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Home My WebLink AboutRequest to Purchase - Facilities & MaintenanceGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: Facilites and Maintenance DATE: 8/27/2026 REQUEST SUBMITTED BY: Kevin Schmidt PHONE: 509-754-2011, 3272 CONTACT PERSON ATTENDING ROUNDTABLE: Kevin Schmidt/Tom Gaines CONFIDENTIAL INFORMATION: DYES ® NO M ON, M 1, ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related im7 Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑ Computer Related ❑ County Code ❑ Emergency Purchase ❑ Employee Rel. ® Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County Ell -eases ❑ MOA / MOU ❑ Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations 8 Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB The roof on the Wheeler Road facility has some damage to the edge of the roof. Garland Roofing provided quotes to repair the roof. There are using Omnia Contract Pricing for this project. Facilities did try to contact other roofing companies about this repair and did not receive any respones. The cost will be paid from Public Works operating funds. I am respectfully asking approval to proceed with this project to help prevent damage to the building. If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 0 N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO 0 N/A DATE OF ACTION: 5;Ll-c,?k� DEFERRED OR CONTINUED TO: APPROVE: DENIED ABSTAIN D1: D2: D3: WITHDRAWN: 4/23/24 since 1895 Garland/DBS, Inc. i 3800 East 91 St Street Cleveland, OH 44105 Phone: (800) 762-8225 Fax: (216) 883-2055 f ROOFING MATERIAL AND SERVICES PROPOSAL Grant County Public Works Department 35 C St. NW. Epharata, WA 98823 Date Submitted: 07/22/2026 Proposal #: 25-WA-260824 MICPA # PW1925 Washinton General Contractor License #: UBI # 603-013-262 GARLAI*903K4 Purchase orders to be made out to: Garland/DBS, Inc. Please Note: The following proposal is being provided according to the pricing established under the Master Intergovernmental Cooperative Purchasing Agreement (MICPA) with Racine County, WI and OMNIA Partners, Public Sector (U.S. Communities). The line item pricing breakdown from Attachment C: Bid Form should be viewed as the maximum price an agency will be charged under the agreement. Garland/DBS, Inc. administered an informal competitive process for obtaining quotes for the project with the hopes of providing a lower market -adjusted price whenever possible. Scope of Work: 1. First, we will need to set up a work area- this will include cones and caution tape around our lift, as well as ground and roof protection. 2. Next, we will need to remove all Precast Caps from the top of the peak to the bottom of the Northeast Corner. 3. The 3 Precast caps that are damaged will need to be replaced. The new caps will match as close as possible to the original color and texture. 4. Next, we will relay the caps stones adding anchors to support them in place. 5. Finally, we will wash the area to remove any staining during the repair process. �� / % � / •ter / / i 'i / / �//� /�/ ii�i Garland/DBS Price Based Upon Local Market Competition: //i%ice. /i "':%//i/ice �%i/, �� j� �� / • �� /��% ii�- �- �,��/ice• -/•.�/ i; �; - ii. �.�•�; /. � " ��. � �� i i' /® i/% Potential issues that could arise during the construction phase of the project will be addressed via unit pricing for additional work beyond the scope of the specifications. This could range anywhere from wet insulation, to the replacement of deteriorated wood nailers. Page 1 of 2 Please Note ® The construction industry is experiencing unprecedented global pricing and availability pressures for many key building components. Specifically, the roofing industry is currently experiencing long lead times and significant price increases with roofing insulation and roofing fasteners. Therefore, this proposal can only be held for 30 days. DBS greatly values your business, and we are working diligently with our long-term suppliers to minimize price increases and project delays which could effect your project. Thank you for your understanding and cooperation. Clarifications/Exclusions: 1. Sales and use taxes are excluded. Please add applicable Washington State Taxes in addition to the final proposal price. 2. Permits are excluded. If permits are required this will be addressed via change order. 3. Plumbing, Mechanical, Electrical work is excluded. 4. Masonry work is included to which it obtains to the scope of work. 5. Interior Temporary protection is excluded. 6. Any work not exclusively described in the above proposal scope of work is excluded. If you have any questions regarding this proposal, please do not hesitate to call me at my number listed below. Respectfully Submitted, r Benjamin Schaefer Garland/DBS, Inc. (216) 302-3788 Page 2of2 Facility Condition Map .R. t J yj • OL r• '1 c ... �r ..i - k Nw ? < AP ds IL Aloo r r` .., y ;O k� 0 JK- 'y s __ 4k le. Inspection Report Inspection Information Inspection Date 03/26/2026 Inspection Type Visual Inspection Rating Fair Condition GRANT COUNTY 35 C STREET NW EPHRATA, WASHINGTON 98823 Cap flashing at the roof edge is displaced, creating a visible gap above the masonry wall. Potential entry point for water at the joint where cap flashing segments do not meet tightly. No other roof membrane or drainage features visible from this angle. Inspection- Mar 26. 2026 Page 30 Inspection: Mar 26, 2026Page 31 to Ct CL O f IF r V0 R4 OK UM 10 Cap flashing joints at the roof parapet show visible separation and cracking, which may permit water intrusion if not sealed. The photo is taken from ground level, focusing on the junctions at the top of the concrete masonry wall. Open gap visible at metal coping corner where it meets masonry parapet —potential entry point for water intrusion. inspection: Mar 26. 2026 Page 34 Vertical cracking observed along mortar joint in block wall beneath roof eave; crack extends continuously from below the soffit to the -lower course and widens noticeably near the bottom. Vertical expansion joint in masonry block wall. Expansion joint sealant is deteriorating and cracking M, z wo" ��}fix""T,-A;'es'71rR''�8 sti Bf¢`"''t7�'..`�'.t` inspection: Mar 26, 2026 Page 35 t a t � r� �'t�CL �r �, .tn�.✓1 ; +✓ Y#A'� 'r '4 .{ �, y{ 'p �• �l `� a 3,t �F a 1 .nY Y r •.� f #„ r - . r � �3:.3' .+` X .,'��'s'fi}5'�'�s &�r��a�"�,,�y �'k„g .'�- ty E ,.� r -: � x ' d3L �" -. i' . �Yr y. yyZ.4 t �, sAfi. � ��,rr,� M �. '^ <t>• j :aiiZ ' l , S(i • y :tf u y - 43 ti J. ?s s}�, � ` P 1 r�C�.4+,.-�>: 13 Vertical crack observed along the mortar joint at the inside corner of the CMU wall; crack extends from roof level downward. No visible sealant or repair at this joint. Inspection: Mar 26, 2026 Page 37 m 77 Vertical control joint in masonry wall is fully sealed; no visible gaps or cracking observed in sealant along the joint. Vertical crack observed at the intersection of two concrete block walls, extending from the soffit down through multiple courses of block in the corner. Crack width is consistent and runs the full visible height in the photo. inspection: Mar 2, 2026 Page. 38 ---Mortar joints cracks ----''----- --- - ----1 Sealant masonry joint below coping stone Inspection: Mar 26, 20216 Page 39 It appears there are multiple gaps in the mortar below the coping stones Inspection: Near 26, 2026 Page 40 Vertical efflorescence staining observed running down masonry wall from roof edge, indicating potential moisture migration from the roof level. Cap flashing gaps in mortar Inspection, Mar 26, 2026 Page 4 Vertical crack observed running through multiple courses of masonry. Mortar joints remain intact but show alignment with the crack. Color variation in masonry patching visible on upper left section of wall.