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HomeMy WebLinkAbout*Other - BOCCGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:100pm on Thursday) REQUESTING DEPARTMENT:130CC REQUEST SUBMITTED BY:CEMANELL I I CONTACT PERSON ATTENDING ROUNDTABLE. CEMANELL CONFIDENTIAL INFORMATION: DYES F* NO DATE. -8/13/2026 PHONE:x2931 *11movag-0 110_111WVMNIM 15FRO-01 Wwwll DAgreement I Contract DAP Vouchers '"Appointment Reappointment DARPA Related FlBids / RFPs / Quotes Award 0Bid Opening Scheduled El Boards I Committees OBudget OComputer Related D County Code DEmergency Purchase F1 Employee Rel. ElFacilities Related RIFinanciall D Fund s Ell-learing El Invoices I Purchase Orders []Grants — Fed/State/County []Leases 11MOA I MOU FlMinutes []Ordinances []Out of State Travel []Petty Cash ElPolicTies ElProclarnations, ORequest for Purchase OResolution @Recommendation []Professional Serv/Consultant []Support Letter ®Surplus Req. []Tax Levies []Thank You's []Tax Title Property OWSLCB MISS EN IMM W11 F 0 g W,-,- ";Wan-wo-, - Let *0011l I mal MU M Sm M ME Affirmation of request to increase the debt limit of registered warrants for the Port of Mattawa to $1,flfl0,fl00. This request was approved in 2024, and the Treasurer recommends proceeding with the increase. If necessary, was this document reviewed by accounting? F-1 YES F1 NO 9 N/A If necessary, was this document reviewed by legal? 17 YES 0 NO ® N/A DATE OF ACTION: &/17 A(V APPROVE: DENIED ABSTAIN D 1: D2. D3: DEFERRED OR CONTINUED TO: WITHDRAWN: 4/23/24 GRANT COUNTY OFFICE OF THE BOARD OF COUNTY COMMISSIONERS P 0 Box 37 EPHRATA WA 9BB23 (509) 754-201 1 August 17, 2026 Gil Alvarado, Executive Director Port of Mattawa 20140 Rd 24-SW, Ste G Mattawa, WA 99349 Dear Mr. Alvarado, Today, the Grant County Commissioners held their Commissioner Meeting and considered the Treasurer's recommendation to increase the debt limit of registered warrant, affirming the decision of the Board of County Commissioners in May of 2024. This request is being made due to the Port receiving reimbursable Commerce Grants and financing is needed. At today's Commissioner Meeting, this request was affirmed. Please contact the Treasurer, Carrie Heston, to finalize this process. Thank you for your willingness to serve the people of Grant County. Sincerely, BOARD OF COUNTY COMMISSIONERS Kevin R. Bur �. ss, Chair Kevin R. Burgess District 1 C•''i Rob, ice -Chair Rob Jones District 2 Cindy a r, Member Cindy Carter District 3 "TO MEET CURRENT AND FUTURE NEEDS? SERVING TOGETHER WITH PUBLIC AND PRIVATE ENTITIES? WHILE FOSTERING A RESPECTFUL AND SUCCESSFUL WORK ENVIRONMENT." Duly 2, 2026 Carrie Heston Grant County Treasurer PO Box 37 Ephrata, WA 98823 RE: Washington State Department of Commerce - Project Funding Dear Carrie I am following up on our conversation about the Port of Mattawa (Port) budget, available funds, and projects that we have planned for 2026. As we discussed, the Port is the recipient of 3 Washington State Department of Commerce (Commerce) grants that total $1,919,630 dollars. Attached are 2 of those the Commerce Contract Readiness Forms. These are the only 2 grants we are currently moving forward with in 2026 and are currently out to bid. The grant funds are for the Port water Infrastructure project and the Sentinel Gap Community Park. The Commerce grant funds are key to the Port's economic development plans as detailed in our adopted Comprehensive Plan and Park Plan. As I conveyed to the Finance Committee in 2024, the Port is thankful for these 2 grant funds, however one facet of the grants that is problematic for the Port is that they are reimbursement grants. We must pay for eligible grant activities/work first and then request reimbursement for funds spent. The Port does not have $1,569,460 dollars in its General Fund. For this reason, I am requesting loan options from Grant County that might be available. It would he a hardship forthe Port if we could not move forward with the projects that have been awarded grant funds. On May 7 2024, the Board of County Commissioner approved the Finance Committee's recommendation to allow the Port to increase our debt limit of registered warrants. I am requesting that the Finance Committee affirm the Board of County Commissioners decision in 2026. If you have any questions, please do not hesitate to contact me via email or at 509-770-1638. Sincerely, Gil Alvarado Executive Director 20140 Rd 24 SW, Suite G Mattawa, WA 99349 Email: g.alvarado(cDportofmattawa.or A2661e °, Washington State Qepartmenof i L ommerce 2021-2023 Capital Budget ARPA SLFR Contract Readiness Survey Grantee: Port of Mattawa Project Title: Port of Mattawa Water Infrastructure Contract Number: 22-96515-027 Net Grant Amount: $599,460 Instructions: Before you can receive funds, the state must first execute a contract with your organization. Please follow these steps to get the process started: 1. Completely fill out the survey questions in the electronic version of this form; 2. Have the Grantee Certification (last page) signed by the person authorized to sign contracts for your organization; 3. Attach documentation for: a. Committed funds (award letters, council appropriations, etc.) if applicable; b. Site control 4. Compile and email these documents to your Project Manager, Jon Galow, ion.galow@commerce.wa. gov1 509-847-5021. 02 Washington State �"L �O'"���-�Ic �' v '� Department of ���� Commerce �°�'" Washington State Legislative Direct Appropriations Contract Readiness Form Grantee: Port of Mattawa Project Title: Sentinel Gap Community Park Contract Number: 24-96647-253 Net Grant Amount: $970,000 Instructions: Before you can request reimbursement for eligible grant activities, a contract must be executed between your organization and Commerce. Please follow these steps to complete our pre -contract requirements: 1. Completely fill out this form by typing your responses in the fields on the following pages. 2. Have the Grantee Certification (last page) signed by the person authorized to sign contracts for your organization. 3. Attach completed and signed LEED Certification Declaration form. 4. Attach documentation for committed funds (copies of award letters, council appropriations, etc.), if applicable; 5. Compile and email these documents to your Grant Manager, Susan Butz at lena.moore@commerce.wa.gov, (360) 764-0632 If you have any questions or need additional information, please contact us. All grantees are required to have a Statewide Vendor Number (SWV) to receive funds electronically. If you do not have an SWV, contact the Office of Financial Management. It may take up to three weeks after you submit this information for an electronic transfer account to be set up. Thank you for your assistance in making this contract -writing process as quick and easy as possible! Washington State ���� opiCmnerce Washington State Legislative Direct Appropriations Contract Readiness Form Grantee: Grant County Port District No. 3 Project Title: Port of Mattawa Event Center Phase 3 Upgrade Project (Mattawa) Contract Number: 24-96647-212 Net Grant Amount: $350,170.00 Instructions: Before you can request reimbursement for eligible grant activities, a contract must be executed between your organization and Commerce. Please follow these steps to complete our pre -contract requirements: 1. Completely fill out this form by typing your responses in the fields on the following pages. 2. Have the Grantee Certification (last page) signed by the person authorized to sign contracts for your organization. 3. Attach completed and signed LEED Certification Declaration form. 4. Attach documentation for committed funds (copies of award letters, council appropriations, etc.), if applicable; 5. Compile and email these documents to your Grant Manager, Lena Moore at len,a. mopre@commerce wa.gov or at 360.764.0632. If you have any questions or need additional information, please contact us. All grantees are required to have a Statewide Vendor Number (SWM to receive funds electronically. If you do not have an SWV, contact the Office of Financial Management. It may take up to three weeks after you submit this information for an electronic transfer account to be set up. Thank you for your assistance in making this contract -writing process as quick and easy as possible! coo 006�/0„ joos�c"`h'a, i�� Ile /ose Gc�i/oCan� /;Or GRANT COUNTY OFFICE OF THE BOARD OF COUNTY COMMISSIONERS P © Box 37 EPHRATA WA 9BB23 (509) 754-201 I May 7, 2024 Gil Alvarado, Executive Director Port of Mattawa 20140 Rd 24-SW, Ste G Mattawa, WA 99349 Today, the Grant County Commissioners held their Commissioner Meeting and considered the Finance Committee recommendation to set the maximum debt limit for registered warrants. This request is being made due to the Port receiving reimbursable Commerce Grants and financing is needed. At today's consent agenda meeting, this request was approved. Please contact Treasurer Darryl Pheasant for finalize the process. Sincerely, BOARD OF COUNTY COMMISSIONERS Cin arter, Chair Danny EStone Rob Alies :bjv Cc: Michele Jaderlund, Auditor Darryl Pheasant, Treasurer Danny E. Stone Rob Jones Cindy Carter District 1 District 2 District 3 ALTO MEET CURRENT AND FUTURE: NEEDS, SERVING TOGETHER WITH PUBLIC AND PRIVATE: ENTITIES, WHILE: FOSTERING A RESPECTFUL AND SUCCESSFUL WORK E:NVlRC3NME:NT." April 26, 2024 Darryl Pheasant Grant County Treasurer PO Box 37 Ephrata, WA 98823 RE: Washington State Department of Commerce - Prooect Funding Dear Darryl I am following up on our conversation about the Port of Mattawa (Port) budget, available funds and projects that we have planned for 2024. As we discussed, the Port is the recipient of 3 Washington State Department of Commerce (Commerce) grants that total $1,919,630 dollars. Attached are the Commerce Contract Readiness Forms for each grant. The grant funds are for the Event Center Upgrade project, Port Water Infrastructure project and the Sentinel Gap Community Park. The Commerce grant funds are key to the Port's economic development plans as detailed in our adopted Comprehensive Plan and Park Plan. We feel fortunate to have been successful in seeking these funds however one facet of the grants that is problematic for the Port is that they are reimbursement grants. We have to pay for eligible grant activities/work first and then request reimbursement for funds spent. The Port does not have $1,919,630 dollars in its General Fund. For this reason, I met with you to talk about possible loan options from Grant County that might be available. It would be a hardship for the Port if we could not move forward with the projects that have been awarded grant funds. I would like a few minutes before the Grant County Finance Committee to go over the Commerce grants and our needs. If you have any questions, please do not hesitate to contact me via email or at 509-770-1638. Sincerely, Gil Alvarado Executive Director 20140 Rd 24 SW, Suite G Mattawa, WA 99349 Email: g.alvarado@portofmattawa,org I�g� ;:P? V —.0- C;z ~ 3 � /-0 GRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT:BOCC/Finance Committee REQUEST SUBMITTED BY:B Vasquez CONTACT PERSON ATTENDING ROUNDTABLE:C Carter CONFIDENTIAL INFORMATION: DYES 5QN0 DATE:5/3/24 - PHONE: 292$ W9 im us =WAk11XjU1Wj- W1119 0=1 I 1441 FAW., US an N;j IN DAgreement / Contract OAP Vouchers OAppointment / Reappointment OARPA Related OBids / RFPs / Quotes Award DBid Opening Scheduled []Boards / Committees OB'udget FIComputer Related DCounty Code FlEmergency Purchase []Employee Rel. 11 Facilities Related ® Financial F-1 Funds CHearing 0 Invoices / Purchase Orders OGrants — Fed/State/County MI -eases MMOA / MOU DMinutes 00rdinances El Out of State Travel OPetty Cash OPolicies OProclarnations ORequest for Purchase DResolu'tion DRecornmendation r-lProfessional Serv/Consultant OSupport Letter EIS'urplus Req, OTax Levies OThank You!s OTax Title Property FlWSLCB Ril= 9:4 UU, IN il a] I L9 Lim 9 INT Request from the County Finance Committee to set a cap for registered warrants for the Hof Mattawa to $1 million dollars, due to grants received. If necessary, was this document reviewed by accounting? F1 YES 11 NO 1 9 N/A If necessary, was this document reviewed by legal? F1 YES 13 NO' W N/A . . . . . . . . . . . . . . T I 0i Wh DATE OF ACTION:6--i fe,?04 DEFERRED OR CONTINUED TO: APPROVE: DENIED ABSTAIN DI: D2: D3: 4123124 GRANT COUNTY AUD1TpR'S OFFICE P.......O. -BOX37. EPHRATp;WA98823 Rri '9, 2424 Gra'nfi• ... m nits bhtirt 0X8, . 7 P4r ta 1tU-AA988, -2,3. Dear 'C 'Cmrisson:ers, t 00 1 - ,? ar m.,e..., Y'll 1� W-b - (�tbd, eadih- th-a'?W-b. t -c Thi- fln)," ..e b; M., U. cm e. a. ap, or ve e --;-f ".Ov tWit' Y. f.M."t.f. a • 6 --:.0 �t4f W1 Aff f-th"I"'. p a p., e. They n� s V?: d.i 0 G f . I r r of U,r . . .... 6� f9""�'559AW fb," th-d Pbft M-Oft# iti 4 -Wofer In. "r-astrut ure,anj MO for 3.5k,17O.' Part OWMtaWo -C, v .8 forthe veMen. erp"gi��a d��:.�P ro�e.+ct; Th'anA, e anti o si-era. to --ia -- -- n in 0 --B t�. c R.b f 16.t e, f e Chair cI-- Ni. rr - of c c :Fih `fiie 'm bb-C6' 1--mitte"e" MIS$l 'The h-a .. - o.. ee m pt.pty GRANT COUNTY . ❑FFICE OF THE: BOARD OF COUNTY COMM1aaic3NE:Rs F 0 Box 37 EPHRATA WA 98823 (509) 754-201 1 May 7, 2024 Gil Alvarado, Executive Director Port of Mattawa 20140 Rd 24-SW, Ste G Mattawa, WA 99349 Today, the Grant County Commissioners held their Commissioner Meeting and considered the Finance Committee recommendation to set the maximum debt limit for registered warrants. This request is being made due to the Port receiving reimbursable Commerce Grants and financing is needed. At today's consent agenda meeting, this request was approved. Please contact Treasurer Darryl Pheasant for finalize the process Sincerely, BOARD OF COUNTY COMMISSIONERS 0, 10 . ......... Ce arter, Chair Danny E/Stone Rob if., es : bjv Cc: Michele Jaderlund, Auditor Darryl Pheasant, Treasurer Danny E. Stone Rob Jones Cindy Carter District 1 District 2 District 3 "To MEET CURRENT AND FUTURE: NE:E:DSV SERVING TOGETHER WITH PUBLIC AND PRIVATE ENTITIESp WHILE FOSTERING A RESPECTFUL AND SUCCESSFUL WORK ENVIRONMENTogy