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Home My WebLink AboutAgreements/Contracts - New Hope DV/SAGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: New Hope REQUEST SUBMITTED BY: Kim Pope CONTACT PERSON ATTENDING ROUNDTABLE: N/A CONFIDENTIAL INFORMATION: ❑YES *NO DATE: 09/03/2026 PHONE: 509-764-8402 • • • DAgreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑ Computer Related ❑ County Code ❑ Emergency Purchase ❑ Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ❑Minutes ❑Ordinances El Out of State Travel []Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution El Recommendation ❑Professional Serv/Consultant ❑Support Letter ❑Surplus Reg. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB [SUGGESTED WORDING-FO-RAGENE)A,��mI�m�Nw,&,,,O.--.M,,, Request permission for Kim Pope to sign the contract # F24-31219-450 with the Department of Commerce for the Office of Crime Victims Advocacy Community Services Division Children's Advocacy Center Child Centered Services Grant in the amount of $106,868 for the 07/01/2026 through 06/30/2027 grant cycle. If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 0 N/A If necessary, was this document reviewed by legal? * YES ❑ NO ❑ N/A DATE OF ACTION: v� APPROVE: DENIED ABSTAIN D1: K D2: D3: DEFERRED OR CONTINUED TO: WITHDRAWN: 4/23/24 K26-166 Federal Interagency Agreement with New Hope through Office of Crime Victims Advocacy Community Services Division for Children's Advocacy Center Child Centered Services CAC Ire native, Contract No. F24-31219-450 Date-, Zte % cc: A L ve 0% ............ 0 H/NG10 NO M/1111111111 ATTEST: Ca tli E. Marvell Clerk of the Board 11,1111111''i''1111 i CA 0 fo r R. Bevift, WSBA #47989 rant County Prosecutor's Office iv il Deputy Prosecuting Attomey Date.- ap a BOARD OF COUNTY COMMISSIONERS GRANT COUNTY, WASHINGTON Kevin R. urges Chair Docusign Envelope ID: 7DDF7DA4-OC18-8B65-80C6-FE5F6C8B52AE . ' Washington State Department of Comerce Federal Interagency Agreement with New Hope through Office of Crime Victims Advocacy Community Services Division Contract Number: F24-31219-450 For Ch ildren's Advocacy Centers Child Centered Services CAC Initiative Dated: 07/01 /2026 Docusign Envelope ID: 7DDF7DA4-0C18-8B65-8OC6-FE5F6C8B52AE AsifflWa Washing on SLaLe Departrrient of 1401co, mi�c Table of Contents TABLEOF CONTENTS.......................................................................................................................................................................... 2 FACESHEET......................................................................................................................................................................................... 4 SPECIALTERMS AND CONDITIONS.................................................................................................................................................... 5 1. AUTHORITY.......................................................................................................................................................................... 5 2. ACKNOWLEDGEMENT OF FEDERAL FUNDING.................................................................................................................... 5 3. ALL SUBAWARDS ("SUBGRANTS") MUST HAVE SPECIFIC FEDERAL AUTHORIZATION....................................................... 5 4. APPLICABILITY OF PART 200 UNIFORM REQUIREMENTS................................................................................................... 5 5. AU DIT.................................................................................................................................................................................. 5 6. BILLING PROCEDURES AND PAYMENT................................................................................................................................ 6 7. COMPENSATION..................................................................................................................................................................7 8. COMPLIANCE WITH 41 U.S.C. 4712 (INCLUDING PROHIBITIONS ON REPRISAL; NOTICE TO EMPLOYEES) ........................ 7 9. COMPLIANCE WITH APPLICABLE RULES REGARDING APPROVAL, PLANNING, AND REPORTING OF CONFERENCES, MEETINGS,TRAININGS, AND OTHER EVENTS..................................................................................................................... 7 10. COMPLIANCE WITH DOJ GRANTS FINANCIAL GUIDE......................................................................................................... 8 11. COMPLIANCE WITH DOJ REGULATIONS PERTAINING TO CIVIL RIGHTS AND NONDISCRIMINATION - 28 C.F.R. PART38.. ....................................................................................................................................................................................... 8 12. COMPLIANCE WITH DOJ REGULATIONS PERTAINING TO CIVIL RIGHTS AND NONDISCRIMINATION - 28 C.F.R. PART42.. ....................................................................................................................................................................................... 8 13. COMPLIANCE WITH DOJ REGULATIONS PERTAINING TO CIVIL RIGHTS AND NONDISCRIMINATION - 28 C.F.R. PART54.. ....................................................................................................................................................................................... 8 14. COMPLIANCE WITH GENERAL APPROPRIATIONS -LAW RESTRICTIONS ON THE USE OF FEDERAL FUNDS (FY 2022) ........ 8 15. COMPLIANCE WITH RESTRICTIONS ON THE USE OF FEDERAL FUNDS --PROHIBITED AND CONTROLLED EQUIPMENT UNDEROJP AWARDS..........................................................................................................................................................8 16. COMPUTER NETWORKS......................................................................................................................................................9 17. CONTRACT MANAGEMENT................................................................................................................................................. 9 18. CONTRACT MODIFICATION................................................................................................................................................. 9 19. DEBARMENT........................................................................................................................................................................9 20. DETERMINATION OF SUITABILITY TO INTERACT WITH PARTICIPATING MINORS............................................................10 21. DISCRIMINATION FINDINGS..............................................................................................................................................10 22. EFFECT OF FAILURETO ADDRESS AUDIT ISSUES...............................................................................................................10 23. EMPLOYMENT ELIGIBILITY VERIFICATION FOR HIRING UNDERTHEAWARD..................................................................10 24. ENCOURAGEMENT OF POLICIES TO BAN TEXT MESSAGING WHILE DRIVING.................................................................11 25. EXAMINATION OF RECORDS.............................................................................................................................................11 26. FFATA REPORTING: SUBAWARDS AND EXECUTIVE COMPENSATION..............................................................................11 27. FRAUD AND OTHER LOSS REPORTING..............................................................................................................................11 28. INDIRECT COSTS .......................... ............................................................................................................ 29. INSURANCE........................................................................................................................................................................12 30. LIMITED ENGLISH PROFICIENCY........................................................................................................................................12 31. "METHODS OF ADMINISTRATION" - MONITORING COMPLIANCE WITH CIVIL RIGHTS LAWS AND NONDISCRIMINATION PROVISIONS.......................................................................................................................................................................12 32. MONITORING....................................................................................................................................................................12 33. NATIONAL VOCA TRAINING 34. NON -SUPPLANTING CERTIFICATION.................................................................................................................................13 35. OJP TRAINING GUIDING PRINCIPLES.................................................................................................................................13 36. POTENTIAL IMPOSITION OF ADDITIONAL REQUIREMENTS..............................................................................................13 37. QUARTERLY FINANCIAL STATUS REPORTS........................................................................................................................13 38. RECIPIENT INTEGRITY AND PERFORMANCE MATTERS: REQUIREMENT TO REPORT INFORMATION ON CERTAIN CIVIL, CRIMINAL, AND ADMINISTRATIVE PROCEEDINGS TO SAM AND FAPIIS .13 ......................................................................... 39. RECLASSIFICATION OF VARIOUS STATUTORY PROVISIONS TO A NEW TITLE 34 OF THE UNITED STATES CODE ............. 13 40. REPORTING........................................................................................................................................................................13 Page 2 of 26 Docusign Envelope ID: 7DDF7DA4-OC18-8B65-8OC6-FE5F6C8B52AE t WashWig .on State 44&q C D,rrof onimercv. 41. REQUIRED TRAINING FOR GRANT AWARD ADMINISTRATOR AND FINANCIAL MANAGER ............................................. 14 42. REQUIREMENT FOR DATA ON PERFORMANCE AND EFFECTIVENESS UNDER THE AWARD ............................................ 14 43. REQUIREMENT TO DISCLOSE WHETHER RECIPIENT IS DESIGNATED "HIGH RISK" BY A FEDERAL GRANT -MAKING AGENCYOUTSIDE OF DOJ.................................................................................................................................................14 44. REQUIREMENT TO REPORT ACTUAL OR IMMINENT BREACH OF PERSONALLY IDENTIFIABLE INFORMATION (PII)........ 15 45. REQUIREMENT TO REPORT POTENTIALLY DUPLICATIVE FUNDING................................................................................. 15 46. REQUIREMENTS OF THE AWARD; REMEDIES FOR NON-COMPLIANCE OR FOR MATERIALLY FALSE STATEMENTS........ 15 47. REQUIREMENTS PERTAINING TO PROHIBITED CONDUCT RELATED TO TRAFFICKING IN PERSONS (INCLUDING REPORTING REQUIREMENTS AND OJP AUTHORITY TO TERMINATE AWARD).................................................................15 48. REQUIREMENTS RELATED TO "DE MINIMIS" INDIRECT COST RATE.................................................................................16 49. REQUIREMENTS RELATED TO SYSTEM FOR AWARD MANAGEMENTAND UNIVERSAL IDENTIFIER REQUIREMENTS..... 16 50. RESTRICTIONS AND CERTIFICATIONS REGARDING NON -DISCLOSURE AGREEMENTS AND RELATED MATTERS.............16 51. RESTRICTIONS ON "LOBBYING"........................................................................................................................................17 52. SPECIFIC POST -AWARD APPROVAL REQUIRED TO USE A NONCOMPETITIVE APPROACH IN ANY PROCUREMENT CONTRACT THAT WOULD EXCEED$350,000....................................................................................................................17 53. SUBGRANT AWARD REPORT (SAR)...................................................................................................................................17 54. SUBGRANTEE/SUBCONTRACTOR DATA COLLECTION.......................................................................................................17 55. TRAINING AND TECHNICAL ASSISTANCE..........................................................................................................................18 56. VOCA FUNDS.....................................................................................................................................................................18 57. VOCA REQUIREMENTS......................................................................................................................................................18 58. ORDER OF PRECEDENCE....................................................................................................................................................18 GENERAL TERMS AND CONDITIONS................................................................................................................................................19 1. DEFINITIONS......................................................................................................................................................................19 2. ALL WRITINGS CONTAINED HEREIN..................................................................................................................................19 3. AMENDMENTS..................................................................................................................................................................20 4. ASSIGNMENT.....................................................................................................................................................................20 5. CONFIDENTIALITY ANDSAFEGUARDING OF INFORMATION............................................................................................ 20 6. COPYRIGHT........................................................................................................................................................................20 7. DISPUTES...........................................................................................................................................................................21 8. GOVERNING LAW AND VENUE......................................................................................................................................... 21 9. INDEMNIFICATION............................................................................................................................................................ 21 10. LICENSING, ACCREDITATION AND REGISTRATION...................................................................................................... 21 11. RECAPTURE..................................................................................................................................................................21 12. RECORDS MAINTENANCE............................................................................................................................................ 21 13. SAVINGS.......................................................................................................................................................................21 14. SEVERABILITY...............................................................................................................................................................21 15. SUBCONTRACTING.......................................................................................................................................................21 16. SURVIVAL.....................................................................................................................................................................22 17. TERMINATION FOR CAUSE.......................................................................................................................................... 22 18, TERMINATION FOR CONVENIENCE............................................................................................................................. 22 19. TERMINATION PROCEDURES.......................................................................................................................................22 20. TREATMENT OF ASSETS............................................................................................................................................... 23 21. WAIVER........................................................................................................................................................................23 ATTACHMENTA: SCOPE OF WORK.................................................................................................................................................. 24 ATTACHMENTB: BUDGET................................................................................................................................................................25 ATTACHMENT C: FEDERAL FUNDS CHECKLIST................................................................................................................................. 26 ATTACHMENTD: VOCA RULE...............................................................................................................................AVAILABLE ONLINE Page 3 of 26 Docusign Envelope ID: 7DDF7DA4-OC18-8B65-8OC6-FE5F6C8B52AE 10% Wasl,flrig.on StaLe Deparuylerlt of 10403V Con-unerm Face Sheet Contract Number: F24-31219-450 FX Subrecipient or ❑Contractor Research & Development: ❑ Yes 0 No Washington State Department of Commerce Community Services and Housing Division Office of Crime Victims Advocacy Children's Advocacy Centers Child Centered Services CAC Initiative 1. Contractor 2. Contractor Doing Business As (as applicable) GRANT, COUNTY OF New Hope DBA NEW HOPE EPHRATA,WA 98823 3. Contractor Representative 4. COMMERCE Representative Kim Pope April Ketcherside PO Box 42525 Executive Director 98504-8304 kpope@grantcountywa.gov (360) 725-3197 1011 Plum Street SE (509) 764-8402 april.ketcherside@commerce.wa.gov Olympia WA 98501 5. Contract Amount 6. Funding Source 7. Start Date 8. End Date $106,868.00 Federal: N State: ❑ Other: ❑ N/A: ❑ 07/01/2026 06/30/2027 9. Federal Funds (as applicable) Federal Agency: ALN 106868.00 Department of Justice, Office for Victims of Crime 16.575 10. SWV # 11. UBI # 12. UEI # 13. Indirect Rate SWV0002426-17 132001884 ZL6WM26K8KR5 14. Award Method NOFO/RFX # Proviso # Competitive: Yes Children's Advocacy Centers Child Centered N/A Direct: Services CAC Initiative 15. Contract Purpose To support Children's Advocacy Center Child Centered Services VOCA Initiative grant activities. COMMERCE, defined as the Department of Commerce, and the Contractor, as defined above, acknowledge and accept the terms of th is Contract and attachments and have executed this Contract on the date below to start as of the date and year referenced above. The rights and obligations of both parties to this Contract are governed by this Contract and the following other documents incorporated by reference: Contract Terms and Conditions including Attachment "A" — Scope of Work; Attachment "B" —Budget; Attachment "C" —Federal Funds Checklist; Attachment "D" — VOCA Rule, and Contractor's Application for funding. FOR CONTRACTOR FOR COMMERCE Kim Pope Director Name, Title Cindy Guertin -Anderson, Assistant Director Signature Date APPROVED AS TO FORM ONLY BY ASSISTANT ATTORNEY GENERAL Date APPROVAL ON FILE Page 4 of 26 Docusign Envelope ID: 7DDF7DA4-OC18-8B65-8OC6-FE5F6C8B52AE �r`ci -hri .on State Depa'rtmefit of 10ni-M: ' Special Terms and Conditions 1. AUTHORITY COMMERCE and Contractor enter into this Contract pursuantto the authority granted bythe Interlocal CooperationAct, Chapter 39.34 RCW. 2. ACKNOWLEDGEMENT OF FEDERAL FUNDING Federal Award Date: 9/5/24 Federal Award Identification Number (FAIN): 15POVC-24-GG-00738-ASSI Federal Awarding Agency: Department of Justice, Office of Justice Programs, Office for Victims of Crime Total amount of the federal award: $$17,860,091 Awarding official: Sarah Clifthorne (360) 789-1275 Federal amount obligated by this action: $106868.00 Unless otherwise specifically authorized herein, the budget period start and end dates shall be the same as the start and end dates on the Face Sheet. The Contractor agrees that any publications (written, visual, or sound) but excluding press releases, newsletters, and issue analyses, issued by the Contractor describing programs or projects funded in whole or in part with federal funds under this Contract, shall contain the following statements: "This project was supported by Grant No. 15POVC-24-GG-00738-ASSI awarded by Office for Victims of Crime, US Department of Justice. Points of view in this document are those of the author and do not necessarily represent the official position orpoliciesof the Office for Victims of Crime, US Departmentof Justice. Grant funds are administered by the Office of Crime Victims Advocacy, Washington State Department of Commerce." In the event a correction is required to the Acknowledgement of Federal Funding, an administrative change will be processed. A change to the Acknowledgementof Federal Funding will not affect your budget or scope of work and notice will be provided. This subaward may not be used for research and development purposes. 3. ALL SUBAWARDS ("SUBGRANTS") MUST HAVE SPECIFIC FEDERAL AUTHORIZATION As applicable. The recipient, and any subrecipient("subgrantee") at any tier, mustcomply with all applicable requirements f or authorization of any subaward. This condition applies to agreements that -- for purposes of federal grants administrative requirements -- OJP considers a "subaward" (and therefore does not consider a procurement "contract"). The details of the requirement for authorization of any subaward are posted on the OJP web site at https://oip.gov/funding/Explore/SubawardAuthorization.htm (Award condition: All subawards ("subgrants") must have specific federal authorization), and are incorporated by reference here. 4. APPLICABILITY OF PART 200 UNIFORM REQUIREMENTS The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted and supplemented by DOJ in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform Requirements") apply to this award from OJP. For more information and resources on the Part 200 Uniform Requirements as they relate to OJP awards and subawards ("subgrants"), see the OJP website at https://ojp.gov/funding/Part2000niformRequirements.htm. Record retention and access: Records pertinentto the award that the recipient (and any subrecipient ("subgrantee") atany ti er) must retain -- typically for a period of 3 years from the date of submission of the final expenditure report (SF 425), unless a different retention period applies -- and to which the recipient (and any subrecipient ("subgrantee") at any tier) must provide access, include performance measurement information, in addition to the financial records, supporting documents, statistical records, and other pertinent records indicated at 2 C.F.R. 200.334. In the event that an award -related question arises from documents orother materials prepared or distributed by OJP that may appearto conflictwith, ordifferin someway from, the provisions of the Part200 Uniform Requirements, the recipient is to contact OJP promptly for clarification. 5. AUDIT If the Contractor expends $1,000,000 or more in federal awards as a Subrecipient from any and all sources in a fiscal year, the Contractor shall procure and payfor a single auditor a program -specific auditforthatfiscal year in accordance with 2 CFR 200 Page 5 of 26 Docusign Envelope ID: 7DDF7DA4-OC18-8B65-8OC6-FE5F6C8B52AE >' Washing.on Mate Depa.meil of ,. , nl l l•Cl Subpart F. In accordance with 2 CFR 200.501(h), for -profit Subrecipients expending $1,000,000 or more in federal awards in a fiscal year are also required to procure and pay for a single audit or program -specific audit for that fiscal year. Upon completion of each audit Contractor shall send all audit documentation to the Federal Audit Clearinghouse. If the Contractor expends less than $1,000,000 in federal awards as a Subrecipientfrom any and all sources in a fiscal yearthe Contractor shall notify COMMERCE they did not meetthe audit requirement threshold within 30 calendar days of the end of that fiscal year. 6. BILLING PROCEDURES AND PAYMENT COMMERCE will pay Contractor upon acceptance of deliverables or services provided and receipt of properly completed invoices, which shall be submitted to COMMERCE via the Contracts Management System (CMS). The invoices shall describe and document, to COMMERCE's satisfaction, a description of the work performed, the progress of the project, and any expenses to be reimbursed. The invoice shall include Contract Number F24-31219-450. If applicable, Contractor must also include attachments that describe and document, to COMMERCE's satisfaction, a detailed description of the work performed, progress of the project, and/or receipts or other proof of payment. Except for approved indirect costs, if any, or as otherwise authorized by COMMERCE in writing, a receipt must accompany every expense in the amount of $50.00 or more to receive reimbursement. COMMERCE may request additional documentation at anytime. Any expense reimbursed under this Contract which is later determined to be unallowable must be repaid according to the terms COMMERCE provides. Paymentshall be considered timely if made by COMMERCE within thirty (30) calendar days after receipt of properly completed invoices. Payment shall be made electronically utilizing Contractor's Statewide Vendor (SWV) number. COMMERCE may, in its sole discretion, terminate this Contract or withhold payments if the Contractor fails to satisfactorily comply with any term or condition of this Contract. No payments in advance or in anticipation of services or supplies to be provided under this Agreement shall be made by COMMERCE. No payments in advance of or in anticipation of any expense reimbursable under this Contract shall be made by COMMERCE If subgranting and/or subcontracting is authorized by COMMERCE, all Subgrantee/Subcontractor payments are reimbursable expenses within the meaning of this Agreement. Contractor must have, and may be required to demonstrate, the means to pay each and every Subgrantee/Subcontractor. Failure to pay Subgrantees/Subcontractors as agreed may result in suspension or termination of this Contract. Invoices and End of Fiscal Year Invoices are due on the 20th of the month following the provision of services. Final invoicesfora state fiscal year may be due soonerthan the 20th and Commerce wiliprovide notification of the end of f iscal year due date. The Contractor must invoice for all expenses from the beginning of the Contract through June 30, regardless of the Contract start and end date. Duplication of Billed Costs The Contractor shall not bill COMMERCE for services performed under this Agreement, and COMMERCE shall not pay the Contractor, if the Contractor is entitled to payment or has been or will be paid by any other source, including grants, for that service. Disallowed Costs The Contractor is responsible for any audit exceptions or disallowed costs incurred by its own organization or that of its subgrantees. Unless otherwise authorized by COMMERCE in writing, reimbursable payroll costs shall not include employee overtime nor bonus pay. COMMERCE may, in its sole discretion, withhold ten percent (10%)from each paymentuntil acceptance by COMMERCE of the final report (or completion of the project, etc.). Page 6 of 26 Docusign Envelope ID: 7DDF7DA4-OC18-8B65-8OC6-FE5F6C8B52AE � \N1a,Shin -.u-n State IV OepOriett of 7. COMPENSATION COMMERCE shall pay an amount notto exceed $106,868.00 forthe performanceof all things necessaryforor incidental to the performance of work as set forth in the Scope of Work. Contractor's compensation for services rendered shall be based on the terms of the Scope of Work and Budget. EXPENSES Contractor shall receive reim bursementfor approved expenses as identified below or as authorized in advance by COMMERCE as reimbursable. The maximum amount to be paid to the Contractor for authorized expenses shall not exceed $106,868.00, which amount is included in the Contract total above. If travel is required to complete the scope of work and approved in advance in writing, reimbursable travel expenses may include airfare (economy or coach class only), other transportation, lodging, and food necessary during periods of required travel. Contractor shall be reimbursed at a rate not to exceed the current state rate and in accordance with the State of Washington Office of Financial Management Travel Regulations. Transfer of funds between line item budget categories must be approved by the Office of Crime Victims Advocacy (OCVA) program staff.A cumulative amountof these transfers exceeding ten (10) percent of the total program budgetshall be subject to justification and negotiation between the Contractor and OCVA, including approval from the Contractor's signature authority and the relevant OCVA Section Manager. Payment will be on a reimbursement basis only. Consultantfees may notexceed $650 perdayor $81.25 perhourforthe Victimsof CrimeAct portion of this Contract (excluding travel and subsistence costs) without prior written approval. Travel expenses incurred or paid by Contractor shall be reimbursed at a rate not to exceed the current state rate and in accordance with the State of Washington Office of Financial Management Travel Regulations. Current travel rates may be accessed at: httr)s:Hofm .wa.gov/sites/default/files/public/resources/travel/colorm ap.pdf The Contractor agreesto complywith the financial and administrative requirements set forth in the current edition of the Of fice of Justice Programs Financial Guide, which can be found at,https:Hoil2.gov/financiaiguide/doi/pdfs/DOJ FinancialGuide.pdf . Funds payable underthis Contract include federal Victims of Crime Act (VOCA) victim assistance grant funds (CFDA Number 16.575). In performance of the services, requirements, and activities set forth herein, the Contractor shall comply with all applicable federal requirements of the Victims of Crime Act Rule https://www.federaIregister.gov/documents/2016/07/08/2016- 16085/victi m s-of-cri m e-act-victi m -assi stance -pros ram 8. COMPLIANCE WITH 41 U.S.C. 4712 (INCLUDING PROHIBITIONS ON REPRISAL: NOTICE TO EMPLOYEES The recipient (and any subrecipientatany tier) mustcomplywith, and is subject to, all applicable provisions of 41 U.S.C. 4712, including all applicable provisions that prohibit, under specified circumstances, discrimination against an employee as reprisal forthe employee's disclosure of information related to gross mismanagementof a federal grant, a gross waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific dangerto public health or safety, or a violation of law, rule, or regulation related to a federal grant. The recipientalso mustinform its employees, in writing (and in the predominant native language of the workforce), of employee rights and remedies under 41 U.S.C. 4712. Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award, the Contractor shall conta ct COMMERCE; COMMERCE is to contact the DOJ awarding agency (OJP or OVW, as appropriate) for guidance. 9. COMPLIANCE WITH APPLICABLE RULES REGARDING APPROVAL, PLANNING, AND REPORTING OF CONFERENCES. MEETINGS. TRAININGS, AND OTHER EVENTS The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable laws, regulations, policies, and official DOJ guidance (including specific cost lim its, prior approval and reporting requirements, where applicable) governing the use of federal funds for expenses related to conferences (as thatterm is defined by DOJ), including the provision of food an d/or beverages at such conferences, and costs of attendance at such conferences. Page 7 of 26 Docusign Envelope ID: 7DDF7DA4-OC18-8B65-8OC6-FE5F6C8B52AE �E h VA/ashirig:on dale Depa-t ent of wrev Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears in the DOJ Grants Financial Guide (currently, as section 3.10 of "Postaward Requirements" in the "DOJ Grants Financial Guide"). 10. COMPLIANCE WITH DOJ GRANTS FINANCIAL GUIDE References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the OJP website (currently, the "DOJ Grants Financial Guide" available at,https:Hoip.gov/financialguide/DOJ/index.htm), including any updated version that may be posted during the period of performance. The recipient agrees to comply with the DOJ Grants Financial Guide. 11. COMPLIANCE WITH DOJ REGULATIONS PERTAINING TO CIVIL RIGHTS AND NONDISCRIMINATION - 28 C.F.R. PART 38 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R. Part 38. Among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of discrimination on the basis of religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or participate in a religious practice. Part 38 also sets out rules and requirements that pertain to recipient and subrecipient ("subgrantee") organizations that engage in or conduct explicitly religious activities, as well as rules and requirements that pertain to recipients and subrecipients that are faith -based or religious organizations. Recipients and subrecipients that provide social services under this award must give written notice to beneficiaries and prospective beneficiaries priorto the provision of services (if practicable) which shall include language substantially simi lar to the language in 28 CFR Part 38, Appendix C, sections (1) through (4). A sample written notice may be found at https://www.ojp.gov/program/civil-rights-office/partnerships-faith-based-and-other-neighborhood-organizations. In certain instances, a faith -based or religious organization may be able to take religion into account when making hiring decisions, provided it satisfies certain requirements. For more information, please see https://www.ojp.gov/ funding/explore/legalove rview2024/civil rig htsreq u i rem ents. 12. COMPLIANCE WITH DOJ REGULATIONS PERTAINING TO CIVIL RIGHTS AND NONDISCRIMINATION - 28 C.F.R. PART 42 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R. Part 42, specifically including any applicable requirements in Subpart E of 28 C.F.R. Part 42 that relate to an equal employment opportunity program. 13. COMPLIANCE WITH DOJ REGULATIONS PERTAINING TO CIVIL RIGHTS AND NONDISCRIMINATION - 28 C. F. R. PART 54 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in certain "education programs." Among other items, 28 C.F.R. § 54.140 contains notice requirements that covered recipients must follow regarding the dissemination of information regarding federal nondiscrimination requirements. 14. COMPLIANCE WITH GENERAL APPROPRIATIONS -LAW RESTRICTIONS ON THE USE OF FEDERAL FUNDS (FY 2024) The recipient, and any subrecipient ("subgrantee") at any tier, must com ply with all applicable restrictions on the use of federal funds set out in federal appropriations statutes. Pertinent restrictions that may be set out in applicable appropriations acts are indicated at https://ojp.gov/funding/Explore/FY24AppropriationsRestrictions.htm, and are incorporated by reference here. Should a question arise as to whether a particular use of federal funds by a recipient (or a subrecipient) would or might fall within the scope of an appropriations -law restriction, the recipient is to contact OJP for guidance, and may not proceed without the express prior written approval of OJP. 15. COMPLIANCE WITH RESTRICTIONS ON THE USE OF FEDERAL FUNDS --PROHIBITED AND CONTROLLED EQUIPMENT UNDER OJP AWARDS Consistent with Executive Order 14074, "Advancing Effective, Accountable Policing and Criminal Justice Practices To Enhance Public Trust and Public Safety," OJP has prohibited the use of federal funds under this award for purchases or transfers of specified equipment bylaw enforcement agencies. In addition, OJP requires the recipient, and any subrecipient(" subgrantee) at any tier, to put in place specified controls prior to using federal funds under this award to acquire or transfer any property identified on the "controlled equipment" list. Page 8 of 26 Docusign Envelope ID: 7DDF7DA4-OC18-8B65-8OC6-FE5F6C8B52AE Wdshiriqk)nState Depa tryierit of 409 Cu-ner The details of the requirementare posted on the OJP web site at https://www.oip.gov/funding/explore/prohibited-and-controlled- equipment(Award condition: Compliance with restrictions on the use of federal funds --prohibited and controlled equipmentunder OJP awards), and are incorporated by reference here. 16. COMPUTER NETWORKS Contractor understands and agrees thatitcannotuse anyfederal fundsto maintain or establish a computer network unless such network blocks the viewing, downloading, and exchanging of pornography. 17. CONTRACT MANAGEMENT The Representative for each of the parties shall be responsible for and shall be the contact person for all communications and billings regarding the performance of this Contract. The Representative for COMMERCE and their contact information are identified on the Face Sheet of this Contract. The Representative for the Contractor and their contact information are identified on the Face Sheet of this Contract. 18. CONTRACT MODIFICATION Notwithstanding any provision of this Contract to the contrary, at any time during the Contract period, COMMERCE may, by written notification to the Contractor and without notice to any known guarantor or surety, make changes within the general scope of the program activities to be performed under this Contract. All other modifications shall not be valid unless made in writing and signed by the parties. Any oral understandings and agreements notincorporated herein, unless made in writing and signed by the parties hereto, shall not be binding. Notwithstanding any provision of this Contractto the contrary, atany time during the Contractperiod, COMMERCE may analyze Contract expenditures as a proportion of the Contractbudget. If COMMERCE determines, in its sole discretion, thatthe Contra ct funding is underutilized, COMMERCE, in its sole discretion, may unilaterally modify the Contract to reduce the balance of the Contract budget. Funds de -obligated by COMMERCE as a result of a budget reduction may be made available to other Contractors for the provision of eligible program activities 19. DEBARMENT A. Contractor, defined asthe primary participantand it principals, certifies by signing these General Terms and Conditions that to the best of its knowledge and belief that they: i. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency. ii. Have not within a three-year period preceding this Contract, been convicted of or had a civil judgment rendered againstthem for com m ission of fraud or a criminal offense in connection with obtaining, attem pting to obtain, or performing a public or private agreementor transaction, violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, receiving stolen property, making false claim s, or obstruction of justice; iii. Are not presently indicted foror otherwise criminally orcivilly charged bya governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of federal Executive Order 12549; and iv. Have notwithin a three-year period preceding the signing of this Contract had one or more public transactions (Federal, State, or local) terminated for cause of default. B. Where the Contractor is unable to certify to any of the statements in this Contract, the Contractor shall attach an explanation to this Contract. C. The Contractor agrees by signing this Contract that it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by COMMERCE. D. The Contractor further agrees by signing this Contract that it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -Lower Tier Covered Transaction," as follows, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions: LOWER TIER COVERED TRANSACTIONS The lowertier Contractor certifies, by signing this Contract that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. Page 9 of 26 Docusign Envelope ID: 7DDF7DA4-OC18-8B65-8OC6-FE5F6C8B52AE De,pa f,-.rneriI cif ii. Where the lower tier Contractor is unable to certify to any of the statements in this Contract, such contractor shall attach an explanation to this Contract. E. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, person, primary covered transaction, principal, and voluntarily excluded, as used in this section, have the meanings set out in the Definitions and Coverage sections of the rules implementing Executive Order 12549. Contractor may contact COMMERCE for assistance in obtaining a copy of these 20. DETERMINATION OF SUITABILITY TO INTERACT WITH PARTICIPATING MINORS SCOPE. This condition applies to this award if it is indicated -- in the application forthe award (as approved by DOJ)(or in the application forany subaward, at any tier), the DOJ funding announcement (solicitation), or an associated federal statute -- that a purpose of some or all of the activities to be carried out under the award (whether by the recipient, or a subrecipient at any tier) is to benefit a set of individuals under 18 years of age. The recipient, and any subrecipient at any tier, must make determinations of suitability before certain individuals may interact with participating minors. This requirement applies regardless of an individual's employment status. The details of this requirement are posted on the OJP web site at https://oip.gov/funding/Explore/Interact-Minors.htm (Award condition: Determination of suitability required, in advance, for certain individuals who may interactwith participating minors), and are incorporated by reference here. 21. DISCRIMINATION FINDINGS The recipient assures that in the event that a Federal or State court or Federal or State administrative agency makes a finding of discrimination aftera due process hearing on the ground of race, religion, national origin, sex, or disability against a recipient of victim assistance formula funds under this award, the recipientwill forward a copy of the findings to the Office for Civi I Rights of OJP. 22. EFFECT OF FAILURE TO ADDRESS AUDIT ISSUES The recipient understands and agrees that the DOJ awarding agency (OJP or OVW, as appropriate) and COMMERCE may withhold award funds, or may impose otherrelated requirements, if (as determined bythe DOJ awarding agency)the recipient does not satisfactorily and promptly address outstanding issuesfrom audits required bythe Part 200 Uniform Requirements (or by the terms of this award), or other outstanding issues that arise in connection with audits, investigations, or reviews of DOJ awards. 23. EMPLOYMENT ELIGIBILITY VERIFICATION FOR HIRING UNDER THE AWARD 1. The recipient (and any subrecipient at any tier) m ust— a. Ensure that, as part of the hiring process for any position within the United States that is or will be funded (in whole or in part) with award funds, the recipient (or any subrecipient) properly verifies the employment eligibility of the individual who is being hired, consistent with the provisions of 8 U.S.C. 1324a(a)(1). b. Notify all persons associated with the recipient(or any subrecipient)who are or will be involved in activities under this award of both— i. this award requirement for verification of employment eligibility, and ii. the associated provisions in 8 U.S.C. 1324a(a)(1) that, generally speaking, make it unlawful, in the United States, to hire (or recruit for employment) certain aliens. c. Provide training (to the extent necessary) to those persons required by this condition to be notified of the award requirement for employment eligibility verification and of the associated provisions of 8 U.S.C. 1324a(a)(1). d. As part of the recordkeeping forthe award (including pursuant to the Part 200 Uniform Requirements), maintain records of all employmenteligibilityverifications pertinentto compliance with this award condition in accordance with Form 1-9 record retention requirements, as well as records of all pertinent notifications and trainings. 2. Monitoring a. The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition. 3. Allowable costs a. To the extent that such costs are not reimbursed under any otherfederal program, award funds maybe obligated for the reasonable, necessary, and allocable costs (if any) of actions designed to ensure compliance with this condition. 4. Rules of construction a. Staff involved in the hiring process - For purposes of this condition, persons "who are or will be involved in activities under this award" specifically includes (without limitation) any and all recipient (or any subrecipient) officials or other staff who are or will be involved in the hiring process with respect to a position that is or will be funded (in whole or in part) with award funds. Page 10 of 26 Docusign Envelope ID: 7DDF7DA4-OC18-8B65-8OC6-FE5F6C8B52AE ThaYV1j ashing on Stag Oep-r-nerit of b. Employment eligibility confirmation with E-Verify - For purposes of satisfying the requirement of this condition regarding verification of employment eligibility, the recipient (or any subrecipient) may choose to participate in, and use, E-Verify(www.e-verify.gov), provided an appropriate person authorized to act on behalf of the recipient (or subrecipient) uses E-Verify (and follows the proper E-Verify procedures, including in the event of a "Tentative Nonconfirmation"ora "Final Nonconfirmation")to confirm employment eligibility for each hiring for a position in the United States that is or will be funded (in whole or in part) with award funds. C. "United States" specifically includes the District of Columbia, Puerto Rico, Guam, the Virgin Islands of the United States, and the Commonwealth of the Northern Mariana Islands. d. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, or any person or other entity, to violate any federal law, including any applicable civil rights or nondiscrimination law. e. Nothing in this condition, including in paragraph 4.B., shall be understood to relieve any recipient, any subrecipient at any tier, or any person or other entity, of any obligation otherwise im posed by law, including 8 U.S.C. 1324a(a)(1). Questions about E-Verify should be directed to DHS. For more information about E-Verify visit the E-Verify website (https://www.e-verify.gov/) or email E-Verify at E-Verify@dhs.gov. E-Verify employer agents can email E-Verify at E- VerifyEm ployerAgent cbdhs.gov. Questions about the meaning or scope of this condition should be directed to COMMERCE, before award acceptance. 24. ENCOURAGEMENT OF POLICIES TO BAN TEXT MESSAGING WHILE DRIVING Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg. 51225 (October 1, 2009)1 DOJ encourages recipients and subrecipients ("subgrantees") to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this award, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease crashes caused by distracted drivers. 25. EXAMINATION OF RECORDS The Contractor authorizes Office for Victims of Crime (OVC) and/or the Office of the Chief Financial Officer (OCFO), and its representatives, access to and the right to examine all records, books, paper or documents related to the VOCA grant. The State will further ensure that all VOCA subgrantees will authorize representatives of OVC and OCFO access to and the right to examine all records, books, paper or documents related to the VOCA grant. 26. FFATA REPORTING: SUBAWARDS AND EXECUTIVE COMPENSATION As applicable. COMMERCE mustcomplywith applicable requirements to report first -tier subawards ("subgrants") of $30,000 or more and, in certain circumstances, to report the names and total compensation of the five most highly compensated executives of the recipient and first -tier subrecipients (first -tier "subgrantees") of award funds. The details of recipient obligations, which derive from the Federal Funding Accountability and Transparency Act of 2006 (FFATA), are posted on the OJP web site at https:Hoig.gov/fundinci/Exi2lore/FFATA.htm (Award condition: Reporting Subawards and Executive Compensation), and are incorporated by reference here. This condition, including its reporting requirement, does not applyto-- (1) an award of less than $30,000, or (2) an award made to an individual who received the award as a natural person (i.e., unrelated to any business or non -profit organization that he or she may own or operate in his or her name). COMMERCE submits FFATA information on behalf of all Contractors. 27. FRAUD AND OTHER LOSS REPORTING Contractor shall report in writing all known or suspected fraud or other loss of any funds or other property furnished under this Contract immediately or as soon as practicable to the Commerce Representative identified on the Face Sheet. Reporting potential fraud, waste, and abuse, and similar misconduct The recipient, and any subrecipients ("subgrantees") atany tier, must promptly referto the DOJ Office of the Inspector Gene ral (OIG) any credible evidence that a principal, employee, agent, subrecipient, contractor, subcontractor, or other person has, in connection with funds under this award (1) submitted a claim that violates the False Claims Act; or Page 11 of 26 Docusign Envelope ID: 7DDF7DA4-OC18-8B65-8OC6-FE5F6C8B52AE 3h' vvd-,_3 ng,.on State Depa-m rit cif (2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct. Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be reported to the OIG by online submission accessible via the OIG webpage athttps://oig.justice.gov/hotline/contact-grants.htm (select"Submit Report Online"); (2) mail directed to: U.S. Department of Justice, Office of the Inspector General, Investigations Division, ATTN: Grantee Reporting, 950 Pennsylvania Ave., NW, Washington, DC 20530; and/or (3) by facsimile directed to the DOJ OIG Investigations Division (Attn: Grantee Reporting) at (202) 616-9881 (fax). Additional information is available from the DOJ OIG website at https:Hoia.iustice.gov/hotline. 28. INDIRECT COSTS Contractor shall provide their indirectcost rate that has been negotiated between theirentity and the federal government. If no such rate exists a de minimis indirect cost rate of up to 15% of Modified Total Direct Costs (MTDC) may be used. 29. INSURANCE Each party certifies that it is self -insured under the State's or local government self-insurance liability program, and shall be responsible for losses for which it is found liable. 30. LIMITED ENGLISH PROFICIENCY The recipient, and any subrecipient at any tier, m ust take reasonable steps to ensure that individuals with lim ited English proficiency (LEP) have meaningful access to their programs and activities to com ply with Title VI of the Civil Rights Act of 1964 (Title VI), which prohibits discrimination on the basis of national origin, including discrimination against individuals with L EP. Such steps may require providing language assistance services, such as interpretation ortranslation services. The Department of Justice guidance on compliance with this requirementmay be found at"Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons" (67 Fed. Reg. 41455-41472) (https:// www.federalregister.gov/d/02-15207) and is incorporated by reference here. 31. "METHODS OF ADMINISTRATION" - MONITORING COMPLIANCE WITH CIVIL RIGHTS LAWS AND NONDISCRIMINATION PROVISIONS COMMERCE's monitoring responsibilities include monitoring of subrecipientcom pliance with applicablefederal civil rights laws and nondiscrimination provisions. Within 90 days of the date of award acceptance, COMMERCE must subm it to OJP's Office for Civil Rights (at CivilRightsMOA@usdoj.gov) written Methods of Administration ("MOA") for subrecipient monitoring with respect to civil rights requirements. In addition, upon request by OJP (or by another authorized federal agency), the recipient must make associated documentation available for review. The details of the recipient's obligations related to Methods of Administration are posted on the OJP web site at https://ojp.gov/funding/Explore/State Method sAd min -FY201 7u pdate.htm (Award condition: "Methods of Administration" - Requirements applicable to States (FY2017 Update), and are incorporated by reference here. 32. MONITORING The recipient agrees to promptly provide, upon request, financial or programmatic -related documentation related tothis award, including documentation of expenditures and achievements. The recipient understands that it will be subject to additional financial and programmatic in-depth oron-site monitoring, which maybe on short notice, and agrees that it will cooperate with any such monitoring. The recipient agrees to develop or maintain effective internal controls to manage federal awards (see 2 C.F.R. 200.303)and effective financial management policies and procedures to manage federalawards (see 2 C.F.R. 200.302). 33. NATIONAL VOCA TRAINING As applicable. The recipient agrees to ensure that at least one key grantee official attends the annual VOCA National Training Conference. Any recipient unable to attend must get prior approval by OVC in writing. COMMERCE attends this training to meet this federal requirement; Contractors should not plan to attend the training event, attendance is not eligible. Page 12 of 26 Docusign Envelope ID: 7DDF7DA4-OC18-8B65-8OC6-FE5F6C8B52AE OWA v11?as1h1rig-.cn State ff Depa,,"rTierlt of r1 34. NON -SUPPLANTING CERTIFICATION No VOCA Grant funds will be used to supplant existing state, local, or other non-federal funding already in place to support currentservices. VOCA Grant funds will be used to increase the total amount of funds used for crime victim assistance. Viola lion of the non -supplanting requirement can result in a range of penalties, including suspension of future funds under this Contract, recoupment of monies provided under this Contract, and civil and/or criminal penalties. 35. OJP TRAINING GUIDING PRINCIPLES Any training or training materialsthat the recipient --or any subrecipient("subgrantee") at any tier -- develops or deliverswith OJP award funds must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees, available at httgs://www.oig.gov/funding/implement/training-guiding-grincigies-„grantees-and-subgrantees. 36. POTENTIAL IMPOSITION OF ADDITIONAL REQUIREMENTS As applicable. The recipient agrees to comply with any additional requirements that maybe imposed by the DOJ awarding agency (OJP or OVW, as appropriate) during the period of performance for this award, if the recipient is designated as "high - risk" for purposes of the DOJ high -risk grantee list. DOJ monitors and evaluates risk for COMMERCE, and COMMERCE monitors and evaluates risk for Contractors. Contracbr agrees to com ply with any additional requirements that may be imposed if COMMERCE has designated the Contractor as "high risk" via risk assessment and monitoring procedures. 37. QUARTERLY FINANCIAL STATUS REPORTS As applicable. The recipientagrees that it will submitquarterly financial status reports (the SF 425 Federal Financial Repo rt) to OJP in JustGrants, no later than the deadlines set out in the DOJ Financial Guide and the JustGrants guidance (typically 30 days after the end of each calendar quarter). Delinquent reports may lead to funds being frozen and other remedies. COMMERCE submits these financial status reports, this does not apply to Contractors. 38. RECIPIENT INTEGRITY AND PERFORMANCE MATTERS: REQUIREMENT TO REPORT INFORMATION ON CERTAIN CIVIL, CRIMINAL, AND ADMINISTRATIVE PROCEEDINGS TO SAM AND FAPIIS The recipient must comply with any and all applicable requirements regarding reporting of information on civil, criminal, and administrative proceedings connected with (or connected to the performance of) either this OJP award or any other grant, cooperative agreement, or procurement contract from the federal government. Under certain circumstances, recipients of OJP awards are required to report information aboutsuch proceedings, through the federal System forAward Management (known as "SAM"), to the designated federal integrity and performance system (currently, "FAPIIS"). The details of recipient obligations regarding the required reporting (and updating) of information on certain civil, crim ina I, and administrative proceedings to the federal designated integrity and performance system (currently, "FAPIIS") within SAM are posted on the OJP web site at hftgs://oil2.gov/fundina/FAPIIS.htm (Award condition: Recipient Integrity and Performance Matters, including Recipient Reporting to FAPIIS), and are incorporated by reference here. 39. RECLASSIFICATION OF VARIOUS STATUTORY PROVISIONS TO A NEW TITLE 34 OF THE UNITED STATES CODE As applicable. On September 1, 2017, various statutory provisions previously codified elsewhere in the U.S. Code were editorially reclassified (that is, moved and renumbered) to a new Title 34, entitled "Crime Control and Law Enforcement." The reclassification encompassed a number of statutory provisions pertinent to OJP awards (that is, OJP grants and cooperative agreements), including many provisions previously codified in Title 42 of the U.S. Code. Effective as of September 1, 2017, any reference in this award documentto a statutory provision that has been reclassified to the new Title 34 of the U.S. Code is to be read as a reference to that statutory provision as reclassified to Title 34. This rule of construction specifically includes references setoutin award conditions, references setout in material incorporated by ref erence through award conditions, and references set out in other award requirements. 40. REPORTING Contractors must collectand maintain data that measure the performance and effectiveness of work done under this Contract. Page 13 of 26 Docusign Envelope ID: 7DDF7DA4-OC18-8B65-8OC6-FE5F6C8B52AE ��;asl�iri��:��r, ;�l,�l Depar`merit of 9411111110 If providing direct services or outreach, the Contractor shall submit data quarterly in the InfoNet data collection system, relative to the provision of Children's Advocacy Centers Child Centered Services CAC Initiative services. Report data will be due in InfoNet no later than the fifteenth day following the end of each quarter. The Contractor shall submit non -personally identifying demographic, service and compliance data required by state funding sources in the InfoNetdata collection system. The Contractor shall maintain documentation and recordsthat supportthe data reported in InfoNet. The Contractorshall establish and maintain written procedures forthe security of InfoNetuse atits site. Procedures shall include: • Only authorized staff are provided access to the InfoNet data and files; • Staff are informed of the need for security and confidentiality of data and files maintained in or available through the InfoNet system; and • That the Contractorshall notifythe Department Program Coordinator for this Contract when an employee is no longer authorized to access the InfoNet system. This information on the activities supported by the Contract funding will assist in assessing the effects that the VOCA Victi m Assistance funds have had on services to crime victims within the jurisdiction. Additional narrative reports may be required. See the Application for Funding and/or Reporting Instructions provided forfurther details. 41. REQUIRED TRAINING FOR GRANT AWARD _ADMINISTRATOR AND FINANCIAL MANAGER As applicable. The State Administering Agency (COMMERCE) fulfills the requirements in this section. Grantees should not anticipate completing the OJP financial management and grant administration training. The Grant Award Administratorand all Financial Managersforthis award musthave successfully completed an "OJP financial managementand grant administration training" by 120 days afterthe date of the recipient's acceptance of the award. Successful completion of such a training on or after January 1, 2021, will satisfy this condition. In the event that either the Grant Award Administrator or a Financial Manager for this award changes during the period of performance, the new Grant Award Administrator or Financial Manager must have successfully completed an "OJP financial management and grant administration training" by 120 calendar days after the date the Entity Administrator enters updated Grant Award Administrator or Financial Manager information in JustGrants. Successful completion of such a training on or afte r January 1, 2021, will satisfy this condition. A list of OJP trainingsthat OJP will consider"OJP financial managementand grant administration training" for purposes of this condition is available at https:Honlinegfmt.training.ojp.gov/. All trainings that satisfy this condition include a session o n grant fraud prevention and detection. The recipientshould anticipate thatOJP will immediately withhold ("freeze") award funds if the recipient fails to complywi th this condition. The recipient's failure to comply also may lead OJP to impose additional appropriate conditions on this award. 42. REQUIREMENT FOR DATA ON PERFORMANCE AND EFFECTIVENESS UNDER THE AWARD The recipient must collect and maintain data that measure the performance and effectiveness of work under this award. The data must be provided to OJP in the manner (including within the timefram es) specified by OJP in the program solicitation or other applicable written guidance. Data collection supports compliance with the Government Performance and Results Act (GPRA) and the GPRA Modernization Act of 2010, and other applicable laws. Contractors report data to their COMMERCE grant managerat april.ketcherside@commerce.wa.gov. See "Reporting" Special Term and Condition. COMMERCE will report this data to OJP. 43. REQUIREMENT TO DISCLOSE WHETHER RECIPIENT IS DESIGNATED "HIGH RISK" BY A FEDERAL GRANT -MAKING AGENCY OUTSIDE OF DOJ As applicable. If the recipient is designated "high risk" by a federal grant -making agencyoutside of DOJ, currently or at any time during the course of the period of performance under this award, the recipient must disclose that fact and certain related information to OJP by email at OJP.ComplianceReporting a�)_oip.usdoj.gov. For purposes of this disclosure, high risk includes any status under which a federal awarding agency provides additional oversightdueto the recipient's past performance, orotherprogrammatic orfinancial concernswith the recipient.The recipi enfs disclosure must include the following: 1. The federal awarding agency that currently designates the recipient high risk, Page 14 of 26 Docusign Envelope ID: 7DDF7DA4-OC18-8B65-8OC6-FE5F6C8B52AE Depa; r".rnerit of IP40 pa: y 111llt 2. The date the recipient was designated high risk, 3. The high -risk point of contact at that federal awarding agency (name, phone number, and email address), and 4. The reasons for the high -risk status, as set out by the federal awarding agency. 44. REQUIREMENT TO REPORT ACTUAL OR IMMINENT BREACH OF PERSONALLY IDENTIFIABLE INFORMATION The recipient (and any "subrecipient" at any tier) m ust have written procedures in place to respond in the event of an actual or imminent "breach" (OMB M-17-12) if it (or a subrecipient) -- (1) creates, collects, uses, processes, stores, maintains, disseminates, discloses, or disposes of "Personally Identifiable Information (PII)" (2 CFR 200.1) within the scope of an OJP grant -funded program oractivity, or (2) uses or operatesa "Federal information system" (OMB CircularA-130). The recipients breach procedures mustinclude a requirementto report actual or imminentbreach of PH to an OJP Program Managerno later than 24 hours after an occurrence of an actual breach, or the detection of an imminent breach. Contractors reports this information to COMMERCE, COMMERCE reports to OJP. 45. REQUIREMENT TO REPORT POTENTIALLY DUPLICATIVE FUNDING As applicable. If the recipient currently has other active awards of federal funds, or if the recipient receives any other award of federal funds during the period of performance forthis award, the recipient promptly m ustdeterm ine whetherfunds from any of those other federal awards have been, are being, or are to be used (in whole or in part) for one or more of the identical cost itemsforwhich funds are provided underthis award. If so, the recipient must promptly contact their COMMERCE grantmanager at april.ketcherside@commerce.wa.gov. COMMERCE mustnotifythe DOJ awarding agency (OJP or OVW, as appropriate) in writing of the potential duplication, and, if so requested by the DOJ awarding agency, must seek a budget -modification or change -of -project -scope Grant Award Modification (GAM) to eliminate any inappropriate duplication of funding. 46. REQUIREMENTS _OFTHE AWARD; REMEDIES FOR NON-COMPLIANCE OR FOR MATERIALLY FALSE STATEMENTS The conditions of this award are material requirements of the award. Compliance with any assurances or certifications submitted by or on behalf of the recipient that relate to conduct during the period of performance also is a material requirement of th is award. Limited Exceptions. In certain special circumstances, the U.S. Department of Justice ("DOJ") may determine that it will not enforce, or enforce only in part, one or more requirements otherwise applicable to the award. Any such exceptions regarding enforcement, including any such exceptions made during the period of performance, are (or will be during the period of performance) set out through the Office of Justice Programs ("OJP") webpage entitled "Legal Notices: Special circumstances as to particularaward conditions" (ojp.gov/funding/Explore/LegalNotices-AwardRegts.htm), and incorporated by reference into the award. By signing and accepting this award on behalf of the recipient, the authorized recipient official accepts all material requirements of the award, and specifically adopts, as if personally executed by the authorized recipient official, all assurances or certifications submitted by or on behalf of the recipient that relate to conduct during the period of performance. Failure to com plywith one or more award requirements --whethera condition set out in full below, a condition incorporated by reference below, or an assurance or certification related to conduct during the award period -- may result in OJP taking appropriate action with respectto the recipientand the award.Among otherthings, the OJP maywithhold award funds, disallow costs, or suspend orterminate the award. DOJ, including OJP, also may take other legal action as appropriate. S Any materially false, fictitious, or fraudulent statementto the federal government related to this award (or concealment or omission of a material fact) maybe the subject of criminal prosecution (including under 18 U.S.C. 1001 and/or 1621, and/or 34 U.S.C. 10271-10273), and also may lead to imposition of civil penalties and administrative remedies for false claims or otherwise (including under 31 U.S.C. 3729-3730 and 3801-3812). Should any provision of a requirementof this award be held to be invalid orunenforceable by itsterms, that provision shall first be applied with a limited construction so as to give it the maximum effectpermitted bylaw. Should it be held, instead, that the provision is utterly invalid or -unenforceable, such provision shall be deemed severable from this award. 47. REQUIREMENTS PERTAINING TO PROHIBITED CONDUCT RELATED TO TRAFFICKING IN PERSONS (INCLUDING REPORTING REQUIREMENTS AND OJP AUTHORITY TO TERMINATE AWARD1 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements (including requirementsto report allegations) pertaining to prohibited conductrelated to the trafficking of persons, whetheron the pa rt of Page 15 of 26 Docusign Envelope ID: 7DDF7DA4-OC18-8B65-8OC6-FE5F6C8B52AE De1c),ar-trTleflt Of 14106 coninleree recipients, subrecipients ("subgrantees"), or individuals defined (for purposes of this condition) as "employees" of the recipient or of any subrecipient. The details of the recipient's obligations related top rohibited conductrelated to trafficking in persons are posted on the OJP web site at https://ojr).gov/funding/Explore/ProhibitedConduct-Trafficking.htm (Award condition: Prohibited conduct by recipients and subrecipients related to trafficking in persons (including reporting requirements and OJP authorityto terminate award)), and are incorporated by reference here. 48. REQUIREMENTS RELATED TO "DE MINIMIS" INDIRECT COST RATE Asapplicable. A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the "de minimis" indirect cost rate described in 2 C.F.R. 200.414(f), and that elects to use the "de minimis" indirect cost rate, mustadvise OJP in writing of both its eligibility and its election, and must comply with all associated requirements in the Part 200 Uniform Requirements. The "de minimis" rate may be applied only to modified total direct costs (MTDC) as defined by the Part 200 Uniform Requirements. Recipient requirementto notify OJP isforCOMMERCE. Contractors mustworkwith theirCOMMERCE grant manager regarding requirements related to "de minimis" indirect cost rate. 49. REQUIREMENTS RELATED TO SYSTEM FOR AWARD MANAGEMENT AND UNIVERSAL IDENTIFIER REQUIREMENTS COMMERCE must comply with applicable requirements regarding the System for Award Management (SAM), currently accessible at https://www.sam.gov/. This includes applicable requirements regarding registration with SAM, as well as maintaining the currency of information in SAM. COMMERCE also must comply with applicable restrictions on subawards ("subgrants") to first -tier subrecipients (first -tier "subgrantees"), including restrictions on subawards to entities that do not acquire and provide (to the recipient) the unique entity identifier required for SAM registration. The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the OJP web site at https:Hojp.gov/funding/Explore/SAM.htm (Award condition: System for Award Management (SAM) and Universal Identifier Requirements), and are incorporated by reference here. This condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit organization that he or she may own or operate in his or her name). 50. RESTRICTIONS AND CERTIFICATIONS REGARDING NON -DISCLOSURE AGREEMENTS AND RELATED MATTERS No recipientor subrecipient("subgrantee")under this award, or entity that receivesa procurement contractor subcontract with any funds underthis award, may require any employee or contractor to sign an internal confidentiality agreementor statement that prohibits or otherwise restricts, or purports to prohibitor restrict, the reporting (in accordance with law) of waste, f raud, or abuse to an investigative or law enforcement representative of a federal department or agency authorized to receive such information. The foregoing is not intended, and shall not be understood by the agency making this award, to contravene requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which relates to sensitive compartmented information),orany otherform issued by a federal departmentor agency governing the nondisclosure of classified information. 1. In accepting this award, the recipient — a. represents that it neither requires nor has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and b. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any further obligations of award funds, will provide prom ptwritten notification to the federal agency making this award, and will resume (or permitresumption of) such obligations only if expressly authorized to do so by that agency. 2. If the recipient does or is authorized under this award to make subawards ("subgrants"), procurement contracts, or both - a. it represents that— i. it has determined that no other entity that the recipient's application proposes m ay orwill receive award funds (whether through a subaward ("subgrant"), procurement contract, or subcontract under a Page 16 of 26 Docusign Enveloy.pe ILD: 7DDFt7DA4-OC18-8B65-8OC6-FE5F6C8B52AE afin ,.-V-- Depa- meri`I of procu rem ent contract) either requires or has required internal confidentiality agreements or statements from employees or contractors that currently prohibitor otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and ii. it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this representation; and b. it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that receives funds under this award is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will im mediately stop any further obligations of award funds to or by that entity, will provide prompt written notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency. 51. RESTRICTIONS ON "LOBBYING" In general, as a matter of federal law, federal funds awarded by OJP may not be used by the recipient, or any subrecipient ("subgrantee") at any tier, either directly or indirectly, to support or oppose the enactment, repeal, modification, or adoption of any law, regulation, or policy, atany level of government. See 18 U.S.C.1913. (There may be exceptions if an applicable federal statute specifically authorizes certain activities that otherwise would be barred by law.) Another federal law generally prohibits federal funds awarded by OJP from being used by the recipient, or any subrecipient at any tier, to pay any person to influence (or attem pt to influence) a federal agency, a Mem ber of Congress, or Congress (or an official or em ployee of any of them) with respect to the awarding of a federal grant or cooperative agreement, subgrant, contract, subcontract, or loan, or with respect to actions such as renewing, extending, or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this law apply, including an exception that applies to Indian tribes and tribal organizations. Should any question arise as to whether a particular use of federal funds by a recipient (or subrecipient) would or m ightfal I within the scope of these prohibitions, the Contractor is to contact COMMERCE for guidance, and may not proceed without the express prior written approval of COMMERCE. COMMERCE is to contact OJP for guidance, and may not proceed without the express prior written approval of OJ P. 52. SPECIFIC POST -AWARD APPROVAL REQUIRED TO USE A NONCOMPETITIVE APPROACH IN ANY PROCUREMENT CONTRACT THAT WOULD EXCEED $350,000 As applicable. The recipient, and any subrecipient ("subgrantee") at any tier, m ust comply with all applicable requirements to obtain specific advance approval to use a noncompetitive approach in any procurement contract that would exceed the Sim plified Acquisition Threshold (currently, $350,000). This condition applies to agreements that -- for purposes of federal grants administrative requirements -- OJP considers a procurement "contract" (and therefore does not consider a subaward). The details of the requi rem ent for advance approval to use a noncompetitive approach in a procurement contract under an OJP award are posted on the OJP web site at his://ojp.gov/funding/Explore/NoncompetitiveProcurement.htm (Award condition: Specific post -award approval required to use a noncom petitive approach in a procurement contract (if contract would exceed $250,000)), and are incorporated by reference here. 53. SUBGRANT AWARD REPORT (SAR) The recipient m ust subm it a SubgrantAward Report (SAR) to OVC for each subrecipient of the VOCA victim assistance funds, within ninety (90) days of awarding funds to the subrecipient. Recipients m ust subm it this inform ation through the autom ated system. Contractors submit this information to COMMERCE, who then submits this information to OVC. 54. SUBGRANTEE/SUBCONTRACTOR DATA COLLECTION Contractor will subm it reports, in a form and form at to be provided by Corn m erce and at intervals as agreed by the parties, regarding work under this Contract performed by subgrantees/subcontractors and the portion of Contract funds expended for work performed by subgrantees/subcontractors, including but not necessarily limited to minority -owned, woman -owned, and veteran -owned business subgrantees/subcontractors. "Subgrantees/subcontractors" shall mean subgrantees of any tier. Page 17 of 26 Docusign Envelope ID: 7DDF7DA4-OC18-8B65-8OC6-FE5F6C8B52AE ,10,Wd Ai VV-thirig on Stale epa q rri ri t of Sw 140. Commerce 55. TRAINING AND TECHNICAL ASSISTANCE The recipient must receive and engage in any training and technical assistance activities recommended by the Office for Vict ms of Crime. This requirement applies to COMMERCE. 56. VOCA FUNDS As applicable. The Victims of Crime Act (VOCA) of 1984 states that VOCA funds are available during the federal fiscal year in which the award was actually made, plus the following three fiscal years. At the end of this period, VOCA funds will be deobligated. (E.g., VOCA funds awarded in FY 2024, are available until the end of FY 2027). Extensions beyond the statutory period may be granted at the discretion of DOJ, and maybe requested in accordance with OJP processes, but are not assured. COMMERCE managesthis funding period requirement, Contractors must adhere to the Contract period on the Contract Face Sheet. 57. VOCA REQUIREMENTS As applicable. COMMERCE assures thatthe State and its subrecipients will complywith the conditions of the Victimsof Crime Act (VOCA) of 1984, sections 1404(a)(2), and 1404(b)(1) and (2), 34 U.S.C. 20103(a)(2) and (b)(1) and (2) (and the applicable program guidelines and regulations), as required. Specifically, the State certifies that funds under this award will: a. be awarded only to eligible victim assistance organizations, 34 U.S.C. 20103(a)(2); b. not be used to supplantState and local publicfundsthat would otherwise be available forcrime victim assistance, 34 U.S.C. 20103(a)(2), or for administering the state victim assistance program, 34 U.S.C. 20110(h); and c. be allocated in accordance with program guidelines or regulations implementing 34 U.S.C. 20103(a)(2)(A) and 34 U.S.C. 20103(a)(2)(B)to, at a minimum, assistvictims in the following categories: sexual assault, child abuse, domestic violence, and underserved victims of violent crimes as identified by the State. 58. ORDER OF PRECEDENCE In the eventof an inconsistency in this Contract, the inconsistency shall be resolved by giving precedence in the following order. • Applicable federal and state of Washington statutes and regulations • Special Terms and Conditions • General Terms and Conditions • AttachmentA—Scope of Work • Attachment B — Budget • Attachment C — Federal Funds Checklist • Attachment D — VOCA Rule • Children's Advocacy Centers Child Centered Services CAC Initiative Application for Funding as submitted and approved by COMMERCE Page 18 of 26 Docusign Envelope ID: 7DDF7DA4-OC18-8B65-8OC6-FE5F6C8B52AE ,ON W, shing-.on Stale Ak Department of General Terms and Conditions 1. DEFINITIONS As used throughout this Contract, the following terms shall have the meaning setforth below: A. "Authorized Representative" shall mean the Director and/or the designee authorized in writing to act on the Director's behalf. B. "COMMERCE" shall mean the Washington Department of Commerce. C. "Contract" or "Agreement" or"Grant" meansthe entire written agreement between COMMERCE and the Contractor, including any Exhibits, documents, or materials incorporated by reference and may constitute a Subaward if so designated. Electronic transmission of a signed copyof a Contractshall be the same as delivery of an original. D. "Contractor" or "Grantee" shall mean the entity identified on the face sheet performing service(s) under this Agreement, and shall include all employees and agents thereof. E. "Modified Total Direct Costs" (MTDC) shall mean all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and up to the first $50,000 of each subaward (regardless of the period of performance of the subawards under the award). MTDC excludes equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs, and the portion of each subaward in excess of $50,000. F. "Personal Information" shall mean information identifiable to any person, including, but not limited to, information that relates to a person's name, health, finances, education, business, use or receipt of governmental services or other activities, addresses, telephone numbers, social security numbers, driver license numbers, other identifying numbers, and any financial identifiers, and "Protected Health Information" under the federal Health Insurance Portability and Accountability Act of 1996 (H IPAA). G. "State" shall mean the state of Washington. H. "Subaward" shall mean an award provided by a pass -through entity to a Subrecipient for the Subrecipient to carry out part of a Federal award received by the pass -through entity. It does not include payments to a contractor or payments to an individual that is a beneficiary of a Federal program. ASubaward may be provided through anyform of legal agreement, including an agreement that the pass -through entity considers a Contract. I. "Subcontractor" shall mean one not in the employment of the Contractor, who is performing all or part of those services underthis Contract undera separate contractwith the Contractor. The terms "Subcontractor" and "Subcontractors" mean subcontractor(s) in any tier. J. "Subrecipient" or "Subgrantee" shall mean a non -Federal entity that receives a Subaward from a pass -through entity to carry out part of a Federal program, but does not include an individual that is a beneficiary of such program. A Subrecipientmay also be a recipientof other Federal awards directly from a Federal awarding agency. 2. ALL WRITINGS CONTAINED HEREIN This Contract contains all the terms and conditions agreed upon bythe parties. No other understandings, oral or otherwise, regarding the subject matter of this Contract shall be deemed to exist or to bind any of the parties hereto. 3. AMENDMENTS This Contract may be amended by mutual agreement of the parties. Such amendments shall not be binding unless they are in writing and signed by personnel authorized to bind each of the parties. Page 19 of 26 Docusign Envelope ID: 7DDF7DA4-OC18-8B65-8OC6-FE5F6C8B52AE 0% a v��, shing�.on Stale Departs Department of IV Coflimll 4. ASSIGNMENT Neither this Contract, work thereunder, nor any claim arising under this Contract, shall be transferred or assigned by the Contractor without prior written consent of COMMERCE. 5. CONFIDENTIALITY AND SAFEGUARDING OF INFORMATION A. "Confidential Information" as used in this section includes: i. All material provided to the Contractor by COMMERCE that is designated as "confidential" by COMMERCE; ii. All material produced by the Contractor that is designated as "confidential' by COMMERCE; and iii. All Personal Information in the possession of the Contractor that may not be disclosed under state or federal law. B. The Contractor shall comply with all state and federal laws related to the use, sharing, transfer, sale, or disclosure of Confidential Information. The Contractor shall use Confidential Information solely for the purposes of this Contract and shall not use, share, transfer, sell or disclose any Confidential Information to any third party except with the prior written consent of COMMERCE or as may be required by law. The Contractor shall take all necessary steps to assure that Confidential Informaton is safeguarded to prevent unauthorized use, sharing, transfer, sale or disclosure of Confidental Information orviolation of any state or federal laws related thereto. Upon request, the Contractorshall provide COMMERCE with its policies and procedures on confidentiality. COMMERCE may require changes to such policies and procedures as they apply to this Contract whenever COMMERCE reasonably determines that changes are necessary to prevent unauthorized disclosures. The Contractorshall make the changeswithin the time period specified by COMMERCE. Upon request, the Contractor shall immediately return to COMMERCE any Confidential Information that COMMERCE reasonably determines has not been adequately protected by the Contractor against unauthorized disclosure. C. Unauthorized Use or Disclosure. The Contractor shall notify COMMERCE within twenty-four hours of any unauthorized use or disclosure of any confidential information, and shall take necessary steps to mitigate the harmful effects of such use or disclosure. 6. COPYRIGHT Unless otherwise provided, all Materials produced under this Contract shall be considered "works for hire" as defined by the U.S. Copyright Act and shall be owned by COMMERCE. COMMERCE shall be considered the authorof such Materials. In the event the Materials are not considered "worksforhire" underthe U.S. Copyright laws, the Contractor hereby irrevocably assigns all right, title, and interest in all Materials, including all intellectual property rights, moral rights, and rights of publicityto COMMERCE effective from the momentof creation of such Materials. "Materials" means all items in any format and includes, but is not lim ited to, data, reports, documents, pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes, and/or sound reproductions."Ownership" includesthe rightto copyright, patent, registerand the abilityto transferthese rights. For Materials that are delivered under the Contract, but that incorporate pre-existing materials not produced under the Contract, the Contractor hereby grants to COMMERCE a nonexclusive, royalty -free, irrevocable license (with rights to sublicense to others) in such Materials to translate, reproduce, distribute, prepare derivative works, publicly perform, and publicly display. The Contractor warrants and represents that the Contractor has all rights and permissions, including intellectual property rights, moral rights and rights of publicity, necessary to grant such a license to COMMERCE. The Contractor shall exert all reasonable effortto advise COMMERCE, at the time of delivery of Materials furnished underthis Contract, of all known or potential invasions of privacy contained therein and of any portion of such documentwhich was not produced in the performance of this Contract. The Contractor shall provide COMMERCE with promptwritten notice of each notice or claim of infringement received bythe Contractorwith respectto any Materials delivered underthis Contract. COMMERCE shall have the rightto modify or remove any restrictive markings placed upon the Materials by the Contractor. Page 20 of 26 Docusign Envelope ID: 7DDF7DA4-OC18-8B65-8OC6-FE5F6C8B52AE 14 ashing.c)n ;stake CDepa!* rnent of 0,MM,e111(111(11 7. DISPUTES In the event that dispute arises under this Agreement, it shall be determined by a Dispute Board in the following manner: Each party to this Agreement shall appoint one memberto the Dispute Board. The members so appointed shall jointly appoint an additional member to the Dispute Board. The Dispute Board shall review the facts, Agreementterms and applicable statutes and rules and make a determination of the dispute. The Dispute Board shall thereafter decide the dispute with the majority prevailing. The determination of the Dispute Board shall be final and binding on the parties hereto. As an alternative to this process, eitherof the parties may request intervention bythe Governor, as provided by RCW 43.17.330, in which eventthe Governor's processwill control. 8. GOVERNING LAW AND VENUE This Contractshall be construed and interpreted in accordance with the laws of the state of Washington, and the venue of any action brought hereunder shall be in the Superior Court for Thurston County. 9. INDEMNIFICATION Each party shall be solely responsible for the acts of its em ployees, officers, and agents. 10. LICENSING, ACCREDITATION AND REGISTRATION The Contractor shall com plywith all applicable local, state, and federal licensing, accreditation and registration requirements or standards necessary for the performance of this Contract. 11. RECAPTURE In the event that the Contractorfails to perform this Contract in accordance with state laws, federal laws, and/or the provisions of this Contract, COMMERCE reserves the right to recapture funds in an amountto compensate COMMERCE for the noncompliance in addition to any other remedies available at law or in equity. Repaymentby the Contractor of funds underthis recapture provision shall occurwithin the time period specified by COMMERCE. In the alternative, COMMERCE may recapture such funds from payments due under this Contract. 12. RECORDS MAINTENANCE The Contractor shall maintain books, records, documents, data and other evidence relating to this contract and performance of the services described herein, including but not limited to accounting procedures and practices that sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance of this Contract. The Contractor shall retain such records for a period of six years following the date of final payment. At no additional cost, these records, including materials generated under the Contract, shall be subject at all reasonable times to inspection, review or audit by COMMERCE, personnel duly authorized by COMMERCE, the Office of the State Auditor, and federal and state officials so authorized by law, regulation or agreement. If any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved. 13. SAVINGS In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after the effective date of this Contract and prior to normal completion, COMMERCE may suspend or terminate the Contract under the "Termination for Convenience" clause, without the ten calendar day notice requirement In lieu of termination, the Contract may be amended to reflectthe new funding limitations and conditions. 14. SEVERABILITY The provisionsof this Contractare intended to be severable. If any term or provision is illegal or invalid forany reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of the Contract. 15. SUBCONTRACTING The Contractor may only subcontract work conte m plated underthisContractif itobtains the priorwritten approval of COMMERCE. If COMMERCE approves subcontracting, the Contractor shall maintain written procedures related to subcontracting, as well as copies of all subcontracts and records related to subcontracts. For cause, COMMERCE in writing may: (a) require the Contractorto amend its subcontracting procedures as they relate to Page 21 of 26 Docusign Envelope ID: 7DDF7DA4-OC18-8B65-8OC6-FE5F6C8B52AE ftashing-,on 'SAaLe DeparMient of 41P co"I I l' ' this Contract; (b) prohibit the Contractor from subcontracting with a particular person ore ntity; or (c) require the Contractor to rescind or amend a subcontract. Every subcontract shall bind the Subcontractor to follow all applicable terms of this Contract. The Contractor is responsible to COMMERCE if the Subcontractor fails to comply with any applicable term or condition of this Contract. The Contractorshall appropriately monitorthe activities of the Subcontractorto assure fiscal conditions of this Contract. In no event shall the existence of a subcontract operate to release or reduce the liability of the Contractor to COMMERCE for any breach in the performance of the Contractor's duties. Every subcontract shall include a term that COMMERCE and the State of Washington are not liable for claims or damages arising from a Subcontractor's performance of the subcontract. 16. SURVIVAL The terms, conditions, and warranties contained in this Contract that by their sense and context are intended to survive the completion of the performance, cancellation or termination of this Contract shall so survive. 17. TERMINATION FOR CAUSE In the event COMMERCE determines the Contractor has failed to com ply with the conditions of this Contract in a timely manner, COMMERCE has the right to suspend or terminate this Contract. Before suspending or terminating the contract, COMMERCE shall notifythe Contractor in writing of the need to take corrective action. If corrective action is nottaken within 30 calendar days, the Contract may be terminated or suspended. In the event of termination or suspension, the Contractor shall be liable for damages as authorized by law including, but not limited to, any cost difference between the original contract and the replacement or cover contract and all administrative costs directly related to the replacement contract, e.g., cost of the competitive bidding, mailing, advertising and staff time. COMMERCE reserves the right to suspend all or part of the Contract, withhold further payments, or prohibitthe Contractor from incurring additional obligations of funds during investigation of the alleged compliance breach and pending corrective action by the Contractor or a decision by COMMERCE to terminate the Contract. A termination shall be deemed a "Termination for Convenience" if it is determined thatthe Contractor: (1) was not in default; or (2) failure to perform was outside of his or her control, fault or negligence. The rights and remedies of COMMERCE provided in this Contract are not exclusive and are, in addition to any other rights and remedies, provided by law. 18. TERMINATION FOR CONVENIENCE Except as otherwise provided in this Contract, COMMERCE may, by ten (10) business days' written notice, beginning on the second day afterthe mailing, terminate this Contract, in whole or in part. If this Contract is so terminated, COMMERCE shall be liable onlyfor paymentrequired underthe terms of this Contractfor services rendered or goods delivered prior to the effective date of termination. 19. TERMINATION PROCEDURES Upon termination of this Contract, COMMERCE, in addition to any other rights provided in this Contract, may require the Contractor to deliver to COMMERCE any property specifically produced or acquired for the performance of such part of this Contract as has been terminated. The provisions of the "Treatment of Assets" clause shall apply in such property transfer. COMMERCE shall pay to the Contractor the agreed upon price, if separately stated, for completed work and services accepted by COMMERCE, and the amount agreed upon by the Contractor and COMMERCE for (i) completed work and services forwhich no separate price is stated, (ii) partially corn pleted work and services, (iii) other property or services thatare accepted by COMMERCE, and (iv) the protection and preservation of property, unless the termination is for default, in which case the Authorized Representative shall determine the extent of the liability of COMMERCE. Failure to agree with such determination shall be a dispute within the meaning of the "Disputes" clause of this Contract. COMMERCE may withhold from any amounts due the Contractor such sum as the Authorized Representative determ ines to be necessary to protect COMMERCE against potential loss or liability. The rights and remedies of COMMERCE provided in this section shall not be exclusive and are in addition to any other rights and remedies provided by law or under this Contract. After receipt of a notice of termination, and except as otherwise directed by the Authorized Representative, the Contractor shall: Page 22 of 26 Docusign Envelope ID: 7DDF7DA4-OC18-8B65-8OC6-FE5F6C8B52AE W, sl-iing:on Siake D -par ment of 4101VOnIMC1'('1' A. Stop work under the Contract on the date, and to the extent specified, in the notice; B. Place no further orders or subcontracts for materials, services, or facilities except as may be necessary for completion of such portion of the work under the Contract that is not terminated; C. Assign to COMMERCE, in the manner, atthe times, and to the extent directed by the Authorized Representative, all of the rights, title, and interest of the Contractor under the orders and subcontracts so terminated, in which case COMMERCE has the right, at its discretion, to settle or pay any or all claims arising out of the termination of such orders and subcontracts; D. Settle all outstanding liabilities and all claims arising out of such termination of orders and subcontracts, with the approval or ratification of the Authorized Representative to the extent the Authorized Representative may require, which approval or ratification shall be final for all the purposes of this clause; E. Transfertitle to COMMERCE and deliver in the manner, at the times, and to the extent directed by the Authorized Representative any property which, if the Contract had been completed, would have been required to be furnished to COMMERCE; F. Complete performance of such partof the work as shall not have been terminated by the Authorized Representative; and G. Take such action as may be necessary, or as the Authorized Representative may direct, for the protection and preservation of the property related to this Contract, which is in the possession of the Contractor and in which COMMERCE has or may acquire an interest. 20. TREATMENT OF ASSETS Title to all property furnished by COMMERCE shall remain in COMMERCE. Title to all property furnished bythe Contractor, for the cost of which the Contractor is entitled to be reimbursed as a direct item of cost under this Contract, shall pass to and vest in COMMERCE upon delivery of such property by the Contractor. Title to other property, the cost of which is reimbursable to the Contractor under this Contract, shall pass to and vest in COMMERCE upon (i) issuance for use of such property in the performance of this Contract, or (ii) commencement of use of such property in the performance of this Contract, or (iii) reimbursement of the cost thereof by COMMERCE in whole or in part, whichever first occurs. A. Any property of COMMERCE furnished to the Contractor shall, unless otherwise provided herein or approved by COMMERCE, be used only for the performance of this Contract. B. The Contractorshall be responsible for any loss or damage to property of COMMERCE that results from the negligence of the Contractor or which results from the failure on the part of the Contractor to maintain and administer that property in accordance with sound management practices. C. If any COMMERCE property is lost, destroyed or damaged, the Contractorshall immediately notify COMMERCE and shall take all reasonable steps to protect the property from further damage. D. The Contractorshall surrenderto COMMERCE all propertyof COMMERCE priorto settlementupon completion, termination or cancellation of this Contract. E. All reference to the Contractor under this clause shall also include Contractor's employees, agents or Subcontractors. 21. WAIVER Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or breach. Any waivershall notbe construed to be a modificationof the terms of this Contractunless stated to be such in writing and signed by Authorized Representative of COMMERCE. Page 23 of 26 Docusign Envelope ID: 7DDF7DA4-OC18-8B65-8OC6-FE5F6C8B52AE '`�tslir7goyyryr (}lyttTe *4Qjw o. nmei*,,ce. C Attachment A: Scope of Work New Hope shall furnish goods and services necessary to accomplish the activities under the Children's Advocacy Centers Child Centered Services CAC Initiative Contract funding during the Contract period. This Contract is not a benefit or entitlement to the Contractor. It is not to be used to acquire property or services forthe government's direct benefit. The principle purpose of this Contract is to provide funding for New Hope to accomplish a public purpose. Funding from this Contract must be used to support the services outlined and approved in the Children's Advocacy Centers Child Centered Services CAC Initiative funding application. DATA REQUIREMENTS 1. Contractors will submit quarterly reports on Children's Advocacy Centers Child Centered Services CAC Initiative activities to their grant manager. 2. Report data will be due in Info Net no later than the fifteenth day following the end of each quarter. DELIVERABLES 1. Services —As detailed above 2. Reports —As described in Special Terms and Conditions 3. Invoices — Must be submitted at least quarterly and as described in Special Terms and Conditions PERFORMANCE MEASURES Provision of the deliverables listed above will be measured using the following performance measures: 1. 90% of required reports will be submitted on time 2. 100% of required audits will be completed on time Page 24 of 26 Docusign Envelope ID: 7DDF7DA4-OC18-8B65-8OC6-FE5F6C8B52AE V#astsiri;or- state {,� Depar-- rent of ommerce Budget Child Centered Services Total Salaries $68,589.00 $68,589.00 Benefits $20,313.00 $20,313.00 Goods and Services $175966.00 $17,966.00 Match $26,717.00 $26,717.00 Non - Match Total $106,868.00 $106,868.00 Transfer of funds between line item budget categories must be approved by the Office of Crime Victims Advocacy (OCVA) program staff. A cumulative amount of these transfers exceeding ten (10) percent of the total program budget shall be subject to justification and negotiation between the Contractor and OCVA, including approval from the Contractor's signature authority and the relevant OCVA Section Manager. Travel expenses incurred or paid by Contractor shall be reimbursed at a rate not to exceed the current state rate and in accordance with the State of Washington Office of Financial Management Travel Regulations. Current rates for travel may be accessed at https://ofm.wa.gov/sites/default/files/public/resources/travel/colormag.pdf . Any purchase over $10,000 must be pre -approved by COMMERCE. Page 25 of 26 Docusign Envelope ID: 7DDF7DA4-OC18-8B65-80C6-FE5F6C8B52AE 4191ft Washing -.on State Department of 1411or Conimel"Cle Attachment C: Federal Funds Checklist (i) Subreci p ient n ame (wh ich must match th e n ame associated with its unique entity identifier); (ii) Subrecipient's unique entity identifier; (iii) Federal Award Identification Number (FAIN); i. (iv) Federal Award Date (see §200.39 Federal award date) of award to the recipient by the Federal agency; (v) Subaward Period of Performance Start and End Date; (vi) Subaward Budget Period Start and End Date; (vii)Amountof Federal Funds Obligated by this actionby the pass - through entity to the subrecipient; (viii) TotalAmountof Federal Funds Obligated to the subrecipient by the pass -through entity including the current obligation; GRANT, COUNTY OF ZL6WM26K8KR5 15POVC-24-GG-00738-ASSI 9/5/24 07/01/2026 to 06/30/2027 07/01/2026 to 06/30/2027 $106868.00 Subrecipient — reference your records. (ix) Total Amount of the Federal Award committed to the Subrecipient — reference your records. subrecipient by the pass -through entity; (x) Federal award project description, as required to be responsive to the Federal Funding Accountability and Transparency Act Direct services for victims of crime. (FFATA); Fed eral awarding agency: Department of Justice, Office (xi) Name of Fed eral awardi ng ag en cy, pass -through entity, and of Justice Programs, Office for Victims of Crime contact information for awarding official of the Pass -through entity; Pass -through entity: WA State Department of Commerce, Office of Crime Victims Advocacy april.ketcherside@commerce.wa.gov (xii) Assistance Listings number and Title; the pass -through entity must identifythe dollar amount made available undereach Federal 16.575 Crime Victim Assistance award and theAssistance Listings Number at time of disbursement (xiii) Identification of whether the award is R&D; Not for research and development purposes. (xiv) Indirect cost rate for the Federal award (including if the de mi n i mi s rate i s ch arg ed) p er §200.414. Page 26 of 26 Docusign Envelope ID: 7DDF7DA4-OC18-8B65-8OC6-FE5F6C8B52AE Certification of Federal Award Requirements Funding forthis grant is comprised of Federal Victims of Crime Act (VOCA) funds. Applicants must meet the following conditions in order to receive grant funding: 1. Unique Entity Identifier (UEI) from SAM.gov system This number is required to receive federal funds. According to the Department of Justice Grants Financial Guide, unless an exception applies, all applicants and recipients must have a unique entity identifer when applying for Federal awards and cooperative agreements (initial or supplemental awards) (2 C.F.R. Part 25 - Universal Identifier and System of Award Management). In April of 2022 the federal government stopped using the DUNS number and switched to UEI's assigned via the SAM.gov system. If your entity was already registered in SAM.gov, your UEI has already been assigned. This number is currently visible on your entity registration record. Please note that SAM.gov registration is not required to obtain an UEI and OCVA is no longer requiring SAM.gov registration for our grantees. To obtain a UEI (without full entity registration in SAM.gov), please visit the SAM.gov website. • See Quick Start Guide for Getting Your Unique Entity ID (SAME • See SAM.gov I Home • This is a free service Ag ency's Uniq ue Entity Id entif ier (UE I):ZL6WM26K8KR5 2. Audit Requirements Federal Grant Funds Subrecipients expending $1,000,000 or more in federal grant funds annually are required to secure an audit pursuant to OMB Uniform Guidance 2 CFR Part 200, Subpart F and are allowed to utilize federal grant funds to budget for the audit costs. See Section 8000 of the Subrecipient Handbook for more detail. Applicant is certifying it will comply with this audit requirement. 3. Executive Compensation Data In certain circumstances recipients of federal funds must report the names and total compensation of their five most highly compensated executives. Answer the following questions to determine if you have to submit this information. In the ag ency's p reced ing f iscal year, d id the o rg anizatio n a) receive 80 percent or more of its annual gross revenues in U.S. federal contracts, subcontracts, loans, grants, subgrants, and/or cooperative agreements: Yes Q No b) and $25,000,000 or more in annual gross revenues from U.S. federal contracts, subcontracts, loans, grants, subgrants, and/or cooperative agreements: Yes 7 No x Did you answer "yes" to both 3.a) and 3.b)? Yes El No x If you answered "yes" to both questions please provide the names/compensation of the five (5) most highly compensated executives of the recipient of award funds: Docusign Envelope ID: 7DDF7DA4-OC18-8B65-8OC6-FE5F6C8B52AE 1. 2. 3. 4. 5. 4. Internal Revenue Service (IRS) 501(c)(3) Determination Letter VOCA funding requires that nonprofit organizations verify their federal nonprofit status (as applicable) by providing a copy of their Internal Revenue Service (IRS) 501(c)(3) determination letter. A nonprofit organization is as described in section 501 (c)(3) of the Internal Revenue Code of 1986 and is exempt from taxation under section 501(a) of that Code. See 42 U.S.0 § 13925(b)(16)(B). Unless submitted previously, nonprofit organizations applying for funding must submit a copy of Internal Revenue Service to OCVA. 5. Computer Networks The applicant understands and agrees that it cannot use VOCA Grant funds to maintain or establish a computer network unless such network blocks the viewing, downloading, and exchanging of pornography. 6. Non -Supplanting Certification The applicant understands and agrees that no VOCA Grant funds will be used to supplant existing state, local, or other non-federal funding already in place to support current services. VOCA Grant funds will be used to increase the total amount of funds used for crime victim assistance. Violation of the non -supplanting requirement can result in a range of penalties, including suspension of future f unds under this grant, recoupment of monies provided under this grant, and civil and/or criminal penalties. 7. ADA Requirement (FOR NON -TRIBAL GRANTEES ONLY) Does the location where services are primarily provided comply with ADA requirements for accessibility? Yes x No 0 If no, provide information on how this is addressed: N/A By signing this document below, the applicant certifies the following: "I certify to the best of my knowledge and belief that the information provided herein is true, complete, and accurate. I am aware that the provision of false, fictitious, or fraudulent information, or the omission of any material fact, may subject me to criminal, civil, or administrative consequences including, but not limited to violations of U.S. Code Title 18, Sections 2, 1001, 1343 and Title 31, Sections 3729-3730 and 3801- 3812." Kim Pope Signature Kim Pope Name and Title of Authorized Representative Director Date Docusign Envelope ID: 7DDF7DA4-OC18-8B65-8OC6-FE5F6C8B52AE Civil Rights Certifications The applicant herby assures and certifies compliance with all applicable Federal statutes, regulations, policies, guidelines, requirements, and any conditions of the recipient's grant. If a grant is made, the grantee and subgrantees, if any, will be subject to statutory prohibitions on discrimination. 1. Discrimination on the Basis of National Origin — Limited English Proficient (LEP) Individuals To ensure compliance with the Omnibus Crime control and Safe Streets Act of 1968 and Title VI of the Civil Rights Act of 1964, applicants must take reasonable steps to ensure that persons with Limited English Proficiency (LEP) have meaningful access to services and legal protections. Meaningful access may entail providing language assistance services, including oral and written translation, where necessary. Assistance in understanding grant recipient's obligations under the law may be found in the Department of Justice's Guidance to Federal Financial Assistance Regarding Title VI Prohibition Against National Origin Discrimination Affecting Limited English Proficiency Persons (LEP Guidance), which can be found at 67 Fed. Reg. 41455 (June 18, 2002). Additional assistance regarding LEP obligations and information may be found at www.lep.gov. 2. Federal Non -Discrimination Requirements The applicant will comply with any applicable federal nondiscrimination requirements, which may include: • the Omnibus Crime Control Act and Safe Streets Act of 1968 (42 U.S.C. § 3789d); • the Victims of Crime Act (42 U.S.C. § 10604(e)); • the Juvenile Justice and Delinquency Prevention Act of 2002 (42 U.S.C. § 5672(b)); • the Civil Rights Act of 1964 (42 U.S.C. § 2000(d )); • the Rehabilitation Act of 1973 (29 U.S.C. § 794); • the Americans with Disabilities Act of 1990 (42 U.S.C. §§ 12131-34); • the Education Amendments of 1972 (20 U.S.C. §§ 1681,1683,1685-86); • the Age Discrimination Act of 1975 (42 U.S.C. §§ 6101-07); • 28 C.F.R. Part 42 (U.S. Department of Justice Regulations — Nondiscrimination, Equal Employment Opportunity, Policies and Procedures); • Executive Order 13279 (equal protection of the law for -faith based and community organizations); and • 28 C.F.R. Part 38 ((U.S. Department of Justice Regulations — Equal Treatment for Faith Based Organizations). The applicant shall further comply with federal law prohibiting grant recipients from retaliating against individuals taking action or participating in action to secure rights protected by federal law. 3. Civil Rights Provision - Prohibition of Discrimination for Recipients of Federal Funds The applicant assures compliance of all applicable nondiscrimination requirements of the Victims of Crime Act. No person in any state shall, on the grounds of race, color, religion, national origin, sex, age, or disability be excluded from participation in, be denied the benefits of, be subjected to discrimination under, or denied employment in connection with any program or activity receiving federal financial assistance, pursuant to the following statutes and regulations: Section 809(c), Omnibus Crime Control and Safe Streets Act of 1968, as amended, 42 U.S.C. 3789d, and Department of Justice Nondiscrimination Regulations, 28 CFR Part 42, Subparts C, D, E, and G; Title VI of the Civil Rights Act of 1964, as amended, 42 U.S.C. 2000d, et sea.; Section 504 of the Rehabilitation Act of 1973, as amended, 29 U.S.C. 794; Subtitle A, Title II of the Americans with Disabilities Act of 1990, 42 U.S.C. 121017 et_ she .. and Department of Justice regulations on disability discrimination, 28 CFR Part 35 and Part 39; Title IX of the Education Amendments of 1972, as Docusign Envelope ID: 7DDF7DA4-OC18-8B65-8OC6-FE5F6C8B52AE amended, 20 U.S.C. 1681-1683; and the Age Discrimination Act of 1975, as amended, 42 U.S.C. 61011 4. Federal Civil Rights Training Recipients of financial assistance from the Department of Justice, such as Victims of Crime Act (VOCA) funds, either awarded directly or through another recipient, must comply with the federal statutes and regulations that prohibit discrimination based on race, color, national origin, sex, religion, age, and disability in VOCA-funded programs or activities. As part of its training efforts, the Office for Civil Rights at the Office of Justice Programs has developed an online civil rights training curriculum for recipients. This training, which consists of six segments and accompanying self -tests, is designed to provide recipients with an overview of applicable nondiscrimination laws and the general civil rights obligations that are tied to grants awarded by the Department of Justice. The OCR offers this online version of its training program to ensure that recipients who are unable to participate in an in -person training session can still receive valuable technical assistance. All six Civil Rights training programs are available at http://oig.gov/about/ocr/ocr-training-videos/video- ocr-training.htm Please note: The OJP Civil Rights Non -Discrimination Training is currently unavailable. Grantees will be notified when the training is available The recipient must view the online training at least once every two years. By signing this certification, the applicant acknowledges the viewing of OJP Civil Rights Non -Discrimination training. 5. Notification of Findings of Discrimination or Non -Compliance In the event a state or federal court or a state or federal administrative agency makes a f ind ing of discrimination after a due process hearing on the grounds of race, color, religion, national origin, age, disability, or sex against the Grantee or a program partner or participant receiving grant funds, the Grantee will forward a copy of the finding to the U.S. Department of Justice, Office of Justice Programs, Office of Civil Rights (OCR), and the Department of Commerce (COMMERCE). The Grantee shall include a statement clearly stating whether or not the finding is related to any grant activity supported with a grant in which U.S. Department of Justice funds are involved, and identify all open grants utilizing U.S. Department of Justice funding by grant number and program title. 6. Equal Employment Opportunity Program (EEOP) The Grantee will determine whether it is required to formulate an Equal Employment Opportunity Program (EEOP), in accordance with 28 C.F.R. 42.301 et. seq . If the Grantee is not required to formulate an EEOP, it will submit a certificate form to the Washington State Department of Commerce (COMMERCE) indicating that it is not required to develop an ESOP. If the Grantee is required to develop an EEOP but not required to submit the EEOP to the OCR, the Grantee will submit a certification to COMMERCE certifying that it has an EEOP on file which meets the applicable requirements. If the Grantee is awarded a grant of $500, 000 or more and has 50 or more employees, it will submit a copy of its EEOP to the OCR and COMMERCE. Non-profit organizations, federally recognized Indian Tribes, and medical and educational institutions are exempt from the EEOP requirement, but are required to submit a certification form to COMMERCE to claim the exemption. Information about civil rights obligations of Grantees can be found at http://www.ojp.usdoj.gov/ocr/. 7. Grantee Duty to Ensure Subcontractor Compliance The Grantee is required to ensure compliance with these requirements by any program partner or participant receiving funding under this grant. Docusign Envelope ID: 7DDF7DA4-OC18-8B65-80C6-FE5F6C8B52AE As the duly authorized representative of the grantee, I hereby certify that the Grantee will comply with the above Civil Rights requirements specified in this Certif ication Kim Pope Signature Date Kim Pope Director Name and Title of Authorized Representative New Hope Name of Agency Mary Craig Name and Title of person who completed OJP Civil Rights Non -Discrimination Training (see #4) 05124124 Most recent date online training was completed Recipients must view the online training at a minimum of every two years for the duration VOCA funding is received. Please note: The OJP Civil Rights Non -Discrimination Training is currently unavailable. Grantees will be notified when the training is available. Docusign Envelope ID: 7DDF7DA4-OC18-8B65-8OC6-FE5F6C8B52AE Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 28 CFR Part 67, Section 67.510, Participants' responsibilities. The regulations were published as Part VII of the May 26, 1988 Federal Register (pages 19160-19211). 1. The prospective lower tier participant certif ies, by submission of this proposal, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. 2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. Kim Pope Name and Title of Authorized Representative Director Kim Pope Signature Date New Hope Name of Organization DBA NEW HOPE PO BOX 37 EPHRATA, WA 98823 Address of Organization Docusign Envelope ID: 7DDF7DA4-OC18-8B65-8OC6-FE5F6C8B52AE Certification Regarding Lobbying Each person shall file the most current edition of this certification and disclosure form, if applicable, with each sub mission that initiates agency consideration of such person for an award of afederal contract, grant, or cooperative agreement of $100,000 or more; or Federal loan of $150,000 or more. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 or not more than $100,000 foreach such failure. The undersigned certifies, to the best of their knowledge and belief, that; A. No Federal appropriated funds have been paid orwill be paid to any person forinfluencing or attempting to influence an officer of employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or any employee of a member of Congress, in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan or cooperative agreement. B. If any non -Federal funds have been paid or will be paid to any person forinfluencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall initial here and complete and submit "Disclosure of Lobbying Activities", in accordance with its instructions. OCVA will provide this form, if needed. C. The undersigned shall require that the language of this certification beincluded in the award documents for all sub -awards at all tiers and that all sub -recipients shall certify and disclose accordingly. Kim Pope Name and Title of Authorized Representative Director Kim Pope Sig nature Date New Hope Name of Organization DBA NEW HOPE PO BOX 37 EPHRATA, WA 98823 Address of Organization Docusign Envelope ID: 7DDF7DA4-OC18-8B65-8OC6-FE5F6C8B52AE Certification of Suitability to Interact with Participating Minors To assist OCVA in monitoring new grant requirements for federal funds, please complete this form to certify that your organization has completed the required background checks .f or all covered individuals that interact with any minor in the course of activities under your grant (employees paid by the grant, volunteers used as match under the grant, and volunteers supporting grant -covered activities). Grantees are required to have documentation that the search was conducted, and this should be maintained in accordance with your document retention policies. Grantee Name: New Hope Grant Number: F24-31219-450 Background checks must include: • Public sex offender and child abuse websites/registries • Criminal history registries and similar repositories of criminal history records • An eligible fingerprint search/background check has been completed If the applicant determines that no minors will be served by staff being directly charged or staff/volunteers used as match f o r this f ed erally f and ed g rant, the search is not req uired . Applicant hereby certifies that the recipient (and any subrecipients) have complied with the above regulations, as applicable. Signature of Authorized Official .Kim Pope Name of Authorized Official Kim Pope Date Docusign Envelope ID: 7DDF7DA4-OC18-8B65-8OC6-FE5F6C8B52AE Request for Volunteer Requirement Waiver Current VOCA program guidelines requires that grant recipients must use volunteers as a condition of receiving funds unless the state administrator determines there is a compelling reason to waive this requirement. A "compelling reason" may be a statutory or contractual provision concerning liability or confidentiality of counselor/victim information, which bars using volunteers for certain positions, or the inability to recruit and maintain volunteers after a sustained and aggressive effort. If an applicant requests a waiver of the volunteer requirement, the section below must be completed providing a compelling reason why the use of volunteers is not feasible for the agency. I am requesting a waiver for the use of volunteers for my VOCA project/program: Yes D No x If you are requesting a volunteer waiver, provide detailed explanation for your request in the following section. Waivers may only be requested in the following situations: 1. In the case of statutory or contractual provisions that prohibits the use of volunteers. (Attach a copy of the applicable statute or contract.) 2. In the case of a lack of volunteers. If you fist this as a reason for the waiver request, you must document the efforts made to recruit volunteers. Our agency is requesting a waiver for the following reason/s: Docusign Envelope ID: 7DDF7DA4-OC18-8B65-8OC6-FE5F6C8B52AE Subgrant Award Report (SAR) Complete the information below, this will be used by OCVA to complete the federal Subgrant Award Report (SAR) which collects basic information on subgrant recipients and program activities that will be implemented with VOCA plus match funds. How to video is here: https://vimeo.com/365156967 1. Organization Name: New Hope 2. VOCA Crime Victim Assistance Funds Awarded in this grant: $106868.00 3. Sub -Grant Number (number assigned to your contract): F24-31219-450 4. Budget and Staffing Indicate below the requested information based on the subrecipient's current fiscal year. Report the total budget available to the victim services program, by source of funding. Do not report the entire agency budget, unless the entire budget is devoted to victim services program. For example, if VOCA funds are awarded to support a victim advocate unit in a prosecutor's office, only report the budget for the victim advocate unit. Information Requested Response Explanation (as required) A. Total budget for all victimization The amount reported is for the programs and services $ 3,212,226 current fiscal year. Include the subaward amount for this contract/grant. B. Annual funding amounts allocated State funds: Identify by source, the amount of to all victimization programs $ 1,689,339 funds allocated to the victimization and/or services for the current Local funds: programs/services budget of the fiscal year $5287182 subgrantee agency. DO NOT COUNT FUNDS IN Other federal funds: MORE THAN ONE CATEGORY $822,837 OTHER FEDERAL includes all Other non-federal: federal funding except the $65)000 subaward amount reported in Question 2. C. Total number of paid staff for Total Paid Staff: Count each staff member once. all subgrantee victimization Enter Whole Number Both full and part time staff programs and/or services should be counted as one staff 21 member. DO NOT prorate based on FTE. D. Number of staff hours funded Number of Hours: through this VOCA award Total COUNT of hours of work by (plus match) for subgrantee's 1352 all staff supporting the work of this victimization programs and/or VOCA subaward plus match. services E. Number of volunteer staff Volunteer Staff: supporting the work of this Enter Whole Number COUNT each volunteer staff VOCA award (plus match) for once. DO NOT prorate based on subgrantee's victimization 2 FTE. programs and/or services F. Number of volunteer hours Number of Hours: supporting the work of this Total count of hours of work byall VOCA award (plus match) for 75 volunteers supporting the work of subgrantee's victimization this VOCA subaward plus match. programs and/or services Docusign Envelope ID: 7DDF7DA4-OC18-8B65-8OC6-FE5F6C8B52AE Wash, a h ng-ton State Department of EV -imeree DocuSign Contract Review and Routing Form Office of Crime Victims Advocacy Reviewed by: Title: I verify that I have: Date: April Ketcherside Grant Manager Proofed documents 7/16/2026 1 12:20 PM PDT Matched approved Obligation Summary Mikah Semrow Section Manager Memo and Allocation Spreadsheet 7/16/2026 1 1:12 PM PDT Reviewed entry and coding in CMS Correct template from IntraCOM has Assistant been used Trisha Smith or Managing OR 7/17/2026 8:52 AM PDT I Documentation has been included with Director reason for exception Use if Grant Manager needs to verify Grantee submission before Assistant Director's signature Reviewed by: Title: I verify that I have: Date: Grant Manager Checked that Grantee has completed all required certifications and/or forms Updated 5/25/2022 0 docusign- Certificate Of Completion Envelope Id: 7DDF7DA4-OC18-8B65-80C6-FE5F6C8B52AE Status: Sent Subject: OCVA: New Hope: Children's Advocacy Centers Child Centered Services CAC Initiative F24-31219-450 Division: Community Services and Housing Program: OCVA ContractNumber: F24-31219-450 DocumentType: Contract Source Envelope: Document Pages: 37 Signatures: 0 Envelope Originator: Certificate Pages: 5 Initials: 0 Lupe Mendoza AutoNav: Enabled 1011 Plum Street SE Envelopeld Stamping: Enabled MS 42525 Time Zone: (UTC-08:00) Pacific Time (US & Canada) Olympia, WA 98504-2525 lupe.mendoza@commerce.wa.gov IP Address: 147.55.134.102 Record Tracking Status: Original 7/16/2026 7:40:09 AM Security Appliance Status: Connected Signer Events April Ketcherside april.ketcherside@commerce.wa.gov Security Level: Email, Account Authentication (None), Login with SSO Electronic Record and Signature Disclosure: Not Offered via Docusign Mikah Semrow mikah.semrow@commerce.wa.gov Sexual Assault Services Section Manager Washington State Department of Commerce Security Level: Email, Account Authentication (None), Login with SSO Electronic Record and Signature Disclosure: Not Offered via Docusign Trisha Smith trisha.smith@commerce.wa.gov Managing Director WA State Dept of Commerce Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via Docusign Kim Pope kpope@grantcountywa.gov Director Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 7/17/2026 9:14:54 AM ID: 1 cef7555-07de-4b7d-bf34-520d684e1864 Holder: Lupe Mendoza Location: DocuSign lupe.mendoza@commerce.wa.gov Pool: StateLocal Signature Timestamp Completed Sent: 7/16/2026 7:55:59 AM Viewed: 7/16/2026 12:18:14 PM Signed: 7/16/2026 12:20:56 PM Using IP Address: 198.238.6.145 Completed Sent: 7/16/2026 12:20:58 PM Viewed: 7/16/2026 1:11:31 PM Signed: 7/16/2026 1:12:34 PM Using IP Address: 198.239.10.170 Completed Sent: 7/16/2026 1:12:36 PM Viewed: 7/17/2026 8:52:22 AM Using IP Address: 198.239.10.244 Signed: 7/17/2026 8:52:34 AM Sent: 7/17/2026 8:52:37 AM Viewed: 7/17/2026 9:14:54 AM Signer Events Signature Timestamp Cindy Guertin -Anderson Cindy.guertin-anderson@commerce.wa.gov Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via Docusign In Pers®n Signer Events Signature Timestamp Ede ®r D livery Events t el ry : : Status : Ti mestat� p nt a Agent Dliv Ev e ents g ; ry Status . Timestam p Intermediary Delivery Status - Timestam Certified Delive Events ry : Status Tomestamp Carbon Copy Events Status Timestamp Witness' Events :Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status , Timestamps Envelope Sent Hashed/Encrypted 7/16/2026 7:55:59 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on: 8/11/2020 4:44:12 PM Parties agreed to: Kim Pope ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Washington State Department of Commerce (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through the DocuSign system. 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