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Home My WebLink AboutMinutes - BOCCGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT:BOCC REQUEST SUBMITTED BY:CEMANELL CONTACT PERSON ATTENDING ROUNDTABLE:CEMANELL CONFIDENTIAL INFORMATION: DYES JONO DATE-8/14/26 PHONE,: x2931 TS SUBMITTED: (CHECK ALL THAT APPLYY ElAgreement / Contract F7AP Vouchers ElAppointment / Reappointment DARPA Related ElBids / RFPs / Quotes Award OBid Opening Scheduled F� Boards / Committees 17 Budget FIComputer Related I OCounty Code -lEmergency Purchase L 7 Employee Rel. f--IFacilities Related El Financial OFunds ElHearing FlInvoices / Purchase Orders nGrants, — Fed/State/County ElLeases, DMOA / MOU I@Minutes 00rdinances FI Out of State Travel ®Petty Cash OPolicies OProclarnations 0 Request for Purchase F1 Resolution EIRecommendation 0 Profess iona 11 Serv/Consultant OSupport Letter DSurplus Req. 0Tax Levies D Thank You's 0 Tax Title Property F-1 WSLC13 [SUGGESTED WORDING FOR AGENDA: Who, What, When, Why, Term, costetc, Commissioners' Minutes for the week of August 10, 2026. If necessary,, was this document reviewed by accounting? M YES El NO R N/A If necessary, was this document reviewed by legal? F-1 YES � NO ® N/A t4 A, A Is /7 DATE OF ACTION:2-(,0 —L5/DEFERRED OR CONTINUED TO: WITHDRAWN: APPROVE: DENIED ABSTAIN D1: D2: D3: 4/23/24 Grant County Board of Commissioners Meeting Minutes Week of August 10, 2026 —August 16, 2026 ALL public meetings were held in person with public access allowed at Commission Chambers, 35 C Street NW, Ephrata, WA 98823 as well as via Zoom. Zoom recordings will be posted to the YouTube page Grant County, WA: BOCC. - — - - ---- - --------------------------------------- -------- The Grant County Commissioner's Session was called to order at 8:30 a.m. with Commissioners Burgess, Jones and Carter in attendance. 8:30 a.m. — 9:30 a.m. County Administrator Update Staff Present: Tom Gaines, County Administrator; Caitlin Manell, Clerk of the Board The following Topics were presented and discussed during the County Administrator Update: e Washington WiLdland Aviation Production Act Draft Bill 0 County Insurance Coverage — Notice Letter o Health District Coverage and Payments 0 FEMA Facebook Post — Port of Ephrata * Chris Ries Deputization—LandfiLL Discussions 0 Meetings Last Week o Inmate Movement, Court Proceedings Planning, Finance Team 0 Pacific Security Contract End 0 CDA Invoice Received 0 L&I Claims, Safety Trainings 0 Meetings This Week 0 2026 Budget Review, 2027 Budget Planning 0 Legislative Lobbyist Contract 0 INET Building Repairs 0 Traffic Safety Coalition Meeting (8/25/26) (Commissioner Carter to Attend) 0 Kratom Ordinance — Hearing (To be Held 9/8/26) 0 Golden Lake Holding LLC Assumption of a License — Walk -On RCW42.30.110(l)(g) Commissioner Burgess called an Executive Session to order JobApplicant/ beginning at 8:53 a.m. to go until 8:58 a.m. In attendance were Evaluation Commissioners Burgess, Jones and Carter and Tom Gaines. Commissioner Burgess closed the session at 8:58 a.m. 9:30 a.m. - 10: 00 a.m. Public Works Update (Commissioner Jones left at 9:51 a.m. and returned for the Auditor's Office Update) Staff Present: Andy Booth, Director, John Brissey, Road Supervisor and Joan Sieverkropp, Solid Waste Program Coordinator; Cade Egbert, County Engineer; Tom Gaines, County Administrator The following Topics were presented and discussed during the Public Works Update: • Rabbit Issue at Public Works- Insurance Costs for Employee Car Damage • Organic Recycling Collection Area (ORCA) Review o RCW 70a.205, Department of Ecology Waiver, Cost Analysis • Staff Extended Leave Request • Accomplishments o Litter Cleanup Crew, Spraying Team, Solid Waste AnaLytics • Upcoming Hearings o Viewmont Gate/Dune Lakes Work Session • Reimbursable Work with Adams County • WSDOT Contact - Mattawa Concerns • Chip Sealing Progress • Road Damage - Emergency Funding Sources 10:00a.m.-10:15a.m. Auditor's Office Update Staff Present: Shannon Falstad, Auditor The following Topics were presented and discussed during the Auditor's Office Update: • Tyler Tech Full -Day Meeting (8/12) • Elections Update o Scanning, Signature Verification Process • State Auditor's Office Status Check for 2025 Annual Report • CPA Services Invoice Payment - Misc. General Govt. (Financial Srvs -State Auditor) Page 2 of 9 BOCC Minutes Week of August 10, 2026 10:15a.m.-10:30a.m. Treasurer's Office Update Staff Present: Carrie Heston, Treasurer The following Topics were presented and discussed during the Treasurer's Office Update: • Position Management -Interviews Scheduled • Distraint Sales Update o Processes, Concerns, Advertising 10:30a.m.-11:00a.m. Commissioner Work Session Staff Present: Caitlin Manell, Clerk of the Board The following Topics were presented and discussed during the Commissioner Work Session: • Historical Preservation Fund for Museums o Grants, Document Caretakers, Utilization of Funds • WSAC Conference (Commissioner Burgess to Attend, Follow -Up with Commissioner Jones) 11:00 a.m. - 11:30 a.m. Position Management Review (PMR) (Cancelled) 11:30 a.m. -12:00 p.m. Right -of -Way Variance Request Discussion Staff Present: Cade Egbert, County Engineer; Amanda Nyberg, Homeowner; Tom Gaines, County Administrator; Andy Booth, Public Works The following Topics were presented and discussed during Right -of -Way Variance Request Discussion: • Overview of Variance Request • Pillars in Right -of -Way - Liability Concerns, Damages • County Engineer Recommendation: Move Behind Right -of -Way • Homeowner Statement -Compromise Offer • Measurements of Basalt Rocks from Roadway • Board Direction -View Other Location with Pillars • Moving Forward - PubLic Works Follow -Up re: Variance Permit and Provide Response to Homeowner • Speed Trailer on Roadway Page 3 of 9 BOCC Minutes Week of August 10, 2026 MISCELLANEOUS ITEM: • The Board approved and signed the Grant County Public Works Payroll Salary Fund for the August 7, 2026 pay date. The Monday, August 10, 2026 session was closed at 1:50 p.m. SESSION CONTINUATION The session was re -opened on Tuesday, August 11, 2026, at 9:00 a.m. with Commissioners Burgess, Jones and Carter in attendance. 9:00 a.m. - 9:30 a.m. Consent Agenda Review/Work Session Staff Present: Tom Gaines, County Administrator; Caitlin ManeU, Clerk of the Board; Jim McKiernan (via Zoom), Fairgrounds The following Topics were presented and discussed during the Consent Agenda Review/Work Session: • Items to be moved to Board Discussion/Decisions o Walk -On Request: Commissioners'Office o Fairgrounds Request: Commission Structure • Equipment Rental Fees/Leases, Maintenance • Budget Review • Washington WiLdLand Aviation Production Act Draft Bill • Fireworks Ban Legality, Cost Loss -Advisory Vote Ballot Measure o Consideration for Next County -Wide Election 9:30 a.m. - 10: 00 a.m. Sheriff's Office Update Staff Present: Sheriff Joe Kriete, Undersheriff Gary Mansford, Chief Deputy Philip Coats, Chief Deputy Beau Lamens; Tom Gaines, County Administrator; Gina Saldana, Human Resources The following Topics were presented and discussed during the Sheriff's Office Update: • Patrol Activity Summary- Significant Calls for Service • Weekly Statistics Overview • County Fair Security Operations o Coordination with Seattle's Finest • Emergency Management Deployment - Kaiser Canyon Fire Page 4 of 9 BOCC Minutes Week ®f August 10, 2026 • Request for Grant County Sheriff's Office Assistance • Body Scanner Movement to New Facility Cost Concerns * 2027 Capital Purchase of New Body Scanner or 2026 Budget Extension * Previous Extension Requests 10:00a.m.-11:00a.m. Human Resources Update Staff Present: Gina SaLdana, Assistant Director; Tom Gaines, County Administrator The following Topics were presented and discussed during the Human Resources Update: • Open Forum for Public Comment o The floor was open to members of the public to speak with a 5-minute total Limit for Human Resources related topics only. There was no Public Comment provided. • Labor Relations • Position Management o Sheriff's Office Correction Staff (4Additional FTW) (FoLLow-Up Meeting Requested) • Treasurer's Office Annual Leave Payout Request (Approved) RCW42.30.140(4)(a) Commissioner Burgess called an Executive Session to order Negotiations beginning at 10:05 a.m. to go until 10:15 a.m. In attendance were Commissioners Burgess, Jones and Carter, Gina SaLdana, Caitlin ManeLL and Tom Gaines. The session continued until 10:25 a.m. Commissioner Burgess closed the session at 10:25 a.m. RCW 42.30.11 0(l)(g) Commissioner Burgess called an Executive Session to order Job Applicant/ beginning at 10:26 a.m. to go until 10:31 a.m. In attendance EvaLuation were Commissioner Burgess, Jones and Carter, Gina SaLdana and Tom Gaines. Commissioner Burgess closed the session at 10: 31 a.m. RCW 42.30.11 0(l)(g) Commissioner Burgess called an Executive Session to order Job Applicant/ beginning at 10:33 a.m. to go until 10:38 a.m. In attendance Evaluation were Commissioner Burgess, Jones and Carter, Gina SaLdana and Tom Gaines. Commissioner Burgess closed the session at 10:38 a.m. Following the Executive Session., it was MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER JONES, TO APPROVE THE ANNUAL LEAVE PAYOUT REQUEST. MOTION PASSED UNANIMOUSLY. Page 5 of 9 BOCC Minutes Week of August 10, 2026 11:00 a.m. A. Call to Order B. Open Forum for Public Comment The floor was open to members of the public to speak with a 3- minute Limit per person and a 15-minute total Limit. Public Comment was provided about the following topics: * . None C. Approval of Agenda MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER JONES, TO APPROVE THE AGENDA AS PRESENTED. MOTION PASSED UNANIMOUSLY. D. Board Correspondence 0 Code Enforcement in Grant County • Requested Letter of Support (Consent Next Week) • HopeSource Lakeview Apartments Project (HopeSource Presentation about Project) E. Commissioner's Roundtable ® Miscellaneous Discussion The following topics were presented and discussed during the Commissioner's Roundtable-Misc. Discussion: • Sheriff's Office Request to Purchase Body Scanner • Advisory Ballot Measure - Fireworks Ban (Follow -Up Meeting to be Scheduled) F. Consent Agenda The following items are considered routine or were presented to Commissioners during earlier sessions Listed above. ALL items are enacted by one motion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1 Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a Listing, and made available to the Board. (in the amount of $197509321.27) COMMISSIONERS' OFFICE 2. Approve Commissioners' Minutes for the week of July 27, 2026. 3. Approve Commissioners' Minutes for the week of Augusta, 2026. 4. Approve Invoice to Westwind Media, LLC in the amount of $5,869.00 for Tourism Social Media Management Services to be paid from Fund 114.0000 (Tourist Advert). Page 6 of 9 BOCC Minutes Week of August 10, 2026 5. Approve Joint Letter from the Eastern Washington Council of Governments (EWCOG) to the Governor and Attorney General regarding the Washington Department of Fish and Wildlife (WDFW) Commission. 6. Approve Letter of Support to People for People for an application to the Washington State. Department of Transportation (WSDOT) grant. 7. Approve Special Occasion Liquor License Application for Communities Schools of North Central Washington "ALL in for Kids Golf Fundraiser". Event date is September 25, 2026 from 8:00 a.m. to 5:00 p.m. at the Crescent Bar Golf Course - 23618 Road 8.6 NW, Quincy, WA 98848-9160. 8. Approve Recommendation of Appointment for Ruthann Tobiason to be appointed to the Grant County Lodging Tax Advisory Committee. 9. Approve Community Development Block Grant (CDBG) Public Service, No. 25-64210-005 Contract Close Out Report. 10. Approve Reimbursement Request from Renew on the American Rescue Plan Act (ARPA) in the amount of $8,956.96 for SUDS uninsured category. 11. Approve reimbursement request from McKay Healthcare on the Strategic Infrastructure Program (SIP) No. 2025-03 Kitchen Expansion in the amount of $10,824.80 and SIP No. 2026-03 Continuation of Memory Care Wing/Community Center Expansion in the amount of $9,300 for a total of $20,124.80. FACILITIES & MAINTENANCE 12. Approve Request to Purchase services from Garland DBS Inc., to repair the roof on the Health District Facility, Located at 1038 Ivy St., Moses Lake, WA. Garland operates under Omnia Contract PW 1925. The Low bid is $10,175 not including tax, to be paid from the F&M Operating Funds. -FAIRGROUNDS 13. Held from the 81312026 Consent: Approve Policy Update regarding equipment Leasing for Fairgrounds food booth equipment. This is a change to the commission structure. (WITHDRAWN) 14. Approve Engineering and Design Contract with Meier Enterprises, Inc. for the design of the rodeo arena announcers stand in the amount of $29,200. PUBLIC WORKS 15. Approve Supplement No. 2to Agreement No. LA10138 between Grant County and the Washington State Department of Transportation (WSDOT), to adjust the preliminary engineering to actuaLs and to increase construction phase to cover eligible project change orders. Page 7 of 9 BOCC Minutes Week of August 10, 2026 RENEW 16. Approve request to purchase Eleos Compliance as part of the subscription services Grant County dba Renew has contracted with Eleos Health, Inc. in October 2024. Agreement has a 1.5 year term in the amount of $70,560 for 98 users of Compliance. SHERIFF'S OFFICE 17. Approve Out of State Travel Request for Sheena Ohl to attend the Records Leadership Summit training in Page, AZ. Dates of Travel are September 1 - September 4, 2026. Estimated cost is $2,079. 18. Approve Out of State Travel Request for Phillip Coats to attend Leadership training in Omaha, NE. Dates of travel are September 12 - September 19, 2026. Lodging is provided for 5days by the Jail Executive Institute. Estimated cost is $5,472.00, including a rental car that may not be needed. MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER JONES, TO APPROVE THE CONSENT AGENDA ITEMS 1 THROUGH 18, REMOVING ITEM 13. MOTION PASSED UNANIMOUSLY. G. Board Discussion/Decision Items • Walk -On Item: o Commissioners'Off ice Amendment to County Response for Cannabis License Application for Golden Lake Holdings LLC located at 13363 Rd 2 NE Ste B, Moses Lake, WA 98837 for Cannabis Producer Tier 3and Cannabis Processor privileges. This Location is in Industrial Zoning, which is an allowable Location. MOVED BY COMMISSIONER JONES, SECONDED BY COMMISSIONER CARTER TO APPROVE THE WALK-ON ITEM AS PRESENTED. DISCUSSION ABOUT MORATORIUM IN EFFECT. MOTION PASSED UNANIMOUSLY. I. Adjournment The Commissioner's Meeting adjourned at 11:25 a.m. 11:30 a.m. -12:00 p.m. Port of Mattawa Project Funding Discussion Staff Present: Carrie Heston, Treasurer; Gil Alvarado, Port of Mattawa; Andy Harlow, Jerry Quintas and Gabby Chicon,Wahluke School District Page 8 of 9 BOCC Minutes Week of August 10, 2026 The following Topics were presented and discussed during the Port of Mattawa Project Funding Discussion: • Project History, Funding Requests, Grant Applications • Registered Warrants Request (Letter Fie -Submission) • WahlukeSchoolDistrict Track Renovation Proposal o Legislature Approval • Water System Wellhead Upgrades • Treasurer Input - Comfortable with Proceeding The Tuesday, August 11, 2026 session was closed at 11:52 a.m. Meeting Minutes for the week of August 10, 2026 were approved this 1"771 day of Au*u44 , 2026. 0 �0 U NT a` /� irrr•rrrrrrrr.r�rrr•••r � !� �► ••••• rrr.•� !/ 1 zeSEAal _ i Y' 4% Sb f�'� r......• SH/NGTOA ��!!!lltlllli1111�� Attest: C./ Caitlin E. Manell, Clerk of the Board BOARD OF COUNTY COMMISSIONERS Grant County, Washington Kevin Burgess, QCair V Rob ice -Chair rt r, Page 9 of 9 BOCC Minutes Week of August 10, 2026