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Home My WebLink AboutMinutes - BOCCGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT:BOCC REQUEST SUBMITTED BY:CEMANELL CONTACT PERSON ATTENDING ROUNDTABLE.. CEMANELL CONFIDENTIAL INFORMATION: 7YES 10NO DATE. 08/07/2026 PHONE:x2931 3 ENRON-- (CH ECK ALL THAT APPLY) nAgreement Contract DAP Vouchers DAppointment Reappointment 7ARPA Related OBids / RFPs / Quotes Award 013id Opening Scheduled n Boards / Committees 17 Budget DCornputer Related DCounty Code ElEmergency Purchase El Employee Rel. El Facilities Related ElFinancial nFunds 0 H earing 171 Invoices / Purchase Orders n, Grants — Fed/State/County ElLeases 11MOA / MOU WMinutes 00rdinances 00ut of State Travel El Petty Cash OPolicies, El Proclamations F71 Request for Pu rchase n Resolution ORecornmendation ElProfessional Sera /Consultant OSupport Letter ElSurplus, Req. nTax Levies E]Thank You's OTax Title Property EIWSLCB ISUGGESTED WORDING FOR AGENDA: (Who, What, When, Wh , Term, cost, etc Commissioners' Minutes for the week of August 3, 2026. If necessary, was this document reviewed by accounting? 0 YES 0 NO ® N/A If necessary, was this document reviewed by legal? 7 YES 0 NO 10 N/A DATE OF ACTION: e'/I- APPROVE: DENIED ABSTAIN D 1: D2: 7k" D3: 17 N11 DEFERRED OR CONTINUED TO: WITHDRAWN: 4/23/24 G�1t Co Grant County Board of Commissioners Meeting Minutes Week of August 3, 2026 - August 9, 2026 All public meetings were held in person with public access allowed at Commission Chambers, 35 C Street NW, Ephrata, WA 98823 as well as via Zoom. Zoom recordings will be posted to the YouTube page Grant County, WA: BOCC. CALL TO ORDER The Grant County Commissioner's Session was called to order at 8:30 a.m. with Commissioners Burgess and Carter in attendance. Commissioner Jones was out and excused for the day. 8:30 a.m. - 9:30 a.m. County Administrator Update Staff Present: Torn Gaines, County Administrator; Caitlin ManeR, Clerk of the Board and Chelsey Sanford, Deputy Clerk of the Board; Karrie Stockton, Grants Admin Specialist The following Topics were presented and discussed during the County Administrator Update: • Clerk Update: o Region 15 Traffic Safety Coalition Meeting o Moses Lake Staff -County Visit • Consent Agenda • County Leadership Report- Grants Admin Update o Document Recording Fee Distributions (City of Moses Lake, Housing Authority, New Hope) o Recording Fee Revenues, Expenditures • 1 /10th of 1 % Sales and Use Tax Advisory Vote Ballot Measure • Training Series - Cyber Tabletop Exercise: Generative Al Data Exposure • EWCOG Discussion IT Affiliate Group, Public Defense Interlocal Agreement • Budget & Finance Workshops • Meetings This Week / Last Week o Association of Grant County Cities and Towns (AGCCT) • "We Are Counties" Facebook Post • Walk -On Request: Fairgrounds RCW42.30.110(l)(f) Commissioner Burgess called an Executive Session to order Personnel Disciplinary beginning at 8:56 a.m. to go until 9:06 a.m. In attendance were Matters Commissioners Burgess and Carter, and Tom Gaines. The session continued until 9:11 a.m., 9:16 a.m. and 9:21 a.m. Commissioner Burgess closed the session at 9:21 a.m. 9:30 a.m. - 10: 00 a.m. Development Services Update Staff Present: Jim Anderson -Cook, Director and Michelle Mercer, Planning Manager; Tom Gaines, County Administrator The following Topics were presented and discussed during the Development Services Update: 0 Current Projects -SoLar Developments, Hearings Examiner Packets • Urban Growth Area (UGA) Developments and Potential Updates o Primary Concerns- Septic System Failures, Recommendations for Action 0 County -Wide Planning Policies 0 Consent Request Item: Waiver of Fees o Beverly, WA Fires Last Week 0 Meetings Last Week RCW42.30.110(l)(g) Commissioner Burgess called an Executive Session to order Job Applicant/ beginning at 9:51 a.m. to go until 9:56 a.m. In attendance were Evaluation Commissioners Burgess and Carter, Jim Anderson -Cook, Michelle Mercer and Tom Gaines. Commissioner Burgess closed the session at 9:56 a.m. 10:00 a.m. -10:15 a.m. Assessor's Office Update Staff Present: Melissa McKnight, Assessor The following Topics were presented and discussed during the Assessor's Office Update: • Completed New Construction Inspections, Entering into System - • Certification of Rolls Estimated Timeline • Senior Exemption Eligibility Change • New Construction Projects • Levy Rates, TIF Update 10:15a.m.-10:30a.m. Clerk's Office Update Page 2 of 13 BOCC Minutes Week of August 3, 2026 Staff Present: Kim Allen, County Clerk The following Topics were presented and discussed during the Clerk's Office Update: • Transport and Operations with Inmates at New Jail Facility o Jail Setup Progress, Evidence Storage • Law &Justice Council Meeting • Personnel Management -Accounting Deputy o Staffing Update 10:30 a.m. - 10:45 a.m. District Court Update Staff Present." Judge Brian Gwinn, Kristen Arizmendi, Court Administrator and Amy Paynter, Community Court Program Coordinator The following Topics were presented and discussed during the District Court Update: • Staffing Update, Court Duty Distributions • Traffic Concerns Around Gorge • Courthouse Security Grant- Reporting Due Date Passed • 1 /1 01h of 1 % Sales and Use Tax Advisory Vote Ballot o Community Court Statistics, Ballot "For Statement" • Court Administrator Position Change • Digital Case Management System RCW42.30.110(l)(g) Commissioner Burgess called an Executive Session to order Job Applicant/ beginning at 10:39 a.m. to go until 10:44 a.m. In attendance Evaluation were Commissioners Burgess and Carter, Judge Brian Gwinn, Kristen Arizmendi and Amy Paynter. Commissioner Burgess closed the session at 10:44 a.m. 10:45a.m.-11:00a.m. Commissioner Work Session Staff Present: Jim McKiernan (viaZoom), Fairgrounds; Caitlin ManeLL, Clerk of the Board and CheLsey Sanford, Deputy Clerk of the Board The following Topics were presented and discussed during the Commissioner Work Session: • Walk -On Request: Fairgrounds • Consent Item: Baker Tilly Invoices • 2026 Grant County Fair Prep, Fairgrounds Projects Page 3 of 13 BOCC Minutes Week of August 3, 2026 • Business After Hours -Rodeo Grounds • Position Management Review Item 11:00a.m.-11:30a.m. Position Management Review (PMR) Staff Present: Decorah Anderson -Cook and Gina Saldana, Human Resources; Amanda Simonsen, Amber Jacobs and Jamie Olsen, Accounting; Jim McKiernan (via Zoom), Fairgrounds The following Topics were presented and discussed during Position Management Review: 0 Fairgrounds Coordinator Position Step 4 Offer 0 Prosecuting Attorney's Office Position Step 4 Start 12:00 p.m. - 1:00 P.M. Quarterly Elected Official/ Department Head Luncheon Staff Present: See Sign -in Sheet The following Topics were presented and discussed during the Luncheon: * Open Public Meetings Act Training 9 Coroner's Office Statistics 0 Staffing Introductions 0 Revenue & Expense Reports 0 2026 Grant County Fair Update 0 Upcoming Grant County Code Updates The Monday, August 3, 2026 session was closed at 12:54 p.m. SESSION CONTINUATION The session was re -opened on Tuesday, August 4, 2026, at 8:30 a.m. with Commissioners Burgess and Jones in attendance. Commissioner Carter attended via Zoom at 8:33 a.m., Logged out at 9:00 a.m., and attended in person at 1:03 p.m. 9:00 a.m. - 9:30 a.m. Code Enforcement Work Session re: Long -Term Parked Cars / Campers Staff Present: Trevor Bevier, Prosecuting Attorney's Office; Sheriff Joe Kriete, Undersheriff Gary Mansf ord, Utility Deputy Shane Starnes, Sgt. Mark Pannek; Tom Gaines, County Administrator; Jim Anderson -Cook and Michelle Mercer, Development Services Page 4 of 13 BOCC Minutes Week of August 3, 2026 The following Topics were presented and discussed during the Code Enforcement Work Session: • Public Concerns in Moses Lake- Parked Campers/Cars • Legislation Updates o Municipality Obligations, RVs as Affordable Housing Units (Failed Bill) • Process for Code Enforcement Action • Starting Points- RCW46.55.010, Sub -Section Review o Proactivity of Unlicensed Cars in Roadway • City & County Parking Ordinances • Past Practices - Parking Control on the Base, Disruption of Road Operations • Current Grant County Code, Actively Adopted Codes • Health District involvement in Code Enforcement Concerns • Pop -Up Food Truck- Health District Violations • Follow -Up Meeting: Development Services, Sheriff's Office, Health District 9:00 a.m. - 9:30 a.m. Consent Agenda Review/Work Session Staff Present: Caitlin E. Manell, Clerk of the Board and CheLsey Sanford, Deputy Clerk of the Board; Undersheriff Gary Mansf ord; Jim McKiernan (via Zoom), Fairgrounds The following Topics were presented and discussed during the Consent Agenda Review/Work Session: • Items to be moved to -Board Discussion/Decisions r_ci i rarn - - iq iml c% o Walk -On Requests: I U1161uulius, Sheriff's Office o Fairgrounds Request: Consent 8/10 • Sheriff's Office Staff Visit to Treatment Center • Fairgrounds Projects -Arena Use, Commission Rates, Equipment and Booth Maintenance 9:30 a.m. - 10: 00 a.m. Prosecuting Attorney's Office Update Staff Present: Brandon Guernsey, Prosecuting Attorney, and Trevor Bevier, Civil Deputy Prosecuting Attorney; Decorah Anderson - Cook, Human Resources The following Topics were presented and discussed during the Prosecuting Attorney's Office Update: • Contract Review List o Autonomous Tractor Testing Authorization • Personnel Management Page 5 of 13 BOCC Minutes Week of August 3,2026 RCW42.30.110(l)(i) Commissioner Burgess called an Executive Session to order Potential Litigation beginning at 9:33 a.m. to go until 9:38 a.m. In attendance were Commissioners Burgess and Jones, Decorah Anderson -Cook, Brandon Guernsey and Trevor Bevier. The session continued until 9:43 a.m. Commissioner Burgess closed the session at 9:43 a.m. 10:00a.m.-11:00a.m. Human Resources Update StaffPresent: Decorah Anderson -Cook, Director and Gina Saldana, Assistant Director; Alaina Goodman, Shannon Drohman and Kathy Marek, Compensation Connections (All via Zoom) The following Topics were presented and discussed during Human Resources Update: • Open Forum for Public Comment o The floor was open to members of the public to speak with a 5-minute total Limit for Human Resources related topics only. There was no Public Comment provided. "Grant County Classification Review& Analysis" Presentation • Labor Relations - 2027 Bargaining Starting o Open Contracts: Deputies, Renew Clinical, Corrections and Sheriff Support • Position Management o Personnel Action Request (PAR) for Chad Jenks, Step 4 Starting Wage (Signed) o BackfiL1 - Fairgrounds Coordinator, Request for Step 4 Starting Wage Offer (Approved) o Public Works Admin Support Supervisor BackfiLL (Approved) o Clerk's Office Deputy Clerk (2 FTE) BackfiLL (Approved) • Treasurer's Office Annual Leave Payout Request (Hold One Additional Week) RCW42.30.110(l)(f) Commissioner Burgess called an Executive Session to order Personnel Disciplinary beginning at 10:13 a.m. to go until 10:18 a.m. In attendance Matters were Commissioners Burgess and Jones, Decorah Anderson - Cook and Gina SaLdana. Commissioner Burgess closed the session at 10:18 a.m. Page 6 of 13 BOCC Minutes Week of August 3, 2026 RCW42.30.110(l)(g) Commissioner Burgess called an Executive Session to order Job Applicant/ beginning at 10:27 a.m. to go until 10:37 a.m. In attendance Evaluation were Commissioners Burgess and Jones, Decorah Anderson - Cook and Gina SaLdana. Commissioner Burgess closed the session at 10:37 a.m. COMMISSIONER'S MEETING 11:00 a.m. A. Call to Order B. Open Forum for Public Comment The floor was open to members of the public to speak with a 3- minute Limit per person and a 15-minute total Limit. Public Comment was provided about the following topics: • None C. Approval of Agenda MOVED BY COMMISSIONER JONES, SECONDED BY COMMISSIONER BURGESS, TO APPROVE THE AGENDA WITH THE ADDITION OF ONE WALK-ON ITEM FROM THE SHERIFF'S OFFICE FOR TRAINING. MOTION PASSED WITH TWO COMMISSIONERS IN ATTENDANCE. D. Board Correspondence • None E. Commissioner's Roundtable - Miscellaneous Discussion The following topics were presented and discussed during the Commissioner's Roundtable - Misc. Discussion: • Washington State Association of Counties (WSAC) County Leaders Conference - Commissioner Attendance o Clerk to Book Rooms for 3 Commissioners to Attend • Grant County Website Re -Design • OPMA Adherence • Viewmont Vacation Hearing- Options for Conclusion F. Consent Agenda The following items are considered routine or were presented to Commissioners during earlier sessions Listed above. ALL items are enacted by one motion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. Page 7 of 13 BOCC Minutes Week of August 3, 2026 AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a Listing, and made available to the Board. (in the amount of $195119777.21) COMMISSIONERS' OFFICE 2. Approve request to change the Grant County privately owned vehicle (POV) mileage reimbursement rate from $0.725/mile to $0.76/mile to keep in Line with the GSA rate. 3. Approve Invoices to Baker Tilly Advisory Group, LP for Internal Controls Review Services in the total amount of $10,893.76 to be paid from Fund 001.0125 (Misc. Gen Govt). 4. Approve Consultant Agreement between Chelan, Okanogan, Douglas and Grant County and Leah M. BeckneLL, LLC for the Facilitation of the North Central Washington Regional Diversion Workgroup. Term is 24 months from the effective date, at a fee of $115 per hour. 5. Approve Resolution and request for Karrie Stockton, Grants Admin Specialist, to DocuSign Blake Interagency Agreement between Washington State Administrative Office of the Courts (AOC) and Grant County for Blake reimbursement of extraordinary costs or re -sentencing and vacating sentences as required by State v. Blake, in the amount of $15,000. Term is July 1, 2026 through June 30, 2027. 6. Approve One Year Extension Request from the City of Ephrata on the Strategic Infrastructure Program (SIP) No. 2024-03 Water Pipe Project. New end date would be August 20, 2028. 7. Approve reimbursement request from Opportunities Industrialization Center (OIC) on the Community Development Block Grant (CDBG) No. 25-64210-005 in the amount of $391.96 for the month of June 2026. DEVELOPMENT SERVICES 8. Approve execution of Granicus SmartGov Code Enforcement Services Proposal (Order Form Q-523831, dated May 8, 2026) in the amount of $2,852.81, under the existing Granicus Agreement effective July 1, 2024 with payment terms of Net 30 and a 12-month agreement term commencing upon signature. This will include the creation of three new code enforcement templates, associated project management and code enforcement training. 9. Approve request to waive demolition fees for all structures impacted by the Railroad Fire in Beverly, WA, to alleviate some of the burden on homeowners who recently lost their homes and outbuildings. Total fees requesting to be waived is $532.50. Page 8 of 13 BOCC Minutes Week of August 3, 2026 EMERGENCY MANAGEMENT 10. Approve request to purchase FLIR IdentiFINDER R425 Radionuclide Identification Device in the amount of $16,950.00. This cost will be reimbursed by 24SHSP Contract E25-205, Regional Hazmat Team Equipment N PA Project #1. FAIRGROUNDS 11. Approve Policy Update regarding equipment leasing for Fairgrounds food booth equipment. This is a change to the commission structure. (Held to 8/10/2026 Consent) PUBLIC WORKS 12. Approve Award Recommendation and Award Letter to Award Construction, Inc., as well as termination of agreement with Precision Industrial Contractors for the Ephrata Landfill, Multi -Phase Extraction System Expansion. Contract amount is $2,084,288.10. Award Construction Inc. is bidder no. 2 for this project. 13. Approve Award Recommendation and Award Letter to Derntech for an HDPE Extrusion Welder in the contract amount of $10,574.00. The Lowest bidder was not selected because no certification was offered with the Lowest bidder, whereas Demtech offered an extensive certification course. 14. Approve Resolution to transfer jurisdiction of Road 11 -NW from Grant County to the City of Quincy. 15. Approve Resolution to transfer jurisdiction of Road P-NW from Grant County to the City of Quincy. 16. Approve Resolution Notice of Hearing, Amendment to the Transportation Improvement Program for the 2027 - 2032 Years. RENEW 17. Approve Resolution and InterlocaL Agreement between Grant County dba Renew and the Royal School District regarding Counseling Services for the 2026 - 2027 school year. 18. Approve amended Out of State Travel Request for Eddy De Herrera to attend the NAADAC Conference in place of a resigning employee. Dates of travel are August 28 through August 31, 2026. Estimated cost is $2,067.00. SHERIFF'S OFFICE 19. Approve Out of State Travel Request for Deputy Jordan Ulrich to attend Master Taser Instructor Training in Chandler, Arizona. Dates of travel are September 20 through September 26, 2026. The training is provided at no cost - estimated travel expenses are $2,720.00. 20. Approve Out of State Travel Request for Sgt. Dan Simon and Sgt. John Querin to attend Correctional Risk Management Training in Midway, Utah. Dates of travel are September 22 through September 262 2026. Estimated cost is $7,113.00. Page 9 of 13 BOCC Minutes Week of August 3, 2026 Public Comment: • Dune Lakes Petition -Signed Addendum from Another Homeowner, Majority of Homeowners, North Side Homeowners o Public Works Response • Homes Involved in the Vacation • Homeowner Impact of Vacating Roadway • Paul Stenhouse (via Zoom) about Road Use • Discussion for Continuance of Hearing The Clerk of the Board read written comments into the record. MOVED BY COMMISSIONER JONES, SECONDED BY COMMISSIONER BURGESS, TO CONTINUE THIS HEARING TO 8/31/26 AT 11:30 A.M. LEAVING THE PUBLIC COMMENT PERIOD OPEN. MOTION PASSED WITH TWO COMMISSIONERS IN ATTENDANCE, The Public Hearing was recessed at 12:02 p.m. 12:00 p.m. - 1:00 p.m. Lodging Tax Advisory Committee 2027 Grant Season Kick - Off Meeting (Commissioner Carter attended in person at 1:03 P.M.) Staff Present: Harriett Weber, Marilyn Meseberg, Goldye Moyer and Jedidiah Jonathan (via Zoom), Lodging Tax Advisory Committee; Tom Gaines, County Administrator; Caitlin ManelL and Chelsey Sanford, Commissioners' Office; Ruthann Tobiason (via Zoom), Friends of the Lower Grand Coulee The following Topics were presented and reviewed during the Lodging Tax Advisory Committee Meeting: • Approval of Agenda o A motion was made by Goldye, seconded by Marilyn, to approve the agenda as presented. The motion passed unanimously. • Vice -Chair Appointment o A motion was made by Harriett, seconded by Goldye, to nominate Marilyn Meseberg as the Vice -Chair for 2026. The motion passed unanimously. • LTAC Bylaws Review and Approval- Update after Marketing Coordinator Position is Filled • Desired Grant Disbursements * 2027 Grant Disbursement Focus * Chamber of Commerce Grant Fund Awards Page 11 of 13 BOCC Minutes Week of August 3, 2026 o Capital Improvements - Case -by -Case, Road Projects o County Projects Around Gorge • Comparative Analysis of Prior Year Grant Awards • Tourism Marketing& PR Coordinator Job Duties • Tourism Master Plan Action Items • Recipient Vacancy- Requirements, Activities, Creative District o A motion was made by Harriet, seconded by Marilyn, to recommend Ruthann Tobiason for appointment. Discussion about applicant eligibility. The motion passed unanimously. • 2027 Grant Application Period * 2027: August 1711 through September 30th * Moving Forward: 3 rd Wednesday of August through September 30th • Applicant Presentation Schedule o Last Wednesday of October for Presentation Day (10/28/2026) 0 90-Minute Chunks of Time with 15-min breaks 0 5-Minute Presentations, Q&A o Repeat Applicants: Q&A Session only • Application Review Meeting o 10/21/2026 at 10:00 a.m. • A motion was made by GoLdye, seconded by Harriett, to adjourn the meeting. The Lodging Tax Advisory Committee meeting was adjourned. • House Bill 1386 -State Requirements for Funding of Museums The Tuesday, August 4,2026 session was closed at 1:26 p.m. MISCELLANEOUS ITEM (8/5/20 • The Chair of the Board was authorized to sign the Russell Cole (Deleeuw 3 LLC Short Plat) File # P 26-0059 (preliminary P 25-0040) Final Plat Submission and Review. Page 12 of 13 BOCC Minutes Week of August 3, 2026 Meeting Minutes for the week of August 3, 2026 were approved this day of I&i"4-,( -1 2026. Attest: Caitlin E. Manell, Clerk of the Board BOARD OF COUNTY COMMISSIONERS Grant County, Washington r: Kevin Bu rgess,-,C r Page 13 of 13 BOCC Minutes Week of August 3, 2026