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Home My WebLink AboutRequest to Purchase - FairgroundsGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: Fairgrounds REQUEST SUBMITTED BY: Jim MCKiBt'IlaCl CONTACT PERSON ATTENDING ROUNDTABLE.. Jim MCKIBfIIaCI CONFIDENTIAL INFORMATION: OYES A NO DATE: $/26/26 PHONE: 509-237-2672 ME-MREDURE 73a all` ElAgreement / Contract EIAP Vouchers ElAppointment / Reappointment MARPA Related F-1 Bids / RFPs / Quotes Award OBid Opening Scheduled FlBoards / Committees 0 Budget OComputer Related OCounty Code 0 Emergency Purchase Cl Employee Rel. nFacilities Related t-]Financial E]Funds 0 Hearing Eflnvoices / Purchase Orders ❑Grants — Fed/State/County ❑Leases F7IMOA / MOU ElMinutes 11']Ordinances E]Out of State Travel El Petty Cash ElPolicies 7 Proclamations A Request for Purchase El Resolution El Recommendation 7Professional Serv/Consultant OSupport Letter 17Surplus Req. 7Tax Levies 7Thank You's 10Tax Title Property F-IWSLCB F5;,�-rye,. We have had to change shavings companies and the current trucking does not help us unload shavings. We are in desperate need of a portable yard ramp as shown on the attachment. Please authorize up to $15,000 for the purchase the ramp. This would come from capital fund, 132.0159.0000.5947500.560000. which has $40,000 in it for dirt moving If necessary, was this document reviewed by accounting? 0 YES f-1 NO * N/A If necessary, was this document reviewed by legal? El YES F1 NO W N/A DATE OF ACTION: APPROVE: DENIED ABSTAIN D1: D2: D3: DEFERRED OR CONTINUED TO: WITHDRAWN: 4/23/24 o1socounTRA177R.�' _.wnwAN0WQuafity Pioducts. Low Cost Shipping Specifications Length: 37' Width: 6'10" Minimum Height: 42" Maximum Height: 62" Weight: 5,717 lbs. Maximum Capacity: 22,000 lbs. Material: Steel Lift Type: Dual Cylinder Hydraulic Guard Rail Height: 8" Usable Width: 6'5" Tire Size: 18" Brand: Discount Ramps More Information 877-673-1453 Sales & Support 371 L x 81.511 W Steel Portable Yard Ramp - 22,000 lb. Capacity $12,499*99 List Price: $18,439.99 Pricing shown as of 3/301/2026. Please note that prices are subject to change without notice. t� Call for custom freight quote. Not eligible for additional discounts. This item ships via freight to ensure safe delivery, ITEM #RYR-37-22 This 22,000 lb. Steel Yard Ramp is designed for loading and unloading a truck, trailer, or railcar when dock space isn't available. Unlike similar yard ramp models, this yard ramp ships fully assembled so it's ready to use on arrival Manufactured from durable steel, this yard ramp has a dual action hydraulic pump for smooth raising and lowering of the yard ramp. The 8" high guard rails on either side reduce the risk of drive -offs. This system accommodates docks, trailers or trucks frorn 42" to 62" H and features a level -off platform as well as two approach ramps to provide a smooth ground to ramp transition. Two 60" safety chains to hold the ramp secure to the loading surface. The chains can be attached to a semi - truck trailer's ICC bumper to prevent the ramp from kicking out. The surface of the ramp includes a middle diamond plated strip that is Surrounded by serrated steel grating, which allows for snow, dirt, and debris to fall through, preventing dangerous build-up on the ramp (please note, the grated surface of this ramp is not designed for forklift turning maneuvers). G Ships fully assembled for immediate use (2) measures 37' L x 81.5" W for trucks or docks between 42" to 62" H (2) 22,000 lb. weight capacity (11,000 lb. per axle capacity) (D Built-in 8" guard rails, drop -down legs and integrated chains for added safety (2) Double -action hydraulic pump adjusts height (42" to 62") for specific applications Includes two 12" L x 33" W flip plates at top and two approach plates at the bottom to provide a smooth transition In Stock, Ready to Ship Delivered in 3 to 5 Business Days This product is backed by a One Year Warranty. 7 ell Outlook Re: Capital request From Amanda R. Simonsen <arsimonsen@grantcountywa.gov> Date Thu 8/27/2026 11:07 AM To James C. Mckiernan <jcmckiernan@grantcountywa.gov>; Caitlin E. Manell <cemanell@grantcountywa.gov>; Shannon L. Falstad <slfalstad@grantcountywa.gov> Cc Chelsey C. Sanford <ccsanford@grantcountywa.gov> Hello, Shannon and I went over the account and double checked it all. We feel this account number (132.0159-0000.5947500.560000.) is the best one to use and there are the funds available. Caitlin, is there a form that accounting should be filling out for you when confirming these types of requests? Thank you, Co U Amanda Simonsen Accountant —Auditor's Office -, Grant County P.O. Box 37 Ephrata WA, 98823 Office: 509-754-2011 Ext. 2745 NOTICE OF PUBLIC DISCLOSURE: This e-mail account is public domain. Any correspondence from or to this e-mail account may be a public record. Accordingly, this e-mail, in Whole or in part, may be subject to disclosure pursuant to RCW 42.56, regardless of any claim of confidentiality or privilege asserted by an external party. From: James C. Mckiernan <jcmckiernan@grantcountywa.gov> Sent: Thursday, August 27, 2026 9:49 AM To: Caitlin E. Manell <cemanell@grantcountywa.gov>; Amanda R. Simonsen <arsimonsen@grantcountywa.gov>; Shannon L. Falstad <slfalstad@grantcountywa.gov> Cc: Chelsey C. Sanford <ccsanford@grantcountywa.gov> Subject: RE: Capital request I believe the number I gave you is correct as that's what was given to us at the time budgets were sent out. Shannon can confirm. Attached is the spreadsheet we were given and my tracking. Jim McKiernan, Director Grant County Fair and Fairgrounds — The Premier Equestrian Facility in the State 509-237-2672 Cell jcmckigrmLn,q a tc untyLa.go We create moments that shape lives! From: Caitlin E. Manell <cemanell@grantcountywa.gov> Sent: Thursday., August 27, 2026 9:47 AM To: Amanda R. Simonsen <arsimonsen@grantcountywa.gov>; Shannon L. Falstad <slfalstad@grantcountywa.gov> Cc: James C. Mckiernan <jcmckiernan@grantcountywa.gov>; Chelsey C. Sanford <ccsanford@grantcountywa.gov> Subject: Re: Capital request Hello, Looks like some paths were crossed - I received this email (attached) from Jim about 40 minutes ago - looking at Shannon's response, it looks like maybe an incorrect fund number is being referenced somewhere. Could we get final confirmation that this is an allowable use of those funds, and confirmation of the fund number? Thanks! Caitlin E. Manell Clerk of the Board Grant County Commissioners Office PO Box 37 3 5 C Street NW Ephrata, WA 98823 Phone: 509-754-2011 ext. 2931 Cell: 509-450-4444 Fax: 509-754-6098 *Please be advised that emails to the Board of County Commissioners and staff may be subject to public records requests pursuant to RCW L i_ 42.56. From: Amanda R. Simonsen <arsimonsen _grantcou--.--.--. wa.gQV> Sent: Thursday, August 27.,2026 9:20 AM To: Shannon L. Falstad <slfalstad grantcountywLa.ggv> Cc: Caitlin E. Manell <cemanejll@grantcou0—tYAa.ggv> Subject: Capital request Good morning Shannon, So, if I am reading this correctly there was $245,000 budgeted to BEET 2 and so far, today, we have used $120,584.62 out of this account. Leaving us with $124,415.38, so there is enough to cover the request. Would you please review and let me know if you come to the same conclusion? Thank you so much!! `07, Amanda Simonsen ` Accountant —Auditor's Office Grant County J P.O. Box 37 •-E,i—tat 11- = Ephrata WA, 98823 Office: 509-754-2011 Ext. 2745 NOTICE OF PUBLIC DISCLOSURE: This e-mail account is public domain. Any correspondence from or to this e-mail account may be a public record. Accordingly, this e-mail, in whole or in part, may be subject to disclosure pursuant to RCW 42.56, regardless of any claim of confidentiality or privilege asserted by an external party. • �' Outlook FW: Scanned image from Grant Co. Fair From James C. Mckiernan <jcmckiernan@grantcountywa.gov> Date Thu 8/27/2026 9:01 AM To Caitlin E. Manell <cemanell@grantcountywa.gov> Please forward for next weeks consent Jim McKiernan, Director Grant County Fair and Fairgrounds — The Premier Equestrian Facility in the State 509-237-2672 Cell jcrnckiLrnan(& grant cunq� ° We create moments that shape lives! From: Shannon L. Falstad <slfalstad@grantcountywa.gov> Sent: Thursday, August 27, 2026 9:01 AM To: James C. Mckiernan <jcmckiernan@grantcountywa.gov> Subject: Re: Scanned image from Grant Co. Fair Jim, I have reviewed the account and there are sufficient funds in the account for this purchase, please reference 132.0000.0000.5947500.560000 as the capital fund account. Shannon Ta&tad Grant County Auditor 35 C St NW/PO Box 37 Ephrata, WA 98823 509-754-2011 ext. 2733 slfalstad@grantcountywa.gov f -SIT Corr, } NOTICE OF PUBLIC DISCLOSURE: This e-mail account is public domain. Any correspondence from or to this e- mail account may be a public record. Accordingly, this e-mail, in whole or in part, may be subject to disclosure pursuant to RCw 42.56, regardless of any claim of confidentiality or privilege asserted by an external party. From: James C. Mckiernan <jcmckiernan@grantcountywa.gov> Sent: Thursday, August 27, 2026 8:36 AM To: Caitlin E. Manell <cemane _@grantcountywa.gov>; Shannon L. Falstad <slfalstadCa?grantcountywa.gov> Cc: Chelsey C. Sanford <ccsanford@grantcountywa.gov>; Amanda R. Simonsen <a rs i m o n se n @ g ra ntco u ntywa . gov> Subject: RE: Scanned image from Grant Co. Fair Let me know where we are in the process, it's a bit of an emergency due to a change in trucking companies. We have plenty of capital funds still available from what was approved by the BOCC Jim McKiernan, Director Grant County Fair and Fairgrounds — The Premier Equestrian Facility in the State 509-237-2672 Cell jcmckiernan. c�Cubgrat,),tcoi,-Ant�ixiAv.a.gov We create moments that shape lives! From: Caitlin E. Manell <cemanell@_grantcountywa.gov> Sent: Wednesday, August 26, 2026 2:35 PM To: James C. Mckiernan<jcmckiernan@grantcountywa.gov>; Shannon L. Falstad <slfalstadC«�grantcountywa.gov> Cc: Chelsey C. Sanford <ccsanford grantcountywa.gov>; Amanda R. Simonsen <arsimonsenC@grantcountywa.gov> Subject: Re: Scanned image from Grant Co. Fair Importance: High Hello! Since this appears to be a request for a Capital Purchase, I would say that Accounting and/or the Auditor should review this. Maybe we can get a response from them this week so we can add it to Consent next week. Flagging this as high importance for review. Thanks! Caitlin E. Manell Clerk of the Board Grant County Commissioners Office PO Box 37 35 C Street NW Ephrata, WA 98823 Phone: 509-754-2011 ext. 2931. Cell: 509-450-4444 Fax: 509-754-6098 *Please be advised that emails to the Board of County Commissioners and staff may be sicbjeet to public records regicests pLcrstcant to RCW 42.56. From: James C. Mckiernan <jcmckiernan@grantcountywa.gov> Sent: Wednesday, August 26, 2026 2:03 PM To: BOCC Consent <bocc-consent( grantcountywa.gov> Subject: FW: Scanned image from Grant Co. Fair Here is an emergency consent request for next week Jim McKiernan, Director Grant County Fair and Fairgrounds — The Premier Equestrian Facility in the State 509-237-2672 Cell jcmckiernan grantcounty�La.gov We create moments that shape lives! -----Original Message ----- From: Grant County Mail <gcprintera@grantcountywa.gov> Sent: Wednesday, August 26, 2026 2:39 PM To: James C. Mckiernan <jcmckiernan@grantcountywa.gov> Subject: Scanned image from Grant Co. Fair Reply to: GCFG Scan <gcprinter@grantcountywa.gov> Device Name: Grant Co. Fair Device Model: MX- 4071 Location: Grant Co. Fair File Format: PDF (Medium) Resolution: 300dpi x 300dpi Attached file is scanned image in PDF format. Use Acrobat(R)Reader(R) or Adobe(R)Reader(R) of Adobe Systems Incorporated to view the document. 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