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Home My WebLink AboutMinutes - BOCCGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: BOCC REQUEST SUBMITTED BY: CEMANELL CONTACT PERSON ATTENDING ROUNDTABLE: CEMANELL CONFIDENTIAL INFORMATION: ❑YES ® NO DATE: $/28/26 PHONE:X2931 MUM ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑Computer Related ❑County Code El Emergency Purchase El Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ® Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Reg. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB oma . Commissioners' Minutes for the week of August 24, 2026 If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 0 N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO R N/A DATE OF ACTION: 9 APPROVE: DENIED ABSTAIN D2: D3: DEFERRED OR CONTINUED TO: WITHDRAWN: 4/23/24 ANT Copy Grant Count y 1�� Board of Commissioners % MeetincfMinutes Week of August 24, 2026 - August 30, 2026 All public meetings were held in person with public access allowed at Commission Chambers, 35CStreet NW, Ephrata, WA 98823 as well as via Zoom. Zoom recordings will be posted to the YouTube page Grant County, WA: BOCC. CALL TO ORDER The Grant County Commissioner's Session was called to order at 8:30 a.m. with Commissioners Burgess, Jones and Carter in attendance. 9:00 a.m. - 9:30 a.m. Clerk of the Board Update Staff Present: Caitlin Manell, Clerk of the Board and Chelsey Sanford, Deputy Clerk of the Board The followingTopics were presented and discussed during the County Administrator Update: • WSAC -New Commissioner Attendance • Calendar Invites: o Regional Diversion Center Workgroup (Renew/Sheriff's Office Attendance) o WCRG Board Retreat o CBDL Annual Meeting (Commissioner Jones, Tentative) o LEAD Summit (Full Board Attend) • 2027 Draft Budget Meeting Schedule o Budget Preparedness Check -In, Meeting Length, Evening Public Comment Periods (2 Total) • PUD Luncheon • Columbia National Wildlife Refuge Letter of Support (Consent, No Presentation) • Sand Dunes Code Enforcement Meeting (Only Commissioner Burgess to Attend) • Tourism Travel Planner o Proceed with Digital Print, Hold on Hard Print for New Design 9:30 a.m. -10:00 a.m. Public Works Update Staff Present: John Brissey, Road Supervisor; Cade Egbert, Engineer; Decorah Anderson -Cook, Human Resources The following Topics were presented and discussed during the Public Works Update: • EmpLoyee Re -Hire • Accomplishments • Hearing for TIP Amendment • Consent Items • Concerns of Noxious Weeds in Road Bank 10:00a.m.-10:15a.m. Auditor's Office Update Staff Present: Shannon Falstad, Auditor and Amanda Simonsen, Accountant; Decorah Anderson -Cook, Human Resources The following Topics were presented and discussed during the Auditor's Office Update: • Revenue Reports from Treasurer's Office • 2025 Budget Uploaded into Tyler • Collection of Reports, Progress • 2026 Budget Tyler Tech Review • 2027 Budget Call • Letter of Engagement - Temporary CFO Support RCW42.30.110(l)(g) Commissioner Burgess called an Executive Session to order Job Applicant/ beginning at 10:07 a.m. to go until 10:12 a.m. In attendance Evaluation were Commissioner Burgess, Jones and Carter, Shannon FaLsted, Amanda Simonsen and Decorah Anderson -Cook. Commissioner Burgess closed the session at 10:12 a.m. 10:15a.m.-10:30a.m. Treasurer's Office Update Staff Present: Carrie Heston, Treasurer The following Topics were presented and discussed during the Treasurer's Office Update: • New Employees - • Collected Property Tax Fees • Tax Due Date • Distraint Sale • Port of Moses Lake Bond Closing • 2027 Cross -Office Operations and Planning • Treasurer Manuals for Public Page 2 of 10 BOCC Minutes Week of August 24,2026 10:30 a.m. - 10:45 a.m. Superior Court Update Staff Present: Crystal Burns, Court Administrator The following Topics were presented and discussed during the Superior Court Update: • Primary Election Results • Judge Scheduling, Retirement, Appointment • Office Communications 10:45a.m.-11:00a.m. Commissioner Work Session Staff Present: Caitlin ManeR, Clerk of the Board and CheLsey Sanford, Deputy Clerk of the Board The following Topics were presented and discussed during the Commissioner Work Session: • Attorney -Client Meeting Rooms- Response from Clerk • Consent Item Review o Veterans Advisory Board RCW42.30.110(l)(g) Commissioner Burgess called an Executive Session to order Job Applicant/ beginning at 10:50 a.m. to go until 10:52 a.m. In attendance Evaluation were Commissioner Burgess, Jones and Carter and Caitlin ManeLL. Commissioner Burgess closed the session at 10:52 a.m. 11:00a.m.-11:30a.m. Position Management Review (PMR) Staff Present: Decorah Anderson -Cook and Dan Seitz, Human Resources-, Amanda Simonsen, and Amber Jacobs, Accounting; Nathan Poplawski, Fire Marshall The following Topics were presented and discussed during Position Management Review: • Fire Marshal- Fire Investigator Volunteers (SixTotat) o 18 - 24 Month Training • Accounting -Position Reclassification o Payroll Specialist Duties • Commissioners' Office -Tourism Marketing& PR Coordinator New Position 11:30 am. - 12:00 p.m. Open Record Public Hearing, Amendment to the Transportation Improvement Program (TIP) Staff Present: Cade Egbert, County Engineer Page 3 of 10 BOCC Minutes Week of August 24, 2026 Public: See Sign -In Sheet Approved via This being the date set, and proper notices having been Resolution 26-059-CC posted and published in accordance with local and state Laws, Commissioner Burgess opened the public hearing on August 24, 2026, at 11:30 a.m. to consider an amendment to the Transportation Improvement Program (TIP) for the 2027-2032 Years. Cade Egbert gave an overview of the amendment. No Public Comment was given. MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER JON ES, TO CLOSE THE PUBLIC COMMENT PORTION OF THE HEARING. MOTION PASSED UNANIMOUSLY. Following the motion., it was MOVED BY COMMISSIONER JONES, SECONDED BY COMMISSIONER CARTER, TO APPROVE THE AMENDMENT TO THE TRANSPORTATION IMPROVEMENT PROGRAM (TIP) AS PRESENTED. MOTION PASSED UNANIMOUSLY. The Public Hearing was adjourned at 11:32 a.m. MISCELLANEOUS ITEM: • The Chair of the Board was authorized to sign the Desert Vines Investments LLC (Desert Vines Short Plat) File # P 26-0112 (preliminary P 25-0156) Final Plat Submission & Review. The Monday, August 24, 2026 session was closed at 11:32 a.m. SESSION CONTINUATION The session was re -opened on Tuesday, August 25, 2026, at 9:00 a.m. with Commissioners Burgess, Jones and Carter in attendance. 8:30 a.m. - 9:00 a.m. Work Session re: Dune Lakes Vacation Petition Staff Present: Andy Booth, Director; Cade Egbert, County Engineer; Barbara Duerbeck, Civil. Deputy Prosecutor Page 4 of 10 BOCC Minutes Week of August 24, 2026 The following Topics were presented and discussed during the Work Session: • County Engineer Recommendation: Deny Vacation, Separate Hearing to Remove Gate and Open Road • Safety Concerns at Gate • Gate Build & Development Costs, Disposition of Gate • Chip Sealing Progress • Roadway Draining,issues 9:00 a.m. - 9:30 a.m. Consent Agenda Review/Work Session Staff Present: Caitlin ManeLl, Clerk of the Board and Chelsey Sanford, Deputy Clerk of the Board The following Topics were presented and discussed during the Consent Agenda Review/Work Session: • Items to be moved to Board Discussion/Decisions o Walk -On Request: Auditor's Office o Veterans Advisory Board Recommendations ■ Policies, Member Totals, Funds • Tourism Travel Planner Printing 9:30 a.m. - 10:00 a.m. Sheriff's Office Update Staff Present: Sheriff Joe Kriete, Undersheriff Gary Mansford The following Topics were presented and discussed during the Sheriff's Office Update: • Sheriff Fair Event Summary • Alarm System in New Jait- Evidence Storage 10:00a.m.-11:00a.m. Human Resources Update Staff Present: Decorah Anderson -Cook, Director The followingTopics were presented and discussed during the Human Resources Update: • Open Forum for Public Comment o The floor was open to members of the public to speak with a 5-minute total Limit for Human Resources related topics only. There was no Public Comment provided. • Personnel Action Request (PAR) for Jamie Olsen, Accounting for Position Change -Lateral (Signed) Page 5 of 10 BOCC Minutes Week of August 24, 2026 • Personnel Action Request (PAR) for Tessa KaLeohano, Fairgrounds for New Hire Step 4 Start (Signed) • Position Management: o Accounting- Position Reclassification (Approved) o Fire Marshal -Fire Investigator Volunteers (Six Total) (Approved) o Commissioners' Office -Tourism Marketing& PR Coordinator New Position (Approved) • Recruitment -Staffing • Leave Without Pay (Previously Approved -Signed) • Info Technology Use Policy Update (Approved) RCW42.30.140(4)(a) Commissioner Burgess called an Executive Session to order Negotiations beginning at 10:01 a.m. to go until 10:11 a.m. In attendance were Commissioners Burgess, Jones and Carter, and Decorah Anderson -Cook. The session continued until 10:11 a.m., 10:16 a.m. and 10:25 a.m. Commissioner Burgess closed the session at 10:25 a.m. RCW 42.30.11 0(l)(g) Commissioner Burgess called an Executive Session to order Job Applicant/ beginning at 10:34 a.m. to go until 10:39 a.m. In attendance Evaluation were Commissioner Burgess, Jones and Carter, and Decorah Anderson -Cook. The session continued until 10:39 a.m. and 10:45 a.m. Commissioner Burgess closed the session at 10:45 a.m. COMMISSIONER'S MEETING 11:00 a.m. A. Call to Order B. Open Forum for Public Comment The floor was open to members of the public to speak with a 3- minute Limit per person and a 15-minute total limit. Public Comment was provided about the following topics: • None C. Approval of Agenda MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER JONES, TO APPROVE THE AGENDAAS PRESENTED. DISCUSSION HELD ABOUT THE MOTION VERBIAGE. THE MOTION WAS CONFIRMED TO APPROVE THE AGENDA AS PRESENTED, WITH THE WALK-ON ITEM FROM THE AUDITOR'S OFFICE. MOTION PASSED UNANIMOUSLY. D. Board Correspondence 0 None Page 6 of 10 BOCC Minutes Week of August 24, 2026 E. Commissioner's Roundtable - Miscellaneous Discussion The following topics were presented and discussed during the Commissioner's Roundtable-Misc.-Discussion: • Veterans Services Consent Items F. Consent Agenda The following items are considered routine or were presented to Commissioners during earlier sessions Listed above. ALL items are enacted by one motion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a Listing, and made available to the Board. (in the amount of $1, 935, 683.66 and $108, 829.74) COMMISSIONERS' OFFICE 2. Approve Commissioners' Minutes for the week of August 17, 2026. 3. Approve Subrecipient Agreement between Grant County and Beverly Water District (BWD) on the Community Development Block Grant (CDBG) No. 25-64210-021. Term is April 17, 2026, through January 31, 2030, in the grant amount of $2,000,000. 4. Approve Resolution No. 26-062-CC for Q2 Recommendation from Grant County Economic Development Council (EDC) on the Strategic Infrastructure Program (SIP) No. 2026-05 Ephrata 100 Year Flood Hazard Mitigation Plan (HMP), total request of funding $112,500 5. Approve Recommendation to promote Rosa Dekker from Alternate Member to the vacant Primary Member Position to the Board of Equalization. Rosa has completed all required Department of Revenue training courses for the eligibility to serve on the Board. 6. Approve Recommendation of Appointment to appoint Sally Catlin as an Alternate Member of the Board of Equalization. 7. Approve Recommendation for Denial of Cannabis License Change of Location for Bev Green Located 4290 SR 283 N Quincy, WA 98848 for cannabis processor privilege. This was sent to Development Services for review. 8. Approve Reimbursement Request from Big Bend Community College on the American Rescue Plan Act (ARPA) in the amount of $15,882.38 for the month of July 2026. 9. Approve Reimbursement Request from Renew on the behalf of Boys and Girls Club, On the American Rescue Plan Act (ARPA) in the amount of $6,726.10 for the month of July 2026. Page 7 of 10 BOCC Minutes Week of August 24, 2026 10. Approve Reimbursement Request from New Hope on the American Rescue Plan Act (ARPA) in the amount of $23,743.98 for July 2026 services. 11. Approve Reimbursement Request from Royal Water District on the American Rescue Plan Act (ARPA) in the amount of $49,116.64. 12. Approve Reimbursement Request from HopeSource on the Consolidated Homeless Grant (CHG) No. 26-46108-10 in the amount of $54,527.59 for the month of July 2026 13. Approve Reimbursement Request from New Hope on the Consolidated Homeless Grant (CHG) No. 26-46108-10 in the amount of $33,361.27 for July services. DEVELOPMENT SERVICES 14. Approve Resolution No. 26-060-CC and Interagency Agreement between Grant County and Washington State Department of Commerce Growth Management Services (GMA) for the 2027 GMA Periodic Update Grant. Agreement # 27-63114-017 for Fiscal Year 2027 in the amount of $343,910. FACILITIES AND MAINTENANCE 15. Approve Request to Purchase Kitchen Exhaust Hood and Installation Services from East Side Contractors LLC in the amount of $29,160 for food booth one, to be paid from the Fairgrounds Food Booth Upgrade Capital Fund. East Side Contractors provided the Lowest bid for this project. PUBLIC WORKS 16. Approve Resolution No. 26-061-CC Initiating County Road Project designated as CRP 26-01. 17. Approve of Expansion Contract of the Ephrata Landfill Multi -Phase Expansion Contract between Award Construction Inc. and Grant County. 18. Approve Reimbursable Wo r*k Agreement between Grant County and Washington Railroad, for the county to apply asphalt patching on the railroad crossing on Highway 2 and Road L-NE, to be completed by September 15, 2026, and up to a maximum of $101000 TECHNOLOGY SERVICES 19. Approve Purchase Order #1096 for CivicP[us Subscription Renewal for Social Media Archiving Subscription and Upgrade to Premium Plan term April 4, 2026, through April 3. 2027, for $11,301.24. This is a budgeted software renewal to be paid out of fund 501. VETERAN SERVICES 20. Approve Recommendation for Denial of Application for appointment to the Veterans Advisory Board. (Held to 9/1/26 Consent) Page 8 of 10 BOCC Minutes Week of August 24, 2026 21. Approve Recommendation to Eliminate the Vacant At -Large Position on the Veterans Advisory Board. The Board currently has two (2) filled At -Large Positions, which meets the requirements for RCW 73.08.035. MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER JON ES, TO APPROVE THE CONSENT AGENDA ITEMS 1 THROUGH 21, HOLDING ITEM 20 FOR ONE WEEK. MOTION PASSED UNANIMOUSLY. G. Board Discussion/Decision Items • Walk -On Item: o Auditor's Office Request for Shannon Falstad, Auditor to sign Engagement Letter with Brian Carlson, Local Government Management Solutions (LGMS) for services in providing immediate execution of 2027 budget preparation, financial oversight, GL account structure, internal controls and finalization of SOPs. Estimated cost is not to exceed $14,000. Request to pay from Fund 001.0125 (Misc. General Govt). MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER JON ES TO APPROVE THE WALK-ON ITEM AS PRESENTED. MOTION PASSED UNANIMOUSLY. I. Adjournment The Commissioner's Meeting adjourned at 11:13 a.m. 1:00 P.M. - 2:00 p.m. Budget & Finance AND Finance Committee Meeting Staff Present: Shannon Falsted, Auditor and Amanda Simonsen, Accountant The following Topics were presented and discussed during the Budget & Finance Meeting: • Year to Date Budget Report o Formatting Preferences • Expenditure Summaries • Expected Revenue Reports The Tuesday, August 25, 2026 session was closed at 1:14 p.m. Page 9 of 10 BOCC Minutes Week of August 24, 2026 Meeting Minutes for the week of August 24, 2026 were approved this day of rr+%; 2026. r , ttest: Caitlin E. Manell, Clerk of the Board A BOARD OF COUNTY COMMISSIONERS Grant County, Washington ?' I s s Kevin Burgess, CA, d-i r Page 10 of 10 BOCC Minutes Week of August 24, 2026