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Home My WebLink AboutGrant Related - BOCC (003)GRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: gOCC DATE: $/5/2026 REQUEST SUBMITTED BY: K Stockton PHONE: 2937 CONTACT PERSON ATTENDING ROUNDTABLE: Kafl'I@ Stockton CONFIDENTIAL INFORMATION: ❑YES BNO ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget El Computer Related ❑County Code ❑Emergency Purchase ❑Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders 8 Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ❑ Minutes []Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant []Support Letter ❑ Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB Reimbursement request from McKay Healthcare on the Strategic Infrastructure Program (SIP) No. 2025-03 Kitchen Expansion in the amount of $10,824.80 and SIP No. 2026-03 Continuation of Memory Care Wing/Community Center Expansion in the amount of $9,300 for a total of $20,124.80 If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 0 N/A 0 If necessary, was this document reviewed by legal? ❑ YES ❑ NO 0 N/A j/� �� !-M- 1 '4n�_ �� 4= OM 111 h W_ RRIM DATE OF ACTION: APPROVE: DENIED ABSTAIN D1: KA& D2: D3: DEFERRED OR CONTINUED TO: WITHDRAWN: 4/23/24 GRANT COUNTY STRATEGIC INFRASTRUCTURE PROGRAM PROJECT CERTIFICATION This form must be signed and returned, with an invoice, for the approved funding, before reimbursement can be approved by Grant County. SIP Project Proposal Number: 2026-03 SIP Funding Recipient: Hospital District 4, dba McKay Healthcare & Rehabilitation SIP Project Description: Phase 1 Continuation of Assisted Living, Memory Care Wing, Community Center Expansion L the undersigned, do hereby certify under penalty of perjury, that the materials have been famished, the services rendered, and/or the labor perfortned as described in the project proposal for the above -referenced SIP Project and that I any authorized to authenticate and certify to this claim. I also certify that this claim of . 9�300.00 is just and due and is an unpaid obligation against Grant County. Further, according to the SIP Project Funding Policies, I attest that at the next audit of my entity, this project shall be called to the attention of the Washington State Auditor's Office and an emphasis audit will be requested to assure that these funds were expended toward the project and according to the intent of the proposal. Signature Audra,Gut ierrez-Ritari Printed Name q A '� Date Signed Administrator ---------------- - Title Administrator Printed Title Completed, signed original certification and invoice can be mailed to: Grant Administrative Specialist, PO Box 37, Ephrata, WA 98823 or emailed to the Grants Administrative Specialist, Kstocktonggrantcountywa-gov Reimbursement # 8 in the amount of $9,300.00 ATTACHMENT 4 CLIFFOPtD R. SEARS SEARS LAW FIRM TELEPHONE / EMAIL, 2176 Road 17.7 N.W. (509) 398-7234 EPHRATA, WASHINGTON 98823 Email: esears@nwi.net Via: Email only July 31, 2026 Audra Gutierrez-Ritari, Administrator Luda Shcheblanova, Business Office Manager McKay Healthcare and Rehabilitation Center 1272,d Ave., P.O. Box 819 Soap Lake, WA, 98851 RE: June 2026 INVOICE FOR PROJECT MANAGEMENT SERVICES FOR THE EXPANSION PROJECT (For SIP Reimbursement, SIP 2026-03) Dear Audra and Luda: Enclosed please find our invoice for legal services rendered for the above referenced period. July 1, 2026 — Conf call re. lobbying efforts, grant schedules and overall coordination with Capitol Path. Conf. with Dean Gable re: VE table and evaluation of each item. Discuss change in the design for the bridge with Perry. Discuss changes in design of freezer box. Review 'invoices from IMEG and email to Bus. Office. (EP) 4.0 hrs July 2, 2026 — Review VE table. Conf. with Dean Gable re: VE table and proposed edits. Edit parking narrative. Discuss possible PDC compliance issues. Discuss budget process for community center interior design. (EP) 4.0 hrs July 6, 2026 — File WDOH response to comments on the old emergency generator project; Assess budget for the kitchen project; review scope of work. Review notes from USDA on financial information. Review filing requirements for filing permit application with WDOH CRS. Review staff request for a 2 d alternate for electrical and equipment for a 2 d dual oven. (EP) 4.0 hrs July 7, 2026 — Draft GHG policy; Work on the payment for services agreement in lieu of taxes-, Research prior bond levy and fire district bond information; Edit and assess existing Sip funds for the kitchen project, and review cost information for kitchen equipment for the next SIP grant; edit the PWB grant. (EP) (4 hours no charge (N/C)) N/C July 8, 2026 — Prepare for meeting with school district. Review and draft sections of the PWB grant application. Research issues with Fire Dist. 7 EMS levy. Conf. with Bond Counsel. (EP) (2 hrs no charge) 2.0 hrs July 9, 2026 — Draft SIP application and budget for equipment; draft PWB application. Review status of Fire Dist. #7 EMS levy situation. (EP) 4.0 hrs July 10, 2026 — Conf. with RFM re: VE measures. Discuss status of same; Review and update parking plan. Update SIP grant application and budget for lighting. (EP) 4.0 hrs July 13, 2026 — Draft SIP grant application for kitchen renovation. Research history of receipt of grants and draft rely to the USDA's inquiry regarding amount of non -operating revenue. Meet with SL School Dist. To discuss study needs. (EP)(2.5 hours N/C) N/C July 13, 2026 — Conf. with Dean Gable re: kitchen lighting plan and VE table. Edit final draft of SIP application. Email same to Administrator. T/c to FD #7 requesting a copy of the levy resolution. (EP) 2.5 hrs July 14, 2026 — Discuss ventilation requirements in salon and serving area and review regulations pertaining to new construction standards and applicability thereof. (EP) 2.5 hrs %-.0 July 15, 2026 — Project -planning. (EP) (4 hour no charge) N/C July 16, 2026 — Review the VE table; Discuss the HVAC requirements for the new serving area with the Construction Manager. Draft the completion schedule for the Phase 1 project for the PWB grant app. (EP) (4 hours no charge) N/C July 20, 2026 — Review project narrative information for WDOH filing. Review Grant Co. elections information / manual. Review the VE tables and statement from subs. (EP) 1.5 hrs, July 21, 2026 — Prepare for and attend call on the response to USDA questions on financial reports, Edit Explanatory statement for bond levy, Review and exchange emails with Brad Berg. (EP) 3.0 hrs July 22, 2026 — Project planning. Conf with staff and Dean Gable on kitchen and need to relocate the food service walkway. Discuss VE change order for parking. (EP) 2.0 hrs July 23, 2026 — Edit financial notes from accounting firm for USDA loan. Edit PWB Application. (EP) 5.0 hrs July 24, 2026 — Edit PWB grant. Discuss VE change order scope of work with Dean Gable. (EP) (4 hours no charge) N/C July 27, 2026 — Edit PWB application. Draft project locations information sheet. Edit application. Draft construction cost estimate. Conference with Capitol Path on meeting with legislators. Coordinate social media. Transmit all forms for uploading. Start application. (EP) 4.0 hrs July 28, 2026 — Edit PWB app. Conf. with staff. Draft sketch of water system expansion. (EP) (4 hours no charge) 2.0 hrs July 29, 2026 — Edit PWB grant. Review parking narrative and edit same. Conference call with Dean Gable. Conference with Amelia at Capitol Path. (3 hours no charge) 3.0 his July 30, 2026 — Final review of application. Conference with Amelia Alberts. (EP) (1 hrs N/C) 1.0 hrs 46.5 hours at $200.00 per hour for the Expansion Project (EP) $9,3.00.00 Total Due. - Summary of hours written off and value- 25.0 hours at $200.00 per hour for the Expansion Project (EP) $5;2000*. 0.0 GRANT COUNTY STRATEGIC INFRASTRUCTURE PROGRAM PROJECT CERTIFICATION This form must be signed and returned, with an invoice, for the approved funding, before reimbursement can be approved by Grant County. SIP Project Proposal Number: 2025-03 SIP Funding Recipient: McKay Healthcare and Rehabilitation Center SIP Project Description: Phase I Kitchen Expansion 1, the undersigned, do hereby- certify under penalty of perjury, that the materials have been furnished, the services -rendered, and/or the labor performed as described in the project proposal for the above -referenced SIP Project and that I am authorized to authenticate and certify to this claim. I also certify that this claim of $10,824.80. ..is just and due and is an unpaid obligation against Grant County. Further, according to the SIP Project Funding Policies, I attest that at the next audit of my entity, this project shall be called to the attention of the Washington State Auditor's Office, and an emphasis audit will be requested to ensure that these funds were expended toward the project and according to the intent of the proposal. Lo Signature Audra Gutierrez-Ritari Printed Name Date Signed rator Admim Title Administrator Printed Title Completed, signed original certification and invoice can be mailed to: Grant Administrative Specialist, PO Box 37, Ephrata, WA 98823 or emailed to the Grants Administrative Specialist, Kstockton@grantcountywa,gov Reimbursement 1 16 , in the amount of �10,824,80rrrrrr goo� ATTACHMENT 4 we 'eigusm&LER 275 Fifth Street, Suite 100 Bremerton, WA 98337 (360)377-8773 Public Hospital District No. 4 of Grant County, Washington Invoice number 2023052.00-032 P.O. Box 819 Date 07/31/2026 Soap Lake, WA 98851 Project 2023052.00 McKay Healthcare SNF Pre - Design - Master Planning Professional services through 06130/2026 Invoice Summary Contract Total Prior Contract Current Description Amount, Billed Billed Remaining Billed Scope 1 A - Conceptual Design -100,184.00 100,184.00 1001 184.00 0.00 0.00 Scope I A - Schematic Design (Reduced by C07) 66,840-00 66,840.00 66,840.00 0.00 0.00 Scope 1 B.1 - Site Plan Design (Reduced by 77,200.00 77,200.00 77,200.00 0.00 0.00 Change Order 04) Change Order 02 - Scope I B.2 - Zoning Approval 13,728.00 13,727.90 13,727.90 0.10 0.00 (Reduced by C07) Change Order 03 - Phase 1 Schematic Design 174,500.00 174,500-00 174,500.00 0.00 0.00 Change Order 03 - Phase 1 Design Development 213,000.00 213,000.00 213,000-00 0.00 0.00 Change Order 04 - Phase 2 Master Planning 51,940.00 30,45►3.36 30,453.36 211486.64 0.00 Change Order 05 - Phase 1 CD 353p300-00 353,300.00 353,300-00 0.00 0.00 Change Order 06 - Phase 1 Food Service DO - CD 10,350.00 10,349.60 10,349.60 0.40 0.00 (Reduced by C08) Change Order 09 - Food Connector Structural 12,850.00 12,850.00 12,850.00 0.00 0.00 Change Order I OA - LEED Assessment 9,217.00 81321.00 81321.00 896.00 0.00 Change Order 1 OA - VE Assessment (Hourly 41800.00 41184.00 4,156.95 616.00 27.05 NTE) Change Order 1013 - Kitchen Renovations - 37,280.00 32?732.80 243991.55 4,547.20 7,741.25 Design -CD Fixed Change Order 1013 - Kitchen Renovations - 36,000.00 0.00 0.00 36,000.00 0.00 Hourly Permitting, Bid & CA Change Order 11 - Electrical Site Visit (Hourly 3,920-00 2,394.00 0.00 11526.00 2,394.00 Not Max) Reimbursable Expenses 4;925.79 41925.79 4;925.79 0.00 0.00, Total 1,170,034.79 1,104,962.45 11094�800.15 65,072.34 10,162.30 Invoice total 101162.30 Aging Summary Invoice Number Invoice Date Outstanding Current Over 30 Over 60 OvergO Over 120 2023052-00-03OR 05/28/2026 17,049-75 17,049.75 2023052.00-031 06/11/2026 3,277.96 31277.96 2023052.00-032 07/31/2026 10,162.30 10,162.30 Total 30o490.01 10,162.30 3,277.96 17,049.75 0.00 0.00 Public Hospital District No. 4 of Grant County, Invoice number 2023052,00-032 Invoice date 07/31/2026 Washington Public Hospital District No. 4 of Grant County, Washington Invoice number 2023052.00-032 Project 2023052.00 McKay Healthcare SNIF Pre -Design - Master Planning Date 07/31/2026 For any questions regarding this invoice please contact Lori Hoggard at (360) 362-1433 or Ihoggard@rfmarch.com. Public Hospital District No. 4 of Grant County, Invoice number 2023052.00-032 Invoice date 07/31/2026 Washington GrORMAN MCCLELLA.N RESOURCES, LLC PO BOX 696 188 HWY 28 SNAP LAKE, WA 98851 Bill To McKay Healthcare Center PO Box 819 127 2nd Av SW Soap Lake, WA 98851-0819 invoice Date Invoice # 7/2012026 2026-06-03 5 1 � Za5--0-5 Invoice Total $154.00 Cliff Sears July 28, 2026 McKay Healthcare & Rehabilitation Invoice No: 24021764.02 - 2 127 Second Ave SW Project #: PO Box 819 PO #: 5P 2 �,� - Q.'IS Soap Lake, WA 98851 Contract #: Work Order #: Email/Submit to: Luda@mckayhealthcare.org; csears@nwi.net; audra@mckayhoalthcare.org Project 24021764.02 McKay Healthcare l Soap Lake, WA 1 Generator Permit Closeout Time and Material Estimate prof signal Service --through July 27.,20_2fi Professional Personnel Hours Rate Amount Client Executive .50 300.00 150.00 Totals .50 150.00 Total Labor 150.00 Total this Invoke $150.00 Please direct any questions to ac tsreceiyal rn r .corn. The right to refute an invoice is waived after 30 days. If you would like to pay your invoice by credit card, please click on the hyperlink below. Please note, this is available for US clients only. You may also find a'Pay Now' button on our website at imeaeorp.com. Click here to Pay via credit card. For payments by check, please reference project/invoice number on remittance stub and mail to: IMEG Consultants Corp For overnight packages: IMEG Consultants Corp PO Box 182094 PO Box 182094 GW2W10 Columbus, OH 43218-2094 7 Easton Oval Columbus, OH 43219 NOTICE TO U.S. CUSTOMERS PAYING WITH CREDIT CARD: Effective October 1, 2023, IMEG imposes a surcharge of 3% when paying with a credit card, which is not greater than our cost of acceptance. The adjustment will appear on your receipt, We do not surcharge debit cards. Any payments made with a debit card, check/cash, or ACH will not include a surcharge. 623 26th Avenue, Rock Island, IL 61201 >309 788 0673 >Fax: 309 786 5967 >imegcorp_com Project ct 24021764.02 McKay/Soap Lake,WA/McKay Gen Closeout Invoice 2 Billing Backup Tuesday, July 28, 2026 IMEG Consultants Corp Invoice 2 Dated 7/28/2026 3:45:37 PIVI Project 24021764.02 McKay Healthcare I Soap Lake, WA / Generator Permit Closeout Professional Personnel Hours Rate Amount Client Executive Client Executive rn Rich, Nicholas 7/1/2026 1%] U 300.00 150-00 Review w Sal for brief with Cliff - DOH Totals .50 150-00 Total Labor 150.00 Total this Project $150.00 Total this Report $150.00 NOTICE TO U.S. CUSTOMERS PAYING WITH CREDIT CARD: Effective October 1, 2023, IMEG imposes a surcharge of 3% when paying with a credit card, which is not greater than our cost of acceptance. The adjustment will appear on your receipt. We do not surcharge debit cards. Any payments made with a debit card, check/cash, or ACH will not include a surcharge. 623 26th Avenue, Rock Island, I L 61201 >309 788,0673 >Fax-. 309.786 5967 >imegcorp,com Page 2