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Home My WebLink AboutAgreements/Contracts - JuvenileGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: Juvenile Court &Youth Services REQUEST SUBMITTED BY: Suhail PaIaCIOS CONTACT PERSON ATTENDING ROUNDTABLE: SUI181I PaIaCIOS CONFIDENTIAL INFORMATION: ❑YES ® NO DATE: $/26/2026 PHONE: 509-754-5690 Ext . 4430 ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award []Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑Computer Related El County Code ❑Emergency Purchase ❑Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County Ell -eases ®MOA / MOU ❑ Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB v:��/�� .�� i i `•��T"�� i�g'�/f��,n ,..., ,4fl. orss� "'igq°i+}." '°j s^*99.� 9' !�/�-,,,�*f�` �� "'',. =.�//�- "4 /.��i/% Requesting permission to sign MOU with Ephrata School District to establish communication and define roles/responsibilities with Grant County Juvenile Court &Youth Services, effective Sept. 30, 2026, until amended or terminated. If necessary, was this document reviewed by accounting? ❑ YES A NO €juire-% let] If necessary, was this document reviewed by legal? BYES ❑ NO DATE OF ACTION: �—� o�,(� DEFERRED OR CONTINUED TO: APPROVE: DENIED ABSTAIN D1. yJ D2, D3: 4/8/24 K26-151 MEMORANDUM OF UNDERSTANDING REGARDING COMMUNITY TRUANCY BOARDS This Memorandum of Understanding (MOU) is enticed Into by and between the f0110W1ng-Pnt1tleS:--7 � . _ �. .Ephrata _ 5c of DELtr, q an+d 6rant .Cou t Juvenil,Lou Youth services". This contract begins September 30, 2026 and will remain in effect unt(i legislature updates necessitate a change or is cancelled by either party through agreement. FUNCTION 0P T,HE p RA,�TN9RSNfIP The MOU is for the following purposes: 1. Establish appropriate cornmunicatian and understanding between the parties, 2. Define the roles of each of the parties. 3. facilitate the acts of all parties toward a more collaborative and uniform process for truancy cases. 4. each party is responsible forthelr own negllgent acts and this Memorandum of Understanding does not create rights for third parties, a►v�rwvRI,�v The parties' actions regarding truancy are governed by RCW 28A.225, Second Substitute House BEII 2449— effective date 5/512016, Engrossed Second Substitute Senate 91f15290 -- eff-ective 711120190 A 'MENT Q.89F , NAOPONPWOM 1. We, the undersigned, agree to collaborate with the school to continue a coordinated approach to reduce chronic absenteeism and Involvement of truant students In court through the continued development and implementation of culturally appropriate practices and evidence based services that include but are not limited W Community engagement hoards (also Known as CEa or CEOs) and stay petitions. 2, No alteration of the terms of this Agreement and no oral agreements, unless made .. In writing between the parties hereto, shall be binding. 3. Either party may cancel this Memorandum of Understanding to the other party with 30 days' notice. ROLES ACID FtESLONSIBIi.I`l��S Ephrata School (strlct a s :1} Assign a school district designee to work with the juvenile department to continue and establtsh a Community engagement Board(s) to address truancy concerns. 2) File necessary documentation along with the Petition Regarding Truancy that requests a STAY of the proceedings to allow the matter to go before a CAB. 3) Prepare a letter to be seat to the family Informing them of the filed Pete#are Regardfng Truancy that requests a STAY of the proceedings and Inviting therm to attejnd a CFB on a specific date and time In the language they are fluent; copy to be provided to the juvenile department. - 4) Colloborate with the juvenile department as needed to coordinate Interventions for truant and chronically absent students. Utilize data to determine appropriate Interventions. 6) Once established, the school district agrees to jointly coordinate, participate and maintain -one or rnultlpI6 Community Engagement Boards comprised of Community membo , -school administrator, School Representative and Juvenile department (as stated In SSHD 2449 Section ), 7) The School District agrees to recruit and train all volunteers on Identfifying barriers* to school attendance, risk/needs assessments, treatment and services available in the school and in the community, 8) ProvIde the appropriate interpretive services for families during the CENN, j provide the juvenile department with the original CEB Contract and retain a copy developed during the M If a petition or stayed petition Is in place. 10) Once the CE8 Contract has been developed, the school designee will monitor students based on the level of concern and attendance for each student, The designee will offer suggestions as to possible Interventions related to specific students based on Individual situations and behaviors. 11) Deep the juvenile department Informed of the outcome of the CE6 If petition is submitted request further court Intervention if deemed necessary (Le,, CES Return of { Case to request setting a court date to address continued truancy issues)% � 1 ) Provide the Juvenile attorney with atten ance and court recommendations 7 days prior to all hearings set before the court, 13) The School District, its employees, subcontractors, and thear employees (including CEB members) shall maintain the confidentiality of all Information provided by the County or � acquired by the County Its performance of this MOU, except upon the prior written ' consent of the County or as required by other applicable laver or an order entered by a court of competent jurisdiction, , 14) Serve the paperwork on the student and parent that compels him/her to appear In court and provide Retum of service to the court five days prior to scheduled hearing. filant,County,juvenfle Servigg • i 1) Assign Staff to collaborate with the school district as needed to train the district on updates, legislative cbang (SSHB 5 Jo) and the process of filing a Petition Regarding Truancy that requests a STAY of the proceedings to allow the matter to go before a CEB; and assist whenever possible to coordinate interventions for truant students, j Utiltze data to determine approoriate interventions, 3) At each CoMmunity Engagement Board, the juvenile department shall assign staff to attend and participate with CE13's as staffing schedules allow, The assigned staff will. (a) Participate with CEB members to offer suggestions to remove barriers and make suggestions for Interventions based on the Individual needs of the students, (b) Assist with the flow of information to Court. Process each Petition Regarding truancy that Is received from the School District as per RON 8A,225.035. This includes` x (a) Provide the necessary documents forthe School District to prepare for filing. (b) Presenting the Petition Regarding Truancy and an order to Stay Truancy Proceedings and Referral to the court for signature. (c) if approved by the court, file the Petition Regarding Truancy, Order to Stay Truancy Proceedings and Referral and any additional paperwork with the Clerk of the Court, (d) Return the paperwork to the school for distributlon to the student / parent. 5) File the. CES Agreement and Document Cover Sheet and any additional paperwork if there Is a petition with stay (le, copies of letters sent to the family inviting them to the CE r the CER Agreement, description of Interventions and timellne) provided by the C513/school with the Clerk of the Court. ) process the C~ER Return of Case received from the school that asks the court to set a court hearing to address continued attendance issues! seek the CourVs approval and signature of the Order LUti g Stay and SchedulingHearing; and prepare the Notice o eoringl0rder to Appearfor Meoring that will set a hearing date and time. This Includes: (a) preparing the necessary documents for review and signing by the School District and by the Court, (b) Fife the documents with the Clerk of the Court. 7) provide appropriate Interpretive services for families during court. 8} Provide schools with a copy of each court order that is developed during a court hearing. 9) File any motions to set show cause contempt; motions to strike or reset; motions to dismiss the truancy case after receiving the appropriate information from the School District, 10) report to the School District regarding any further hearings, information or other matters relating to the truancy case, 11) The County and Its employees small maintain the confidentiality of all information provided by the. School District or acquired by the school District In performance of this hl ou;except upon the prior written consent of the school District or as required by other applicable law or an order entered by a court of competent jurisdiction. The Ephrata School Dfstriat and Grant CountyJuvenile Court &Youth Senrlees recognize that working effectively together to maximize this partnershIp and its common goads will strengthen student graduation rates.