HomeMy WebLinkAboutMinutes - BOCCGRANT COUNTY
COMMISSIONERS AGENDA MEETING REQUEST FORM
(Must be submitted to the Clerk of the Board by 12:00pm on Thursday)
REQUESTING DEPARTMENT:BOCC
REQUEST SUBMITTED BY:CEMANELL
CONTACT PERSON ATTENDING ROUNDTABLE.CEMANELL
CONFIDENTIAL INFORMATION: FIYES 50 NO
DATE,- 7/31/26
PHONE:x2931
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Commissioners' Minutes for the week of July 27, 2026.
If necessary, was this document reviewed by accounting? ® YES El NO W N/A
If necessary, was this document reviewed by legal? 0 YES 0 NO * N/A
DATE OF ACTION: I I
APPROVE: DENIED ABSTAIN
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Meeting Minutes=�
Week of July 27, 2026 - August 2, 2026
AIL public meetings were held in person with public access allowed at Commission Chambers, 35 C Street
NW, Ephrata, WA 98823 as well as via Zoom. Zoom recordings will be posted to the YouTube page Grant
County, WA: BOCC.
CALL TO ORDER
The Grant County Commissioner's Session was called to order at 8:30 a.m. with
Commissioners Burgess and Carter in attendance. Commissioner Jones was out and
excused for the day.
8:30 a.m. - 9:30 a.m. County Administrator Update
Staff Present: Tom Gaines, County Administrator; Caitlin Manell, Clerk of
the Board; Jim McKiernan, Fairgrounds; Decorah Anderson -
Cook, Human Resources
The following Topics were presented and discussed during the
County Administrator Update:
• Deputy Clerk of the Board
• PUD Luncheon Commissioner Attendance
• Mileage Reimbursement Rates Update (Wait for GSA)
• Non -Profit Food Vendor Commission at Fairgrounds
o Long -Term Lease Agreements, Commission
Plans, Formal Plan to be Presented to Board
• Updates Today
• Evidence Storage Concerns at the New Jail
o Accreditation Requirements
• Budget & Finance Committee Meeting
• KOA Hills Removal from Tyler Tech Project
• Meetings This Week
o AGCCT, EWCOG
o Public Defense Interlocal Agreement
• Single Point of Entry- Department of Archaeology and
Historic Preservation (DAHP) State Historic
Preservation Officer (SHPO) Response
o Law&Justice Council Discussion Topics
0 Staffing of New Jail
9:30 a.m. - 10: 00 a.m. Public Works Update
Staff Present: Andy Booth, Director, John Brissey, Road Supervisor; Cade
Egbert, County Engineer; Tom Gaines, County
Administrator; Decorah Anderson -Cook, Human Resources
The following Topics were presented and discussed during the
Public Works Update:
• Old Vantage Bridge GeotechnicaL Report - Funding
Options (REET, Econ Enh), Cost Estimates
• Extrusion Welder Bid Comparison -Offer to Middle
Bidder
0 Scrap Metal Bidding Process
• Upcoming Hearing -Viewmont Gate Review
o Commissioner Action Options (Engineer
Recommendation: Deny Vacation, Separate
Hearing to Open Road)
• Development Review Engineer
• North Frontage Road Incident Update
• Highland Pit #2 RFQ -Water Pit Study
0 Consent Item Review
• Accomplishments
o Solid Waste, Litter Crew, Spraying, Joint Projects
• Royal Slope Road Paving Timeline
RCW42.30.110(l)(f) Commissioner Burgess called an Executive Session to order
Personnel Disciplinary beginning at 9:56 a.m. to go until 9:58 a.m. In attendance were
Matters Commissioners Burgess and Carter, Andy Booth, Cade Egbert,
John Brissey, Tom Gaines and Decorah Anderson -Cook.
Commissioner Burgess closed the session at 9:58 a.m.
10:00a.m.-10:15a.m. Auditor's Office Update
Staff Present: Shannon Falstad, Auditor; Amanda Simonsen, Accounting;
Tom Gaines, County Administrator; Decorah Anderson -
Cook, Human Resources
The following Topics were presented and discussed during the
Auditor's Office Update:
0 Job Duty Re -Distributions
e -Quarterly Reports, Excise Tax
0 2025 Annual Report Progress
o Follow -Up Questions, Problem Accounts
e Tyler Tech Update ® Finance Implementation
Coordinator Change
9 Tyler Tech Upload - 2026 Adopted vs. Uploaded Budget
Discrepancies
Page 2 of 11
BOCC Minutes Week of July 27, 2026
• KOA HiLLs Contract End -County Administrator and
Project Manager Involvement
• Spending Analysis, Amazon Account Access
10:15a.m.-10:30a.m. Treasurer's Office Update
Staff Present: Carrie Heston, Treasurer; Tom Gaines, County
Administrator; Decorah Anderson -Cook, Human Resources
The following Topics were presented and discussed during the
Treasurer's Office Update:
• Position Management Update
• Monthly Reports, Job Duty Distributions
• Financial Reports - CLemmer ImpLementation
• STAR Reports -Publication on Websites
• Distrains & ForecLosure Postings
• "The Great Purge of 2026" - Records Retention
10:30 a.m. - 10:45 a.m. Superior Court Update
Staff Present: Crystal Burns, Court Administrator; Decorah Anderson -
Cook, Human Resources
The following Topics were presented and discussed during the
Superior Court Update:
• Jail Relocation - Document Process, Inmate Movement
o Law &Justice Council Discussion Topic
• Court& Administrative Processes
10:45a.m.-11:00a.m. Commissioner Work Session
Staff Present: Caitlin Manell, Clerk of the Board; Decorah Anderson -
Cook, Human Resources
The following Topics were presented and discussed during the
Commissioner Work Session:
• Quincy Solar Energy Center Groundbreaking
Celebration Commissioner Attendance
• Code Enforcement Work Session 8/4/2026
• Grant County Fair Opening Ceremonies - Meetings that
Week (Reschedule all to Monday- Confirm
Attendance)
11:00a.m.-11:30a.m. Position Management Review (PMR)
Page 3 of 11
BOCC Minutes Week ®f July 27, 2026
Staff Present: Decorah Anderson -Cook and Gina Saldana, Human
Resources; Amber Jacobs and Amanda Simonsen,
Accounting; Dell Anderson and Matthew Truman, Renew;
The following Topics were presented and discussed during
Position Management Review (PMR):
• Renew:
o Crisis Intervention Specialist (Jail Transition
Services)
o Peer Support Specialist
o Part -Time Employment Opportunities
11:30 a.m. - 12:00 p.m. Renew Mid -Year Update
Staff Present: Dell Anderson, Director and Matthew Truman, Renew
Director of Financial Services
The following Topics were presented and discussed during
Renew Mid -Year Update:
• "Renew Mid -Year Financial Review 2026" Presentation
• County Behavioral Health Organization Statistics
• Growth Plan, Services Offered, Retention Funds
• Staff Mid -Year Review -Commissioner Attendance
12:00 p.m. - 1:00 P.M. Commissioner & Tourism Work Session
Staff Present: Tom Gaines, County Administrator; Caitlin E. ManeLL, Clerk
of the Board; Decorah Anderson -Cook, Human Resources;
Shawn Cardwell and Pam Thorsen, Tourism Advisory
Committee
The following Topics were presented and discussed during
Commissioner & Tourism Work Session:
• 2026 Tourism Travel Planner
* Printing Company Agreement Cancellation
* 2027 Magazine Printing Budget Planning
* Clerk to Compile Updated Printing Quotes
* Number of Printed Magazines
• 2027 Tourism Project/ Event Requests
o Discontinuation of App and Website Creation
o Merchandise to Sell, Revenue Options
o Tourism Conference, LEAD Summit Seminar
• Committee Member Conference Attendance
• Current 2026 Marketing Campaigns
Page 4 of 11
BOCC Minutes Week of July 27, 2026
• Tourism Marketing & PR Coordinator
o Wage Scale, Scope of Work
o Fund for Wages and Benefits
• Use of Remaining 2026 Lodging Tax Funds
o Proposals: Influencers, Photographers,
Videographers (Commissioner ApprovaL Prior
to Expenditures)
• Communications from Chair (Research
Communications Allowed, No Commitments)
MISCELLANEOUS ITEM:
• The Board approved and signed the Grant County Public Works Payroll Salary Fund
for the July 24, 2026 pay date.
The Monday, JuLy 27, 2026 session was closed at 1:13 p.m.
SESSION CONTINUATION
The session was re -opened on Tuesday, July28, 2026, at9:01 a.m. with Commissioners
Burgess and Carter (via Zoom) in attendance. Commissioner Carter attended in person at
9:08a.m. Commissioner Jones was out and excused for the day but attended via Zoom for
the Commissioners' Meeting.
9:00 a.m. - 9:30 a.m. Consent Agenda Review/Work Session
Staff Present: Tom Gaines, County Administrator; Caitlin Manell and
CheLsey Sanford, Commissioners' Office
The following Topics were presented and discussed during the
Consent Agenda Review/Work Session:
• Items to be moved to Board Discussion/Decisions
• "We Are Counties" Facebook Post- Response Drafted
o Data Center Impacts
• Public Works, Development Services Communication
Concerns
o Permit Review Process, Vacant Positions, Road
Projects
o County Administrator to Follow-up
• Urban Growth Area (UGA) Project Map
• Health District Regulations
• Kratom ordinance Draft -Status Request from City of
Moses Lake
• Elections Screen Frozen
• Health District Change to County Department
Page 5of11
BOCC Minutes Week of July 27, 2026
9:30 a.m. - 10: 00 a.m. Sheriff's Office Update
Staff Present: Undersheriff Gary Mansford; Tom Gaines, County
Administrator
The following Topics were presented and discussed during the
Sheriff's Office Update:
• Evidence Security at New Jail- Cost Concerns
o Storage Laws, Accreditation Standards, Current
Setup, Lease Termination
o Security and Installment Bids
• Courtroom Cameras for Video Court - Installed
• Consent Items
• Training for Jail Move -Not Publicized for Security
• Position Management Request- Corrections Deputies
o Follow -Up Meeting to be Scheduled by Sheriff's
Office Staff
• FinanciaL Impacts
10:00a.m.-11:00a.m. Human Resources Update
Staff Present: Decorah Anderson -Cook, Director and Gina Saldana,
Assistant Director; Tom Gaines, County Administrator
The following Topics were presented and discussed during the
Human Resources Update:
• Open Forum for Public Comment
o The floor was open to members of the public to
speak with a 5-minute total Limit for Human
Resources related topics only. There was no
Public Comment provided.
• New Hope -Fully Staffed
• Position Management
o Renew Peer Support Specialist Part Time
(Approved)
o Renew Crisis Intervention Specialist Part Time
(Approved)
o Renew Substance Use Disorder Professional
(SUDP) BackfiL[ (Approved)
o Renew Therapist 2 Backf iLL (Approved)
o Development Services Building Safety Specialist
(Approved)
o Sheriff's Office Corrections Deputies (Hold for
Further Information)
Page 6 of 11
BOCC Minutes Week of July 27, 2026
• Treasurer's Office Annual Leave Payout Request (Hold
One Week)
o Payout Policy, Exceptions, Policy Adjustments
• Compensation Connections Presentation (8/4/26)
• Recruitment AnaLytics Year -to -Date
RCW42.30.110(l)(f) Commissioner Burgess called an Executive Session to order
Personnel Disciplinary beginning at 10:14 a.m. to go until 10:19 a.m. In attendance
Matters were Commissioners Burgess and Carter, Decorah Anderson -
Cook, Gina Saldana and Tom Gaines. Commissioner Burgess
closed the session at 10:19 a.m.
COMMISSIONER'S MEETING (Commissioner Jones attended via Zoom)
11:00 a.m. A. Call to Order
B. Open Forum for Public Comment
The floor was open to members of the public to speakwith a 3-
minute Limit per person and a 15-minute total Limit. Public Comment
was provided about the following topics:
• PERC Testing for Water or Power Lines
• Public Defense InterLocal Agreements
• New Developments, Health District Requirements
• Data Centers Informational Facebook Post, Quincy Growth
C. Approval of Agenda
MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER JONES, TO
APPROVE THE AGENDA AS PRESENTED. DISCUSSION ABOUT APPROVAL OF CONSENT
AGENDA. MOTION PASSED UNANIMOUSLY.
D. Board Correspondence
• Commissioner Availability
E. Commissioner's Roundtable - Miscellaneous Discussion
The following topics were presented and discussed during the
Commissioner's Roundtable-Misc. Discussion:
• Sheriff's Office Evidence Room Security
• New Hope Staffing, Office/Department Updates
F. Consent Agenda
The following items are considered routine or were presented to
Commissioners during earlier sessions Listed above. ALL items are
enacted by one motion. If a separate discussion is desired, that item
may be removed and placed under Board Discussion/Decision.
Page 7 of 11
BOCC Minutes Week of July 27,2026
AUDITOR'S OFFICE
1. Payment of vouchers certified by the auditing officer as required by
RCW 42.24.080, and those expense reimbursement claims certified
by the auditing officer as required by RCW 42.24.090, as recorded on
a Listing, and made available to the Board. (in the amount of
$928,570.70)
COMMISSIONERS' OFFICE
2. Approve Commissioners' Minutes for the week of July 20, 2026.
3. Approve Invoice to Grant County Animal Outreach (GCAO) for the
2026 Animal Shelter Contract - Q3 Payment in the amount of
$25,000.00 to be paid from Fund 001.0125 (Misc Gen. Govt).
4. Approve Letter of Support to the American Planning Association
and Planning Association of Washington (APAPAW) for Beckwith
Consulting's work on the Grant County Tourism Master Plan (TMP).
5. Approve recommendation of appointment for Victor Lombardi to
the Grant County Law &Justice Council, Primary representative of
City Legislative Authorities, pursuant to RCW 72.09-300.
6. Approve recommendation of appointment for Dylan Kling to the
Grant County Law & Justice Council, Alternate representative of City
Legislative Authorities, pursuant to RCW 72.09.300.
7. Approve recommendation of appointment for Jack McLauchlan to
the Grant County Law & Justice Council, Primary representative of
Municipal Police Departments, pursuant to RCW 72.09.300.
8. Approve Letter of Appreciation to Jerry Gingrich for service on the
Grant County Board of Equalization and the Veterans Advisory Board.
9. Approve reimbursement to CAD Homes LLC on behalf of Grant
County Animal Outreach (GCAO) on the American Rescue Plan Act
(ARPA) in the amount of $329,603.90.
10. Approve reimbursement request from New Hope on the
Consolidated Homeless Grant (CHG) 26-46108-10 in the amount of
$51,232.95 for June 2026.
11. Approve reimbursement request from New Hope on the American
Rescue Plan Act (ARPA) in the amount of $36,316.71 for May 2026
and $28,830.50 fortune 2026, totaling $65,147.21.
12. Approve reimbursement request from Renew on the American
Rescue Plan Act (ARPA) in the amount of $4,226 for the uninsured
category.
13. Approve Extension Request from City of George on the Strategic
Infrastructure Program (SIP) No. 2024-04, Wastewater Treatment
Facility Plan, fora 3-month extension ending October 31, 2026.
14. Approve reimbursement request from City of George on the
Strategic Infrastructure Program (SIP) No. 2024-04 Wastewater
Treatment Facility Plan Project in the amount of $12,389.68.
Page 8 of 11
BOCC Minutes Week of July 27, 2026
PUBLIC WORKS
15. Approve Tire Reclamation Services Agreement between Grant
County and Liberty Tire, based on an existing agreement between
Yakima County & Liberty Tire. Liberty Tire will pick up the landfill tires
according to the schedule detailed in the Agreement, at an
estimated rate of $379 per ton and annual cost of $113,700. Term is
for 3 years from effective date or until otherwise terminated.
RENEW
16. Approve Out of State Travel Request for Matthew Truman and Sue
Sherwood to attend the 2026 Qualifacts Customer Conference in
Orlando, FL. Dates of travel are September 14 - 18, 2026. Estimated
cost is $6,300.00.
17. Approve Out of State Travel Request for Kathy Vertrees to attend
the 51st NWBHI AnnuaL Conference in Portland, OR, using her
personal vehicle. Dates of travel are August 25 - 28, 2026. Estimated
cost is $1,653.50.
SHERIFF'S OFFICE
18. Approve Resolution No. 26-052-CC and request for Sheriff Kriete
to digitally sign Intergovernmental Agreement No. LE: VRF 527-177
between Washington State Parks and Recreation Commission and
the Grant County Sheriff's Office for the use of Vessel Registration
Fees.
19. Approve request to purchase new software for the inmate TVs in
the new jail in the amount of $24,692.92 to be paid from the Jail
Concession Fund (112.0000).
TECHNOLOGY SERVICES
20. Approve Purchase Order #1090 to Linev Systems, US, Inc. for
purchase of the Conpass DV W XPC - Annual Extended Warranty
used by the Sheriff's Office in the amount of $20,075.35. Term is from
July 24, 2026 through July 23, 2027. This is a budgeted software
renewal to be paid from Fund 501.0000.
21. Approve Purchase Order #1091 to LexipoL for purchase of the
Annual Corrections Policy Manual & Daily Training Bulletins used by
the Sheriff's Office in the amount of $11,543.66. Term is from June 1.
2026 through May 31, 2027. This is a budgeted software renewal to
be paid from Fund 501.0000.
MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS, TO
APPROVE THE CONSENT AGENDA ITEMS 1 THROUGH 21. MOTION PASSED WITH A
MAJORITY VOTE, WITH COMMISSIONER JONES ABSTAINING.
G. Board Discussion/Decision Items
® None
Page 9 of 11
BOCC Minutes Week of July 27, 2026
I. Adjournment
The Commissioner's Meeting adjourned at 11:18 a.m.
11:30 a.m. - 12:00 p.m. Open Record Public Hearing, CDBG 2026 Grant Application
and 2025 Project Performance
Staff Present: Karrie Stockton, Grants Admin Specialist
Public: See Sign -In Sheet
Approved via Motion This being the date set, and proper notices having been
posted and published in accordance with Local and state
Laws, Commissioner Jones opened the public hearing on JuLy
2% 2026, at 11:30 a.m. to review community development
and housing needs, inform citizens of the availability of funds
and eligible uses of the state Community Development Block
Grant (CDBG).
Karrie Stockton gave an overview of the request.
• Candi Taylor gave a report on Program Activities with
2025 Funds and Planned Use of 2026 Funds.
No Public Comment was given.
MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS, TO
CLOSE THE PUBLIC COMMENT PORTION OF THE HEARING. MOTION PASSED WITH
TWO COMMISSIONERS IN ATTENDANCE.
Following the motion,, it was
MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS, TO
CLOSE OUTTHE 2025 GRANTAND OPEN THE 2026 GRANT. MOTION PASSED WITH
TWO COMMISSIONERS IN ATTENDANCE.
The Public Hearing was adjourned at 11:37 a.m.
1:00 P.M. - 2:00 p.m. Budget & Finance AND Finance Committee Meeting
Staff Present: Shannon Falstad, Auditor; Carrie Heston, Treasurer;
Decorah Anderson -Cook, Human Resources; Amanda
Simonsen and Amber Jacobs, Accounting; Tom Gaines,
County Administrator; Darryl Pheasant, Former Treasurer
The following Topics were presented and discussed during the
Budget & Finance Meeting:
Page 10 of 11
BOCC Minutes Week of July 27,2026
• Finance Committee Report Updates
• Port of Moses Lake Bond Closure
• Port of Mattawa Funding Request
o More Information Needed — Follow -Up Meeting
• Year to Date Tyler Tech Budget Report
• County Fund Cash Balance — Negative Balance
Reviews
• Public Comment re: Expense and Revenue Reports
• Tyler Tech Budget Upload — Consistencies
• Insurance Payment
• Cash Transfer Delays and Procedures
• Public Comment: 2025 Incomplete Transfers
• Baker Tilly Audit Report Review
• Tyler Tech implementation Consultant— Assistance
with Renew and Public Works Conversion to Tyler
The Tuesday, July 28, 2026 session was closed at 1:42 p.m.
Meeting Minutes for the week of July 27, 2026 were approved this �day of
k , 2026.
Attest:
Caitlin E. Manell,
Clerk of the Board
BOARD OF COUNTY COMMISSIONERS
Grant County, Washington
Kevin Burgess, Cyr
ice -Chair
� AP,
CindyC6rter, Memb'dr
Page 11 of 11
BOCC Minutes Week of July 27, 2026