HomeMy WebLinkAboutPublic Hearing - BOCCGrant County Board Of County Commissioners
Please Sign In For The Record
PUBLIC HEARING CDBG 2026 Grant Application and 2025 Project Performance
DATE July 28, 2026
TIME 11:30 AM
Please Print Your Name Clearly
NAME
REPRESENTING
CONTACT INFO: PHONE/E-MAIL
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CDBG Public Services Grants
Community Development (CDICDBG Public Services Grants
B-to-O ... G rants . BG
The state CDBG program annually awards Public Services Grants to 17 non -entitlement counties
throughout Washington State. These grants support partnerships with regionat __-:__ _unit action
---------- --- ---- -----------------
a-.g.e_.n.qi.e_s. that provide services to address the root causes of poverty, and help Low-income families and
individuals regain or retain self-sufficiency.
Funding availability
Annual award amounts are formula -based on service area population and poverty rate. For the 2026
Public Services Grant program year (July 1, 2026-June 30, 2027), eligible counties will receive the 2.0-2-6.
CDBG Public Services Grant Amounts
...................... .. 1. 1 I.,
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STATE OF WASHINGTC3N
DEPARTMENT OF COMMERCE
1011 Plum Street SE ! P® Box 42525 9 Olympia,. Washington 98504-2525 ® (360) 725-4000
www.commerce.wa.gov
July 1, 2026
Sent via electronic mail only
Cindy Carter, Chair
Grant County Board of Commissioners
PO Box 37
Ephrata, WA 98823
Dear Chair Carter:
I am pleased to inform you that Grant County is awarded a $13 5,000 Community Development
Block Grant (CDBG) for public services provided by OIC of Washington. Funding is contingent on
the state's receipt of its 2026 annual award from the U.S. Department of Housing and Urban
Development.
Prior to grant contract execution, this letter allows you to incur costs not to exceed ten percent of
your award for eligible administrative and public services activities beginning July 1, 2026.
Commerce will disburse funds for eligible costs on a reimbursement basis only after the grant
contract is executed in August or September 2026. All costs to be reimbursed must comply with
applicable state and federal requirements.
Please contact Jeff Hinckle at jeff.hinckle@commerce.wa.gov if you have any questions.
Sincerely,
Mark K. B , rkley
Assistant Director
cc via email: Karrie Stockton, Administrative Services Coordinator, Grant County
Candi Jaeger, Prosperity Center Director, OIC of Washington
Grant County CDBG Grant Application,
Grant Closeout Process
CITIZEN PARTICIPATION PLAN
Overview
Grant County has a strong likelihood of seeking grant monies from the State ofWashington's Department
of Commerce Community Development Block Grant (CDBG) program. Grant application possibilities
include: (1) a General Purpose Grant (for planning or construction of public infrastructure, community
facilities, affordable housing, and economic development projects); and/or (2) a Housing Element Grant
(for off -site infrastructure or the community facility component of a state Housing Trust Fund project); and/or
(3) a Public Services Grant (for counties and community action agencies to fund new or expanded services
for lower income persons. The County is committed to provide for and encourage citizen participation
throughout the entire process (see 24 CFR Part 570.486, attached hereto as Appendix A).
All CDBG grant project activities must meet one of three HUD National Objectives:
Principally benefits low- and moderate -income (LMI) persons;
Aid in the prevention or elimination of slums or blight; and/or
Address any imminent threat to public health or safety.
CDBG Efigibilill Guidelines
Eligible applicants are Washington State cities and towns with less than 50,000 in population and -not
participating in a CDBG entitlement urban county consortium; and counties with less than 200,000 in
population. (Grant County is an eligible jurisdiction);
• Special purpose districts, public housing authorities, community action agencies, economic
development councils, other non-profit organizations, and Indian tribes are not eligible to apply
directly to the state CDBG Program for funding but may be a partner in projects and subrecipient of
funding with an eligible city/town or county applicant.
• Application materials and due dates, LMI income limits, and grant management handbooks are on
the CDBG website at www.commerce.wa.gov/CDBG:
• Grant County may submit one request per fund each program year.
SDeeffics
1. Grant County will utilize this Citizen Participation Plan (Plan) prior to and during the application and/or
closeout process for CDBG grant funds and designates its Administrative Services Coordinator as its
Citizen Participation Coordinator (CPC). The duties and responsibilities of the CPC will be to oversee
the 'implementation of the Plan.
2. Prior to project selection, the Grant County Board of County Commissioners (BOCC) will provide
notice to the public of the likelihood of it applying for CDBG grant funds and conduct a public hearing
regarding same. At a minimum, the notice will include:
The date, time, location, and contact person for the upcoming public hearing;
• Communication that the purpose of the public hearing is to review community
development and housing needs, inform citizens of the availability of funds and eligible
uses of CDBG Rinds, and receive comments on proposed activities, particularly from lower
income persons residing in the Grant and Adams County areas;
• Communication regarding the County's intention to apply for CDB G funding and closeout of any
CDBG funded projects, as applicable;
• An invitation for the public to attend the public hearing and provide input prior to and/or during
the public hearing regarding any proposed or active CDBG funded project(s).
• A statement that accommodations for disabled or non-English speaking residents will be made
available at the public hearing; and 0
• Solicitation of written comments regarding the County's performance on CDBG funded
projects with contact information and time requirement(s) for submitting same.
A copy of the publisher's affidavit of printing will be kept in the County's files, as well as a copy of the
advertise ment(s).
3. Notices will be designed to ensure that citizens (particularly low- and moderate -income persons
who reside in slum or blighted areas and areas in which CDBG funds are proposed to be used) will be
given reasonable and timely access to local meetings, information, and records relating to the County's
proposed and actual use of CDBG funds, as follows:
• Notices will be published in the County's official newspaper for County Legal Notices;
• Notices will provide a minimum of 2 weeks' notice to the public prior to hearings;
• A separate, physical posting will be placed in a minimum of four (4) prominent or
r
Trequently visited locations within potential subrecipient location(s) that the BOCC
has received previous contact from in a timely
I
0 manner. The postings will be put in place a minimum of 2 weeks prior to the public hearing;
and
0 The physical postings (only) will appear on brightly colored paper., withboth English and Spanish
versions.
4. Public Hearings will be:
• For the purpose of obtalning citizens' views and responding to proposals and questions,
providing them an opportunity to participate in an advisory role in the planning, implementation,
and assessment of the programs and projects;
• Conducted at the Grant County Commissioners' Hearing Room located in Room 1.01 on the I st
floor ofthe Grant County AnnexBuilding (adjoining the Courthouse) inEphrata, Washington (the
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County seat);
• Held at convenient times, i.e., within B OGG session days and timeframes that are -open and
available to the public;
• Documented by the taking of minutes;
• Documented by sign -in sheet(s) of attendees;
• Attended by an interpreter; and
• Accompanied by sign -in sheet(s) for public hearing(s) with columns for attendees to check
should they desire to speak either for or against any proposals, how active grants have been
administered, etc.
5. Public Hearings will include the following:
Informational handouts in both English and Spanish;
• Go als and obj ectives of the CDB G pro gram;
• The total amount of CDBG funds expected to be made available for the current fiscal year
(including the grant and anticipated program income)
• The range of activities that may be undertaken withthe CDBG fiends
;
• The estimated amount of the CDBG funds proposed is to be used for activities that will meet the
national obj ective - of benefit to low and, moderate income persons;
• Any proposed CDBG activities likely to result in displacement and the unit of general local
government's anti -displacement and relocation plans required under Sec. 570.488 (if
applicable);
• Communication that technical assistance can be made available to groups representative of
persons of low and moderate income that request assistance in developing proposals. in
accordance with the procedures developed by the state. (Such assistance need not include
providing funds to such groups);
• Communication that the County will make available programmatic information to
citizens during all phases of the CDBG project as well as records on past use of CDBG funds;
• The address, phone number, and time requirements for submitting complaints and
grievances; and
• The contact information of the CPC.
6. Grievances Arising from Public Hearing(s):
• At all public hearing(s), communication will be made regarding the procedure for filing
a grievance for action taken at public hearing(s) by the BOCC;
The Coun
ty will make available at all public hearing(s) a Grievance Procedure Form
attached hereto as Appendix B;
• The BOCC will name at the public hearing(s) its "designated official" for receipt and
processing of completed Grievarice Forms;
• The County will provide timely written answers to any completed Grievance Forms it receives
(within 15 working days); and
• Grievances w i I I be contained within the County's file(s), and answers/actions thereto.
7. Policies for Citizen Participation:
a. Policy for Providing Technical Assistance. By and through this Citizen Participation Plan,
Grant County is renewing its policy of its willingness to provide technical assistance to
the community so that members will become knowledgeable with the CDBG program and are
able to contribute ideas to solving some of the community's needs. This will be accomplished
through:
• Communication of technical assistance availability at public hearing(s); both
verbally and in the written handout/materials distributed at the hearing(s).
• The provision of contact information of the CPC; and
• Commitment of the BOCC to ensure that its Administrative Services Coordinator is
provided with the means necessary to: (a) directly provide the technical assistance
needed; and/or (b) network with appropriate agencies/groups to provide the
technical assistance needed.
b. Polic for AvailabilL of Programmatic Information. By and through this Citizen
Participation Plan, Grant County is continuing its commitment to make available to the
public pr6grammatic information during all phases of the CDBG project, as well as records on
past County use of CDBG funds. This will be accomplished through:
• Communication of availability of programmatic information to citizens during all
phases of the CDBG project as well as records on past use of CDBG funds, both
verbally and in the written handout/materials distributed at the hearing(s); and
• The provision of contact information of the CPC.
c. Policy for Citizens Providing Comments on the Plan/Amendments.. The Board of County
Commissioners' adoption of this Citizen Participation Plan comes after notice and distribution
on Friday, January 26,2018, of the Administrative Services Coordinator's Action Items
(agenda) by the Clerle, of the Board for BOCC action on January 29, 2018. By and through
the adoption of the updated Plan, Grant County continues its previously adopted policy
for citizens, providing comments on the Plan and amendments thereto, as follows:
• Having available for the public copies of the Plan at public hearing(s); and
solicitation, by way of a cover letter affixed to the copies of the Plan for public
comment and/or recommendations for amendments with instructions far the
process included therein.
d. Policy for Citizen Input on Performance Reports for Project Activities. By and through this
updated Citizen Participation Plan, Grant County continues its previously adopted policy to
4.
provide the public with an opportunity to comment on performance reports for project
activities. This will be accomplished through:
0 n Inclusion within the informational handout(s) at public meetings the citizens'
freedom to access and comment on performance reports for any and all project
activities;
• The County, if funded, will conduct a second public hearing, for the purpose of
reviewing program performance (through CDBG approved closeout methods);
and
0 The provision of contact information of the CPC.
e. Policy for Encouragement of Citizen Participation in Advisory Role for Planning,
Implementation , and Assessment of the Project. By and through this updated Citizen
Participation Plan, Grant County is continuing its previously adopted policy to encourage
citizens to participate in an advisory role in the planning, implementation, and assessment of
the project. This will be accomplished through:
The inclusion within informational handout(s) at all public meetings the County's
encouragement of citizens to participate in an advisory role in the planning,
implementation, and assessment of the project; and
• The provision of contact information of the CPC.
8. Procedures for comments to be submitted prior to public hearing(s) before and during the grant
application process:
Advertising of publik,'- hearingy(s) inclUde solicitation of
Adv-�witten comments in addltl(Ni
to contact inforn-iation and time requireinent(s) for submitting same"
All written 'IIIPLII tiniely received will be included in the informational handout at the
appropriate public hearingy(s), NOTE: Written input received from citizens will not be
I a trnslator out O IUd with their best translation
translated in w-ritincy but will be read- bN; a
effixt, if required. at the Kerr cy(s),
SIcni-In sheet(s) for public hearing I -nns for attendees to check should they-
_(s) will have colut,
desire. to speak either for or against any proposals or current CDBG-ftinded projects, etc.
Informational hand-out -at public hearing(s) will include contact infonnation and "open. door"
policy of the CPC for comment. of ins and/or complaints:
The BOCC will determine the best methodology for follow-up to anl-v conimenu objections,
and/or cornplaints - whelther verbal or written - as it deems appropriatc; and
vsxitten comme d1or complatnts- submitted to the Cot tivy Nvill b-
Copies of am nts. obiections, ant . %1-- -1 I C_
maintained in ffie appropriate fitle(s) by the County.
4
ADOPTED this 249'h dad, of January, 2018, updated this 9-3- day of May 2025,
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.�Barbara J Vasquez,
Clerk of the Board
AS TO FORM:
BOARI) OF COITN-ry CONINAISSIONERS
G-1 RA�-c'f COUNTY, WNSHIN 6`10N
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CindvCa. -r,ViceC it
Kevin Burkyek>, -1. Iember
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APPENDIX A
Federal Citizen Participation Requirements
for Local Government Applicants to the State CDBG Program
Federal Re ulations 24 CFR 570,48
(a) Citizen participation requirements of a unit of general local government. Each unit of general local
-government shall meet the following requirements as required by the state at Sec. 91.115(e) of this
title,
(1) Provide for and encourage citizen participation, particularly by low and moderate 'income
'persons who reside in slum,or blighted areas and areas in which CDBG funds are proposed to
be used;
(2) Ensure that citizens. will be given reasonable and timely access to local meetings,, information,
and records relating. to the unit of local government's proposed and actual use of CDBG funds,
(3) Furnish citizens information, including but not limited to:
(i} The amount of CDBG funds expected to be made available for the current fiscal year
(including the grant and anticipated program income);
(ii.) The range of activities that may be undertaken with the CDBG funds;
(iii) The estimated amount,of the CDBG funds proposed to be used for activities. that will
meet the national objective of benefit to low and moderate income persons; and
(iv) The proposed CDBG activities likely to result in displacement and the. unit of general
local governmetitys anti -displacement and relocation plans required under Sec., 570.488.
(4) Provide technical assistance to groups representative of persons of low and moderate income
that request assistance in developing proposals in accordance Wth the procedures -developed
by the state. Such assistance need not include providing funds to such groups;
(5) Provide for a minimum of two public hearings, each at a different stage, of the program, for the
purpose of obtaining -citizens' views. and responding to proposals and questions. Together the
hearings must cover community development and housing needs, development of proposed
activities and a review of program performance. The public hearings to cover community
development and housing needs. must be held before 'submission of an application to the state..
There must be reasonable notice of the hearings and they must be held at times and locations
convenient to potential or actual berieficlaries, with- accommodations for the, hand"capped.
Public hearings shall be condubted In a manner to meet the needs of non-English speaking
residents where a significant number of non*English speaking residents can reasonably be
expected to participate,
(5) Provide citizens -With reasonable advance notice of, and opportunity to comment on., proposed
activities in an application to the state and, for grants already made, activities which are
proposed to be added, deleted or substantially changed from the unit of general local
government's application to the -state. Substantially changed means changes, made in terms of
purpose, scope, location or beneficiaries as -defined by -criteria established by the state.
(7) Provide citizens the address, phone number, and times for submitting complaints and
grieva*nces, and provide timely written answers -to. written complaints and grievances, within 15
working days where practicable,
Appendix B
GRIEVANCE/COMPLAINT PROCEDURE FORM
Submit Complaints in writing to:
ZI-1
Chair, Board of County Commissioners
c/o Grant Administrative Specialist
P.O. Box 37
Ephrata, WA 988423
A record of the complaint(s) and action taken will be maintained. A decision by the Board of County
Commissioners Chair will be rendered within fifteen (15) days.
Step 2:
If the complaint cannot be resolved to your satisfaction by the Board of County Commissioners (BOCC) Chair,
it will be heard and discussed by the full BOCC at an open, public meeting. A written decision will be made
within thirty (30) working days. The decision of the BOCC is final.
A record of action taken on each complaint will be maintained as a part of the records or minutes at each
le.Nrel of the grievance process.
of
First adopted onAugust 25,2008. Updated on this �/January 2026.
ATTEST:
1�arba-ra J*�, Vasquez
Clerk of the Board
BOARD OF COUNTY COMMISSIONERS
GRANIT CO-UNTY, WASHfNGTON
Kevin Aurures,�hair
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN that a public hearing will be held by the Grant County Board of
County Commissioners (BOCC) in the Commissioners' Hearing Room located on the 1 st floor
of the Grant County Courthouse at 35 C Street NW in Ephrata, Washington, on Tuesday, July
285 2026 at 11:30 a.m. The public is invited to attend the hearing in person or via Zoom as
follows:
Web Address:
https://grantcountywa.zoom.us/j/94048277440?pwd=yyyaxl3BrGDa34MLrZcsO7697ym62k. l
Event Number: 940 4827 7440
Event Password: 26229323
To Join via Audio:
United States: +1-253-205-0468
Meeting ID: 940 4827 7440
Password: 26229323
International Numbers: https://grantcountywa.zoom.us/u/awaJgjWgl
The purpose of the public hearing is to review community development and housing needs,
inform citizens of the availability of funds and eligible uses of the state Community
Development Block Grant (CDBG), and receive comments on proposed activities, particularly
from lower income persons residing in the Grant and Adams County service areas. Comments
Grant County's and Opportunities Industrialization Center of Washington past performance and
use of the prior CDBG Public Services Grants will also be received.
2026 Public Services Grant Application and 2025 Project Performance
For the 2026 program year (July 2026 - June 2027), up to $135,000 is proposed to be available to
the County and Opportunities Industrialization Center of Washington to fund public services that
principally benefit low - and moderate -income persons. For the year 2025 program year, Grant
County and OIC of Washington received $132,000.
An outline of the proposed activities and services for the 2026 program year will be available for
review at the Grant County Commissioners office beginning July 1, 2026. Comments may also
be submitted in writing from the time of this notice until 11:00 July 28, 2026 to:
Karrie Stockton, Grant Administrative Specialist
Grant County Board of County Commissioners
35 C Street NW / PO Box 37
Ephrata, WA 98823-0037
A Spanish language interpreter will be available at the public hearing. The Commissioners'
Hearing Room is handicap accessible and located on the first floor of the Courthouse.
Additional arrangements to reasonably accommodate special needs will be made upon receiving
24-hour advance notice. Please contact Karrie Stockton at 509-754 2011 ext. 2937 or email at
kstockton(&,grantcountywa. oovv for assistance.
Grant County
Office of The
Board of County Commissioners
P O Box 37
Ephrata WA 98823
(509) 754-2011
July 1, 2026
Public Hearing Attendees
RE: Grant County CDBG Grants and Citizen Participation Plan
Greetings,
Grant County has adopted a Citizen Participation Plan for Community Development Block Grant
application and closeout processes. I have been designated the Citizen Participation Coordinator
and would be happy to answer any questions you may have regarding the CDBG grant funding
process and the Citizen Participation Plan (a copy of which is attached).
Any comments and/or recommendations you have about the CDBG grants or Participation Plan
are welcome and can be sent to:
Karrie Stockton
Board of County Commissioners
PO Box 37
Ephrata, WA 98823-0037
(509) 754-2011 ext. 2937
Kstockton@grantcountywa. gov
Grant County has an open-door policy, and we look forward to meeting with you should you
have any questions or input regarding these matters
Sincerely,
BOARD OF COUNTY COMMISSIONERS
Karrie Stockton
Grant Administrative Specialist
Citizen Participation Coordinator
Kevin Burgess Rob Jones Cindy Carter
District 1 District 2 District 3
"TO MEET CURRENT AND FUTURE NEEDS, SERVING TOGETHER WITH PUBLIC AND PRIVATE ENTITIES,
WHILE FOSTERING A RESPECTFUL AND SUCCESSFUL WORK ENVIRONMENT"
AFFIDAVIT OFPUBLICATION
STATE OF WASHINGTON COUNTY OF GRANT
1, Blaze Griffith -Steele, do solemnly swear that I am the Principle Agent of the Columbia Basin
Herald, a newspaper established and regularly published five days a week in the English language,
in and of general circulation continuously for more than six (6) months prior the 31st day of
March, 1944; that said newspaper is printed in an office maintained at its place of publication in
the City of Moses Lake,, Washington; that said newspaper was approved and designated as a legal
newspaper by the order of the Superior Court of the State of Washington for Grant County on the
31 st day of March, 1944; and that said order has not been revoked and is in full force and effect.
That the annexed is a true copy of Legal Notice # 06049/51101 CDBG 2026 ENGLISH
HEARING as it was published in regular issues (and not in supplement form) of said newspaper
once each WEEK for a period of 2 consecutive WEEKS commencing on the 18TH of DUNE
2026 and ending on the 25TH of JUNE 2026 both dates inclusive and that such newspaper was
regularly distributed to its subscribers during all of said period, that the full amount of fee charged
for the foregoing publication is the sum of $225. 6
4aze Gri4hli-"Steele
r-TH JkjNEStIbscribed and sworn to before me this 2DDALY OF2026,
Bob day Richarason
Public
Notary4� � Xw
$tat° of Washington
My Appointment Expires 11/4/2029
commission Number 21034179 -
V"r
Bob Ray Richardson
Notary Public in and for the State of Washington
Residing in Moses Lake, Washington
RECEIVED
JUL 0 6 2026
GRANT COUNTY COMMISSIONERS
AFFIDA VIT OF PUBLICA TI01M
STATE OF WASHINGTON COUNTY OF GRANT
1, Blaze Griffith -Steele, do solemnly swear that I am the Principle Agent of the Columbia Basin
Herald, a newspaper established and regularly published five days a week in the English language,
in and of general circulation continuously for more than six (6) months prior the 31st day of
March, 1944; that said newspaper is printed in an office maintained at its place of publication in
the City of Moses Lake, Washington* that said newspaper was approved and designated a-sa legal
newspaper by the order of the Superior Court of the State of Washington for Grant County on the
31 st day of March, 1944; and that said order has not been revoked and is in full force and effect.
That the annexed is a true copy of Legal Notice # 06050/51103 CDBG 2026 SPANISH
HEARING as it was published in regular issues (and not in supplement form) of said newspaper
once each WEEK for a period of 2 consecutive WEEKS commencing on the 18TH of DUNE
2026 and ending on the 25TH of JUNE 2026 both dates inclusive and that such newspaper was
regularly distributed to its subscribers during all of said period, that the full amount of fee charged
for the foregoing publication is the sum of $225.56.
laze krilffiiqh�,-teele
rTH
Subscribed and sworn to before met hiS2. DAY OF JUNE 2026,
Bob Ray Richa---rdson--
Notary Public
`� State of Washington
My Appointment Expires i 1 /4/2029'
Commission Number 21034179
W W-W W W
Bob Ray Richardson
Notary Public in and for the State of Washington
Residing in Moses Lake, Washington
RECEIVED
JUL 0 6 2026
GRANT COUNTY COMMISSIONERS
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