to the designated federal integrity and
performance system (currently, "FAPIIS").
The details of recipient obligations regarding the required reporting (and updating) of information on certain
civil, criminal, and administrative proceedings to the federal designated integrity and performance system
(currently, "FAPIIS") within SAM are posted on the OJP web site at httos:Hoir).Qov/funding/FAPIIS.htm (Award
condition: Recipient Integrity and Performance Matters, including Recipient Reporting to FAPIIS), and are
incorporated by reference here.
35. RECLASSIFICATION OF VARIOUS STATUTORY PROVISIONS TO A NEW TITLE 34 OF THE UNITED
STATES CODE
As applicable. On September 1, 2017, various statutory provisions previously codified elsewhere in the U.S.
Code were editorially reclassified (that is, moved and renumbered) to a new Title 34, entitled "Crime Control
and Law Enforcement." The reclassification encompassed a number of statutory provisions pertinent to OJP
awards (that is, OJP grants and cooperative agreements), including many provisions previously codified in
Title 42 of the U.S. Code.
Effective as of September 1, 2017, any reference in this award document to a statutory provision that has
been reclassified to the new Title 34 of the U.S. Code is to be read as a reference to that statutory provision
as reclassified to Title 34. This rule of construction specifically includes references set out in award conditions,
references set out in material incorporated by reference through award conditions, and references set out in
other award requirements.
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SA41% 1N1as.1]irig-.00n State
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36. REPORTING
Grantees must collect and maintain data that measure the performance and effectiveness of work done under
this grant.
If providing direct services or outreach, the Grantee shall submit data quarterly in the InfoNet data collection
system, relative to the provision of Victims of Child Abuse and Neglect (VCAN) SFY 2027 services. Report
data will be due in InfoNet no later than the fifteenth day following the end of each quarter.
The Grantee shall submit non -personally identifying demographic, service and compliance data required by
state funding sources in the InfoNet data collection system. The Grantee shall maintain documentation and
records that support the data reported in InfoNet.
The Grantee shall establish and maintain written procedures for the security of InfoNet use at its site.
Procedures shall include:
• Only authorized staff are provided access to the InfoNet data and files;
• Staff are informed of the need for security and confidentiality of data and files maintained in or
available through the InfoNet system; and
• That the Grantee shall notify the Department Program Coordinator for this grant when an employee
is no longer authorized to access the InfoNet system.
This information on the activities supported by the grant funding will assist in assessing the effects that the
VOCA Victim Assistance funds have had on services to crime victims within the jurisdiction.
Additional narrative reports may be required. See the Application for Funding and/or Reporting Instructions
provided for further details.
37. REQUIRED TRAINING FOR GRANT AWARD ADMINISTRATOR AND FINANCIAL MANAGER
As applicable. The State Administering Agency (COMMERCE) fulfills the requirements in this section.
Grantees should not anticipate completing the OJP financial management and grant administration training.
The Grant Award Administrator and all Financial Managers for this award must have successfully completed
an "OJP financial management and grant administration training" by 120 days after the date of the recipient's
acceptance of the award. Successful completion of such a training on or after October 15, 2020, will satisfy
this condition.
In the event that either the Grant Award Administrator or a Financial Manager for this award changes during
the period of performance, the new Grant Award Administrator or Financial Manager must have successfully
completed an "OJP financial management and grant administration training" by 120 calendar days after the
date the Entity Administrator enters updated Grant Award Administrator or Financial Manager information in
JustGrants. Successful completion of such a training on or after October 15, 2020, will satisfy this condition.
A list of OJP trainings that OJP will consider "OJP financial management and grant administration training" for
purposes of this condition is available at https:Honlinegfmt.training.ojp.gov/. All trainings that satisfy this
condition include a session on grant fraud prevention and detection.
The recipient should anticipate that OJP will immediately withhold ("freeze") award funds if the recipient fails
to comply with this condition. The recipient's failure to comply also may lead OJP to impose additional
appropriate conditions on this award.
36. REQUIREMENT FOR DATA ON PERFORMANCE AND EFFECTIVENESS UNDER THE AWARD
The recipient must collect and maintain data that measure the performance and effectiveness of work under
this award.
The data must be provided to OJP in the manner (including within the timeframes) specified by OJP in the
program solicitation or other applicable written guidance. Data collection supports compliance with the
Government Performance and Results Act (GPRA) and the GPRA Modernization Act of 2010, and other
applicable laws.
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Grantees report data to their COMMERCE grant manager at jenna.osterman@commerce.wa.gov. See
"Reporting" Special Term and Condition. COMMERCE will report this data to OJP.
39. REQUIREMENT TO DISCLOSE WHETHER RECIPIENT IS DESIGNATED "HIGH RISK" BY A FEDERAL
GRANT -MAKING AGENCY OUTSIDE OF DOJ
As applicable. If the recipient is designated "high risk" by a federal grant -making agency outside of DOJ,
currently or at any time during the course of the period of performance under this award, the recipient must
disclose that fact and certain related information to OJP by email at
OJP.ComplianceReportingCa')-oj p.usdoi.gov.
For purposes of this disclosure, high risk includes any status under which a federal awarding agency provides
additional oversight due to the recipient's past performance, or other programmatic or financial concerns with
the recipient. The recipient's disclosure must include the following:
1. The federal awarding agency that currently designates the recipient high risk,
2. The date the recipient was designated high risk,
3. The high -risk point of contact at that federal awarding agency (name, phone number, and email address),
and
4. The reasons for the high -risk status, as set out by the federal awarding agency.
40. REQUIREMENT TO REPORT ACTUAL OR IMMINENT BREACH OF PERSONALLY IDENTIFIABLE
INFORMATION (PID
The recipient (and any "subrecipient" at any tier) must have written procedures in place to respond in the event
of an actual or imminent "breach" (OMB M-17-12) if it (or a subrecipient) -- (1) creates, collects, uses,
processes, stores, maintains, disseminates, discloses, or disposes of "Personally Identifiable Information (PIly
(2 CFR 200.1) within the scope of an OJP grant -funded program or activity, or (2) uses or operates a "Federal
information system" (OMB Circular A-130). The recipient's breach procedures must include a requirement to
report actual or imminent breach of PH to an OJP Program Manager no later than 24 hours after an occurrence
of an actual breach, or the detection of an imminent breach. Grantees reports this information to COMMERCE,
COMMERCE reports to OJP.
41. REQUIREMENT TO REPORT POTENTIALLY DUPLICATIVE FUNDING
As applicable. If the recipient currently has other active awards of federal funds, or if the recipient receives
any other award of federal funds during the period of performance for this award, the recipient promptly must
determine whether funds from any of those other federal awards have been, are being, or are to be used (in
whole or in part) for one or more of the identical cost items for which funds are provided under this award. If
so, the recipient must promptly contact their COMMERCE grant manager at
jenna.osterman@commerce.wa.gov.
COMMERCE must notify the DOJ awarding agency (OJP or OVW, as appropriate) in writing of the potential
duplication, and, if so requested by the DOJ awarding agency, must seek a budget -modification or change -
of -project -scope Grant Award Modification (GAM) to eliminate any inappropriate duplication of funding.
42. REQUIREMENTS OF THE AWARD; REMEDIES FOR NON-COMPLIANCE OR FOR MATERIALLY
FALSE STATEMENTS
The conditions of this award are material requirements of the award. Compliance with any assurances or
certifications submitted by or on behalf of the recipient that relate to conduct during the period of performance
also is a material requirement of this award.
Limited Exceptions. In certain special circumstances, the U.S. Department of Justice ("DOX) may determine
that it will not enforce, or enforce only in part, one or more requirements otherwise applicable to the award.
Any such exceptions regarding enforcement, including any such exceptions made during the period of
performance, are (or will be during the period of performance) set out through the Office of Justice Programs
("OJP") webpage entitled "Legal Notices: Special circumstances as to particular award conditions"
(ojp.gov/funding/Explore/LegalNotices-AwardRegts.htm), and incorporated by reference into the award.
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By signing and accepting this award on behalf of the recipient, the authorized recipient official accepts all
material requirements of the award, and specifically adopts, as if personally executed by the authorized
recipient official, all assurances or certifications submitted by or on behalf of the recipient that relate to conduct
during the period of performance.
Failure to comply with one or more award requirements -- whether a condition set out in full below, a condition
incorporated by reference below, or an assurance or certification related to conduct during the award period -
- may result in OJP taking appropriate action with respect to the recipient and the award. Among other things,
the OJP may withhold award funds, disallow costs, or suspend or terminate the award. DOJ, including OJP,
also may take other legal action as appropriate.
Any materially false, fictitious, or fraudulent statement to the federal government related to this award (or
concealment or omission of a material fact) may be the subject of criminal prosecution (including under 18
U.S.C. 1001 and/or 1621, and/or 34 U.S.C. 10271-10273), and also may lead to imposition of civil penalties
and administrative remedies for false claims or otherwise (including under 31 U.S.C. 3729-3730 and 3801-
3812).
Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms, that
provision shall first be applied with a limited construction so as to give it the maximum effect permitted by law.
Should it be held, instead, that the provision is utterly invalid or -unenforceable, such provision shall be
deemed severable from this award.
43. REQUIREMENTS PERTAINING TO PROHIBITED CONDUCT RELATED TO TRAFFICKING IN
PERSONS (INCLUDING REPORTING REQUIREMENTS AND OJP AUTHORITY TO TERMINATE
AWARD
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements
(including requirements to report allegations) pertaining to prohibited conduct related to the trafficking of
persons, whether on the part of recipients, subrecipients (11subgrantees"), or individuals defined (for purposes
of this condition) as "employees" of the recipient or of any subrecipient.
The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are
posted on the OJP web site at htt[)s:Hoir).gov/fundinq/Explore/Prohibited Conduct -Trafficking htm (Award
condition: Prohibited conduct by recipients and subrecipients related to trafficking in persons (including
reporting requirements and OJP authority to terminate award)), and are incorporated by reference here.
44. REQUIREMENTS RELATED TO "DE MINIMIS" INDIRECT COST RATE
As applicable. A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law
to use the "de minimis" indirect cost rate described in 2 C.F.R. 200.414(f), and that elects to use the "de
minimis" indirect cost rate, must advise OJP in writing of both its eligibility and its election, and must comply
with all associated requirements in the Part 200 Uniform Requirements. The "de minimis" rate may be applied
only to modified total direct costs (MTDC) as defined by the Part 200 Uniform Requirements.
Recipient requirement to notify OJP is for COMMERCE. Grantees must work with their COMMERCE grant
manager regarding requirements related to "de minimis" indirect cost rate.
45. REQUIREMENTS RELATED TO SYSTEM FOR AWARD MANAGEMENT AND UNIVERSAL IDENTIFIER
REQUIREMENTS
COMMERCE must comply with applicable requirements regarding the System for Award Management (SAM),
currently accessible at https://www.sam.gov/. This includes applicable requirements regarding registration
with SAM, as well as maintaining the currency of information in SAM.
COMMERCE also must comply with applicable restrictions on subawards ("subgrants") to first -tier
subrecipients (first -tier "subgrantees"), including restrictions on subawards to entities that do not acquire and
provide (to the recipient) the unique entity identifier required for SAM registration.
The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the OJP
web site at https://oip.gov/funding/Explore/SAM.htm (Award condition: System for Award Management (SAM)
and Universal Identifier Requirements), and are incorporated by reference here.
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This condition does not apply to an award to an individual who received the award as a natural person (i.e.,
unrelated to any business or non-profit organization that he or she may own or operate in his or her name).
46. RESTRICTIONS AND CERTIFICATIONS REGARDING NON -DISCLOSURE AGREEMENTS AND
RELATED MATTERS
No recipient or subrecipient ("subgrantee") under this award, or entity that receives a procurement contract or
subcontract with any funds under this award, may require any employee or contractor to sign an internal
confidentiality agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict,
the reporting (in accordance with law) of waste, fraud, or abuse to an investigative or law enforcement
representative of a federal department or agency authorized to receive such information.
The foregoing is not intended, and shall not be understood by the agency making this award, to contravene
requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which
relates to sensitive compartmented information), or any other form issued by a federal department or agency
governing the nondisclosure of classified information.
1. In accepting this award, the recipient
a. represents that it neither requires nor has required internal confidentiality agreements or
statements from employees or contractors that currently prohibit or otherwise currently restrict
(or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse
as described above; and
b. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors
to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or
restrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any
further obligations of award funds, will provide prompt written notification to the federal agency
making this award, and will resume (or permit resumption of) such obligations only if expressly
authorized to do so by that agency.
2. If the recipient does or is authorized under this award to make subawards ("subgrants"), procurement
contracts, or Both-
a. it represents that—
i. it has determined that no other entity that the recipient's application proposes may or
will receive award funds (whether through a subaward ("subgrant"), procurement
contract, or subcontract under a procurement contract) either requires or has
required internal confidentiality agreements or statements from employees or
contractors that currently prohibit or otherwise currently restrict (or purport to prohibit
or restrict) employees or contractors from reporting waste, fraud, or abuse as
described above; and
ii. it has made appropriate inquiry, or otherwise has an adequate factual basis, to
support this representation; and
b. it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor
entity that receives funds under this award is or has been requiring its employees or
contractors to execute agreements or statements that prohibit or otherwise restrict (or
purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will
immediately stop any further obligations of award funds to or by that entity, will provide
prompt written notification to the federal agency making this award, and will resume (or
permit resumption of) such obligations only if expressly authorized to do so by that agency.
47. RESTRICTIONS ON "LOBBYING"
In general, as a matter of federal law, federal funds awarded by OJP may not be used by the recipient, or any
subrecipient ("subgrantee") at any tier, either directly or indirectly, to support or oppose the enactment, repeal,
modification, or adoption of any law, regulation, or policy, at any level of government. See 18 U.S.C. 1913.
(There may be exceptions if an applicable federal statute specifically authorizes certain activities that
otherwise would be barred by law.)
Another federal law generally prohibits federal funds awarded by OJP from being used by the recipient, or any
subrecipient at any tier, to pay any person to influence (or attempt to influence) a federal agency, a Member
of Congress, or Congress (or an official or employee of any of them) with respect to the awarding of a federal
grant or cooperative agreement, subgrant, contract, subcontract, or loan, or with respect to actions such as
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Depa-'rne,ril of
OF
renewing, extending, or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this law apply,
including an exception that applies to Indian tribes and tribal organizations.
Should any question arise as to whether a particular use of federal funds by a Grantee (or Subgrantee) would
or might fall within the scope of these prohibitions, the Grantee is to contact COMMERCE for guidance, and
may not proceed without the express prior written approval of COMMERCE.
Should any question arise as to whether a particular use of federal funds by a recipient (or subrecipient) would
or might fall within the scope of these prohibitions, the Grantee is to contact COMMERCE for guidance, and
may not proceed without the express prior written approval of COMMERCE. COMMERCE is to contact OJP
for guidance, and may not proceed without the express prior written approval of OJP.
48. SPECIFIC POST -AWARD APPROVAL REQUIRED TO USE A NONCOMPETITIVE APPROACH IN ANY
PROCUREMENT CONTRACT THAT WOULD EXCEED $350,000
As applicable. The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
requirements to obtain specific advance approval to use a noncompetitive approach in any procurement
contract that would exceed the Simplified Acquisition Threshold (currently, $350,000). This condition applies
to agreements that -- for purposes of federal grants administrative requirements -- OJP considers a
procurement "contract" (and therefore does not consider a subaward).
The details of the requirement for advance approval to use a noncompetitive approach in a procurement
contract under an OJP award are posted on the OJP web site at
https://oiP.gov/funding/Explore/Noncom pet itive Procu rem ent. ht m (Award condition: Specific post -award
approval required to use a noncompetitive approach in a procurement contract (if contract would exceed
$250,000)), and are incorporated by reference here.
49. SUBGRANT AWARD REPORT (SAR)
The recipient must submit a Subgrant Award Report (SAR) to OVC for each subrecipient of the VOCA victim
assistance funds, within ninety (90) days of awarding funds to the subrecipient. Recipients must submit this
information through the automated system.
Grantees submit this information to COMMERCE, who then submits this information to OVC.
50. SUBGRANTEE/SUBCONTRACTOR DATA COLLECTION
Grantee will submit reports, in a form and format to be provided by Commerce and at intervals as agreed by
the parties, regarding work under this Grant performed by subgrantees/subcontractors and the portion of Grant
funds expended for work performed by subgrantees/subcontractors, including but not necessarily limited to
minority -owned, woman -owned, and veteran -owned business subgrantees/subcontractors.
"Subgrantees/subcontractors" shall mean subgrantees of any tier.
51. TRAINING AND TECHNICAL ASSISTANCE
The recipient must receive and engage in any training and technical assistance activities recommended by
the Office for Victims of Crime. This requirement applies to COMMERCE.
52. VOCA FUNDS
As applicable. The Victims of Crime Act (VOCA) of 1984 states that VOCA funds are available during the
federal fiscal year in which the award was actually made, plus the following three fiscal years. At the end of
this period, VOCA funds will be deobligated. (E.g., VOCA funds awarded in FY 2023, are available until the
end of FY 2026). Extensions beyond the statutory period may be granted at the discretion of DOJ, and may
be requested in accordance with OJP processes, but are not assured.
COMMERCE manages this funding period requirement, Grantees must adhere to the grant period on the
Grant Face Sheet.
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53. VOCA REQUIREMENTS
As applicable. COMMERCE assures that the State and its subrecipients will comply with the conditions of the
Victims of Crime Act (VOCA) of 1984, sections 1404(a)(2), and 1404(b)(1) and (2), 34 U.S.C. 20103(a)(2) and
(b)(1) and (2) (and the applicable program guidelines and regulations), as required. Specifically, the State
certifies that funds under this award will:
a. be awarded only to eligible victim assistance organizations, 34 U.S.C. 20103(a)(2);
b. not be used to supplant State and local public funds that would otherwise be available for crime victim
assistance, 34 U.S.C. 20103(a)(2), or for administering the state victim assistance program, 34
U.S.C. 20110(h); and
c. be allocated in accordance with program guidelines or regulations implementing 34 U.S.C.
20103(a)(2)(A) and 34 U.S.C. 20103(a)(2)(B) to, at a minimum, assist victims in the following
categories: sexual assault, child abuse, domestic violence, and underserved victims of violent crimes
as identified by the State.
54. ORDER OF PRECEDENCE
In the event of an inconsistency in this Grant, the inconsistency shall be resolved by giving precedence in the
following order:
• Applicable federal and state of Washington statutes and regulations
• Special Terms and Conditions
• General Terms and Conditions
• Attachment A — Scope of Work
• Attachment B — Budget
• Attachment C — Federal Funds Checklist
• Attachment D — VOCA Rule
• Victims of Child Abuse and Neglect (VCAN) SFY 2027 Application for Funding as submitted and
approved by COMMERCE
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018shirig'.0r) stale
Depalrnerrt of
Commerce
General Terms and Conditions
1. DEFINITIONS
As used throughout this Grant, the following terms shall have the meaning set forth below:
A. "Authorized Representative" shall mean the Director and/or the designee authorized in writing to act
on the Director's behalf.
B. "COMMERCE" or "Department" shall mean the Washington Department of Commerce.
C. "Grant" or "Agreement" or "Contract" means the entire written agreement between COMMERCE and
the Grantee, including any Exhibits, documents, or materials incorporated by reference. E-mail or
Facsimile transmission of a signed copy of this Grant shall be the same as delivery of an original.
D. "Grantee" shall mean the entity identified on the face sheet performing service(s) under this Grant,
and shall include all employees and agents of the Grantee.
E. "Modified Total Direct Costs" (MTDC) shall mean all direct salaries and wages, applicable fringe
benefits, materials and supplies, services, travel, and up to the first $50,000 of each subaward
(regardless of the period of performance of the subawards under the award). MTDC excludes
equipment, capital expenditures, charges for patient care, rental costs, tuition remission,
scholarships and fellowships, participant support costs, and the portion of each subaward in excess
of $50,000.
F. "Personal Information" shall mean information identifiable to any person, including, but not limited
to, information that relates to a person's name, health, finances, education, business, use or receipt
of governmental services or other activities, addresses, telephone numbers, social security numbers,
driver license numbers, other identifying numbers, and any financial identifiers, and "Protected
Health Information" under the federal Health Insurance Portability and Accountability Act of 1996
(H I PAA) .
G. "State" shall mean the state of Washington.
H. "Subaward" shall mean an award provided by a pass -through entity to a subrecipient for the
subrecipient to carry out part of a Federal award received by the pass -through entity. It does not
include payments to a contractor or payments to an individual that is a beneficiary of a Federal
program. A subaward may be provided through any form of legal agreement, including an agreement
that the pass -through entity considers a contract.
I. "Subrecipient" shall mean a non -Federal entity that receives a subaward from a pass -through
entity to carry out part of a Federal program; but does not include an individual that is a beneficiary
of such program. A subrecipient may also be a recipient of other Federal awards directly from
a Federal awarding agency.
J. "Subgrantee/subcontractor" shall mean one not in the employment of the Grantee, who is performing
all or part of those services under this Grant under a separate Grant with the Grantee. The terms
Itsubgrantee" and "subcontractor" means any tier.
2. ACCESS TO DATA
In compliance with RCW 39.26.180, the Grantee shall provide access to data generated under this Grant to
COMMERCE, the Joint Legislative Audit and Review Committee, and the Office of the State Auditor at no
additional cost. This includes access to all information that supports the findings, conclusions, and
recommendations of the Grantee's reports, including computer models and the methodology for those models.
3. ADVANCE PAYMENTS PROHIBITED
No payments in advance of or in anticipation of goods or services to be provided under this Grant shall be made
by COMMERCE.
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Depa, "F terit Uf
4. ALL WRITINGS CONTAINED HEREIN
This Grant contains all the terms and conditions agreed upon by the parties. No other understandings, oral or
otherwise, regarding the subject matter of this Grant shall be deemed to exist or to bind any of the parties hereto.
5. AMENDMENTS
This Grant may be amended by mutual agreement of the parties. Such amendments shall not be binding unless
they are in writing and signed by personnel authorized to bind each of the parties.
6. AMERICANS WITH DISABILITIES ACT (ADA) OF 1990, PUBLIC LAW 101-336, ALSO REFERRED TO AS
THE "ADA" 28 CFR PART 35
The Grantee must comply with the ADA, which provides comprehensive civil rights protection to individuals with
disabilities in the areas of employment, public accommodations, state and local government services, and
telecommunications.
7. ASSIGNMENT
Neither this Grant, nor any claim arising under this Grant, shall be transferred or assigned by the Grantee without
prior written consent of COMMERCE.
8. ATTORNEYS' FEES
Unless expressly permitted under another provision of the Grant, in the event of litigation or other action brought
to enforce Grant terms, each party agrees to bear its own attorneys' fees and costs.
9. AUDIT
If the Grantee expends $1,000,000 or more in federal awards as a Subrecipient from any and all sources in a
fiscal year, the Grantee shall procure and pay for a single audit or a program -specific audit for that fiscal year in
accordance with 2 CFR 200 Subpart F. In accordance with 2 CFR 200.501, for -profit Subrecipients expending
$1,000,000 or more in federal awards in a fiscal year are also required to procure and pay for a single audit or
program -specific audit for that fiscal year.
Upon completion of each audit:
A. If non-profit, Grantee shall submit all audit documentation to the Federal Audit Clearinghouse.
B. If for -profit, Grantee shall submit all audit documentation to COMMERCE.
If the Grantee expends less than $1,000,000 in federal awards as a Subrecipient from any and all sources in a
fiscal year, whether non-profit or for -profit, the Grantee shall notify COMMERCE they did not meet the audit
requirement threshold within 30 calendar days of the end of that fiscal year.
10. BREACHES OF OTHER STATE CONTRACTS
Grantee is expected to comply with all other contractual agreements executed between Grantee and the State
of Washington. A breach of any other contract or grant agreement entered into between Grantee and the State
of Washington may, in COMMERCE's sole discretion, be deemed a breach of this Grant.
11. CERTIFICATION REGARDING DEBARMENT, SUSPENSION OR INELIGIBILITY AND VOLUNTARY
EXCLUSION- PRIMARY AND LOWER TIER COVERED TRANSACTIONS
A. Grantee, defined as the primary participant and it principals, certifies by signing these General Terms
and Conditions that to the best of its knowledge and belief they:
i. Are not presently debarred, suspended, proposed for debarment, and declared ineligible, or
voluntarily excluded from covered transactions by any Federal department or agency.
ii. Have not within a three-year period preceding this Grant, been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection
with obtaining, attempting to obtain, or performing a public or private agreement or transaction,
violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery,
bribery, falsification or destruction of records, making false statements, tax evasion, receiving
stolen property, making false claims, or obstruction of justice;
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w,: hirig—o � Mate
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Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity
(Federal, State, or local) with commission of any of the offenses enumerated in paragraph
(1)(b) of federal Executive Order 12549; and
iv. Have not within a three-year period preceding the signing of this Grant had one or more public
transactions (Federal, State, or local) terminated for cause of default.
B. Where the Grantee is unable to certify to any of the statements in this Grant, the Grantee shall attach
an explanation to this Grant.
C. The Grantee agrees by signing this Grant that it shall not knowingly enter into any lower tier covered
transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from
participation in this covered transaction, unless authorized by COMMERCE.
D. The Grantee further agrees by signing this Grant that it will include the clause titled "Certification
Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -Lower Tier Covered
Transaction," as follows, without modification, in all lower tier covered transactions and in all
solicitations for lower tier covered transactions:
LOWER TIER COVERED TRANSACTIONS
i. The lower tier Grantee certifies, by signing this Grant that neither it nor its principals is presently
debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participation in this transaction by any Federal department or agency.
ii. Where the lower tier Grantee is unable to certify to any of the statements in this Grant, such
Grantee shall attach an explanation to this Grant.
E. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction,
person, primary covered transaction, principal, and voluntarily excluded, as used in this section,
have the meanings set out in the Definitions and Coverage sections of the rules implementing Executive
Order 12549. You may contact COMMERCE for assistance in obtaining a copy of these regulations.
12. CONFIDENTIALITY/SAFEGUARDING OF INFORMATION
A. "Confidential Information" as used in this section includes:
i. All material provided to the Grantee by COMMERCE that is designated as "confidential" by
COMMERCE;
ii. All material produced by the Grantee that is designated as "confidential" by COMMERCE; and
All Personal Information in the possession of the Grantee that may not. be disclosed understate
or federal law.
B. The Grantee shall comply with all state and federal laws related to the use, sharing, transfer, sale, or
disclosure of Confidential Information. The Grantee shall use Confidential Information solely for the
purposes of this Grant and shall not use, share, transfer, sell or disclose any Confidential Information
to any third party except with the prior written consent of COMMERCE or as may be required by law.
The Grantee shall take all necessary steps to assure that Confidential Information is safeguarded to
prevent unauthorized use, sharing, transfer, sale or disclosure of Confidential Information or violation
of any state or federal laws related thereto. Upon request, the Grantee shall provide COMMERCE with
its policies and procedures on confidentiality. COMMERCE may require changes to such policies and
procedures as they apply to this Grant whenever COMMERCE reasonably determines that changes
are necessary to prevent unauthorized disclosures. The Grantee shall make the changes within the
time period specified by COMMERCE. Upon request, the Grantee shall immediately return to
COMMERCE any Confidential Information that COMMERCE reasonably determines has not been
adequately protected by the Grantee against unauthorized disclosure.
C. Unauthorized Use or Disclosure. The Grantee shall notify COMMERCE within twenty-four hours of any
unauthorized use or disclosure of any confidential information, and shall take necessary steps to
mitigate the harmful effects of such use or disclosure.
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10,410, Commerce
13. CONFLICT OF INTEREST
Grantee must maintain and comply with written standards of conduct covering conflicts of interest and governing
the actions of its employees engaged in the selection, award and administration of contracts. Grantee must
comply with the following minimum requirements:
No employee, officer, or agent may participate in the selection, award, or administration of a contract if he or she
has a real or apparent conflict of interest. Such a conflict of interest would arise when the employee, officer, or
agent, any member of his or her immediate family, his or her partner, or an organization which employs or is
about to employ any of the parties indicated herein, has a financial or other interest in or a tangible personal
benefit from a firm considered for a contract. The officers, employees, and agents of the Grantee may neither
solicit nor accept gratuities, favors, or anything of monetary value from Grantees or parties to subcontracts and
must comply with RCW 39.26.020. However, Grantee may set standards for situations in which the financial
interest is not substantial or the gift is an unsolicited item of nominal value. The standards of conduct must provide
for disciplinary actions to be applied for violations of such standards by officers, employees, or agents of the
G rantee.
If the Grantee has a parent, affiliate, or subsidiary organization that is not a state, local government, or federally
recognized tribe, the Grantee must also maintain written standards of conduct covering organizational conflicts
of interest. Organizational conflicts of interest means that because of relationships with a parent company,
affiliate, or subsidiary organization, the Grantee is unable or appears to be unable to be impartial in conducting
a procurement action involving a related organization.
14. COPYRIGHT PROVISIONS
Unless otherwise provided, all Materials produced under this Grant shall be considered "works for hire" as defined
by the U.S. Copyright Act and shall be owned by COMMERCE. COMMERCE shall be considered the author of
such Materials. In the event the Materials are not considered "works for hire" under the U.S. Copyright laws, the
Grantee hereby irrevocably assigns all right, title, and interest in all Materials, including all intellectual property
rights, moral rights, and rights of publicity to COMMERCE effective from the moment of creation of such
Materials.
"Materials" means all items in any format and includes, but is not limited to, data, reports, documents, pamphlets,
advertisements, books, magazines, surveys, studies, computer programs, films, tapes, and/or sound
reproductions. "Ownership" includes the right to copyright, patent, register and the ability to transfer these rights.
For Materials that are delivered under the Grant, but that incorporate pre-existing materials not produced under
the Grant, the Grantee hereby grants to COMMERCE a nonexclusive, royalty -free, irrevocable license (with rights
to sublicense to others) in such Materials to translate, reproduce, distribute, prepare derivative works, publicly
perform, and publicly display. The Grantee warrants and represents that the Grantee has all rights and
permissions, including intellectual property rights, moral rights and rights of publicity, necessary to grant such a
license to COMMERCE.
The Grantee shall exert all reasonable effort to advise COMMERCE, at the time of delivery of Materials furnished
under this Grant, of all known or potential invasions of privacy contained therein and of any portion of such
document which was not produced in the performance of this Grant. The Grantee shall provide COMMERCE
with prompt written notice of each notice or claim of infringement received by the Grantee with respect to any
Materials delivered under this Grant. COMMERCE shall have the right to modify or remove any restrictive
markings placed upon the Materials by the Grantee.
15. DISPUTES
Except as otherwise provided in this Grant, when a dispute arises between the parties and it cannot be resolved
by direct negotiation, either party may request a dispute hearing with the Director of COMMERCE, who may
designate a neutral person to decide the dispute.
The request for a dispute hearing must:
• be in writing;
• state the disputed issues;
• state the relative positions of the parties;
• state the Grantee's name, address, and Grant number; and
• be mailed to the Director and the other party's (respondent's) Grant Representative within three (3)
working days after the parties agree that they cannot resolve the dispute.
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0 Adas-hir7g°}t� n Slate
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The respondent shall send a written answer to the requestor's statement to both the Director or the Director's
designee and the requestor within five (5) working days.
The Director or designee shall review the written statements and reply in writing to both parties within ten (10)
working days. The Director or designee may extend this period if necessary by notifying the parties.
The decision shall not be admissible in any succeeding judicial or quasi-judicial proceeding.
The parties agree that this dispute process shall precede any action in a judicial or quasi-judicial tribunal.
Nothing in this Grant shall be construed to limit the parties' choice of a mutually acceptable alternate dispute
resolution (ADR) method in addition to the dispute hearing procedure outlined above.
16. DUPLICATE PAYMENT
COMMERCE shall not pay the Grantee, if the Grantee has charged or will charge the State of Washington or
any other party under any other Grant or agreement, for the same services or expenses.
17. GOVERNING LAW AND VENUE
This Grant shall be construed and interpreted in accordance with the laws of the state of Washington, and the
venue of any action brought hereunder shall be in the Superior Court for Thurston County.
18. INDEMNIFICATION
To the fullest extent permitted by law, Grantee shall indemnify, defend, and hold harmless the state of
Washington, COMMERCE, agencies of the state and all officials, agents and employees of the state, from and
against all claims for injuries or death arising out of or resulting from the performance of the Grant. "Claim" as
used in this Grant, means any financial loss, claim, suit, action, damage, or expense, including but not limited to
attorney's fees, attributable for bodily injury, sickness, disease, or death, or injury to or the destruction of tangible
property including loss of use resulting therefrom.
Grantee's obligation to indemnify, defend, and hold harmless includes any claim by Grantee's agents,
employees, representatives, or any subgrantee or its employees.
The Grantee's obligation shall not include such claims that may be caused by the sole negligence of the State
and its agencies, officials, agents, and employees. If the claims or damages are caused by or result from the
concurrent negligence of (a) the State, its agents or employees and (b) the Grantee, its subgrantees, agents, or
employees, this indemnity provision shall be valid and enforceable only to the extent of the negligence of the
Grantee or its subgrantees, agents, or employees.
Grantee waives its immunity under Title 51 RCW, Industrial Insurance, to the extent it is required to indemnify,
defend and hold harmless the state and its agencies, officers, agents or employees.
19. INDEPENDENT CAPACITY OF THE GRANTEE
The parties intend that an independent Grantee relationship will be created by this Grant. The Grantee and its
employees or agents performing under this Grant are not employees or agents of the state of Washington or
COMMERCE. The Grantee will not hold itself out as or claim to be an officer or employee of COMMERCE or of
the state of Washington by reason hereof, nor will the Grantee make any claim of right, privilege or benefit which
would accrue to such officer or employee under law. Conduct and control of the work will be solely with the
Grantee.
20. INDIRECT COSTS
The Grantee shall provide their indirect cost rate that has been negotiated between their entity and the Federal
Government. If no such rate exists a de minimis indirect cost rate of not more than 15% of Modified Total Direct
Costs (MTDC) may be used.
21. INDUSTRIAL INSURANCE COVERAGE
Grantee shall comply with all applicable provisions of Title 51 RCW. If the Grantee fails to provide industrial
insurance coverage or fails to pay premiums or penalties on behalf of its employees as may be required by law,
COMMERCE may collect from Grantee the full amount payable to the Industrial Insurance Accident Fund.
COMMERCE may deduct the amount owed by the Grantee to the accident fund from the amount payable to
Grantee by COMMERCE under this Grant, and transmit the deducted amount to the Department of Labor and
Industries, (L&I) Division of Insurance Services. This provision does not waive any of L&I's rights to collect from
the Grantee.
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22. LAWS
Grantee shall comply with all applicable laws, ordinances, codes, regulations and policies of local, state, and
federal governments, as now or hereafter amended.
23. LICENSING, ACCREDITATION AND REGISTRATION
Grantee shall comply with all applicable local, state, and federal licensing, accreditation and registration
requirements or standards necessary for the performance of this Grant.
24. LIMITATION OF AUTHORITY
Only the Authorized Representative or the Authorized Representative's delegate by writing (delegation to be
made prior to action) shall have the express, implied, or apparent authority to alter, amend, modify, or waive any
clause or condition of this Grant. Furthermore, any alteration, amendment, modification, or waiver or any clause
or condition of this Grant is not effective or binding unless made in writing and signed by the Authorized
Representative.
25. NONDISCRIMINATION
A. Nondiscrimination Requirement. During the performance of this Agreement, the GRANTEE, including any
subcontractor, shall comply with all federal, state, and local nondiscrimination laws, regulations and policies, this
shall include but not be limited to the following: GRANTEE, including any subcontractor, shall not discriminate
on the bases enumerated at RCW 49.60.530(3). In addition, GRANTEE, including any subcontractor, shall give
written notice of this nondiscrimination requirement to any labor organizations with which GRANTEE, or
subcontractor, has a collective bargaining or other agreement.
The funds provided under this Agreement shall not be used to fund religious worship, exercise, or instruction. No
person shall be required to participate in any religious worship, exercise, or instruction in order to have access
to the facilities funded by this Agreement.
B. Obligation to Cooperate. GRANTEE, including any subcontractor, shall cooperate and comply with any
Washington state agency investigation regarding any allegation that GRANTEE, including any subcontractor,
has engaged in discrimination prohibited by this Agreement pursuant to RCW 49.60.530(3).
C. Default. Notwithstanding any provision to the contrary, COMMERCE may suspend GRANTEE, including any
subcontractor, upon notice of a failure to participate and cooperate with any state agency investigation into
alleged discrimination prohibited by this Contract, pursuant to RCW 49.60.530(3). Any such suspension will
remain in place until COMMERCE receives notification that GRANTEE, including any subcontractor, is
cooperating with the investigating state agency. In the event GRANTEE, or subcontractor, is determined to have
engaged in discrimination identified at RCW 49.60.530(3), COMMERCE may terminate this Agreement in whole
or in part, and GRANTEE, subcontractor, or both, may be referred for debarment as provided in RCW 39.26.200.
GRANTEE or subcontractor may be given a reasonable time in which to cure this noncompliance, including
implementing conditions consistent with any court -ordered injunctive relief or settlement agreement.
D. Remedies for Breach. Notwithstanding any provision to the contrary, in the event of Agreement termination or
suspension for engaging in discrimination, GRANTEE, subcontractor, or both, shall be liable for contract
damages as authorized by law including, -but not limited to, any cost difference between the original Grant and
the replacement or cover Grant and all administrative costs directly related to the replacement Grant, e.g., cost
of the competitive bidding, mailing, advertising and staff time , which damages are distinct from any penalties
imposed under Chapter 49.60, RCW. GRANTEE may also be required to repay grant funds pursuant to Section
29 (Recapture) of the General Terms & Conditions if the Agreement is terminated based on a violation of the
nondiscrimination requirement. COMMERCE shall have the right to deduct from any monies due to GRANTEE
or subcontractor, or that thereafter become due, an amount for damages GRANTEE or subcontractor will owe
COMMERCE for default under this provision.
26. PAY EQUITY
The Grantee agrees to ensure that "similarly employed" individuals in its workforce are compensated as equals,
consistent with the following:
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Depa-tment of
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A. Employees are "similarly employed" if the individuals work for the same employer, the performance
of the job requires comparable skill, effort, and responsibility, and the jobs are performed under
similar working conditions. Job titles alone are not determinative of whether employees are similarly
employed;
B. Grantee may allow differentials in compensation for its workers if the differentials are based in good
faith and on any of the following:
i. A seniority system; a merit system; a system that measures earnings by quantity or quality of
production; a bona fide job -related factor or factors; or a bona fide regional difference in
compensation levels.
ii. A bona fide job -related factor or factors may include, but not be limited to, education, training,
or experience that is: Consistent with business necessity; not based on or derived from a
gender -based differential; and accounts for the entire differential.
iii. A bona fide regional difference in compensation level must be: Consistent with business
necessity; not based on or derived from a gender -based differential; and account for the entire
differential.
This Grant may be terminated by the Department, if the Department or the Department of Enterprise Services
determines that the Grantee is not in compliance with this provision.
27. POLITICAL ACTIVITIES
Political activity of Grantee's employees and officers are limited by the State Campaign Finances and Lobbying
provisions of Chapter 42.17A RCW and the Federal Hatch Act, 5 USC 1501 - 1508.
No funds may be used for working for or against ballot measures or for or against the candidacy of any person
for public office.
28. PROCUREMENT STANDARDS FOR FEDERALLY FUNDED PROGRAMS
All Grantees must establish procurement policies and procedures in accordance with 2 CFR Part 200, for all
expenditures funded by this Grant.
The Grantee's procurement system should include at least the following:
A. A code or standard of conduct that shall govern the performance of its officers, employees, or agents
engaged in the awarding of Grants using federal funds.
B. Procedures that ensure all procurement transactions shall be conducted in a manner to provide, to the
maximum extent practical, open and free competition.
C. Minimum procedural requirements, as follows:
i. Follow a procedure to assure the avoidance of purchasing unnecessary or duplicative items.
ii. Solicitations shall be based upon a clear and accurate description of the technical requirements
of the procured items.
iii. Positive efforts shall be made to use small and minority -owned businesses.
iv. The type of procuring instrument (fixed price, cost reimbursement) shall be determined by the
Grantee, but must be appropriate for the particular procurement and for promoting the best
interest of the program involved.
v. Grants shall be made only with reasonable subgrantees who possess the potential ability to
perform successfully under the terms and conditions of the proposed procurement.
A. Some form of price or cost analysis should be performed in connection with every procurement
action.
vii. Procurement records and files for purchases shall include all of the following:
1) Grantee selection or rejection.
2) The basis for the cost or price.
3) Justification for lack of competitive bids if offers are not obtained.
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Depwltrnerit of
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viii. A system for Grant administration to ensure Grantee conformance with terms, conditions and
specifications of this Grant, and to ensure adequate and timely follow-up of all purchases.
D. Grantee and Subgrantee must receive prior approval from COMMERCE for using funds from this Grant
to enter into a sole source Grant or a Grant where only one bid or proposal is received when value of
this Grant is expected to exceed $5,000.
Prior approval requests shall include a copy of proposed Grants and any related procurement documents and
justification for non-competitive procurement, if applicable.
29. PUBLICITY
The Grantee agrees not to publish or use any advertising or publicity materials in which the state of Washington
or COMMERCE's name is mentioned, or language used from which the connection with the state of Washington's
or COMMERCE's name may reasonably be inferred or implied, without the prior written consent of COMMERCE.
30. RECAPTURE
In the event that the Grantee fails to perform this Grant in accordance with state laws, federal laws, and/or the
provisions of this Grant, COMMERCE reserves the right to recapture funds in an amount to compensate
COMMERCE for the noncompliance in addition to any other remedies available at law or in equity.
Repayment by the Grantee of funds under this recapture provision shall occur within the time period specified by
COMMERCE. In the alternative, COMMERCE may recapture such funds from payments due under this Grant.
31. RECORDS MAINTENANCE
The Grantee shall maintain books, records, documents, data and other evidence relating to this Grant and
performance of the services described herein, including but not limited to accounting procedures and practices
that sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance of
this Grant.
The Grantee shall retain such records for a period of six years following the date of final payment. At no additional
cost, these records, including materials generated under the Grant, shall be subject at all reasonable times to
inspection, review or audit by COMMERCE, personnel duly authorized by COMMERCE, the Office of the State
Auditor, and federal and state officials so authorized by law, regulation or agreement.
If any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall be
retained until all litigation, claims, or audit findings involving the records have been resolved.
32. REGISTRATION WITH DEPARTMENT OF REVENUE
If required by law, the Grantee shall complete registration with the Washington State Department of Revenue.
33. RIGHT OF INSPECTION
The Grantee shall provide right of access to its facilities to COMMERCE, or any of its officers, or to any other
authorized agent or official of the state of Washington or the federal government, at all reasonable times, in order
to monitor and evaluate performance, compliance, and/or quality assurance under this Grant.
34. SAVINGS
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after the
effective date of this Grant and prior to normal completion, COMMERCE may terminate the Grant under the
"Termination for Convenience" clause, without the ten business day notice requirement. In lieu of termination,
the Grant may be amended to reflect the new funding limitations and conditions.
35. SEVERABILITY
The provisions of this Grant are intended to be severable. If any term or provision is illegal or invalid for any
reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of the Grant.
36. SITE SECURITY
While on COMMERCE premises, Grantee, its agents, employees, or subgrantees shall conform in all respects
with physical, fire or other security policies or regulations.
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37. SURGRANTING
The Grantee may only subgrant work contemplated under this Grant if it obtains the prior written approval of
COMMERCE.
If COMMERCE approves subgranting, the Grantee shall maintain written procedures related to subgranting, as
well as copies of all subgrants and records related to subgrants. For cause, COMMERCE in writing may: (a)
require the Grantee to amend its subgranting procedures as they relate to this Grant; (b) prohibit the Grantee
from subgranting with a particular person or entity; or (c) require the Grantee to rescind or amend a subgrant.
Every subgrant shall bind the Subgrantee to follow all applicable terms of this Grant. The Grantee is responsible
to COMMERCE if the Subgrantee fails to comply with any applicable term or condition of this Grant. The Grantee
shall appropriately monitor the activities of the Subgrantee to assure fiscal conditions of this Grant. In no event
shall the existence of a subgrant operate to release or reduce the liability of the Grantee to COMMERCE for any
breach in the performance of the Grantee's duties.
Every subgrant shall include a term that COMMERCE and the State of Washington are not liable for claims or
damages arising from a Subgrantee's performance of the subgrant.
38. SURVIVAL
The terms, conditions, and warranties contained in this Grant that by their sense and context are intended to
survive the completion of the performance, cancellation or termination of this Grant shall so survive.
39. TAXES
All payments accrued on account of payroll taxes, unemployment contributions, the Grantee's income or gross
receipts, any other taxes, insurance or expenses for the Grantee or its staff shall be the sole responsibility of the
Grantee.
40. TERMINATION FOR CAUSE
In the event COMMERCE determines the Grantee has failed to comply with the conditions of this Grant in a
timely manner, COMMERCE has the right to suspend or terminate this Grant. Before suspending or terminating
the Grant, COMMERCE shall notify the Grantee in writing of the need to take corrective action, unless remedying
the noncompliance is not feasible or not in the State's interest. If corrective action is not taken within 30 calendar
days, the Grant may be terminated or suspended.
In the event of termination or suspension, the Grantee shall be liable for damages as authorized by law including,
but not limited to, any cost difference between the original Grant and the replacement or cover Grant and all
administrative costs directly related to the replacement Grant, e.g., cost of the competitive bidding, mailing,
advertising and staff time.
COMMERCE reserves the right to suspend all or part of the Grant, withhold further payments, or prohibit the
Grantee from incurring additional obligations of funds during investigation of the alleged compliance breach and
pending corrective action by the Grantee or a decision by COMMERCE to terminate the Grant. A termination
shall be deemed a "Termination for Convenience" if it is determined that the Grantee: (1) was not in default; or
(2) failure to perform was outside of his or her control, fault or negligence.
The rights and remedies of COMMERCE provided in this Grant are not exclusive and are, in addition to any other
rights and remedies, provided by law.
41. TERMINATION FOR CONVENIENCE
Except as otherwise provided in this Grant, COMMERCE may, by ten (10) business days' written notice,
beginning on the second day after the mailing, terminate this Grant, in whole or in part. If this Grant is so
terminated, COMMERCE shall be liable only for payment required under the terms of this Grant for services
rendered or goods delivered prior to the effective date of termination.
42. TERMINATION PROCEDURES
Upon termination of this Grant, COMMERCE, in addition to any other rights provided in this Grant, may require
the Grantee to deliver to COMMERCE any property specifically produced or acquired for the performance of
such part of this Grant as has been terminated. The provisions of the "Treatment of Assets" clause shall apply
in such property transfer.
COMMERCE shall pay to the Grantee the agreed upon price, if separately stated, for completed work and
services accepted by COMMERCE, and the amount agreed upon by the Grantee and COMMERCE for (i)
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completed work and services for which no separate price is stated, (ii) partially completed work and services, (iii)
other property or services that are accepted by COMMERCE, and (iv) the protection and preservation of property,
unless the termination is for default, in which case the Authorized Representative shall determine the extent of
the liability of COMMERCE. Failure to agree with such determination shall be a dispute within the meaning of
the "Disputes" clause of this Grant. COMMERCE may withhold from any amounts due the Grantee such sum as
the Authorized Representative determines to be necessary to protect COMMERCE against potential loss or
liability.
The rights and remedies of COMMERCE provided in this section shall not be exclusive and are in addition to
any other rights and remedies provided by law or under this Grant.
After receipt of a notice of termination, and except as otherwise directed by the Authorized Representative, the
Grantee shall:
A. Stop work under the Grant on the date, and to the extent specified, in the notice;
B. Place no further orders or subgrants for materials, services, or facilities except as may be necessary
for completion of such portion of the work under the Grant that is not terminated;
C. Assign to COMMERCE, in the manner, at the times, and to the extent directed by the Authorized
Representative, all of the rights, title, and interest of the Grantee under the orders and subgrants so
terminated, in which case COMMERCE has the right, at its discretion, to settle or pay any or all
claims arising out of the termination of such orders and subgrants;
D. Settle all outstanding liabilities and all claims arising out of such termination of orders and subgrants,
with the approval or ratification of the Authorized Representative to the extent the Authorized
Representative may require, which approval or ratification shall be final for all the purposes of this
clause;
E. Transfer title to COMMERCE and deliver in the manner, at the times, and to the extent directed by
the Authorized Representative any property which, if the Grant had been completed, would have
been required to be furnished to COMMERCE;
F. Complete performance of such part of the work as shall not have been terminated by the Authorized
Representative; and
G. Take such action as may be necessary, or as the Authorized Representative may direct, for the
protection and preservation of the property related to this Grant, which is in the possession of the
Grantee and in which COMMERCE has or may acquire an interest.
43. TREATMENT OF ASSETS
Title to all property furnished by COMMERCE shall remain in COMMERCE. Title to all property furnished by the
Grantee, for the cost of which the Grantee is entitled to be reimbursed as a direct item of cost under this Grant,
shall pass to and vest in COMMERCE upon delivery of such property by the Grantee. Title to other property, the
cost of which is reimbursable to the Grantee under this Grant, shall pass to and vest in COMMERCE upon (i)
issuance for use of such property in the performance of this Grant, or (ii) commencement of use of such property
in the performance of this Grant, or (iii) reimbursement of the cost thereof by COMMERCE in whole or in part,
whichever first occurs.
A. Any property of COMMERCE furnished to the Grantee shall, unless otherwise provided herein or
approved by COMMERCE, be used only for the performance of this Grant.
B. The Grantee shall be responsible for any loss or damage to property of COMMERCE that results
from the negligence of the Grantee or which results from the failure on the part of the Grantee to
maintain and administer that property in accordance with sound management practices.
C. If any COMMERCE property is lost, destroyed or damaged, the Grantee shall immediately notify
COMMERCE and shall take all reasonable steps to protect the property from further damage.
D. The Grantee shall surrender to COMMERCE all property of COMMERCE prior to settlement upon
completion, termination or cancellation of this Grant.
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E. All reference to the Grantee under this clause shall also include Grantee's employees, agents or
subgrantees/subcontractors.
44. WAIVER
Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or breach. Any
waiver shall not be construed to be a modification of the terms of this Grant unless stated to be such in writing
and signed by Authorized Representative of COMMERCE.
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' rashiti��-� )n Slale
Department of
,Attachment A: Scope of Work
Grant County Juvenile Court shall furnish goods and services necessary to accomplish the activities
under the Victims of Child Abuse and Neglect (VCAN) SFY 2027 grant funding during the grant period.
This Grant is not a benefit or entitlement to the Grantee. It is not to be used to acquire property or
services for the government's direct benefit. The principle purpose of this Grant is to provide funding for
Grant County Juvenile Court to accomplish a public purpose.
Funding from this Grant must be used to support the services outlined and approved in the Victims of
Child Abuse and Neglect (VCAN) SFY 2027 funding application.
DATA REQUIREMENTS
1. Grantees will submit quarterly reports on Victims of Child Abuse and Neglect (VCAN) SFY 2027
activities to their grant manager.
2. Report data will be due in InfoNet no later than the fifteenth day following the end of each quarter.
Additional narrative reports may be required. See the Application for Funding and/or Reporting
Instructions provided for further details.
DELIVERABLES
1. Services — As detailed above
2. Reports — As described in Special Terms and Conditions
3. Vouchers — Must be submitted at least quarterly
PERFORMANCE MEASURES
Provision of the deliverables listed above will be measured using the following performance measures:
1. 90% of required reports will be submitted on time
2. 100% of required audits will be completed on time
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Attachment B: Budget
Budget
Child Centered
Services
Total
Salaries
$54,744.00
$54,744.00
Benefits
$355303.00
$355303.00
Goods and Services
$69953.00
$6,953.00
Match
$24,250.00
$24,250.00
Non - Match Total
$9700.00
$9700.00
Transfer of funds between line item budget categories must be approved by the Office of Crime Victims
Advocacy (OCVA) program staff. A cumulative amount of these transfers exceeding ten (10) percent of the
total program budget shall be subject to justification and negotiation between the Grantee and OCVA,
including approval from the Grantee's signature authority and the relevant OCVA Section Manager.
Travel expenses incurred or paid by Grantee shall be reimbursed at a rate not to exceed the current state
rate and in accordance with the State of Washington Office of Financial Management Travel Regulations.
Current rates for travel may be accessed at
https://ofm.wa. gov/sites/default/files/public/resources/travel/colormap. pdf .
Any purchase over $10,000 must be pre -approved by COMMERCE.
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Attachment C: Federal Funds Checklist
(i) Subrecipient name (which must match the name associated with
GRANT, COUNTY OF
its unique entity identifier);
(ii) Subrecipient's unique entity identifier;
ZL6WM26K8KR5
(iii) Federal Award Identification Number (FAIN);
. ...... ... . .... .. ... . . ...... . .... ... . . ...........
15POVC-23-GG-00478-ASSI
(iv) Federal Award Date (see §200.39 Federal award date) of award
8/23/23
to the recipient by the Federal agency;
(v) Subaward Period of Performance Start and End Date;
. ............ ....... . .. . ..........
... ....... . ... ........ . ..... .... .. .. ... . ... .. . .....
07/01/2026 to 06/30/2028
... . ...... . ... ......
(vi) Subaward Budget Period Start and End Date;
... ...... ...
07/01/2026 to 06/30/2028
(vii) Amount of Federal Funds Obligated by this action by the pass-
$97000.00
through entity to the subrecipient;
....... . ... ........... . .
(viii) Total Amount of Federal Funds Obligated to the subrecipient
Subrecipient — reference your records.
by the pass -through entity including the current obligation;
(ix) Total Amount of the Federal Award committed to the
Subrecipient — reference your records.
subrecipient by the pass -through entity;
(x) Federal award project description, as required to be responsive
to the Federal Funding Accountability and Transparency Act
Direct services for victims of crime.
(FFATA);
- ------ --- ----
......
Federal awarding agency: Department of Justice,
(xi) Name of Federal awarding agency, pass -through entity, and
Office of Justice Programs, Office for Victims of Crime
contact information for awarding official of the Pass -through entity;
Pass -through entity: WA State Department of
Commerce, Office of Crime Victims Advocacy
jenna.osterman@commerce.wa.gov
(xii) Assistance Listings number and Title; the pass -through entity
must identify the dollar amount made available under each Federal
16.575 Crime Victim Assistance
award and the Assistance Listings Number at time of disbursement;
...............
(xiii) Identification of whether the award is R&D;
.... .. .... ............. ....... ....... . . .....
Not for research and development purposes.
.
(xiv) Indirect cost rate for the Federal award (including if the de
...... .. .. ....
minimis rate is charged) per §200.414.
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Certification of Federal Award Requirements
Funding for this grant is comprised of Federal Victims of Crime Act (VOCA) funds. Applicants must meet
the following conditions in order to receive grant funding:
1. Unique Entity Identifier (UEI) from SAM.gov system
This number is required to receive federal funds: According to the Department of Justice Grants
Financial Guide, unless an exception applies, all applicants and recipients must have a unique entity
identifer when applying for Federal awards and cooperative agreements (initial or supplemental
awards) (2 C.F.R. Part 25 - Universal Identifier and System of Award Management).
In April of 2022 the federal government stopped using the DUNS number and switched to UEI's
assigned via the SAM.gov system.
If your entity was already registered in SAM.gov, your UEI has already been assigned. This number is
currently visible on your entity registration record.
Please note that SAM.gov registration is not required to obtain an UEI and OCVA is no longer
requiring SAM.gov registration for our grantees.
To obtain a UEI (without full entity registration in SAM.gov), please visit the SAM.gov website.
• See Quick Start Guide for Getting Your Unique Entity ID (SAM)
• See SAM.gov I Home
• This is a free service
Agency's Unique Entity Identifier (UEI): ZL6WM26K8KR5
2. Audit Requirements
Federal Grant Funds Subrecipients expending $1,000,000 or more in federal grant funds annually are
required to secure an audit pursuant to OMB Uniform Guidance 2 CFR Part 200, Subpart F and are
allowed to utilize federal grant funds to budget for the audit costs. See Section 8000 of the
Subrecipient Handbook for more detail.
Applicant is certifying it will comply with this audit requirement.
3. Executive Compensation Data
In certain circumstances recipients of federal funds must report the names and total compensation of
their five most highly compensated executives. Answer the following questions to determine if you
have to submit this information.
In the agency's preceding fiscal year, did the organization
a) receive 80 percent or more of its annual gross revenues in U.S. federal contracts,
subcontracts, loans, grants, subgrants, and/or cooperative agreements:
Yes 0 No
b) and $25,000,000 or more in annual gross revenues from U.S. federal contracts,
subcontracts, loans, grants, subgrants, and/or cooperative agreements:
Yes El No
Did you answer "yes" to both 3.a) and 3.b)?
Yes El No
If you answered "yes" to both questions please provide the names/compensation of the five
(5) most highly compensated executives of the recipient of award funds:
Docusign Envelope ID: 6FB28AB4-941 F-8AF4-80B2-87B655307186
1.
2.
3.
4.
5.
4. Internal Revenue Service (IRS) 501(c)(3) Determination Letter
VOCA funding requires that nonprofit organizations verify their federal nonprofit status (as applicable)
by providing a copy of their Internal Revenue Service (IRS) 501(c)(3) determination letter. A nonprofit
organization is as described in section 501 (c)(3) of the Internal Revenue Code of 1986 and is exempt
from taxation under section 501(a) of that Code. See 42 U.S.0 § 13925(b)(16)(B).
Unless submitted previously, nonprofit organizations applying for funding must submit a copy
of Internal Revenue Service to OCVA.
5. Computer Networks
The applicant understands and agrees that it cannot use VOCA Grant funds to maintain or establish a
computer network unless such network blocks the viewing, downloading, and exchanging of
pornography.
6. Non -Supplanting Certification
The applicant understands and agrees that no VOCA Grant funds will be used to supplant existing
state, local, or other non-federal funding already in place to support current services. VOCA Grant
funds will be used to increase the total amount of funds used for crime victim assistance. Violation of
the non -supplanting requirement can result in a range of penalties, including suspension of future
funds under this grant, recoupment of monies provided under this grant, and civil and/or criminal
penalties.
7. ADA Requirement (FOR NON -TRIBAL GRANTEES ONLY)
Does the location where services are primarily provided comply with ADA requirements for
accessibility?
Yes Q No ❑
If no, provide information on how this is addressed:
By signing this document below, the applicant certifies the following:
"I certify to the best of my knowledge and belief that the information provided herein is true, complete, and
accurate. I am aware that the provision of false, fictitious, or fraudulent information, or the omission of any
material fact, may subject me to criminal, civil, or administrative consequences including, but not limited to
violations of U.S. Code Title 18, Sections 2, 1001, 1343 and Title 31, Sections 3729-3730 and 3801-
3812."
Signature
Suhail Palacios
Name and Title of Authorized Representative
Date
Juvenile Court Administrator
Docusign Envelope ID: 6FB28AB4-941 F-8AF4-80B2-87B655307186
Civil Rights Certifications
The applicant herby assures and certifies compliance with all applicable Federal statutes, regulations,
policies, guidelines, requirements, and any conditions of the recipient's grant. If a grant is made, the
grantee and subgrantees, if any, will be subject to statutory prohibitions on discrimination.
1. Discrimination on the Basis of National Origin — Limited English Proficient (LEP) Individuals
To ensure compliance with the Omnibus Crime control and Safe Streets Act of 1968 and Title VI of
the Civil Rights Act of 1964, applicants must take reasonable steps to ensure that persons with
Limited English Proficiency (LEP) have meaningful access to services and legal protections.
Meaningful access may entail providing language assistance services, including oral and written
translation, where necessary. Assistance in understanding grant recipient's obligations under the law
may be found in the Department of Justice's Guidance to Federal Financial Assistance Regarding
Title V1 Prohibition Against National Origin Discrimination Affecting Limited English Proficiency
Persons (LEP Guidance), which can be found at 67 Fed. Reg. 41455 (June 18, 2002). Additional
assistance regarding LEP obligations and information may be found at www.lep.,c�ov.
2. Federal Non -Discrimination Requirements
The applicant will comply with any applicable federal nondiscrimination requirements, which may
include:
• the Omnibus Crime Control Act and Safe Streets Act of 1968 (42 U.S.C. § 3789d);
• the Victims of Crime Act (42 U.S.C. § 10604(e));
• the Juvenile Justice and Delinquency Prevention Act of 2002 (42 U.S.C. § 5672(b));
• the Civil Rights Act of 1964 (42 U.S.C. § 2000(d));
• the Rehabilitation Act of 1973 (29 U.S.C. § 794);
• the Americans with Disabilities Act of 1990 (42 U.S.C. §§ 12131-34);
• the Education Amendments of 1972 (20 U.S.C. §§ 1681,1683,1685-86);
• the Age Discrimination Act of 1975 (42 U.S.C. §§ 6101-07);
• 28 C.F.R. Part 42 (U.S. Department of Justice Regulations — Nondiscrimination, Equal
Employment Opportunity, Policies and Procedures);
• Executive Order 13279 (equal protection of the law for -faith based and community organizations);
and
• 28 C.F.R. Part 38 ((U.S. Department of Justice Regulations — Equal Treatment for Faith Based
Organizations).
The applicant shall further comply with federal law prohibiting grant recipients from retaliating against
individuals taking action or participating in action to secure rights protected by federal law.
3. Civil Rights Provision - Prohibition of Discrimination for Recipients of Federal Funds
The applicant assures compliance of all applicable nondiscrimination requirements of the Victims of
Crime Act. No person in any state shall, on the grounds of race, color, religion, national origin, sex,
age, or disability be excluded from participation in, be denied the benefits of, be subjected to
discrimination under, or denied employment in connection with any program or activity receiving
federal financial assistance, pursuant to the following statutes and regulations: Section 809(c),
Omnibus Crime Control and Safe Streets Act of 1968, as amended, 42 U.S.C. 3789d, and
Department of Justice Nondiscrimination Regulations, 28 CFR Part 42, Subparts C, D, E, and G; Title
VI of the Civil Rights Act of 1964, as amended, 42 U.S.C. 2000d, et seq.; Section 504 of the
Rehabilitation Act of 1973, as amended, 29 U.S.C. 794; Subtitle A, Title II of the Americans with
Disabilities Act of 1990, 42 U.S.C. 121011 et seq. and Department of Justice regulations on disability
discrimination, 28 CFR Part 35 and Part 39; Title IX of the Education Amendments of 1972, as
Docusign Envelope ID: 6FB28AB4-941 F-8AF4-80132-8713655307186
amended, 20 U.S.C. 1681-1683; and the Age Discrimination Act of 1975, as amended, 42 U.S.C.
6101, et seq.
4. Federal Civil Rights Training
Recipients of financial assistance from the Department of Justice, such as Victims of Crime Act
(VOCA) funds, either awarded directly or through another recipient, must comply with the federal
statutes and regulations that prohibit discrimination based on race, color, national origin, sex, religion,
age, and disability in VOCA-funded programs or activities.
As part of its training efforts, the Office for Civil Rights at the Office of Justice Programs has
developed an online civil rights training curriculum for recipients. This training, which consists of six
segments and accompanying self -tests, is designed to provide recipients with an overview of
applicable nondiscrimination laws and the general civil rights obligations that are tied to grants
awarded by the Department of Justice. The OCR offers this online version of its training program to
ensure that recipients who are unable to participate in an in -person training session can still receive
valuable technical assistance.
All six Civil Rights training programs are available at http://oip.gov/about/ocr/ocr-training-videos/video-
ocr-training.htm Please note: The OJP Civil Rights Non -Discrimination Training is currently
unavailable. Grantees will be notified when the training is available
The recipient must view the online training at least once every two years. By signing this certification,
the applicant acknowledges the viewing of OJP Civil Rights Non -Discrimination training.
5. Notification of Findings of Discrimination or Non -Compliance
In the event a state or federal court or a state or federal administrative agency makes a finding of
discrimination after a due process hearing on the grounds of race, color, religion, national origin, age,
disability, or sex against the Grantee or a program partner or participant receiving grant funds, the
Grantee will forward a copy of the finding to the U.S. Department of Justice, Office of Justice
Programs, Office of Civil Rights (OCR), and the Department of Commerce (COMMERCE).
The Grantee shall include a statement clearly stating whether or not the finding is related to any grant
activity supported with a grant in which U.S. Department of Justice funds are involved, and identify all
open grants utilizing U.S. Department of Justice funding by grant number and program title.
6. Equal Employment Opportunity Program (EEOP)
The Grantee will determine whether it is required to formulate an Equal Employment Opportunity
Program (EEOP), in accordance with 28 C.F.R. 42.301 et. seq. If the Grantee is not required to
formulate an EEOP, it will submit a certificate form to the Washington State Department of Commerce
(COMMERCE) indicating that it is not required to develop an EEOP. If the Grantee is required to
develop an EEOP but not required to submit the EEOP to the OCR, the Grantee will submit a
certification to COMMERCE certifying that it has an EEOP on file which meets the applicable
requirements. If the Grantee is awarded a grant of $500,000 or more and has 50 or more employees,
it will submit a copy of its EEOP to the OCR and COMMERCE. Non-profit organizations, federally
recognized Indian Tribes, and medical and educational institutions are exempt from the EEOP
requirement, but are required to submit a certification form to COMMERCE to claim the exemption.
Information about civil rights obligations of Grantees can be found at http://www.ojp.usdoi.gov/ocr/.
7. Grantee Duty to Ensure Subcontractor Compliance
The Grantee is required to ensure compliance with these requirements by any program partner or
participant receiving funding under this grant.
Docusign Envelope ID: 6FB28AB4-941 F-8AF4-80B2-87B655307186
As the duly authorized representative of the grantee, I hereby certify that the Grantee will comply
with the above Civil Rights requirements specified in this Certification
Signature Date
Suhail Palacios Juvenile Court Administrator
Name and Title of Authorized Representative
Grant County Juvenile Court
Name of Agency
Name and Title of person who completed OJP Civil Rights Non -Discrimination Training (see #4)
Most recent date online training was completed
Recipients must view the online training at a minimum of every two years for the duration
VOCA funding is received.
Please note: The OJP Civil Rights Non -Discrimination Training is currentiv unavailable. Grantees
will be notified when the training is available.
Docusign Envelope ID: 6FB28AB4-941 F-8AF4-80B2-87B655307186
Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary
Exclusion
This certification is required by the regulations implementing Executive Order 12549, Debarment and
Suspension, 28 CFR Part 67, Section 67.510, Participants' responsibilities. The regulations were published
as Part VII of the May 26, 1988 Federal Register (pages 19160-19211).
1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its
principals are presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participation in this transaction by any Federal department or agency.
2. Where the prospective lower tier participant is unable to certify to any of the statements in this
certification, such prospective participant shall attach an explanation to this proposal.
Suhail Palacios Juvenile Court Administrator
Name and Title of Authorized Representative
Signature Date
Grant County Juvenile Court
Name of Organization
DBA JUVENILE COURT PO BOX 37 EPHRATA, WA 98823
Address of Organization
Docusign Envelope ID: 6FB28AB4-941 F-8AF4-80B2-87B655307186
Certification Regarding Lobbying
Each person shall file the most current edition of this certification and disclosure form, if applicable, with
each submission that initiates agency consideration of such person for an award of a federal contract, grant,
or cooperative agreement of $100,000 or more; or Federal loan of $150,000 or more.
This certification is a material representation of fact upon which reliance was placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering into this
transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000 or not more than $100,000 for each
such failure.
The undersigned certifies, to the best of their knowledge and belief, that;
A. No Federal appropriated funds have been paid or will be paid to any person for influencing or attempting
to influence an officer of employee of any Federal agency, a Member of Congress, an officer or
employee of Congress, or any employee of a member of Congress, in connection with the awarding of
any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering
into of any cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any Federal contract, grant, loan or cooperative agreement.
B. If any non -Federal funds have been paid or will be paid to any person for influencing or attempting to
influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee
of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant,
loan, or cooperative agreement, the undersigned shall initial here and complete and
submit "Disclosure of Lobbying Activities", in accordance with its instructions. OCVA will provide this
form, if needed.
C. The undersigned shall require that the language of this certification be included in the award documents
for all sub -awards at all tiers and that all sub -recipients shall certify and disclose accordingly.
Suhail Palacios Juvenile Court Administrator
Name and Title of Authorized Representative
Signature Date
Grant County Juvenile Court
Name of Organization
DBA JUVENILE COURT PO BOX 37 EPHRATA, WA 98823
Address of Organization
Docusign Envelope ID: 6FB28AB4-941 F-8AF4-80132-8713655307186
Certification of Suitability to Interact with Participating Minors
To assist 4CVA in monitoring new grant requirements for federal funds, please complete this form to
certify that your organization has completed the required background checks for all covered individuals
that interact with any minor in the course of activities under your grant (employees paid by the grant,
volunteers used as match under the grant, and volunteers supporting grant -covered activities).
Grantees are required to have documentation that the search was conducted, and this should be
maintained in accordance with your document retention policies.
Grantee Name: Grant County Juvenile Court
Grant Number: F23-31219-607
Background checks must include:
• Public sex offender and child abuse webs ites/registries
• Criminal history registries and similar repositories of criminal history records
• An eligible fingerprint search/background check has been completed
If the applicant determines that no minors will be served by staff being directly charged or staff/volunteers
used as match for this federally funded grant, the search is not required.
Applicant hereby certifies that the recipient (and any subrecipients) have complied with the above
regulations, as applicable.
Signature of Authorized official
Name of Authorized official Suhail Palacios
Date
Docusign Envelope ID: 6FB28AB4-941 F-8AF4-80B2-87B655307186
Request for Volunteer Requirement Waiver
Current VOCA program guidelines requires that grant recipients must use volunteers as a condition of
receiving funds unless the state administrator determines there is a compelling reason to waive this
requirement. A "compelling reason" may be a statutory or contractual provision concerning liability or
confidentiality of counselor/victim information, which bars using volunteers for certain positions, or the
inability to recruit and maintain volunteers after a sustained and aggressive effort.
If an applicant requests a waiver of the volunteer requirement, the section below must be completed
providing a compelling reason why the use of volunteers is not feasible for the agency.
am requesting a waiver for the use of volunteers for my VOCA project/program:
Yes El No
If you are requesting a volunteer waiver, provide detailed explanation for your request in the
following section. Waivers may only be requested in the following situations:
1. In the case of statutory or contractual provisions that prohibits the use of volunteers. (Attach a
copy of the applicable statute or contract.)
2. In the case of a lack of volunteers. If you list this as a reason for the waiver request, you must
document the efforts made to recruit volunteers.
Our agency is requesting a waiver for the following reason/s:
Docusign Envelope ID: 6FB28AB4-941 F-8AF4-80132-8713655307186
Subgrant Award Report (SAR)
Complete the information below, this will be used by OCVA to complete the federal Subgrant Award
Report (SAR) which collects basic information on subgrant recipients and program activities that will be
implemented with VOCA plus match funds.
How to video is here: https://vimeo.com/365156967
1. Organization Name: Grant County Juvenile Court
2. VOCA Crime Victim Assistance Funds Awarded in this grant: $97000.00
3. Sub -Grant Number (number assigned to your contract): F23-31219-607
4. Budget and Staffing
Indicate below the requested information based on the subrecipient's current fiscal year Report the
total budget available to the victim services program, by source of funding. Do not report the entire
agency budget, unless the entire budget is devoted to victim services program. For example, if VOCA
funds are awarded to support a victim advocate unit in a prosecutor's office, only report the budget for
the victim advocate unit.
Information Requested
Response
Explanation as required)
A. Total budget for all victimization
The amount reported is for the
programs and services
34 776
0,
current fiscal year. Include the
subaward amount for this
contract/grant
B. Annual funding amounts allocated
State funds:
Identify by source, the amount of
to all victimization programs
$ 175,000
funds allocated to the victimization
and/or services for the current
Local funds:
programs/services budget of the
fiscal year
68,776
subgrantee agency.
DO NOT COUNT FUNDS IN
Other federal funds:
MORE THAN ONE CATEGORY
OTHER FEDERAL includes all
Other non-federal:
federal funding except the
subaward amount reported in
Question 2.
C. Total number of paid staff for
Total Paid Staff:
Count each staff member once.
all subgrantee victimization
Enter Whole Number
Both full and part time staff
programs and/or services
should be counted as one staff
4
member. DO NOT prorate based
on FTE.
D. Number of staff hours funded
Number of Hours:
through this VOCA award
Total COUNT of hours of work by
(plus match) for subgrantee's
1497
all staff supporting the work of this
victimization programs and/or
VOCA subaward plus match.
services
E. Number of volunteerstaff
Volunteer Staff:
supporting the work of this
Enter Whole Number
COUNT each volunteer staff
VOCA award (plus match) for
once. DO NOT prorate based on
subgrantee's victimization
14
FTE.
programs and/or services
F. Number of volunteer hours
Number of Hours:
supporting the work of this
Total count of hours of work byall
VOCA award (plus match) for
820
volunteers supporting the work of
subgrantee's victimization
this VOCA subaward plus match.
programs and/or services
Docusign Envelope ID: 6FB28AB4-941 F-8AF4-80B2-87B655307186
_ - Washington State
A
Department
of
1041mv (-'-'-Iommeirc.,.e
DocuSign Contract Review and Routing Form
Office of Crime Victims Advocacy
Reviewed by:
Title:
I verify that I have:
Date:
Jenna Osterman
Grant
Manager
proofed documents
7/9/2026 9:53 AM PDT
Section
Matched approved Obligation Summary
Manager
Memo and Allocation Spreadsheet
Reviewed entry and coding in CMS
Assistant
Correct template from IntraCOM has
been used
Trisha Smith
or
Managing
OR
7/13/2026 12:1
I 2 PM PDT
Director
Documentation has been included with
reason for exception
Use if Grant Manager needs to verify Grantee submission before Assistant Director's signature
Reviewed by:
Title:
I verify that I have:
Date:
Grant
Manager
Checked that Grantee has completed all
required certifications and/or forms
Updated 5/25/2022
Certificate Of Completion
Envelope Id: 6FB28AB4-941 F-8AF4-80B2-87B655307186
Subject: OCVA: Grant County Juvenile Court: SFY 27 VCAN ( F23-31219-607
Division:
Community Services and Housing
Program: OCVA
ContractNumber: F23-31219-607
DocumentType: Contract
Source Envelope:
Document Pages: 46 Signatures: 0
Certificate Pages: 5 Initials: 0
AutoNav: Enabled
Envelopeld Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
Record Tracking
Status: Original
7/9/2026 7:09:56 AM
Security Appliance Status: Connected
Signer Events
Jenna Osterman
jenna.osterman@commerce.wa.gov
Security Level: Email, Account Authentication
(None), Login with SSO
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Trisha Smith
trisha.smith@commerce.wa.gov
Managing Director
WA State Dept of Commerce
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Suhail Palacios
spalacios@grantcountywa.gov
Juvenile Court Administrator
Grant County Juvenile Court and Youth Services
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 7/14/2026 11:34:54 AM
ID: a75f51f1-004f-46e3-b19f-21fd7633d6f8
Jenna Osterman
jenna.osterman@commerce.wa.gov
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Holder: Lupe Mendoza
lupe.mendoza@commerce.wa.gov
Pool: StateLocal
Signature
Completed
Using IP Address: 198.238.75.188
Completed
Using IP Address: 147.55.134.16
0 docusign,
Status: Sent
Envelope Originator:
Lupe Mendoza
1011 Plum Street SE
MS 42525
Olympia, WA 98504-2525
lupe.mendoza@commerce.wa.gov
IP Address: 2600:6c54:49f0:
Location: DocuSign
Timestamp
Sent: 7/9/2026 7:13:41 AM
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Signed: 7/9/2026 9:58:34 AM
Sent: 7/9/2026 9:58:36 AM
Viewed: 7/13/2026 12:11:57 PM
Signed: 7/13/2026 12:12:11 PM
Sent: 7/13/2026 12:12:13 PM
Viewed: 7/14/2026 11:34:54 AM
Signer Events Signature Timestamp
Cindy Guertin -Anderson
cindy.guertin-anderson@commerce.wa.gov
Security Level: Email, Account Authentication
(None)
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Electronic Record and Signature Disclosure
Electronic Record and Signature Disclosure created on: 8/11/2020 4:44:12 PM
Parties agreed to: Suhail Palacios
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