HomeMy WebLinkAboutAgreements/Contracts - Juvenile (008)GRANT COUNTY
COMMISSIONERS AGENDA MEETING REQUEST FORM
(Must be submitted to the Clerk of the Board by 12:00pm on Thursday)
REQUESTING DEPARTMENT: Juvenile Court & Youth Services
REQUEST SUBMITTED BY: Suhail Palacios
CONTACT PERSON ATTENDING ROUNDTABLE: Suhail P8I8CIOS
CONFIDENTIAL INFORMATION: ❑YES M NO
DATE:OH/Z6/ZOZ6
PHONE: 509-754-5690 Ext. 4430
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Requesting permission to sign MOU with Warden School District to establish
communication and define roles/responsibilities with Grant County Juvenile Court &
Youth Services, effective Sept. 30, 2026, until amended or terminated.
DATE OF ACTION:
APPROVE: DENIED
D2:
D3:
APgTnini
DEFERRED OR CONTINUED TO:
4/8/24
K26-158
This Memorandum of-U r t in (MOU) Is entered Into by and between the
following -entitles. ."arden School DIsrl nd grgnt.C21Lnty
J.u,venileg.o.gLt.IAX2,uth,-§er.vicest
This contract begins September $0, 2026 and will remain In effect until legislature
.. updates nece sIt e-a-change or is cancelled by either party through agreement.
f!fflVg1ON,QEj.H9,.RARTNERSH1P
The MOO Is for the following purposes;
It, Establishappropriate communication and understanding tanning between the parties.
. Define the roles of each of the parties.
3. Facilitate the acts of all parties toward a more collaborative and uniform process for
truancy cases.
s Each party is responsible for their own negligent acts and this Memorandum of
Understanding does not create rights for third parties.
UIHORITY
The parties' actions regarding truancy are governed by RCW 28A.225, Second Substitute House
Bill 24 — effective date 6112016 Engrossed second .substitute Senate Rill 5290 effectfve
AGREEMENT
I. e, the undersigned, agree to collaborate with the school to continue a coordinated
approach to reduce chronic absenteeism and Involvement of truant students In
court through the continued development and Implementation of culturally
appropriate practices and evidence based services that Include but are not limited to
Community Engagement Boards (also known as CEB or Bs) and stay petitions.
2.' o alteration of the terms of this Agreement and no oral agreements, unless made
In writing between the parties hereto, shall be binding,
S. Either Oarty may cancel this Memorandum of understanding to the other pare with
30 days' notice,,
OLEOR.ESR.Ofj.S1jjLLTIES
Warden school District to:
7.) "Assign a school district designee to work with the juvenile department to continue and
establish a Community Engagement Board(s) to address truancy concerns.
2) File necessary documentation along with the Petltlon Regarding Truancy that requests a
STAY of the proceedings to allow the matter to go before a CES.
3) Prepare a letter to be sent to the family Informing them of the flied Petitlon Regarding
Truancy that requests a STAY of the proceedings and Inviting them to attend a CEB on a
specific date and time In the language they are fluent; copy to be provided to the
juvenile department,
).. Collaborate with the juvenile department as needed to coordinate interventions for
truant and chronically absent students,
5) Utilize data to determine appropriate Interventions,
6) Once established the school district agrees to jointly coordinate, participate and
~-malntain•one or-multlpie Community Engagement Boards comprised of Community
...~ .mefmbersi School administrator, School Representative and juvenile department (as
stated In SSHO 2449 Section. 5).
7) The School Dlstftt agrees to recruit and train all volunteers on Identifying barriers to
school attendance, rlsk/needs assessments, treatment and services available In the
school and In the community,
g) Provide the appropriate Interpretive services for families dude the CEB.
9) Provide the juvenile department with the original CEB Contract and retain a copy
developed during the CEB If a petition or stayed petition is in place.
10) Once the CEB Contract has been developed, the school designee will monitor students
based on the level of concern and attendance for each student. The designee will offer .
suggestions as to possible Interventions related to specific students based on individual
situations and behaviors,
11) Deep the juvenile department Informed of the outcome of the CEB if ,petition Is
submitted; request further court Intervention If deemed necessary (i.e. CEB Return of
Case to request setting a court date to address continued truancy Issues).
12) Provide the Juvenile attorney with attendance and court recommendations 7 days prior
to all hearings set before the court.
1.3) the School District, Its employees, subcontractors, and their employees (including CEB
members) small maintain the confidentiality of all Information provided by the County or
acquired by the County In performance of this MOU, except upon the prior written
consent of the County or as required by other applicable law or an order entered by a
court of competent jurisdiction.
14) Serve the paperwork on the student and parent that compels him/her to appear In court
and provide Return of service to the court five days prior to scheduled hearing,
Ea �u£� r tic';ii� rs t+4
1) Assign Staff to collaborate with the school district as needed to train the district on
updates, legislative changes (SSHB $290) and the process of filing a Petition Regarding
Truancy that requests a STAY of the proceedings to allow the ,natter to go before a CEO;
and assist whenever possible to coordinate interventions for truant students.
2) utilize data to determine appropriate Interventions,
3) At each Community kn,gagement Board, the juvenile department shall assign staff to
attend and participate with CEB's as staffing schedules allow. The assigned staff vvlll:
(a) Participate with CEO members to offer suggestions to remove barriers and
make suggestions for Interventions based on the Individual needs of the
students$
f bj Assist with the flow of Information In Court.
4) Process each Pet1t1on'Regqrd[hg Truanc.y that Is received from the School District as per
RCW 28A62254.035,,. This Includes:
(a...provide the necessary docurnents for the School District to prepare for filing,
M PresetitIng the Petition Regarding Truancy and an Order to Stay.Truancy
Proceedings and Referral to the court for signature,
.(c) - If approved by the court, file the Petition Regarding Truancy, Order to Stay
Truancy Peoc' dings and Referral and any additional paperwork with the
Clerk of the Court,,
(d) Return the Paperwork to'the school for distribution to the student I parent,
5) File the M Agreement and Document Cover Sheet and any additional paperwork If
there Is a petition with stay (le., copies of letters sent to the family Inviting them to the
CEBI the CEO Agreement, description of Interventions and timeline) provided by the
CEB/school with the Clerk of the Court,
6) Process the CES Return of Case received from the school that asks the court to set a
court hearing to address continued attendance Issueso, seek the Court-s approval and
signature of the Order Lifting Stay and Scheduling Hearing; and prepare the NotIce of
HearthglOrder to Appear for Hearing that will set a hearing date and time. This
Includes:
(a) Preparing the necessary documents for review and signing by the School
District and by the Courtf
M File the documents with the Clerk of the Court.
7) Provide appropriate Interpretive services for families during court,
8) Provide schools with a copy of each court order that Is developed during a court
hearing,
9) File any motions to set show cause contempt* motions to strike or reset; motions to
dismiss the truancy case after receiving the appropriate Information from the School
District,
10) Report to the School District regarding any further hearings, Information or other
matters relating to the truancy case.
11) The County and Its employees shall maintain the confidentiality of all Information
provided by the School District or acquired by the School District In performance of this
MOU., except*upon the prior written consent of the School District or as required by
other. applicable law or an order entered by a court of competent jurisdiction, .
The Warden School District and Grant County Juvenile Court & Youth
Services recognize that working effectively together to maximize this partnership and Its
common goals will strengthen student graduation rates,