HomeMy WebLinkAboutAgreements/Contracts - Public Works (002)GRANT COUNTY
COMMISSIONERS AGENDA MEETING REQUEST FORM
(Must be submitted to the Clerk of the Board by 12:00pm on Thursday)
REQUESTING DEPARTMENT: PUBLIC WORKS
REQUEST SUBMITTED BY:Victoria Seim
CONTACT PERSON ATTENDING ROUNDTABLE: JOi1C1 BI"ISS@y
CONFIDENTIAL INFORMATION: ❑YES 0 NO
DATE: 08.27.2026
PHONE: 509-754-6082
- -�� � `. '.�� � "� � �' ��'� �'-� � '. r ; �� . � �- „� �-� � � -: _ ; � � �� '��' �� S �''' `� '", tt ' A � ��. :rig � :.. ,s;'F" $ M • t _,�''" �,.,
is 3r
�.'.��%� �A%%%�2�/.�%s��i%�/��.'.,��,�//����.''s5�%��T//��.����/���
®Agreement / Contract
�:�����/.L. .JlRi/...il].r�r.r�M. r.�. l:ii-.��.:1 GM. YR'�r,F!:�.aL•�A�._Yr
❑AP Vouchers
i.4:!!+i':alifu .:4 !��1� �....%�
❑Appointment / Reappointment
❑ARPA Related
❑ Bids / RFPs / Quotes Award
❑ Bid Opening Scheduled
❑ Boards / Committees
❑ Budget
❑Computer Related
❑County Code
El Emergency Purchase
[]Employee Rel.
Facilities Related
❑ Financial
❑ Funds
❑ Hearing
❑ Invoices / Purchase Orders
❑ Grants — Fed/State/County
❑ Leases
❑ MOA / MOU
❑ Minutes
❑ Ordinances
[]Out of State Travel
❑ Petty Cash
❑ Policies
❑ Proclamations
ERequest for Purchase
❑ Resolution
❑ Recommendation
❑ Professional Serv/Consultant
❑ Support Letter
❑ Surplus Rego
❑Tax Levies
❑Thank You's
❑Tax Title Property
❑WSLCB
Amendment 9 Change No. 2A to the Ephrata Landfill RI/FS Engineering Services
agreement between Grant County, Nossaman LLP, & Parametrix, increasing the
Amendment 9 budget by the amount of $270,802.00 for a new total of $1,6491718.00.
Signature needed on page 1.
El NO ON/A
DATE OF ACTION: `-l—��� DEFERRED OR CONTINUED TO:
APPROVE: DENIED ABSTAIN
D1:
D�
D3:
WITHDRAWN -
❑ N/A
4/2 3/24
Parametrik K26-160 Scope of Work
let's create tomorrow, together
Grant County
Exhibit A: Amendment Nine Change No. 2A
Ephrata Landfill RUFS Engineering Services
Parametrix provides engineering services in support of the Ephrata Landfill Remedial Investigation
and Feasibility Study (RI/FS) under the Consulting Services Agreement among Grant County,
Nossaman LLP, and Parametrix; amended 10/11/2013, 01/19/20167 04/03/20187 01/09/20247
and 04/03/2025.
This Change No. 2A adds interim scope and budget for ongoing task management, Interim Action
Monthly Performance Reports, PIC-related construction contract transition support, technical
documentation and coordination, and grant -ineligible services when authorized by the County.
Change No. 2A will be effective from May 1, 2026, through September 30, 2026.
The Change No. 2A budget is $270,802.00, which increases the total Amendment Nine budget to
$1y6499718.00.
Approved for CLIENT
By
Date C////
Grant County
Exhibit A: Amendment Nine Change No. 2A
Ephrata Landfill Rl/FS Engineering Services
Accepted for PARAMETRIX, INC.
By �,�- �8
Title Regional Division Manager
Date July 30, 2026
553-1860-014
July 2026
W Aft
Parametrix
let's create tomorrow, together
Grant County
Exhibit A: Amendment Nine Change No. 2A
Ephrata Landfill RUFS Engineering Services
EXPANDED MULTI -PHASE EXTRACTION (MPE) PILOT TESTING
Amendment Nine of the Ephrata Landfill RI/FS Engineering Services contract supports cleanup of
the old Ephrata Landfill under Agreed Order No. DE3810 Amendment No. 3 (AO). The AO requires
Grant County (County) to restart the existing multi -phase extraction (MPE) system, expand the MPE
system, and conduct additional pilot testing of the expanded system.
The MPE System Expansion construction contract was awarded to Precision Industrial Contractors,
Inc. (PIC) following completion of the design and bidding phase. PIC did not complete the corrective
actions required by Grant County, and Grant County has terminated the PIC construction contract.
The County will continue to need services from Parametrix to support PIC construction contract
transition, construction -status documentation, Ecology coordination, technical support related to the
terminated contract, and planning for completion of the remaining MPE system expansion work.
Cha*nge No. 2A adds limited interim scope and budget for work performed from May 1, 2026Y
through September 30, 2026. This change covers ongoing task management, AO -required monthly
performance reporting, PIC contract transition support, technical documentation and coordination
related to the terminated PIC contract, engineering support during contracting and preconstruction
with the replacement contractor through Notice to Proceed, and grant -ineligible services when
authorized by the County.
This interim change is being prepared separately from the broader construction -phase and pilot -
testing amendment so that ongoing AO -required reporting and PIC contract transition, technical
documentation, County/Ecology coordination, and related support can continue without a gap in
authorization. The September 30, 2026 end date aligns with the County's quarterly Ecology
reimbursement cycle.
Scope by TasIA
0
The Amendment Nine task structure is retained with changes, as summarized below:
Task 01PM - Task Management and Administration (JO02) (Extension, budget addition)
Task 03 - MPE System Expansion (J002) (Extension, scope, and budget addition)
Task 06 - Interim Action Monthly Performance Reports (MPR) (JO02) (Extension, scope, and
budget addition)'
These have commonly been referred to as IAPR. To avoid confusion with the Interim Action Progress Report
addressed in Task 05 of the broader amendment, the monthly reports will be referred to as IVIPR going
forward.
Grant County 553-1860-014
Exhibit A: Amendment Nine Change No. 2A 1 July 2026
Ephrata Landfill Rl/FS Engineering Services
Wft so
varametrik Proposal
Task 21 - PIC Contract Transition Reserve (New task)
Task 30 - Grant -ineligible Services (Renewed for Change No. 2A)
No changes are made to the remaining Amendment Nine tasks under this Change No. 2A.
Task O1PM -Task Management and Administration
(Joo2)
Extension, budget addition
Task Management and Administration (M&A) is extended through September 30, 2026
Subtask 01-Task Management and Administration
Task M&A was previously extended through April 30, 2026. Change No. 2A extends M&A through
September 30, 2026, and adds budget.
Scope and budget addition
Parametrix completed MPE system expansion PS&E development, site survey, permit evaluation, bid
document preparation, advertisement support, bidding support, and construction contract award
support under previously authorized Subtasks 03.01 through 03.06 and prior scope and schedule
extensions through April 30, 2026.
Subtasks 03.01 through 03.06 are complete and will be inactivated after April 30, 2026. This
amendment adds budget and scope beginning May 1, 2026, under Subtask 03.07 for limited
engineering and construction administration support associated with contracting and
preconstruction for the replacement contractor through NTP.
Task 03 services will be tracked by activity to document their relationship to the construction
contract, AO -required implementation activities, and Ecology grant eligibility. Parametrix will provide
technical recommendations and documentation support but will not assume -the County's
contractual authority or direct Contractor means, methods, or safety programs.
Subtask 03.01- 03.06
Subtasks completed and inactivated after April 30, 2026.
Subtask 07 - Engineering Support During Construction
Extension, scope and budget addition
Grant County 553-1860-014
Exhibit A: Amendment Nine Change No. 2A 2 July 2026
Ephrata Landfill Rl/FS Engineering Services
Proposal
Change No. 2A activates the portion of Subtask 07 needed to support construction contracting and
preconstruction activities through the Notice to Proceed (NTP). Construction -phase services after
NTP will remain under Change No. 3.
Activities
Parametrix will perform the following construction -phase activities:
• Assist the County during construction contract execution and coordination with the
Contractor.
• Attend County coordination, preconstruction, and weekly construction meetings through NTP.
Prepare meeting agendas, summaries, and action -item documentation.
Review the preliminary construction schedule, submittal register, procurement information,
and preconstruction planning documents.
Review required early submittals, related resubmittals, and initial product submittals
received through NTP.
Coordinate technical discipline reviews and prepare submittal comments and dispositions.
Respond to pre-NTP RFIs and technical clarification requests.
0 Support documentation of the NTP date for Ecology and AO schedule purposes.
Deliverables
0 Submittal review comments and review dispositions.
RFI responses and written clarification documentation.
0 Payment application recommendations.
Assumptions
The budget for Subtask 07 is based on the anticipated level of effort for a 6 month construction
project involving civil, mechanical, electrical, instrumentation, and controls construction. Following
are assumed quantities of discrete activities used to establish the Subtask 07 budget:
Construction contract execution and preconstruction support through NTP.
Grant County 553-1860-014
Exhibit A: Amendment Nine Change No. 2A 3 July 2026
Ephrata Landfill RI/FS Engineering Services
100,mrametrnik Proposal
0 One on -site preconstruction meeting.
0 No field observation or on -site construction -phase services.
9 No post-NTP construction administration, payment application review, change order support,
testing/startup observation, substantial completion support, final completion support, or
construction closeout support.
0 4 coordination or preconstruction meetings.
0 24 hours of general Contracting Agency support.
0 10 preconstruction or pre -work administrative submittal review actions.
0 10 initial material or product submittal review actions for long -lead, procurement -critical, or
Contractor -requested items prior to mobilization.
5 RFIs or written clarification requests.
• Limited support for documenting the NTP date for Ecology and AO schedule purposes.
• Construction -phase services after NTP will proceed under a single construction contract and
will be addressed under Change No. 3.
The quantities assumed above provide a tangible basis for comparison should the necessary level of
effort exceed what is anticipated for Subtask 07 under Change No. 2A and are not a promise or
guarantee that the exact amounts mentioned will be needed or delivered.
0
Task 06 � Interim Act3Lon Monthly Performance
Reports (MPR) (JO02)
Scope and budget addition
Subtask 01-Monthly Report Development
Scope and budget addition
Scope and budget is added for monthly reporting (MPR) from May through September 2026.
%_0
This subtask is for development of monthly performance reports required under the AO. The reports
will summarize interim action activities, schedule status, deviations, field measurements, monitoring
results, system performance metrics, extraction network metrics, estimated VOC/NAPL mass
removal, and upcoming deliverables.
Activities
Parametrix will perform the following monthly reporting activities:
• Obtain available field notes, operations records, monitoring data, analytical results, system
performance data, construction -phase information, pilot testing information, and other
reporting input for the prior month.
0 Summarize site activities completed during the reporting period.
Grant County 553-1860-014
Exhibit A: Amendment Nine Change No. 2A 4 July 2026
Ephrata Landfill RI/FS Engineering Services
P-arametrix
Proposal
• Summarize progress on upcoming deliverables.
• Summarize deviations from required tasks, the AO scope of work, or the AO schedule, as
applicable.
• Identify proposed changes to the existing P1 system work plan or interim Action Work Plan
(IAWP), as applicable.
• Summarize recovery plans for schedule slippage, as applicable.
• Summarize field measurements, monitoring results, and operating parameters.
Summarize system performance metrics, extraction network metrics, and treatment
efficiency information where available.
Estimate VOC/NAPL mass removed from groundwater and vapor where supporting data are
available.
Compile raw data received during the reporting period for inclusion or attachment.
0 Prepare monthly reports for submittal to Ecology.
Deliverables
Monthly Performance Report to Ecology, with copies to the County and PLP Group.
Assumptions
The Subtask 01 budget is based on the following assumptions:
Monthly reports will be prepared for the period from May 1, 2026 through September 30,
2026.
• Reports will be prepared using information available at the time of report development.
• Field implementation, pilot testing, sampling, laboratory analysis, data validation,
semiannual groundwater monitoring report preparation, Interim Actio*n Progress Report
(IAPR) preparation, and Interim Action Completion Report (IACR) development are addressed
under separate tasks in the broader amendment.
0 Any groundwater monitoring data and summaries prepared by others will be provided with
sufficient time for incorporation into the monthly report.
0 Additional effort caused by late data, revised Ecology direction, additional review cycles,
substantial report format changes, or reporting requirements beyond the AO may require
additional budget.
Task 21 - PIC Contract Transition Reserve (New
task)
New task
Grant County 553-1860-014
Exhibit A. Amendment Nine Change No. 2A 5 July 2026
Ephrata Landfill Rl/FS Engineering Services
�'a�'c11'�1tt1"1%E
Proposal
Task 21 provides a not -to -exceed budget for PIC-related construction contract support,
documentation, field observation, direct expenses, transition support, and County/Ecology grant
reimbursement support. This task is intended for PIC-related services from May 1 through
September 30, 2026.
Some services continuing under Task 21 started before prior authorization ended April 30, 2026.
This task provides budget for PIC-related support from May 1 through September 30, 2026.
Grant County has terminated the PIC construction contract. This task provides budget for as -needed
support related to the terminated PIC contract, including transition, documentation, County/Ecology
coordination, grant reimbursement support, and other follow-up support authorized by the County.
Services will be performed on a time -and -expense basis up to the authorized task budget. Parametrix
will track services by activity to support County review, Ecology grant reimbursement review, grant -
ineligible service tracking, and construction contract documentation needs.
Subtask 01- PIC Contract Transition Labor
Subtask 01 provides PIC-related construction administration, technical review, field observation,
documentation, coordination, transition support, and County/Ecology grant reimbursement support.
Services under this subtask include PIC-related support already performed beginning May 1, 2026
and additional services authorized by the County through September 30, 2026.
Activities
Parametrix will perform the following activities, as authorized by the County:
• Provide construction administration and technical support related to the PIC construction
contract.
Review and respond to PIC submittals, RFIs, written clarification requests, and related
construction correspondence.
• Attend construction, transition, cure -related, and coordination meetings and prepare related
meeting documentation.
Provide field observation and prepare daily field observation reports and photo
documentation.
Review construction schedule, progress, and status information.
Document construction status, unresolved technical issues, and items requiring County
direction.
Review PIC corrective -action, cure -related, termination -related, or transition -related materials
submitted by PIC or requested by the County
• Support County and Ecology coordination related to AO implementation and Ecology grant
reimbursement documentation.
• Assist the County with technical documentation and supporting information needed for
Ecology grant reimbursement review.
• Compile technical information from the current construction contract that may be needed for
future construction contract planning.
Grant County 553-1860-014
Exhibit A: Amendment Nine Change No. 2A 6 July 2026
Ephrata Landfill Rl/FS Engineering Services
n,ft so Xft "n'm "k
VaI0111MArl
Deliverables
• Meeting notes and coordination documentation.
• Submittal review comments and review dispositions.
• RFI responses and written clarification documentation.
• Daily field observation reports and photo documentation.
• Construction status documentation, as requested by the County.
• Technical input related to construction status, continuation options, transition needs,
rebidding, or procurement of a replacement contractor.
Proposal
• Technical documentation supporting PIC contract termination, transition, disputes, claims, or
other follow-up matters, as requested by the County.
• Cure package review comments, technical review summaries, or related corrective -action
review documentation.
• Documentation supporting County, Ecology, and legal counsel coordination, as requested by
the County.
Assumptions
The Subtask 01 budget is based on the following assumptions:
0 Services will be performed on a time -and -expense basis up to the authorized subtask budget.
• Services include PIC-related construction contract support, contract transition support,
termination -related documentation, and follow-up technical support performed or authorized
from May 1, 2026, through September 30, 2026.
• Services will be performed only as needed and as authorized by the County.
• Field observation is for documenting observed construction progress, field conditions, and
items requiring follow-up; it does not include Contractor means, methods, safety supervision,
quality control, or exhaustive inspection of all Work.
• Parametrix will provide technical documentation and supporting information for Ecology grant
reimbursement review when requested by the County.
• Technical documentation related to disputes, claims, termination, or legal counsel
coordination will be limited to Parametrix's technical role and will be provided only as
authorized by the County.
• Services identified as not eligible for Ecology grant reimbursement will be tracked separately
when identified.
• Replacement bid package preparation, advertisement support, bid -phase support, award
support, and construction -phase support for a replacement contractor are not included
unless separately authorized.
Grant County 553-1860-014
Exhibit A: Amendment Nine Change No. 2A 7 July 2026
Ephrata Landfill RI/FS Engineering Services
oft
varameatrik Proposal
Subtask 01EXP provides budget for direct expenses related to PIC construction contract support and
transition reserve services. This subtask includes direct expenses already incurred beginning May 1,
2026 and additional direct expenses authorized by the County through September 30, 2026.
Activities
This subtask is for Parametrix's direct expenses related to authorized PIC construction contract
support, including travel, lodging, meals/per diem, mileage, vehicle costs, field supplies, printing,
shipping, and other direct expenses needed to support field observation, construction
documentation, coordination, and transition support. I
Deliverables
0 Direct expense backup submitted with invoices, as applicable.
Assumptions
The Subtask 01EXP budget is based on the following assumptions:
Expenses will be billed on a time -and -expense basis up to the- authorized subtask budget.
Direct expenses include PIC-related expenses incurred from May 1, 2026 -through September
3072026.
Direct expenses may include travel, lodging, meals/per diem, mileage, vehicle costs, field
supplies, printing, shipping, and other direct expenses related to authorized PIC construction
contract support.
Lodging, meals/per diem, mileage, and other travel -related expenses will be billed consistent
with the contract and applicable reimbursement requirements.
Additional field observation, extended construction duration, weekend work, after-hours
work, additional travel, failed testing, retesting, or additional County requests may require
additional budget.
Task 30 - GrantmIneligible Services
Subtask 01 inel - Grant -ineligible Services
Extension, budget addition
This subtask is for services identified as not eligible for Ecology grant reimbursement. Parametrix
and the County will endeavor to communicate in advance when services may not be grant -eligible
and mutually confirm which activities fall under this task.
Examples of services that may be tracked under this subtask include legal coordination support,
contract dispute support, claims -related support, and procurement or contractor -termination support
that is not directly related to AO -required technical implementation, documentation, reporting, or
compliance support.
Grant County 553-1860-014
Exhibit A: Amendment Nine Change No. 2A 8 July 2026
Ephrata Landfill Rl/FS Engineering Services
n Aft W oft nft.W&
111,911011RArik Proposal
Services under this subtask will be performed only as authorized by the County.
Washington State Department of Ecology. 2025. Agreed Order No. DE3810, Amendment No. 3.
Ephrata Landfill, Grant County, Washington.
Parametrix. 2025. Expanded MPE Pilot Test Interim Action Workplan. Prepared for Grant County by
Parametrix, Seattle, Washington. February 2025.
Table 1 contains budget reports for the new and substantively expanded subtasks under Change No.
2A. Additional scope and budget for Subtask 03.07 construction -phase services after NTP will be
addressed under Change No. 3. Services under Task 21 and grant -ineligible services under Subtask
30.01inel will be provided at scheduled bill rates when work is authorized. Table 2 Summarizes the
Amendment Nine budget as previously amended, the Change No. 2A additions, and the new total
budget. The existing Amendment Nine labor rate schedule remains unchanged and is not repeated
in this Change No. 2A.
Grant County 553-1860-014
Exhibit A: Amendment Nine Change No. 2A 9 July 2026
Ephrata Landfill Rl/FS Engineering Services
ok
Para etrix
/et's create tomorrow, together
:IT! 11i ... lirr or
q Am 070 "-t
2
0
LA
-
_he
EM
0
M
LA
a)
a)A
z
M
0
LA
'EL
U
to
z
0
U
CL
0
r-3
0
0
Ln
M
Ln
M
Z
V
75
CU
M
0
0
0
t C-3
.,W
a)
V
U
t
t
tj
CO
E
c.
M--
A
'n
U
0-
-0
Ln <
Ln
-5,352.231-52-91'1611
55,301.r,
I -5218.9,91
5133-121
5173.4,81.5.100-9015197531
-MD-RO
-41
-014; 19
la
�l Oq AC
B it I Rates:!
O1PM
Task Management an4l Administration (JO021
'521,667
104
61
6
10
501
201
5
5
21
1
DIPM
01
Task Management and Administration
$21,667
104
6
6
10
50
Z0
5
5
2
03
MPE System. Expansion (JOD21
$22.,135
109
1
1
10
45
6
S
10
24
4
03
07
Engineering Support During Construction
r
$22,135
I(Ya
I
1
10
45
6
8
10
24
4
F-
06
Interim Action Monthly Performance Reports (.MPR)
$7,000
38
11
1
41
2
301
-
06
01
Monthly Report Development
1
41
2
30,
Labor Hours:
251
a
7
21
019
2
.30
20
5
5
2:
9
10
.24
4
Labor alldget,
$50,802
$2,918
-52,039
$6,332
$21,679
.5266
$5,204
$2,016
$9-38
-5502
$W
$1,98-9
$1,500
$3,315
Contingent Tasks
Grant-lneftibte Services
PIC Contract Transitbn Reserve (Task 21)
Su bta sk 21.01 - PIC Contract Transition Labor
Su bta sk 21.01EXP - P1 C Contract Tra nsiti on Expenses
$22-0,DW
Project Total. $27OM2
Grant County 553-1860-014
Exhibit A: Amendment Nine Change No, 2A 10 July 2026
Ephrata Landfill Rl/FS Engineering Services
J
let's create tomorrow, together
Current New
Task SubTask Description Budget Addition Budget Status
01PM 01 01PM - Task Management and Administration (1002) $171,157 $21,667 $192,824
01PM.01- Task Management and Administration
$171,157
$21,667
$192,824
Ongoing
01- Operate Existing P1 MPE System (1002)
$269,153
$0
$269,153
01
01
01.01- P1 Work Plan (P1WP) Development
$129,221
$0
$129,221
Complete
01
02
01.02 - P1 MPE Seasonal Operation
$86,832
$0
$86,832
Complete
01
01.02Sub1
01.02Sub1- KRCI
$15,000
$0
$15,000
Complete
01
01.02Sub2
01.02Sub2 - Friedman and Bruya
$16,500
$0
$16,500
Complete
01
01.02EXP
01.02EXP - P1 MPE Direct Costs
$21,600
$0
$21,600
Complete
02
01
02 - Interim Action Work Plan (IAWP) (1002)
$253,957
$0
$253,957
02.01- IAWP Development
$253,957
$0
$253,957
Complete
03
01
03 - MPE System Expansion (1002)
$574,859
$22,135
$596,994
03.01- Develop 30% PS&E1
$189,818
$0
$189,818
Complete
03.02 - Develop 60% PS&E
$148,408
$0
$148,408
Complete
03.03 - Develop 90% PS&E
$117,799
$0
$117,799
Complete
03.04 - Develop Bid Documents
$90,040
$0
$90,040
Complete
03.05 - State and Local Permitting
$15,092
$0
$15,092
Complete
03.06 - Site Survey
$11,702
$0
$11,702
Complete
03.06EXP - Survey Direct Costs
$2,000
$0
$2,000
Complete
03.07 - Engineering Support During Construction
$0
$22,135
$22,135
New
06
01
06 - Interim Action Performance Reports (IAPR) (1002)
$49,790
$7,000
$56,790
06.01- Monthly IAPR Development
$49,790
$7,000
$56,790
Ongoing
20 - Management Reserve Fund
$35,000
$0
$35,000
Used
21- PIC Contract Transition Reserve
$210,000
$210,000
New
21.01- PIC Contract Transition Labor
$200,000
$200,000
New
21.01EXP2 - PIC Contract Transition Expenses
$10,000
$10,000
New
30
01inel
30 - Grant -Ineligible Services
$25,000
$10,000
$35,000
Ongoing
Totals
$1,378,915 $270,802 $1,649,718
Grant County 553-1860-014
Exhibit A: Amendment Nine Change No. 2A 11 July 2026
Ephrata Landfill RI/FS Engineering Services