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Home My WebLink AboutAgreements/Contracts - Juvenile (002)GRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: Juvenile Court & Youth Services REQUEST SUBMITTED BY: Suhail Palacios CONTACT PERSON ATTENDING ROUNDTABLE: Suhail PaIaCIOS CONFIDENTIAL INFORMATION: ❑YES ii NO DATE: 08/26/2026 PHONE: 509-754-5690 Ext. 4430 ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑Computer Related ❑County Code ❑Emergency Purchase ❑Employee Rel,. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases 8 MOA / MOU El Minutes []Ordinances El Out of State Travel El Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB EM., > "Eiyam�: �i:R i;;i/��/� ,:i�.i Requesting permission to sign MOU with Grand Coulee Darn School District to establish communication and define roles/responsibilities with Grant County Juvenile Court & Youth Services, effective Sept. 30, 2026, until amended or terminated. If necessary, was this document reviewed by accounting? ❑ YES A NO LEGAL REVIEW: If necessary, was this document reviewed by legal? 7 YES ❑ NO DATE OF ACTION: 9-Zfa� APPROVE: DENIED ABSTAIN D 1: D2: D3: DEFERRED OR. CONTINUED TO: 4/3/24 K26-152 MEMORANDUM OF UNDERSTANDING REGARDING COMMUNITY TRUANCY BOARDS, • This -Memorandum of. Understanding (MOU) is entered into by and between the . following entitpesi Grand Cou1oa Dim 5c h 2 2 J- Pj LtEl C imvenliq Courta Yauth 5,arviaas. Thfs contract beglns September 30, 2026 and will remain in effect uall legislature ! • updates necessitate a change or Is cancelled by either party through agreement. .FUNaI0N-1QFjK..,P� �RTN g.RS.H ..".fl, The MOE1 is for the following pu rposes: 1. Establish appropriate cnmmunicawn and understanding between the paroles. 2, peflne the roles of each of the parties. . 3. Facilitate the acts of all parties toward a more collaborative and uniform process for truancy cases, 4. Bch party is responsible for their own negligent acts and this Memorandum of Understanding does not create rights for thin park€es. AUTHORITY The parttes'actlons regarding truancy are .governed by KCW 28A.225, Second Substitute House Bill 2449 — effective date 61912016.. Engrossed second Substitute Senate Bill 5290 -- effective .1 .1. 'eve, the undersigned, a reo to collaborate with the school to continue a coordInated approach to reduce chronicabsenteelsrn and involvement oftruant students in court throush the contInued development and Implementation of culturally appropriate practices and evidence b,ase4 services that Include but are not limited to Community Engagement Boards (also known 'as CEB or EBs) and stay petition$. . No alteratlon► of the terms of this AgreEiment and no oral agreements, unless made In writing between the partles hereto, shall be binding. . Either party may cancel this Memorandum of Understanding to the othor party with 0 days notice. RQLj.S00 j&ND LESP0.N.,$.!jjL1TlES r Coulee Data gehool 01stri � 1) AssEgn a school distrlct designee to work with the juvenlle department to continue and establish a Community Engagement Baard(s) to address truancy concerns,, 2) File necessary documentation slang with the Petrtlon Regardlng Truancy that requests a STAY of the proceedings to allow the matter to go before a CAB. 8) Prepare a letter to be sent to the family Informing them of the filed Petition Regarding T*raancy that requests a STAY of the proceeding and inviting them to attend a M on a specific date and time In the language they are fluent; copy to be provided to the juvenile department. 4) Collaborate -with the Juvenile department as needed to coordinate Intervention's for truant and chronically absent students. 5) Utilizo data to determine appropriate Interventions, 6} once established, the school district agrees to jointly coordinate, participate and maintain one br,rnultiple Community Engagement Boards comprised of Community members, School administrator, School RepresentatIve and Juvenile department (as stated In 69ND 2440 Section )A 7) The School District agrees to recruit and train all volunteers on Identifying barriers to school attendance, risk/needs essessrnentg, treatment and services available In the school and In the community, 8} provide the appropriate Interpretive services for families during the CEB. 9) Provide the juvenile department with the original CE8 Contract and retain a copy developed during the CEB if a petition or stayed petition Is in place, 10) Once the CEB Contract has been developed, the school designee will monitor students based on the level of concern and attendance for each student. The designee will offer suggestions as to possible Interventions related to specific students based on Individual situations and behavlor^sr 11) Keep the Juvernile department Informed of the outcome of the CEB If petition is submitted;. re uast further court Interventioo If deemed necessary (Lo, C60 Return o Cass to request setting a court date to address continued truancy issues). 1 ) provide the Juvenile attorney with attendance and court recommendatlans 7 nays prior to all hearings sat before the court, 13) The School District, Its employees, subcontractors, and their employees (including CEB members) shall maintain the confl entiality of all Information providod by the County or acgWred by the County In performance of this MOU$ except upon the prior written consent of the County or as required by other applicable law or an order entered by a court of competent jurisdIctioni 14) Sege the paperwork oft the student and parent that compels him/her to appear in Court and provide Return of servico to the court five days prior to scheduled Fearing, � C J rre il� u � & u h erv� � � �to 1) Assign Staff to collaborate with the school district as needed to train the district on updates, legislattva changes (SSHB 5 o) and the process of filing a Petition Regarding Truancy that requests a STAY of the proceedings to allow the matter to go before a CE90 and assist whenever possible to coordinate Interventions for truant students. 2) Utilize date to determine appropriate Interventions, ) At each Community En a o ant Board, the Juvenile department shall assign staff to attend and participate with CEWs as staffing scheb!ules allow. The assigned staff will: (a) Partic1pate with CEO members to offer suggestions to remove harriers and make suggestions fear Interventions based on the Individual needs of the students-' (b) Assist with the flow of Information In Court. 4) P Procass each Petition RegardIng Truancy that Is retelved from the School District as per RCW 28A.225,035., This Includes (a) .Provide the necessary documents for the School Dlstrlet to prepare for filingr (h) P res q nt I ng the Pedtfon RegardIng Truan Cy sand on Order to Stay Truancy • ProceedIngs and Referral to the court for signaturel , '(c) if approved by the court, Elie the Peddon Regarding Truancy, Order to Stay Now ProceedIngs and 11cferral and any addittonal paperwork with the Cie rig of the Co u rt (d) Return the Paperwork to the school for distribution to the student / parent, 5) File the CEO Agreement and Docume- nt Cover Sheet and any additlonal paperwork If there Is a petition with stay fie. copies of letters sent to the farnIly InvItIng them to the CEBI the CEB Agreement, description of Interventions and timellne) provided by the CEB/ghool with the Clerk of the Court. 6) Process the CEB Return of os received from the school that asks the court to set a court hearingto address continued attendance Issues; seek the Court's approval and sIgnature of the Order L(ftfng Stay and Scheduling Hearing; and prapsra the Notice of HearinglOrder to Appearfor Heating that will set a, hearing date and time, This Includes. (a) Preparing the necessary documents for review and signing by the School District and by the Court, (h) Me the documents with the Clerk of the Courts 7) Provide appropriate Interpretive services for fa m 11.1es during count, 8) Provide schools with a copy ofoach court order that Is developed 4uring a Wurt hearing., 9) Me any motions to set show cause contempt motions to strike or reset; motions to dis , r mIss the truancy case after receiving the appropiote Information from the School District. 10) Report to the School District regarding any, further hearings, Information or other matters relating to the truancy case, 11) The County and Its employees shall malntaln the confidentlailty of all Information provided by the School District or acquired by the School District In performance of this MOU,, leftept upon the prior written consent of the School District or as requIred by • other applicable law or an order entered by a court of competent jurisdiction, Grand Coulee Da -The ' M.1. .. school District and Grant County Juvenile Court & Youth T - Services recoanize that working eftalvely together to maximize this partnership and Its d common goals will strengthen student graduation rates,