HomeMy WebLinkAboutRequest to Purchase - Emergency ManagementGRANT COUNTY
COMMISSIONERS AGENDA MEETING REQUEST FORM
(Must be submitted to the Clerk of the Board by 12:00pm on Thursday)
REQUESTING DEPARTMENT: Emergency Management DATE. 07/28/2026
REQUEST SUBMITTED BY: Jessica Olsen
PHONE: (509) 906 - 9100
CONTACT PERSON ATTENDING ROUNDTABLE: Mireya Garcia/Jessica Olsen
CONFIDENTIAL INFORMATION: ❑YES ®NO
❑Agreement / Contract
❑AP Vouchers
❑Appointment / Reappointment
❑ARPA Related
❑ Bids / RFPs / Quotes Award
❑ Bid Opening Scheduled
❑ Boards / Committees
❑ Budget
❑ Computer Related
❑ County Code
❑ Emergency Purchase
❑ Employee Rel.
❑ Facilities Related
❑ Financial
❑ Funds
❑ Hearing
® Invoices / Purchase Orders
❑ Grants - Fed/State/County
❑ Leases
❑ MOA / MOU
❑ Minutes
❑ Ordinances
❑Out of State Travel
❑ Petty Cash
❑ Policies
❑ Proclamations
❑ Request for Purchase
❑ Resolution
El Recommendation
❑Professional Serv/Consultant
❑Support Letter
❑Surplus Req.
❑Tax Levies
❑Thank You's
❑Tax Title Property
❑WSLCB
RIDING FORA -6
UG G 0i'' Wha e
Request • approve purchase of • ' 1 11 FUR identiFINDERR425 Radionuclide Identification
Radionuclide Identification Device. Reimbursed by 24SHSP contract E25-205.
Regional Hazmat Team Equipment NPA project #1.
If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 0 N/A
If necessary, was this document reviewed by legal? ❑ YES ❑ NO * N/A
DATE OF ACTION: -
0
APPROVE: DENIED ABSTAIN
D1:I
D2: ._..�_
D3:
DEFERRED OR CONTINUED TO:
WITHDRAWN:
4/23/24
Hazmat Resource,
Inc.
2400 Celsius Ave Ste H Oxnard,
CA 93030 USA
+18056170987
sales@hazmatresource.com
.�
�,DDRI.=
Michael Miner
701 E. 3rd
Moses Lake, WA 98837
SALES R E P
Kayla Gamble
SHIP TO
Michael Miner
701 E. 3rd
Moses Lake, WA 98837
SKU
R425-GN FUR identiFINDER R425 Radionuclide
Identification Device (RID) - R425-GN
i s+ o e with :. P e a- 1 9�A�t a r� � » -- t, `l ` 1 = n upon
r�:E1 devicesv.,? ��i�:" .t , � I:i`'�-�.ii"�.t�u �I��"�'�t,il�s available.
,,equest
DESCRIPTION
FUR identiFINDER R425
Radionuclide Identification
Device (RID) - R425-GN
Provides precise 360'
coverage even in extremely
high gamma fields. With the
familiar user interface and
intuitive 3-button control, the
R425 allows you to quickly
operate, communicate results,
and take command, even
remotely. Meets Cal OES MEL
4.1.1 requirements
- UO.L
I Al
SHIPPING
TOE L-
HAZMAT
Resourcel
S I ;T E 207064
DATE 06/30/2026
ED< P I R, 10 - t 07/31 /2026
DAT LE
QTY RATE AMOUNT
1 16,950.00 16,950.0
OT
16,950.00
1,423.80
100.00
$18,473.80
Service gg s e ''9 V - i t.�.�,� r?' 3 nOwned
1 is"g• ^'-d Small S § g"9 e v'+. ;:
Page of
ERSheriff Joe Kriete
GR,,A--Nr co Y
91F-- 'S 00"-s" CE
f
P.Q. Box 37, Ephrata, Washington 98823
Telephone 509-754-2011 ext. 2001
Gary Man sfo rd
Undersheriff
Office 509-754-2011
ext. 2026
g man sford@grantcountywa.gov
Beau Lamen s
Chief Deputy
Investigations
Office 509-754-2011
ext. 2013
blamens@grantcountywa.gov
Ricardo Char
Chief Deputy
Field Operations
Office 509-754-2011
ext. 2340
rchar@grantcountywa.gov
Phillip Coats
Chief Deputy
Corrections
Office 509-754-2011
ext. 2021
pcoats@grantcountywa.gov
Sh een a O h I
Administrative Assistant
Office 509-754-2011
ext. 2012
sohl@grantcountywa.gov
July 28, 2026
Kevin Burgess, Commissioner Chair
Rob Jones, Vice Chair
Cindy Carter, Member
Re: Large Purchase Request
am writing to formally request permission to make a large purchase for the
Emergency Management Department.
The purchase is for the 2024 State Homeland Security Program Grant agreement
number E25-205 in the amount of $18,473.80.
Spending includes:
• $16,950 - FUR identiFINDER R425 Radionuclide Identification Device (RID)
Your consideration of this request would greatly assist us in fulfilling the
objectives of the grant and ensuring effective utilization of the awarded funds.
Best regards,
Emergency Management Specialist
Grant County Sheriff's Office
jrolsen@grantcountywa.gov
Cell - (509) 906 - 9100
01/2026
Washington Military Department
HOMELAND SECURITY GRANT PROGRAM AGREEMENT FACE SHEET
1, Subrecipient Name and Address: 2. Grant Agreement Amount:
County of Grant $112,078 1 Grant Agreement Number:
Sheriffs office, Emergency Management E25-205
35 C Street NW
PO Box 37
Ephrata, WA 98823-1685
4, Subrecipient Contact, phone/email; 5. Grant Agreement Start Date-, 6. Grant Agree�ment End Date:
Josh Sainsbury, 509-750-7306 September 1, 2024
)sainsbury@2rantcountywa.gov February 28, 2027
7, Department Contact, phone email;
Deborah Henderson, 253-512-7470 8. Unique Entity Identifier (UEI): 9. LIBI # (state revenue):
Deborah. hen ders on P-m ii.wa.-qov ZL6WM26K8KR5 132-001-884
10, Funding Authority.
— Washington Military Department ("the Department) and the U.S. De - partment of Homeland Security (DHS)
11, Federal Funding Identification 12. Federal Award Date: 13. Assistance Listings # & Title:
EMW-2024-SS-05028 9/19/2024 _ 1 97.067 - 24HSGP (SHSP)
14. Total Federal Award Amoun—t:— 15, Program Index # &_0BJ/S'UB-OBJ: 16EIN —
— $129381,602.00 743SB, 743SC, 743SH, 743SLI 743SQ, 743SZ I NZ 91-6001319
17, Service Districts, --- - - ---- —
18. Service Area by County(ies): 19. Women/Minority-Owned, State
BY LEGISLATIVE DISTRICTS: 12,13 Grant Certified, 0 N/A FYI , N 0
— BY CONGRESSIONAL DISTRICTS. 4 I --- --- 0 YES, OMWB E #
20. Agreement Classification 21. Contract Type (check all that apply):
El Personal Services 0 Client Services Public/Local Gov't 01 Contract Z Grant X Agreement
— 0 Research/Development 0 A 0 Other 01 Intergovernmental (RCW 39.34) __3 Interagency
2.2. Subrecipient Selection Process: - Li
11 23, Subrecipient Type (check all that apply)
Z "To all who apply & qualify Competitive Bidding 01 Private 11 Organization/Individual " For -Profit
LJ Sole Source AE RCW 171 N/A X Public Organization/Jurisdiction 101 Non -Profit
L1 Filed w/OFM? Advertised? YES 0 NO , 1
24, PURPOSE & DESCRIPTION: CONTRACTOR N SLIBRECIPIENT 0 OTHER
The objective of the Federal Fiscal Year (FFY) 2024 Homeland Security Grant Program (24HSGP) is to fund state, thatlefforts to prevent, protect against, and respond to terrorist attacks, and prepare the nation for threats and hazards tribal, and territorial
pose the greatest risk
to the security of the United States. 24HSGP provides funding to implement investments that build, sustain, and deliver the core capabilities
essential to achieving the National Preparedness Goal of a prepared and resilient nation. 24HSGP supports core capabilities across the five
mission areas of prevention, protection, mitigation, response, and recovery based on allowable costs. HSGP is comprised of three
interconnected grant programs: State Homeland Security Program (SHSP), Urban Areas Security Initiative (LIASI), and Operation S
(OPSG). Together, these grant programs fund a range of preparedness activities, including planning, organization, equipment tonegarden purchase,
training, exercises, and management and administration.
The Department is the Recipient and Pass -through Entity of the 24HSGP DHS Award Letter for Grant No. EMW-2024-SS-05028 lent pursu("GranV% which
is incorporated in and attached hereto as Attachment C and has made a subaward of Federal award funds to the Subrecipant to
this Agreement. The Subrecipient is accountable to the Department for use of Federal award funds provided under this Agreement.
IN WITNESS WHEREOF, the Department and Subrecipient acknowledge and accept the terms of this Agreement, including all referenced attachments
which are hereby incorporated, and have executed this Agreement as of the date below. This Agreement Face Sheet, Special Terms & Conditions
(Attachment A); General Terms and Conditions (Attachment B); DHS Award Letter EMW-2024-SS-05028 (Attachment C), Work Plan (Attachments D-1 D-
2. Budget (Attachment E), Timeline (Attachment F); Build America, Buy America Act Self -Certification (Attachment G) and all other documents and
attachments expressly referenced and incorporated herein containall the terms' and conditions agreed upon by the parties and govern the rights and
obligations of the parties to this Agreement. No other understandings, oral or otherNise, regarding the subject mafter of this Agreement shall be deemed to
exist or to bind any of theparties.
In the event of an inconsistency in this Agreement, unless _other-"Aiise provided herein.. the inconsistency shall be resolved by giving precedence In the following
order:
1. Applicable Federal and State Statutes and Regulations 4, Special Terms and Conditions
2, DHS/FEMA Award and program documents 5. General Terms and Conditions, and,
3. Work Plan, Timeline, and Budget --- ------ 6. Other provisions of the Agreement incorporated breference
WHFREAS, the parties have executed this Agreement on the day and year.] ST speci d 0 y .
it HE DE4PRIFIMIK: FZ,!R Thk IP EN,
V,20.2 L�
j,21
S ic,)v a tKr e
Regan Anne Hesse, Chief Financial Officer Date Si ure Date
Washington Military Department i "t Kriete, Sheriff
rant County Sheriffs Office
BOILERPLATE APPROVED TO FORM:
Dierk Meierbachtol 09/04/2024
Assistant Attorney General
APPROVED AS TO FORM (if applicable):
Signature
DHS-FEMA-HSGP-SHSP-FY24 Page 1 of 51 Grant County, E25-205
Attachment A
SPECIAL TERMS AND CONDITIONS
ARTICLE I. KEY PERSONNEL
The individuals listed below shall be considered key personnel for point of contact under this Agreement. Any
substitution of key personnel by either party shall be made by written notification to the current key personnel.
SUBRECIPIENT DEPARTMENT
Name
Josh Sainsbury
Name
Deborah Henderson
Title
Chief Deputy
Title
Program Coordinator
Email
jsainsbury@grantcountywa.gov
Email
Phone
deborah.henderson@mil.wa.gov
253-512-7470
Phone
509-750-7306
Name
Jessica Olsen
Name
Gail Cram
Title
EMSpecialist
Title
Program Manager
Email
jrolsen@grantcountywa.gov
Email
gail.cram@Dmil.wa.gov
Phone
509-906-9100
Phone
253-512-7472
Name
Mire a Garcia
Name
Grant Miller
Title
EM Specialist
Title
Program Assistant
Email
mxgarcia@grantcountywa.gov
Email
Phone
grant.miller@mil.wa.gov
253-512-7061
Phone
509-906-6631
ARTICLE II. ADMINISTRATIVE AND/OR FINANCIAL REQUIREMENTS
The Subrecipient shall comply with all applicable state and federal laws, rules, regulations, requirements and
program guidance identified or referenced in this Agreement and the informational documents published by
DHS/FEMA applicable to the 24HSGP Program, including, but not limited to, all criteria, restrictions, and
requirements of "The U.S. Department of Homeland Security (DHS) Notice of Funding Opportunity (NOFO)
Fiscal Year 2024 Homeland Security Grant Program" (hereafter "the NOFO"), the Preparedness Grants Manual
FM 207-23-0001 April 2024 (hereafter "the Manual"), the DHS Award Letter for the Grant, and the federal
regulations commonly applicable to DHS/FEMA grants, all of which are incorporated herein by reference. The
DHS Award Letter is incorporated in this Agreement as Attachment C.
The Subrecipient acknowledges that since this Agreement involves federal award funding, the period of
performance may begin prior to the availability of appropriated federal funds. The Subrecipient agrees that it will
not hold the Department, the state of Washington, or the United States liable for any damages, claim for
reimbursement, or any type of payment whatsoever for services performed under this Agreement prior to
distribution of appropriated federal funds, or if federal funds are not appropriated or in a particular amount.
A. STATE AND FEDERAL REQUIREMENTS FOR DHS/FEMA PREPAREDNESS GRANTS:
The following requirements apply to all DHS/FEMA Preparedness Grants administered by the Department.
1. SUBAWARDS & CONTRACTS BY SUBRECIPIENTS
a. The Subrecipient must make a case -by -case determination whether each agreement it makes for
the disbursement of 24HSGP funds received under this Agreement casts the party receiving the
funds in the role of a subrecipient or contractor in accordance with 2 CFR 200.331.
b. If the Subrecipient becomes a pass -through entity by making a subaward to a non-federal entity
as its subrecipient:
The Subrecipient must comply with all federal laws and regulations applicable to pass -
through entities of 24HSGP funds, including, but not limited to, those contained in 2 CFR
200.
ii. The Subrecipient shall require its subrecipient(s) to comply with all applicable state and
federal laws, rules, regulations, requirements and program guidance identified or referenced
in this Agreement and the informational documents published by DHS/FEMA applicable to
the 24HSGP Program, including, but not limited to, all criteria, restrictions, and requirements
of the NOFO, the Manual, the DHS Award Letter for the Grant in Attachment C, and the
federal regulations commonly applicable to DHS/FEMA grants.
DHS-FEMA-HSGP-SHSP-FY24 Page 2 of 51 Grant County, E25-205
The Subrecipient shall be responsible to the Department for ensuring that all 24HSGP
federal award funds provided to its subrecipients are used in accordance with applicable
federal and state statutes and regulations, and the terms and conditions of the federal award
set forth in Attachment C of this Agreement.
iv. The Subrecipient must follow their own policies and procedures to eliminate or reduce the
impact of conflicts of interest when making subawards, adhering to any applicable federal
or state statutes or regulations. Any real or potential conflicts of interest must be reported to
the Department in writing upon discovery.
2. BUDGET, REIMBURSEMENT, AND TIMELINE
a. Within the total Grant Agreement Amount, travel, subcontracts, salaries, benefits, printing,
equipment, and other goods and services or other budget categories will be reimbursed on an
actual cost basis upon completion unless otherwise provided in this Agreement.
b. The maximum amount of all reimbursement requests permitted to be submitted under this
Agreement, including the final reimbursement request, is limited to and shall not exceed the total
Grant Agreement Amount.
c. If the Subrecipient chooses to include indirect costs within the Budget (Attachment E), additional
documentation is required based on the applicable situation. As described in 2 CFR 200.414 and
Appendix VII to 2 CFR 200:
If the Subrecipient receives direct funding from any Federal agency(ies), documentation of
the rate must be submitted to the Department Key Personnel per the following:
A. More than $35 million, the approved indirect cost rate agreement negotiated with its
federal cognizant agency.
B. Less than $35 million, the indirect cost proposal developed in accordance with
Appendix VII of 2 CFR 200 requirements.
ii. If the Subrecipient does not receive direct federal funds (i.e., only receives funds as a
subrecipient), the Subrecipient must either elect to charge a de minimis rate of ten percent
(10%) or 10% of modified total direct costs or choose to negotiate a higher rate with the
Department. If the latter is preferred, the Subrecipient must contact Department Key
Personnel to request approval from FEMA per 2 CFR 200.102(b).
d. For travel costs, the Subrecipient shall comply with 2 CFR 200.475 and should consult their
internal policies, state rates set pursuant to RCW 43.03.050 and RCW 43.03.060 as now existing
or amended, and federal maximum rates set forth at https://www.gsa.gov, and follow the most
restrictive. If travel costs exceed set state or federal limits, travel costs shall not be reimbursed
without prior written approval by Department Key Personnel. All international travel requires prior
FEMA approval.
e. Reimbursement requests will include a properly completed State A-19 Invoice Form and
Reimbursement Spreadsheet (in the format provided by the Department) detailing the
expenditures for which reimbursement is sought. Reimbursement requests must be submitted to
Reim bursements(cD-mil.wa.gov no later than the due dates listed within the Timeline
(Attachment F).
Reimbursement request totals should be commensurate to the time spent processing by the
Subrecipient and the Department.
f. Receipts and/or backup documentation for any approved items that are authorized under this
Agreement must be maintained by the Subrecipient consistent with record retention requirements
of this Agreement and be made available upon request by the Department and auditors.
g. The Subrecipient must request r written approval from Department Key Personnel to waive
or extend a due date in the Timeline (Attachment F). Waiving or missing deadlines serves as an
indicator for assessing an agency's level of risk of noncompliance with the regulations,
requirements, and the terms and conditions of the Agreement and may increase required
monitoring activities. For waived or extended reimbursement due dates, all allowable costs should
DHS-FEMA-HSGP-SHSP-FY24 Page 3 of 51 Grant County, E25-205
be submitted on the next scheduled reimbursement due date contained in the Timeline. Any
request for a waiver or extension of a due date in the Timeline will be treated as a request for
Amendment of the Agreement. This request must be submitted to the Department Key Personnel
sufficiently in advance of the due date to provide adequate time for Department review and
consideration and may be granted or denied within the Department's sole discretion.
h. All work under this Agreement must end on or before the Grant Agreement End Date, and the
final reimbursement request must be submitted to the Department within the time period notated
in the Timeline (Attachment F) except as otherwise authorized by either (1) written amendment
of this Agreement or (2) written notification from the Department to the Subrecipient to provide
additional, time for completion of the Subrecipient's subproject(s). If funds are not required, the
Subrecipient shall notify the Department Key Personnel.
i. All costs for equipment and supplies must be incurred, and items received, before the Grant
Agreement End Date.
j. Failure to submit timely, accurate, and complete reports and reimbursement requests as required
by this Agreement (including, but not limited to, those reports in the Timeline [Attachment F]) will
prohibit the Subrecipient from being reimbursed until such reports are submitted and the
Department has had reasonable time to conduct its review.
k. Final reimbursement requests will not be approved for payment until the Subrecipient is current
with all reporting requirements contained in this Agreement.
I. For SHSP and UASI Subrecipients, a written amendment will be required if the Subrecipient
expects cumulative transfers among subproject totals, as identified in the Budget (Attachment E),
to exceed ten percent (10%) of the Grant Agreement Amount. If a Subrecipient has only one
subproject, cumulative transfers among solution areas within the subproject that exceed ten
percent (10%) of the Grant Agreement Amount shall require an amendment to this Agreement.
Any changes to budget totals not in compliance with this paragraph will not be reimbursed without
approval from the Department.
m. For OPSG Subrecipients, any deviations from the approved, direct budget categories will require
additional federal approvals and possibly a written amendment.
n. Subrecipients shall only use federal award funds under this Agreement to supplement existing
funds and will not use them to replace (supplant) non-federal funds that have been budgeted for
the same purpose. The Subrecipient may be required to demonstrate and document that the
reduction in non-federal resources occurred for reasons other than the receipt or expected receipt
of federal funds.
3. REPORTING
a. With each reimbursement request, the Subrecipient shall report how the expenditures, for which
reimbursement is sought, relate to the Work Plan (Attachments D-1, D-2) activities in the format
provided by the Department.
b. With the final reimbursement request, the Subrecipient shall submit to the Department Key
Personnel a final report (in the format provided by the Department) describing all completed
activities under this Agreement.
c. The Subrecipient shall comply with the Federal Funding Accountability and Transparency Act
(FFATA) and related OMB Guidance consistent with Public Law 109-282 as amended by section
6202(a) of Public Law 110-252 (see 31 U.S.C. 6101 note) and complete and return to the
Department an Audit CertificationIFFATA Form. This form is required to be completed once per
calendar year, per Subrecipient, and not per agreement. The Department's Contracts Office will
request the Subrecipient submit an updated form at the beginning of each calendar year in which
the Subrecipient has an active agreement.
d. To document compliance with the National Incident Management System (NIMS), the
Subrecipient shall complete the annual NIMS survey conducted by Washington Emergency
Management Division (EMD).
DHS-FEMA-HSGP-SHSP-FY24 Page 4 of 51 Grant County, E25-205
4. NIMS COMPLIANCE
a. The National Incident Management System (NIMS) identifies concepts and principles that answer
how to manage emergencies from preparedness to recovery regardless of their cause, size,
location, or complexity. NIMS provides a consistent, nationwide approach and vocabulary for
multiple agencies or jurisdictions to work together to build, sustain, and deliver the core
capabilities needed to achieve a secure and resilient nation.
b. Consistent implementation of NIMS provides a solid foundation across jurisdictions and
disciplines to ensure effective and integrated preparedness, planning, and response. NIMS
empowers the components of the National Preparedness System, a requirement of Presidential
Policy Directive 8, to guide activities within the public and private sector and describes the
planning, organizational activities, equipping, training, and exercising needed to build and sustain
the core capabilities in support of the National Preparedness Goal.
c. In order to receive federal preparedness funding from the Department, the Subrecipient must
ensure and maintain adoption and implementation of NIMS. See Agreement Attachment A, Article
II section 3.d. for associated reporting requirements. The list of objectives used for progress and
achievement reporting can be found at
https://www.fema.gov/emergency-managers/nims/implementation-training.
5. EQUIPMENT AND SUPPLY MANAGEMENT
a. The Subrecipient and any non-federal entity to which the Subrecipient makes a subaward shall
comply with 2 CFR 200.317 through 200.327, and all Washington State procurement statutes,
when procuring any equipment or supplies under this Agreement, 2 CFR 200.313 for
management of equipment, and 2 CFR 200.314 for management of supplies, to include, but not
limited to:
i. Upon successful completion of the terms of this Agreement, all equipment and supplies
purchased through this Agreement will be owned by the Subrecipient, or a recognized non-
federal entity to which the Subrecipient has made a subaward, for which a contract,
subrecipient grant agreement, or other means of legal transfer of ownership is in place.
ii. All equipment, and supplies as applicable, purchased under this Agreement will be recorded
and maintained in the Subrecipient's inventory system.
Inventory system records shall include:
A. Description of the property;
B. Manufacturer's serial number, model number, or other identification number
C. Funding source for the property, including the Federal Award Identification Number
(FAIN) (Face Sheet, Box 11)
D. Assistance Listings Number (Face Sheet, Box 13)
E. Who holds the title;
F. Acquisition date;
G. Cost of the property and the percentage of federal participation in the cost;
H. Location, use and condition of the property at the date the information was reported;
I. Disposition data including the date of disposal and sale price of the property.
iv. The Subrecipient shall take a physical inventory of the equipment, and supplies as
applicable, and reconcile the results with the property records at least once every two years.
Any differences between quantities determined by the physical inspection and those shown
in the records shall be investigated by the Subrecipient to determine the cause of the
difference. The Subrecipient shall, in connection with the inventory, verify the existence,
current utilization, and continued need for the equipment.
DHS-FEMA-HSGP-SHSP-FY24 Page 5 of 51 Grant County, E25-205
V. The Subrecipient shall be responsible for any and all operational and maintenance
expenses and for the safe operation of the equipment and supplies including all questions
of liability. The Subrecipient shall develop appropriate maintenance schedules and
procedures to ensure the equipment, and supplies as applicable, are well -maintained and
kept in good operating condition.
vi. The Subrecipient shall develop a control system to ensure adequate safeguards to prevent
loss, damage, and theft of the property. Any loss, damage, or theft shall be investigated,
and a report generated and sent to the Department's Key Personnel.
vii. The Subrecipient must obtain and maintain all necessary certifications and licenses for the
equipment.
viii. If the Subrecipient is authorized or required to sell the property, proper sales procedures
must be established and followed to ensure the highest possible return. For disposition, if
upon termination or at the Grant Agreement End Date, when original or replacement
supplies or equipment acquired under a federal award are no longer needed for the original
project or program or for other activities currently or previously supported by a federal
awarding agency, the Subrecipient must comply with the following procedures:
A. For Supplies: If there is a residual inventory of unused supplies exceeding $5,000 in
total aggregate value upon termination or completion of the project or program and the
supplies are not needed for any other federal award, the Subrecipient must retain the
supplies for use on other activities or sell them, but must, in either case, compensate
the federal government for its share. The amount of compensation must be computed
in the same manner as for equipment.
B. For Equipment:
1) Items with a current per -unit fair -market value of five thousand dollars ($5,000) or
less may be retained, sold, transferred, or otherwise disposed of with no further
obligation to the federal awarding agency.
2) Items with a current per -unit fair -market value in excess of five thousand dollars
($5,000) may be retained or sold. The Subrecipient shall compensate the federal
awarding agency in accordance with the requirements of 2 CFR 200.313 (e) (2).
C. Notify Department Key Personnel to initiate the disposition process by the federal
awarding agency.
ix. Records for equipment shall be retained by the Subrecipient for a period of six (6) years
from the date of the disposition, replacement, or transfer. If any litigation, claim, or audit is
started before the expiration of the six- (6-) year period, the records shall be retained by the
Subrecipient until all litigation, claims, or audit findings involving the records have been
resolved.
b. The Subrecipient shall comply with the Department's Purchase Review Process, which is
incorporated by reference and made part of this Agreement. No reimbursement will be provided
unless the appropriate approval has been received.
c. Allowable equipment categories for the grant program are listed on the Authorized Equipment List
(AEL) located on the FEMA website at https://www.fema.gov/grants/guidance-tools/authorized-
equipment-list. It is important that the Subrecipient and any non-federal entity to which the
Subrecipient makes a subaward regard the AEL as an authorized purchasing list identifying items
allowed under the specific grant program; the AEL includes items that may not be categorized as
equipment according to the federal, state, local, and tribal definitions of equipment. The
Subrecipient is solely responsible for ensuring and documenting purchased items under this
Agreement are authorized as allowed items by the AEL at time of purchase.
If the item is not identified on the AEL as allowable under the grant program, the Subrecipient
must contact the Department Key Personnel for assistance in seeking FEMA approval rior to
acquisition.
DHS-FEMA-HSGP-SHSP-FY24 Page 6 of 51 Grant County, E25-205
d. Equipment might require more than one waiver. The Subrecipient must contact the Department
Key Personnel for assistance in identifying what waivers are needed and in seeking FEMA
approval prior to acquisition.
e. Equipment purchases (those with a current per -unit fair market value in excess of $5,000) must
be identified and explained to the Department. Use, management, and disposition of such
equipment is subject to requirements outlined in 2 CFR 200.313. Before making such purchases,
the Subrecipient should analyze the cost benefits of purchasing versus leasing equipment,
especially high -cost items and those subject to rapid technical advances.
f. Unless expressly provided otherwise, all equipment must meet all mandatory regulatory state and
DHS/FEMA adopted standards to be eligible for purchase using federal award funds.
g. If funding is allocated to support emergency communications activities, the Subrecipient must
ensure that all projects comply with SAFECOM Guidance on Emergency Communications
Grants, located at https://www.cisa.gov/safecom/funding, including provisions on technical
standards that ensure and enhance interoperable communications.
h. Effective August 13, 2020, FEMA recipients and subrecipients, as well as their contractors and
subcontractors, may not obligate or expend any FEMA award funds to:
i. Procure or obtain any equipment, system, or service that uses covered telecommunications
equipment or services as a substantial or essential component of any system, or as critical
technology of any system;
ii. Enter into, extend, or renew a contract to procure or obtain any equipment, system, or
service that uses covered telecommunications equipment or services as a substantial or
essential component of any system, or as critical technology of any system; or
iii. Enter into, extend, or renew contracts with entities that use covered telecommunications
equipment or services as a substantial or essential component of any system, or as critical
technology as part of any system.
This prohibition regarding certain telecommunications and video surveillance services or
equipment is mandated by section 889 of the John S. McCain National Defense Authorization Act
for Fiscal Year 2019 (FY 2019 NDAA), Pub. L. No. 115-232 (2018) and 2 CFR 200.216, 200.3271
200.471, and Appendix 11 to 2CFR200. Recipients and subrecipients may use DHS/FEMA grant
funding to procure replacement equipment and services impacted by this prohibition, provided
the costs are otherwise consistent with the requirements of the Manual and the NOFO.
Per subsections 889(f)(2)-(3) of the FY 2019 NDAA, and 2 CFR 200.216, covered
telecommunications equipment or services means:
i. Telecommunications equipment produced by Huawei Technologies Company or ZTE
Corporation, (or any subsidiary or affiliate of such entities);
ii. For the purpose of public safety, security of government facilities, physical security
surveillance of critical infrastructure, and other national security purposes, video
surveillance and telecommunications equipment produced by Hytera Communications
Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology
Company (or any subsidiary or affiliate of such entities)
iii. Telecommunications or video surveillance services provided by such entities or using such
equipment; or
iv. Telecommunications or video surveillance equipment or services produced or provided by
an entity that the Secretary of Defense, in consultation with the Director of National
Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be
an entity owned or controlled by, or otherwise connected to, the government of a covered
foreign country.
DHS-FEMA-HSGP-SHSP-FY24 Page 7 of 51 Grant County, E25-205
i. For OPSG Subrecipients, items budgeted as equipment in an approved Operations Order should
be marked prominently with "Purchased with DHS funds for Operation Stonegarden Use" when
practicable.
j. The Subrecipient must pass through equipment and supply management requirements that meet
or exceed the requirements outlined above to any non-federal entity to which the Subrecipient
makes a subaward of federal award funds under this Agreement.
5. ENVIRONMENTAL AND HISTORICAL PRESERVATION
a. The Subrecipient shall ensure full compliance with the DHS/FEMA Environmental Planning and
Historic Preservation (EHP) Program. EHP program information can be found at
https://www.fema.gov/grants/guidance-tools/environmental-historic all of which are incorporated
in and made a part of this Agreement.
b. Projects that have historical impacts or the potential to impact the natural or built environment,
including, but not limited to, construction of communication towers; modification or renovation
of existing buildings, structures and facilities; installation of sonar system; or new construction,
including replacement of facilities, must participate in the DHS/FEMA EHP review process prior
to project initiation. Modification of existing buildings, including minimally invasive improvements
such as attaching monitors to interior walls, and training or exercises occurring outside in areas
not considered previously disturbed also require a DHS/FEMA EHP review before project
initiation.
c. The EHP review process involves the submission of a detailed project description that includes
the entire scope of work, including any alternatives that may be under consideration, along with
supporting documentation so FEMA may determine whether the proposed project has the
potential to impact environmental resources and/or historic properties.
d. The Subrecipient agrees that, to receive any federal preparedness funding, all EHP compliance
requirements outlined in applicable guidance must be met. The EHP review process must be
completed and FEMA approval must be received by the Subrecipient before any work is
started for which reimbursement will be later requested. Expenditures for projects started before
completion of the EHP review process and receipt of approval by the Subrecipient will not be
reimbursed.
6. PROCUREMENT
The Subrecipient shall comply with all procurement requirements of 2 CFR 200.317 through 200.327
and as specified in the General Terms and Conditions (Attachment B, A.10).
a. For all contracts expected to exceed the simplified acquisition threshold, per 2CFR200.1, the
Subrecipient must notify the Department. The Department may request pre -procurement
documents, such as request for proposals, invitations for bids and independent cost estimates.
This requirement must be passed on to any non-federal entity to which the Subrecipient makes
a subaward, at which point the Subrecipient will be responsible for requesting and reviewing pre -
procurement documents.
b. For all sole source contracts expected to exceed the micro -purchase threshold per 2 CFR 200.17
the Subrecipient must submit justification to the Department for review and approval. This
requirement must be passed on to any non-federal entity to which the Subrecipient makes a
subaward, at which point the Subrecipient will be responsible for reviewing and approving sole
source justifications to any non-federal entity to which Subrecipient makes any award.
c. The Subrecipient as well as its contractors and subcontractors must comply with the Build
America, Buy America Act (BABAA), which was enacted as a part of the Infrastructure
Investment and Jobs Act §§ 70901-70297, Pub. L. No. 117-58 (2021); and Executive Order
14005, Ensuring the Future is Made in All of America by All of America's Workers. BABAA
requires any infrastructure project receiving federal funding must ensure:
i. All iron and steel used in the project are produced in the United States. This means all
manufacturing processes, from initial melting stage through the application of coatings,
occurred in the United States.
DHS-FEMA-HSGP-SHSP-FY24 Page 8 of 51 Grant County, E25-205
ii. All manufactured products must be produced in the United States. For a manufactured
product to be considered produced in the United States, the cost of the components of the
manufactured product that are mined, produced, or manufactured in the United States must
be greater than 55% of the total, cost of all minimum amount of domestic content of
manufactured product, unless subject to another standard.
iii. All construction materials are manufactured in the United States. This means that all
manufacturing processes for construction material occurred in the United States.
Additionally, applicable infrastructure projects are subject to domestic preference requirements.
A domestic preference does not apply to non -infrastructure spending under an award that also
includes a covered project. A domestic preference applies to an entire infrastructure project,
even if it is funded by both federal and non-federal funds under one or more awards.
i. Domestic preferences under BABAA only apply to articles, materials, and supplies that are
consumed in, incorporated into, or affixed to an infrastructure project. As such, it does not
apply to tools, equipment, and supplies, such as temporary scaffolding, brought to the
construction site and removed at or before the completion of the infrastructure project. Nor
does a domestic preference apply to equipment and furnishings, such as movable chairs,
desks, and portable computer equipment, that are used at or within the finished
infrastructure project but are not an integral part of or permanently affixed to the structure.
ii. Infrastructure, for the purposes of BABAA, includes, at a minimum, the structures, facilities,
and equipment for, in the United States, roads, highways and bridges; public transportation;
dams, ports, harbors and other maritime facilities; intercity passenger and freight railroads;
freight and intermodal facilities; airports; water systems, including drinking water and
wastewater systems; electrical transmission facilities and systems; utilities; broadband
infrastructure; and buildings and real property. Infrastructure includes facilities that
generate, transport, and distribute energy.
iii. The Subrecipient's contractors and their subcontractors who apply or bid for an award for
an infrastructure project subject to the domestic preference requirement in the BABAA shall
file a required certification to the Subrecipient with each bid or offer for an infrastructure
project unless a domestic preference requirement is waived by FEIVIA. Contractors and
subcontractors must certify that no federal financial assistance funding for infrastructure
projects will be provided unless all the iron, steel, manufactured projects, and construction
materials used in the project are produced in the United States. BABAA, Pub. L. No. 117-
58, §§ 70901-52. Contractors and subcontractors shall also disclose any use of federal
financial assistance for infrastructure projects that does not ensure compliance with BABAA
domestic preference requirement. Such disclosures shall be forwarded to the Subrecipient
who will forward them to the Department who, in turn, will forward the disclosures to FEMA.
The Build America, Buy America Act Self -Certification form is included herein as Attachment
G.
If the Subrecipient is interested in applying for a waiver, the Subrecipient should contact the
Department Key Personnel to determine the requirements. All waiver requests must include a
detailed justification for the use of goods, products, or materials mined, produced, or
manufactured outside the United States and a certification that there was a good faith effort to
solicit bids for domestic products supported by terms included in requests for proposals,
contracts, and nonproprietary communications with potential suppliers.
7. SUBRECIPIENT MONITORING
a. The Department will monitor the activities of the Subrecipient from award to closeout. The goal of
the Department's monitoring activities will be to ensure that subrecipients receiving federal pass -
through funds are in compliance with this Agreement, federal and state audit requirements,
federal grant guidance, and applicable federal and state financial regulations, as well as 2 CFR
Part 200 Subpart F.
DHS-FEMA-HSGP-SHSP-FY24 Page 9 of 51 Grant County, E25-205
b. To document compliance with 2 CFR Part 200 Subpart F requirements, the Subrecipient shall
complete and return to the Department an Audit Certification/FFATA form. Reporting
requirements are referenced in section 3.c.
c. Monitoring activities may include, but are not limited to:
i. Review of financial and performance reports;
ii. Monitoring and documenting the completion of Agreement deliverables;
iii. Documentation of phone calls, meetings (e.g., agendas, sign -in sheets, meeting minutes), e-
mails and correspondence;
iv. Review of reimbursement requests and supporting documentation to ensure allowability and
consistency with Agreement Work Plan (Attachments D-15 D-2), Budget (Attachment E), and
federal requirements;
v. Observation and documentation of Agreement -related activities, such as exercises, training,
events, and equipment demonstrations; and
vi. On -site visits to review equipment records and inventories, to verify source documentation for
reimbursement requests and performance reports, and to verify completion of deliverables.
d. The Subrecipient is required to meet or exceed the monitoring activities, as outlined above, for
any non-federal entity to which the Subrecipient makes a subaward as a pass -through entity
under this Agreement.
e. Compliance will be monitored throughout the performance period to assess risk. Concerns will be
addressed through a Corrective Action Plan.
8. LIMITED ENGLISH PROFICIENCY (CIVIL RIGHTS ACT OF 1964 TITLE VI)
a. The Subrecipient must comply with the Title VI of the Civil Rights Act of 1964 (Title VI) prohibition
against discrimination on the basis of national origin, which requires that subrecipients of federal
financial assistance take reasonable steps to provide meaningful access to persons with limited
English proficiency (LEP) to their programs and services. FEMA Policy FP-256-23-001
(www.fema.gov/sites/default/files/documents/fema)polioy lang uage-access.pdf) further stresses
this requirement applies to anyone awarded FEMA funding. Providing meaningful access for persons
with LEP may entail providing language assistance services, including oral interpretation and written
translation. Executive Order 13166, Improving Access to Services for Persons with Limited English
Proficiency (August 11, 2000), requires federal agencies to issue guidance to recipients, assisting
such organizations and entities in understanding their language access obligations. DHS published
the required recipient guidance in April 2011, DHS Guidance to Federal Financial Assistance
Recipients Regarding Title VI Prohibition against National Orig Discrimination Affecting Limited
English Proficient Persons, 76 Fed. Reg. 21755-21768, (April 18, 2011). The Guidance provides
helpful information such as how a recipient can determine the extent of its obligation to provide
language services, selecting language services, and elements of an effective plan on language
assistance for LEP persons. For additional assistance and information regarding language access
obligations, please refer to the DHS Recipient Guidance at https://www.dhs.gov/quidance-published-
help-department-supported-organizations-provide-meaningful-access-people-limited and additional
resources on https://www.lep.gov.
b. Subrecipients are encouraged to perform and document their analysis of the most appropriate
language assistance services necessary to ensure a LEP individual has meaningful access to the
Subrecipient's programs and activities. The analysis should consider
i. The number or proportion of LEP individuals eligible to be served or likely
encountered by the program
ii. The frequency with which LEP individuals come in contact with the program
iii. The nature and importance of the program, activity, or service provided by the
program to people's lives
DHS-FEMA-HSGP-SHSP-FY24 Page 10 of 51 Grant County, E25-205
iv. The resources available to the program and costs
B. HSGP SPECIFIC REQUIREMENTS
The objectives of the HSGP are to (1) build and sustain core capabilities, including Law Enforcement and
Terrorism Prevention Activities and the National Priority Areas; (2) address capability gaps identified in
the Threat and Hazard Identification and Risk Assessment (TH I RA) and Stakeholder Preparedness
Review (SPR) process; and (3) implement a comprehensive and coordinated approach to address
enduring security needs of communities that includes planning, training and awareness campaigns,
equipment and capital projects, and exercises.
1. The Subrecipient must use HSGP funds only to perform tasks as described in the Work Plan
(Attachments D-1 7 D-2), as approved by the Department, and in compliance with this Agreement.
a. SHSP-funded projects must assist state, local, tribal, and territorial efforts to build, sustain, and
deliver the capabilities necessary to prevent, prepare for, protect against, and respond to acts of
terrorism.
b. UASI-funded projects must assist high -threat, high -density Urban Area efforts to build, sustain,
and deliver the capabilities necessary to prevent, prepare for, protect against, and respond to acts
of terrorism.
c. OPSG-funded projects must support enhanced cooperation and coordination among Customs
and Border Protection, United States Border Patrol, and federal, state, local, tribal, and territorial
law enforcement agencies to support joint efforts to secure the United States' borders along
routes of ingress/egress to and from international borders, to include travel corridors in states
bordering Mexico and Canada, as well as states and territories with international water borders.
State, local, tribal, and territorial law enforcement agencies utilize their inherent law enforcement
authorities to support the border security mission and do not receive any additional authority by
participating in OPSG.
d. State agencies, including law enforcement, must comply with RCW 43.17.425 and may not use
agency funds (including this grant), facilities, property, equipment, or personnel, to investigate,
enforce, cooperate with, or assist in the investigation or enforcement of any federal registration
or surveillance programs or any other laws, rules, or policies that target Washington residents
solely on the basis of race, religion, immigration, or citizenship status, or national or ethnic origin,
except as provided in RCW 43.17.425 (3).
2. The Budget (Attachment E) may include the following caps and thresholds:
a. If funds are allotted for Management and Administration (M&A), such expenditures must be
related to administration of the grant. The maximum percentage of the Grant Agreement Amount
that may be used for M&A costs when allocated under this Agreement shall not exceed five
percent (5%) but may be less.
b. At least thirty percent (35%) of the combined HSGP award allocated under SHSP and UASI must
be dedicated to law enforcement terrorism prevention activities (LETPA). To meet this
requirement, the Subrecipient has agreed, at a minimum, to meet the LETPA percentage
indicated in the Budget. If the Subrecipient anticipates spending less than the indicated
amount, a budget amendment is required.
c. The maximum percentage of the Grant Agreement Amount that may be used for personnel
expenses under this Agreement is identified in the Budget. If the Subrecipient anticipates
spending more on personnel costs, an amendment is required. Additional approval steps may
also be required before the personnel percentage can be increased.
3. If funding is allocated to a Fusion Center investment, the Subrecipient must ensure all Fusion Center
analytical personnel demonstrate qualifications that meet or exceed competencies identified in the
Common Competencies for state, local, and tribal intelligence analysts, which outlines the minimum
categories of training needed for intelligence analysts. All training to ensure baseline proficiency in
intelligence analysis and production must be completed within six (6) months of hiring unless the
analyst has previously served as an intelligence analyst for a minimum of two (2) years. Proof of
satisfaction of this requirement must be accessible to the Department Key Personnel as applicable.
DHS-FEMA-HSGP-SHSP-FY24 Page 11 of 51 Grant County, E25-205
4. If funding is allocated to non-DHS FEMA training, the Subrecipient must request rior written
approval from the Department Key Personnel before attending the training. The Department will
coordinate approval with the State Training Point of Contact. Pursuant to DHS/FEMA Grant
Programs Directorate Information Bulletin No. 432, Review and Approval Requirements for Training
Courses Funded Through Preparedness Grants, https://www.fema.gov/sites/default/files/2020-
04/Training Course Review and Approval IB Final 7 19 18.pdf the training must fall within the
FEMA mission scope and be in alignment with the Subrecipient's Emergency Operations Plan. This
requirement only applies to training courses and does not include attendance at conferences.
Furthermore, additional federal approvals are required for courses that relate to Countering Violent
Extremism.
5. For SHSP and UASI, Subrecipients are required to complete the annual Nationwide Cybersecurity
Review (NCSR) https://www.cisecuritv.orq/ms-isac/services/ncsr to benchmark and measure
progress of improvement in their cybersecurity posture. However, if the Subrecipient receives State
and Local Cybersecurity (SLCGP) funding, they do not have to report completion under SHSP and/or
UASI but only under SLCGP.
6. Except for an elevated National Terrorism Advisory System alert, rp for written approval is required
before SHSP and UASI funds may be used for operational overtime. Requests must be submitted to
the Department Key Personnel in advance of the expenditure to ensure all additional approval steps
can be met.
7. To gather data for the required FEMA deliverables (i.e., Stakeholder Preparedness Review [SPR],
Threat Hazard Identification and Risk Assessment [THIRA]), EMD is piloting athree-year County
Emergency Preparedness Assessment (CEPA) process with workshops, occurring in a third of the
39 counties each calendar year 2024-2026. SHSP Subrecipient must participate in a CEPA workshop
located in their county and in any follow-on data calls to receive SHSP funding.
8. UASI Subrecipients shall participate in the annual UASI SPR and THIRA process
C. DHS TERMS AND CONDITIONS
As a subrecipient of 24HSGP funding, the Subrecipient shall comply with all applicable DHS terms and
conditions of the 24HSGP Award Letter and its incorporated documents for the Grant, which are
incorporated in and made a part of this Agreement as Attachment C.
DHS-FEMA-HSGP-SHSP-FY24 Page 12 of 51 Grant County, E25-205
Washington Military Department
GENERAL TERMS AND CONDITIONS
Department of Homeland Security (DHS)1
Federal Emergency Management Agency (FEMA)
Grants
A.1 DEFINITIONS
Attachment B
As used throughout this Agreement, the terms will have the same meaning as defined in 2 CFR 200
Subpart A (which is incorporated herein by reference), except as otherwise set forth below:
a. "Agreement" means this Grant Agreement.
b. "Department" means the Washington Military Department, as a state agency, any division,
section, office, unit or other entity of the Department, or any of the officers or other officials lawfully
representing that Department. The Department is a recipient of a federal award directly from a
federal awarding agency and is the pass -through entity making a subaward to a Subrecipient
under this Agreement.
C. "Monitoring Activities" means all administrative, financial, or other review activities that are
conducted to ensure compliance with all state and federal laws, rules, regulations, authorities and
policies.
d. "Subrecipient" when capitalized is primarily used throughout this Agreement in reference to the
non-federal entity identified on the Face Sheet of this Agreement that has received a subaward
from the Department. However, the definition of "Subrecipient" is the same as in 2 CFR 200.1 for
all other purposes.
A.2 ADVANCE PAYMENTS PROHIBITED
The Department shall make no payments in advance or in anticipation of goods or services to be provided
under this Agreement. Subrecipient shall not invoice the Department in advance of delivery and invoicing
of such goods or services.
A.3 AMENDMENTS AND MODIFICATIONS
The Subrecipient or the Department may request, in writing, an amendment or modification of this
Agreement. However, such amendment or modification shall not be binding, take effect or be
incorporated herein until made in writing and signed by the authorized representatives of the Department
and the Subrecipient. No other understandings or agreements, written or oral, shall be binding on the
parties.
The Agreement performance period shall only be extended by (1) written notification of DHS/FEMA
approval of the Award performance period, followed up with a mutually agreed written amendment, or (2)
written notification from the Department to the Subrecipient to provide additional time for completion of
the Subrecipient's project(s).
A.4 AMERICANS WITH DISABILITIES ACT (ADA) OF 1990, PUBLIC LAW 101-336, 42 U.S.C. 12101 ET
SEQ. AND ITS IMPLEMENTING REGULATIONS ALSO REFERRED TO AS THE "ADA" 28 CFR Part
35.
Except as provided herein, the Subrecipient must comply with the ADA, which provides comprehensive
civil rights protection to individuals with disabilities in the areas of employment, public accommodations,
state and local government services, and telecommunication. If the ADA does not apply to the
Subrecipient because the Subrecipient is a federal recognized Indian Tribe, then the acceptance by the
Tribe of, or acquiescence to, these General Terms and Conditions does not change or alter its
inapplicability to the Indian Tribe. The execution of grant documents is not intended to change, alter,
amend, or impose additional liability or responsibility upon the Tribe where it does not already exist.
A.5 ASSURANCES
The Department and Subrecipient agree that all activity pursuant to this Agreement will be in accordance
with all the applicable current federal, state and local laws, rules, and regulations.
DHS-FEMA-HSGP-SHSP-FY24 Page 13 of 51 Grant County, E25-205
A.6 CERTIFICATION REGARDING DEBARMENT, SUSPENSION, OR INELIGIBILITY
As federal funds are a basis for this Agreement, the Subrecipient certifies that the Subrecipient is not
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participating in this Agreement by any federal department or agency.
The Subrecipient shall complete, sign, and return a Certification Regarding Debarment, Suspension,
Ineligibility, and Voluntary Exclusion form located at http://mil.wa.gov/emergencv-mana_ ement-
division/grants/reguiredgrantforms. Any such form completed by the Subrecipient for this Agreement shall
be incorporated into this Agreement by reference.
Further, the Subrecipient agrees to comply with all applicable federal regulations concerning the federal
debarment and suspension system, including 2 CFR Part 180. The Subrecipient certifies that it will ensure
that potential contractors or subrecipients or any of their principals are not debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily excluded from participation in "covered
transactions" by any federal department or agency. "Covered transactions" include procurement
contracts for goods or services awarded under a non -procurement transaction (e.g., grant or cooperative
agreement) that are expected to equal or exceed $25,000, and subawards to subrecipients for any
amount. With respect to covered transactions, the Subrecipient may comply with this provision by
obtaining a certification statement from the potential contractor or subrecipient or by checking the System
for Award Management (https://sam.gov/SAM/) maintained by the federal government. The Subrecipient
also agrees not to enter into any arrangements or contracts with any party on the Washington State
Department of Labor and Industries' "Debarred Contractor List'
(https://secure.Ini.wa.qov/debarandstrike/ContractorDebarList.aspx). The Subrecipient also agrees not
to enter into any agreements or contracts for the purchase of goods and services with any party on the
Department of Enterprise Services' "Debarred Vendor List"
(http://www.des.wa.gov/services/ContractingPurchasing/Business/PagesNendor-Debarment.aspx).
A.7 CERTIFICATION REGARDING RESTRICTIONS ON LOBBYING
As required by 44 CFR Part 18, the Subrecipient hereby certifies that to the best of its knowledge and
belief: (1) no federally appropriated funds have been paid or will be paid by or on behalf of the
Subrecipient to any person for influencing or attempting to influence an officer or employee of an agency,
a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress
in connection with the awarding of any federal contract, the making of any federal grant, the making of
any federal loan, the entering into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement; (2)
that if any funds other than federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with this
Agreement, grant, loan, or cooperative agreement, the Subrecipient will complete and submit Standard
Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; (3) and that, as
applicable, the Subrecipient will require that the language of this certification be included in the award
documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants,
loans, and cooperative agreements) and that all Subrecipients shall certify and disclose accordingly. This
certification is a material representation of fact upon which reliance was placed when this transaction was
made or entered into and is a prerequisite for making or entering into this transaction imposed by 31
U.S.C. 1352.
A.8 COMPLIANCE WITH APPLICABLE STATUTES, RULES AND DEPARTMENT POLICIES
The Subrecipient and all its contractors and subrecipients shall comply with, and the Department is not
responsible for determining compliance with, any and all applicable federal, state, and local laws,
regulations, executive orders, OMB Circulars, and/or policies. This obligation includes, but is not limited
to: nondiscrimination laws and/or policies, Energy Policy and Conservation Act (PL 94-163, as amended),
the Americans with Disabilities Act (ADA), Age Discrimination Act of 1975, Title VI of the Civil Rights Act
of 1964, Civil Rights Act of 1968, the Robert T. Stafford Disaster Relief and Emergency Assistance Act,
(PL 93-288, as amended), Ethics in Public Service (RCW 42.52), Covenant Against Contingent Fees (48
CFR Section 52.203-5), Public Records Act (RCW 42.56), Prevailing Wages on Public Works (RCW
39.12), State Environmental Policy Act (RCW 43.21C), Shoreline Management Act of 1971 (RCW 90.58),
State Building Code (RCW 19.27), Energy Related Building Standards (RCW 19.27A), Provisions in
Buildings for Aged and Handicapped Persons (RCW 70.92), and safety and health regulations.
DHS-FEMA-HSGP-SHSP-FY24 Page 14 of 51 Grant County, E25-205
In the event of noncompliance or refusal to comply with any applicable law, regulation, executive Order,
OMB Circular or policy by the Subrecipient, its contractors or subrecipients, the Department may rescind,
cancel, or terminate the Agreement in whole or in part in its sole discretion. The Subrecipient is
responsible for all costs or liability arising from its failure, and that of its contractors and subrecipients, to
comply with applicable laws, regulations, executive orders, OMB Circulars or policies.
A.9 CONFLICT OF INTEREST
No officer or employee of the Department; no member, officer, or employee of the Subrecipient or its
designees or agents; no member of the governing body of the jurisdiction in which the project is
undertaken or located; and no other official of the Subrecipient who exercises any functions or
responsibilities with respect to the project during his or her tenure, shall have any personal or pecuniary
gain or interest, direct or indirect, in any contract, subcontract, or the proceeds thereof, for work to be
performed in connection with the project assisted under this Agreement.
The Subrecipient shall incorporate, or cause to incorporate, in all such contracts or subawards, a
provision prohibiting such interest pursuant to this provision.
A.10 CONTRACTING & PROCUREMENT
a. The Subrecipient shall use a competitive procurement process in the procurement and award of
any contracts with contractors or subcontractors that are entered into under the original
agreement award. The procurement process followed shall be in accordance with 2 CFR Part
200.318, General procurement standards, through 200.327, Contract provisions.
As required by Appendix II to 2 CFR Part 200, all contracts entered into by the Subrecipient under
this Agreement must include the following provisions, as applicable:
1) Contracts for more than the simplified acquisition threshold currently set at $250,000, which
is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and
the Defense Acquisition Regulations Council (Councils) as authorized by 41 U.S.C. 19081
must address administrative, contractual, or legal remedies in instances where contractors
violate or breach contract terms, and provide for such sanctions and penalties as appropriate.
2) All contracts in excess of $10,000 must address termination for cause and for convenience
by the non-federal entity including the manner by which it will be affected and the basis for
settlement.
3) Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all
contracts that meet the definition of "federally assisted construction contract" in 41 CFR Part
60-1.3 must include the equal opportunity clause provided under 41 CFR 60-1.4(b), in
accordance with Executive Order 11246, "Equal Employment Opportunity' (30 FR 12319,
12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375,
"Amending Executive Order 11246 Relating to Equal Employment Opportunity," and
implementing regulations at 41 CFR part 60, "Office of Federal Contract Compliance
Programs, Equal Employment Opportunity, Department of Labor."
4) Davis -Bacon Act, as amended (40 U.S.C. 3141-3148). When required by Federal program
legislation, all prime construction contracts in excess of $2,000 awarded by non-federal
entities must include a provision for compliance with the Davis -Bacon Act (40 U.S.C. 3141-
3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part
5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and
Assisted Construction"). In accordance with the statute, contractors must be required to pay
wages to laborers and mechanics at a rate not less than the prevailing wages specified in a
wage determination made by the Secretary of Labor. In addition, contractors must be
required to pay wages not less than once a week. The non-federal entity must place a copy
of the current prevailing wage determination issued by the Department of Labor in each
solicitation. The decision to award a contract or subcontract must be conditioned upon the
acceptance of the wage determination. The non-federal entity must report all suspected or
reported violations to the federal awarding agency. The contracts must also include a
provision for compliance with the Copeland "Anti -Kickback" Act (40 U.S.C. 3145), as
supplemented by Department of Labor regulations (29 CFR Part 3, "Contractors and
Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or
Grants from the United States"). The Act provides that each contractor or Subrecipient must
DHS-FEMA-HSGP-SHSP-FY24 Page 15 of 51 Grant County, E25-205
be prohibited from inducing, by any means, any person employed in the construction,
completion, orrepair of public work, togive upany part of the compensation to which heor
she is otherwise entitled. The non-federal entity must report all suspected or reported
violations tothe federal awarding agency.
5) Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Where applicable,
all contracts awarded by the non-federal entity in excess of $100,000 that involve the
employment of mechanics or |ebonena must include a provision for compliance with 40 U.S.C.
3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5).iJnder
40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every
mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of
the standard work week is permissible provided that the worker is compensated at a rate of
not less than one and a half times the basic rate of pay for all hours worked in excess of 40
hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction
work and provide that no laborer or mechanic must be required to work in surroundings or
under working conditions which are unsanitary, hazardous or dangerous. These
requirements do not apply to the purchases of supplies or rnetoria|o or articles ordinarily
available on the open merkot, or contracts for transportation or transmission of intelligence.
G) Rights to Inventions Made Under 8 CnDt[0{t or Agreement. If the federal award meets the
definition of "funding agreement" under 37 CFR §401.2 (a) and the recipient or Subrecipient
wishes to enter into a contract with e arna|| business firm or nonprofit organization regarding
the substitution of parties, assignment or performance of experimental, developmental, or
research work under that "funding agreement," the recipient or Subreoipient must comply
with the requirements of 37 CFR Port 401, "Rights to Inventions Made by Nonprofit
Organizations and Small Business Firms Under Government Grants, Contracts and
COopGyatiVeAgnee/nGnts,"aDdaDyi0p\enOeDtiDgregU|ationSis8Uedbythe awarding agency.
7) Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33
U.S.C}. 1251-1387)` as amended —Contracts and oubgnanto of amounts in excess of
$150'000 must contain e provision that requires the non-federal award to agree to comply
with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42
U.S.C. 7401-7871q) and the Federal Water Pollution Control Act esamended (33 U.S.C.
1251-1387). Violations DlUSt be reported tOthe federal awarding agency and the Regional
Office ofthe Environmental Protection Agency (EPA).
8) Debarment and Suspension (Executive Orders 12549 aDd1 contract award (see 2
CFR 180.220) must not be made government -wide exclusions inthe
System for Award Management (SAM) I in accordance with the OMB guidelines at2CFR180
that implement Executive Orders 12549(3CFR part 1888Con0p.`p.18Q) and 12G88(3C)FR
port 1989 Comp., p. 235). "Debarment and ." 8AM Exclusions contains the
names Ofparties debarred, suspended, o[otherwise excluded b«agencies, 88well asparties
declared ineligible under statutory Orregulatory authority other than Executive Order 12549.
8) Byrd Anti -Lobbying Amendment (31 U.S.C. 1352)—Contractors that apply or bid for an award
exceeding $100`000 must file the required certification. Each tier certifies to the tier above
that it will not and has not used federal appropriated funds to pay any person or organization
for influencing or attempting to influence an officer or employee of any agency, a member of
Congress, officer or employee of Congress, or an employee of member ofCongress in
connection with obtaining any federal contract, grant or any other evvanj covered by 31
U.S.C. 1352. Each tier must also disclose any lobbying with non-federal funds that takes
place in connection with obtaining any federal award. Such disclosures are forwarded from
tier totier uptothe non-federal award.
10Procurement of recoveredmaterials—As required by 2 CFR 200.32B.anon-federal entity
that is a state agency or agency of political subdivision of state and its contractors must
comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource
Conservation and Recovery Act. The requirements ofSection 6002indude procuring only
items designated inguidelines of the Environmental Protection Agency (EPA) at40 CFR part
247 that contain the highest percentage of recovered materials practicable, consistent with
maintaining asatisfactory level of competition, where the purchase price of the item exceeds
$10,000 or the value of the quantity acquired during the preceding fiscal year exceeded
$10,000; procuring solid waste management services in a manner that maximizes energy
and resource recovery; and establishing an affirmative procurement program for
procurement of recovered materials identified in the EPA guidelines.
11) Notice of federal awarding agency requirements and regulations pertaining to reporting.
12) Federal awarding agency requirements and regulations pertaining to copyrights and rights in
data.
13) Access by the Department, the Subrecipient, the federal awarding agency, the Comptroller
General of the United States, or any of their duly authorized representatives to any books,
documents, papers, and records of the contractor which are directly pertinent to that specific
contract for the purpose of making audit, examination, excerpts, and transcriptions.
14) Retention of all required records for six years after the Subrecipient has made final payments
and all other pending matters are closed.
15) Mandatory standards and policies relating to energy efficiency which are contained in the
state energy conservation plan issued in compliance with the Energy Policy and
Conservation Act (Pub. L. 94-163, 89 Stat. 871).
16) Pursuant to Executive Order 13858 "Strengthening Buy -American Preferences for
Infrastructure Projects," and as appropriate and to the extent consistent with law, the non -
Federal entity should, to the greatest extent practicable under a Federal award, provide a
preference for the purchase, acquisition, or use of goods, products, or materials produced in
the United States, as required in 2 CFR Part 200.322, in every contract, subcontract,
purchase order, or sub -award that is chargeable against federal financial assistance awards.
17) Per 2 C.F.R. § 200.216, prohibitions regarding certain telecommunications and video
surveillance services or equipment are mandated by section 889 of the John S. McCain
National Defense Authorization Act for Fiscal Year 2019 (FY 2019 NDAA), Pub. L. No. 115-
232 (2018) .
b. The Department reserves the right to review the Subrecipient's procurement plans and
documents and require the Subrecipient to make changes to bring its plans and documents into
compliance with the requirements of 2 CFR Part 200.317 through 200.327. The Subrecipient
must ensure that its procurement process requires contractors and subcontractors to provide
adequate documentation with sufficient detail to support the costs of the project and to allow both
the Subrecipient and Department to make a determination on eligibility of project costs.
C. All contracting agreements entered into pursuant to this Agreement shall incorporate this
Agreement by reference.
A.11 DISCLOSURE
The use or disclosure by any party of any information concerning the Department for any purpose not
directly connected with the administration of the Department's or the Subrecipient's responsibilities with
respect to services provided under this Agreement is prohibited except by prior written consent of the
Department or as required to comply with the state Public Records Act, other law or court order.
A.12 DISPUTES
Except as otherwise provided in this Agreement, when a bona fide dispute arises between the parties
and it cannot be resolved through discussion and negotiation, either party may request a dispute
resolution board to resolve the dispute. A request for a dispute resolution board shall be in writing, state
the disputed issues, state the relative positions of the parties, and be sent to all parties. The board shall
consist of a representative appointed by the Department, a representative appointed by the Subrecipient,
and a third party mutually agreed upon by both parties. The determination of the dispute resolution board
shall be final and binding on the parties hereto. Each party shall bear the cost for its member of the
dispute resolution board and its attorney fees and costs and share equally the cost of the third board
member.
DHS-FEMA-HSGP-SHSP-FY24 Page 17 of 51 Grant County, E25-205
A.13 LEGAL RELATIONS
It is understood and agreed that this Agreement is solely for the benefit of the parties to the Agreement
and gives no right to any other party. No joint venture or partnership is formed as a result of this
Agreement.
To the extent allowed by law, the Subrecipient, its successors or assigns, ' will protect, save and hold
harmless the . Department, the state of Washington, and the United States Government and their
authorized agents and employees, from all claims, actions, costs, damages or expenses of any nature
whatsoever by reason of the acts or omissions of the Subrecipient, its subcontractors, subrecipients,
assigns, agents, contractors, consultants, licensees, invitees, employees or any person whomsoever
arising out of or in connection with any acts or activities authorized by this Agreement.
To the extent allowed by law, the Subrecipient further agrees to defend the Department and the state of
Washington and their authorized agents and employees in any litigation; including payment of any costs
or attorneys' fees for any claims or action commenced thereon arising out of or in connection with acts
or activities authorized by this Agreement.
This obligation shall not include such claims, costs, damages or expenses which may be caused by the
sole negligence of the Department; provided, that if the claims or damages are caused by or result from
the concurrent negligence of (1) the Department, and (2) the Subrecipient, its agents, or employees, this
indemnity provision shall be valid and enforceable only to the extent of the negligence of the Subrecipient,
or the Subrecipient's agents or employees.
Insofar as the funding source, FEMA, is an agency of the Federal government, the following shall apply:
44 CFR 206.9 Non -liability. The Federal government shall not be liable for any claim based upon the
exercise or performance of, or the failure to exercise or perform a discretionary function or duty on the
part of a federal agency or an employee of the Federal government in carrying out the provisions of the
Stafford Act.
A.14 LIMITATION OF AUTHORITY —AUTHORIZED SIGNATURE
The signatories to this Agreement represent that they have the authority to bind their respective
organizations to this Agreement. Only the Department's Authorized Signature representative and the
Authorized Signature representative of the Subrecipient or Alternate for the Subrecipient, formally
designated in writing, shall have the express, implied, or apparent authority to alter, amend, modify, or
waive any clause or condition of this Agreement. Any alteration, amendment, modification, or waiver of
any clause or condition of this Agreement is not effective or binding unless made in writing and signed
by both parties' Authorized Signature representatives, except as provided for time extensions in Article
A.3.
Further, only the Authorized Signature representative or Alternate for the Subrecipient shall have
signature authority to sign reimbursement requests, time extension requests, amendment and
modification requests, requests for changes to projects or work plans, and other requests, certifications
and documents authorized by or required under this Agreement.
A.15 LOSS OR REDUCTION OF FUNDING
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way
after the effective date of this Agreement and prior to normal completion or end date, the Department
may unilaterally reduce the work plan and budget or unilaterally terminate all or part of the Agreement as
a "Termination for Cause" without providing the Subrecipient an opportunity to cure. Alternatively, the
parties may renegotiate the terms of this Agreement under "Amendments and Modifications" to comply
with new funding limitations and conditions, although the Department has no obligation to do so.
A.16 NONASSIGNABILITY
Neither this Agreement, nor any claim arising under this Agreement, shall be transferred or assigned by
the Subrecipient.
A.17 NONDISCRIMINATION
During the performance of this agreement, the Subrecipient shall comply with all federal and state
nondiscrimination statutes and regulations. These requirements include, but are not limited to:
DHS-FEMA-HSGP-SHSP-FY24 Page 18 of 51 Grant County, E25-205
a. Nondiscrimination in Employment: The Subrecipient shall not discriminate against any employee or
applicant for employment because of race, color, sex, sexual orientation, religion, national origin,
creed, marital status, age, Vietnam era or disabled veteran status, or the presence of any sensory,
mental, or physical handicap. This requirement does not apply, however, to a religious corporation,
association, educational institution or society with respect to the employment of individuals of a
particular religion to perform work connected with the carrying on by such corporation, association,
educational institution or society of its activities.
b. The Subrecipient shall take action to ensure that employees are employed and treated during
employment without discrimination because of their race, color, sex, sexual orientation religion,
national origin, creed, marital status, age, Vietnam era or disabled veteran status, or the presence of
any sensory, mental, or physical handicap. Such action shall include, but not be limited to, the
following: Employment, upgrading, demotion, or transfer, recruitment or recruitment selection for
training, including apprenticeships and volunteers.
A.18 NOTICES
The Subrecipient shall comply with all public notices or notices to individuals required by applicable local,
state and federal laws and regulations and shall maintain a record of this compliance.
A.19 OCCUPATIONAL SAFETY/HEALTH ACT and WASHINGTON INDUSTRIAL SAFETY/HEALTH ACT
(OSHANVISHA)
The Subrecipient represents and warrants that its workplace does now or will meet all applicable federal
and state safety and health regulations that are in effect during the Subrecipient's performance under this
Agreement. To the extent allowed by law, the Subrecipient further agrees to indemnify and hold harmless
the Department and its employees and agents from all liability, damages and costs of any nature,
including, but not limited to, costs of suits and attorneys' fees assessed against the Department, as a
result of the failure of the Subrecipient to so comply.
A.20 OWNERSHIP OF PROJECT/CAPITAL FACILITIES
The Department makes no claim to any capital facilities or real property improved or constructed with
funds under this Agreement, and by this subaward of funds does not and will not acquire any ownership
interest or title to such property of the Subrecipient. The Subrecipient shall assume all liabilities and
responsibilities arising from the ownership and operation of the project and agrees to defend, indemnify,
and hold the Department, the state of Washington, and the United States government harmless from any
and all causes of action arising from the ownership and operation of the project.
A.21 POLITICAL ACTIVITY
No portion of the funds provided herein shall be used for any partisan political activity or to further the
election or defeat of any candidate for public office or influence the approval or defeat of any ballot issue.
A.22 PROHIBITION AGAINST PAYMENT OF BONUS OR COMMISSION
The assistance provided under this Agreement shall not be used in payment of any bonus or commission
for the purpose of obtaining approval of the application for such assistance or any other approval or
concurrence under this Agreement provided, however, that reasonable fees or bona fide technical
consultant, managerial, or other such services, other than actual solicitation, are not hereby prohibited if
otherwise eligible as project costs.
A.23 PUBLICITY
The Subrecipient agrees to submit to the Department prior to issuance all advertising and publicity
matters relating to this Agreement wherein the Department's name is mentioned, or language used from
which the connection of the Department's name may, in the Department's judgment, be inferred or
implied. The Subrecipient agrees not to publish or use such advertising and publicity matters without the
prior written consent of the Department. The Subrecipient may copyright original work it develops in the
course of or under this Agreement; however, pursuant to 2 CFR Part 200.315, FEMA reserves a royalty -
free, nonexclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize
others to use the work for government purposes.
Publication resulting from work performed under this Agreement shall include an acknowledgement of
FEMA's financial support, by the Assistance Listings Number (formerly CFDA Number), and a statement
that the publication does not constitute an endorsement by FEMA or reflect FEMA's views.
DHS-FEMA-HSGP-SHSP-FY24 Page 19 of 51 Grant County, E25-205
A.24 RECAPTURE PROVISION
In the event the Subrecipient fails to expend funds under this Agreement in accordance with applicable
federal, state, and local laws, regulations, and/or the provisions of the Agreement, the Department
reserves the right to recapture funds in an amount equivalent to the extent of noncompliance. such right
of recapture shall exist for the life of the project following Agreement termination. Repayment by the
Subrecipient of funds under this recapture provision shall occur within 30 days of demand. In the event
the Department is required to institute legal proceedings to enforce the recapture provision, the
Department shall be entitled to its costs and expenses thereof, including attorney fees from the
Subrecipient.
A.25 RECORDS
a. The Subrecipient agrees to maintain all books, records, documents, receipts, invoices and all
other electronic or written records necessary to sufficiently and properly reflect the Subrecipient's
contracts, subawards, grant administration, and payments, including all direct and indirect
charges, and expenditures in the performance of this Agreement (the "records").
b. The Subrecipient's records related to this Agreement and the projects funded may be inspected
and audited by the Department or its designee, by .the Office of the State Auditor, DHS, FEMA or
their designees, by the Comptroller General of the United States or its designees, or by other
state or federal officials authorized by law, for the purposes of determining compliance by the
Subrecipient with the terms of this Agreement and to determine the appropriate level of funding
to be paid under the Agreement.
C. The records shall be made available by the Subrecipient for such inspection and audit, together
with suitable space for such purpose, at any and all times during the Subrecipient's normal
working day.
d. The Subrecipient shall retain and allow access to all records related to this Agreement and the
funded project(s) for a period of at least six (6) years following final payment and closure of the
grant under this Agreement. Despite the minimum federal retention requirement of three (3) years,
the more stringent State requirement of six (6) years must be followed.
A.26 RESPONSIBILITY FOR PROJECT/STATEMENT OF WORK/WORK PLAN
While the Department undertakes to assist the Subrecipient with the project/statement of work/work plan
(project) by providing federal award funds pursuant to this Agreement, the project itself remains the sole
responsibility of the Subrecipient. The Department undertakes no responsibility to the Subrecipient, or to
any third party, other than as is expressly set out in this Agreement.
The responsibility for the design, development, construction, implementation, operation and maintenance
of the project, as these phrases are applicable to this project, is solely that of the Subrecipient, as is
responsibility for any claim or suit of any nature by any third party related in any way to the project.
Prior to the start of any construction activity, the Subrecipient shall ensure that all applicable federal,
state, and local permits and clearances are obtained, including, but not limited to, FEMA compliance with
the National Environmental Policy Act, the National Historic Preservation Act, the Endangered Species
Act, and all other environmental laws, regulations, and executive orders.
The Subrecipient shall defend, at its own cost, any and all claims or suits at law or in equity, which may
be brought against the Subrecipient in connection with the project. The Subrecipient shall not look to the
Department, or to any state or federal agency, or to any of their employees or agents, for any
performance, assistance, or any payment or indemnity, including, but not limited to, cost of defense
and/or attorneys' fees, in connection with any claim or lawsuit brought by any third party related to any
design, development, construction, implementation, operation and/or maintenance of a project.
A.27 SEVERABILITY
If any court of rightful jurisdiction holds any provision or condition under this Agreement or its application
to any person or circumstances invalid, this invalidity does not affect other provisions, terms or conditions
of the Agreement, which can be given effect without the invalid provision. To this end, the terms and
conditions of this Agreement are declared severable.
A.28 SINGLE AUDIT ACT REQUIREMENTS (including all AMENDMENTS)
The Subrecipient shall comply with and include the following audit requirements in any subawards.
DHS-FEMA-HSGP-SHSP-FY24 Page 20 of 51 Grant County, E25-205
Non-federal entities, as Subrecipients of a federal award, that expend $750,000 or more in one fiscal
year of federal funds from all sources, direct and indirect, are required to have a single or a program -
specific audit conducted in accordance with 2 CFR Part 200 Subpart F. Non-federal entities that spend
less than $750,000 a year in federal awards are exempt from federal audit requirements for that year,
except as noted in 2 CFR Part 200 Subpart F. As defined in 2 CFR Part 200, the term "non-federal entity"
means a state, local government, Indian tribe, institution of higher education, or nonprofit organization
that carries out a federal award as a recipient or subrecipient.
Subrecipients that are required to have an audit must ensure the audit is performed in accordance with
Generally Accepted Government Auditing Standards (GAGAS) as found in the Government Auditing
Standards (the Revised Yellow Book) developed by the United States Comptroller General and the OMB
Compliance Supplement. The Subrecipient has the responsibility of notifying its auditor and requesting
an audit in compliance with 2 CFR Part 200 Subpart F, to include the Washington State Auditor's Office,
a federal auditor, or a public accountant performing work using GAGAS, as appropriate. Costs of the
audit may be an allowable grant expenditure as authorized by 2 CFR Part 200.425.
The Subrecipient shall maintain auditable records and accounts so as to facilitate the audit requirement
and shall ensure that any subcontractors also maintain auditable records. The Subrecipient is responsible
for any audit exceptions incurred by its own organization or that of its subcontractors. Responses to any
unresolved management findings and disallowed or questioned costs shall be included with the audit
report. The Subrecipient must respond to Department requests for information or corrective action
concerning audit issues or findings within 30 days of the date of request. The Department reserves the
right to recover from the Subrecipient all disallowed costs resulting from the audit.
After the single audit has been completed, and if it includes any audit findings, the Subrecipient must
send a full copy of the audit and its Corrective Action Plan to the Department at the following address no
later than nine (9) months after the end of the Subrecipient's fiscal year(s):
Contracts Office
Washington Military Department
Finance Division, Building #1 TA-20
Camp Murray, WA 98430-5032
OR
Contracts. Office(&-m i I.wa.gov
The Department retains the sole discretion to determine whether a valid claim for an exemption from the
audit requirements of this provision has been established.
Conducting a single or program -specific audit in compliance with 2 CFR Part 200 Subpart F is a material
requirement of this Agreement. In the absence of a valid claim of exemption from the audit requirements
of 2 CFR Part 200 Subpart F, the Subrecipient's failure to comply with said audit requirements may result
in one or more of the following actions in the Department's sole discretion: a percentage of federal awards
being withheld until the audit is completed in accordance with 2 CFR Part 200 Subpart F; the withholding
or disallowing of overhead costs; the suspension of federal awards until the audit is conducted and
submitted; or termination of the federal award.
A.29 SUBRECIPIENT NOT EMPLOYEE
The Subrecipient, and/or employees or agents performing under this Agreement, are not employees or
agents of the Department in any manner whatsoever. The Subrecipient will not be presented as nor
claim to be an officer or employee of the Department or of the state of Washington by reason hereof, nor
will the Subrecipient make any claim, demand, or application to or for any right, privilege or benefit
applicable to an officer or employee of the Department or of the state of Washington, including, but not
limited to, Workers' Compensation coverage, unemployment insurance benefits, social security benefits,
retirement membership or credit, or privilege or benefit which would accrue to a civil service employee
under Chapter 41.06 RCW; OFM Reg. 4.3.1.1.8.
It is understood that if the Subrecipient is another state department, state agency, state university, state
college, state community college, state board, or state commission, that the officers and employees are
employed by the state of Washington in their own right.
DHS-FEMA-HSGP-SHSP-FY24 Page 21 of 51 Grant County, E25-205
If the Subrecipient is an individual currently employed by a Washington State agency, the Department
shall obtain proper approval from the employing agency or institution before entering into this contract.
A statement of "no conflict of interest" shall be submitted to the Department.
A.30 TAXES, FEES AND LICENSES
Unless otherwise provided in this Agreement, the Subrecipient shall be'responsible for, pay and maintain
in current status all taxes, unemployment contributions, fees, licenses, assessments, permit charges and
expenses of any other kind for the Subrecipient or its staff required by statute or regulation that are
applicable to Agreement performance.
A.31 TERMINATION FOR CONVENIENCE
Notwithstanding any provisions of this Agreement, the Subrecipient may terminate this Agreement by
providing written notice of such termination to the Department Key Personnel identified in the Agreement,
specifying the effective date thereof, at least thirty (30) days prior to such date.
Except as otherwise provided in this Agreement, the Department, in its sole discretion and in the best
interests of the state of Washington, may terminate this Agreement in whole or in part ten (10) business
days after emailing notice to the Subrecipient. Upon notice of termination for convenience, the
Department reserves the right to suspend all or part of the Agreement, withhold further payments, or
prohibit the Subrecipient from incurring additional obligations of funds. In the event of termination, the
Subrecipient shall be liable for all damages as authorized by law. The rights and remedies of the
Department provided for in this section shall not be exclusive and are in addition to any other rights and
remedies provided by law.
A.32 TERMINATION OR SUSPENSION FOR LOSS OF FUNDING
The Department may unilaterally terminate or suspend all or part of this Grant Agreement, or may reduce
its scope of work and budget, if there is a reduction in funds by the source of those funds, and if such
funds are the basis for this Grant Agreement. The Department will email the Subrecipient ten (10)
business days prior to termination.
A.33 TERMINATION OR SUSPENSION FOR CAUSE
In the event the Department, in its sole discretion, determines the Subrecipient has failed to fulfill in a
timely and proper manner its obligations under this Agreement, is in an unsound financial condition so
as to endanger performance hereunder, is in violation of any laws or regulations that render the
Subrecipient unable to perform any aspect of the Agreement, or has violated any of the covenants,
agreements or stipulations of this Agreement, the Department has the right to immediately suspend or
terminate this Agreement in whole or in part.
The Department may notify the Subrecipient in writing of the need to take corrective action and provide
a period of time in which to cure. The Department is not required to allow the Subrecipient an opportunity
to cure if it is not feasible as determined solely within the Department's discretion. Any time allowed for
cure shall not diminish or eliminate the Subrecipient's liability for damages or otherwise affect any other
remedies available to the Department. If the Department allows the Subrecipient an opportunity to cure,
the Department shall notify the Subrecipient in writing of the need to take corrective action. If the
corrective action is not taken within ten (10) calendar days or as otherwise specified by the Department,
or if such corrective action is deemed by the Department to be insufficient, the Agreement may be
terminated in whole or in part.
The Department reserves the right to suspend all or part of the Agreement, withhold further payments,
or prohibit the Subrecipient from incurring additional obligations of funds during investigation of the
alleged compliance breach, pending corrective action by the Subrecipient, if allowed, or pending a
decision by the Department to terminate the Agreement in whole or in part.
In the event of termination, the Subrecipient shall be liable for all damages as authorized by law, including,
but not limited to, any cost difference between the original Agreement and the replacement or cover
Agreement and all administrative costs directly related to the replacement Agreement, e.g., cost of
administering the competitive solicitation process, mailing, advertising and other associated staff time.
The rights and remedies of the Department provided for in this section shall not be exclusive and are in
addition to any other rights and remedies provided by law.
DHS-FEMA-HSGP-SHSP-FY24 Page 22 of 51 Grant County, E25-205
If it is determined that the Subrecipient: (1) was not in default or material breach, or (2) failure to perform
was outside of the Subrecipient's control, fault or negligence, the termination shall be deemed to be a
termination for convenience.
A.34 TERMINATION PROCEDURES
In addition to the procedures set forth below, if the Department terminates this Agreement,. the
Subrecipient shall follow any procedures specified in the termination notice. Upon termination of this
Agreement and in addition to any other rights provided in this Agreement, the Department may require
the Subrecipient to deliver to the Department any property specifically produced or acquired for the
performance of such part of this Agreement as has been terminated.
If the termination is for convenience, the Department shall pay to the Subrecipient as an agreed upon
price, if separately stated, for properly authorized and completed work and services rendered or goods
delivered to and accepted by the Department prior to the effective date of Agreement termination, the
amount agreed upon by the Subrecipient and the Department for (i) completed work and services and/or
equipment or supplies provided for which no separate price is stated, (ii) partially completed work and
services and/or equipment or supplies provided which are accepted by the Department, (iii) other work,
services and/or equipment or supplies which are accepted by the Department, and (iv) the protection and
preservation of property.
Failure to agree with such amounts shall be a dispute within the meaning of the "Disputes" clause of this
Agreement. If the termination is for cause, the Department shall determine the extent of the liability of the
Department. The Department shall have no other obligation to the Subrecipient for termination. The
Department may withhold from any amounts due the Subrecipient such sum as the Department
determines to be necessary to protect the Department against potential loss or liability.
The rights and remedies of the Department provided in this Agreement shall not be exclusive and are in
addition to any other rights and remedies provided by law.
After receipt of a notice of termination,. and except as otherwise directed by the Department in writing,
the Subrecipient shall:
a. Stop work under the Agreement on the date, and to the extent specified, in the notice;
b. Place no further orders or contracts for materials, services, supplies, equipment and/or facilities
in relation to this Agreement except as may be necessary for completion of such portion of the
work under the Agreement as is not terminated;
C. Assign to the Department, in the manner, at the times, and to the extent directed by the
Department, all of the rights, title, and interest of the Subrecipient under the orders and contracts
so terminated, in which case the Department has the right, at its discretion, to settle or pay any
or all claims arising out of the termination of such orders and contracts;
d. Settle all outstanding liabilities and all claims arising out of such termination of orders and
contracts, with the approval or ratification of the Department to the extent the Department may
require, which approval or ratification shall be final for all the purposes of this clause;
e. Transfer title to the Department and deliver in the manner, at the times, and to the extent directed
by the Department any property which, if the Agreement had been completed, would have been
required to be furnished to the Department;
f. Complete performance of such part of the work as shall not have been terminated by the
Department in compliance with all contractual requirements; and
g. Take such action as may be necessary, or as the Department may require, for the protection and
preservation of the property related to this Agreement which is in the possession of the
Subrecipient and in which the Department has or may acquire an interest.
A.35 MINORITY AND WOMEN -OWNED BUSINESS ENTERPRISES
In accordance with the legislative findings and policies set forth in Chapter 39.19 RCW, the state of
Washington encourages participation in all its contracts by MWBE firms certified by the Office of Minority
and Women's Business Enterprises (OMWBE). To the extent possible, the Subrecipient will solicit and
encourage minority -owned and women -owned business enterprises who are certified by the OMWBE
under the state of Washington certification program to apply and compete for work under this contract.
Voluntary numerical MWBE participation goals have been established and are indicated herein: Minority
Business Enterprises: (MBE's): 10% and Woman's Business Enterprises (WBE's): 6%.
DHS-FEMA-HSGP-SHSP-FY24 Page 23 of 51 Grant County, E25-205
A. 36 VENUE
This Agreement shall be construed and enforced in accordance with, and the validity and performance
shall be governed by, the laws of the state of Washington. Except for as provided herein, venue of any
suit between the parties arising out of this Agreement shall be the Superior Court of Thurston County,
Washington, and the Subrecipient, by execution of this Agreement, acknowledges the jurisdiction of the
courts of the state of Washington. Provided, that if the Subrecipient is a federally recognized Indian Tribe,
the parties agree that, in the event either party to this Agreement commences any suit relating to or
arising from the Agreement, the United States District Court for the Western District of the State of
Washington shall have the sole and exclusive jurisdiction over such proceeding. If the court lacks federal
subject matter jurisdiction, then the Tribe agrees to waive its sovereign immunity from suit for the limited
purpose of permitting the State to enforce the terms of this Agreement in the Superior Court of
Washington under Washington law, and venue for such suit shall be the Superior Court of Thurston
County, Washington. This limited waiver of sovereign immunity is solely for the benefit of the State. This
limited waiver of sovereign immunity shall not be for, nor shall it be construed as for, the benefit of any
other person or entity, and the Tribe does not waive its immunity with respect to any action brought by,
or on behalf of, any other entity or person.
A.37 WAIVERS
No conditions or provisions of this Agreement can be waived unless approved in advance by the
Department in writing. The Department's failure to insist upon strict performance of any provision of the
Agreement or to exercise any right based upon a breach thereof, or the acceptance of any performance
during such breach, shall not constitute a waiver of any right under this Agreement.
DHS-FEMA-HSGP-SHSP-FY24 Page 24 of 51 Grant County, E25-205
Attachment C
24HSGP Award Letter
EMW-2024-SS-05028
U.S. Department of Hom6and Security
Washington, D.C. 20472
EffWilive date: 09 19/2024
Gail Cram
MILITARY DEPARTMENT, WASH INGTON STATE
BUILDING 1 MILITIA DR STATE FINANCIAL SERVICES
k P M UR RAY, WA 9 8430
a
Congratulations on be -half of the Department of Homeland Security, your application subrnitted for the
Fiscal Year (FY) 2024 Homeland Security Grant Program, has been approved in the amount of
$12,38-1,602�00 in Federal funding. This award of federal assistance i s executed as a Grant.,
Before you request and receive any of the Federal funds awarded to you, you must establish acceptance -
of the award through the FEMA Grants Outcomes (FEMA GO) system, , By accepting this award, you
acknowledge that the terms of the following documents are incorporated into the terms of your award-
• Award' Summary - included in this document
• Agreement Articles -included in this document
• Obligating DocurTent - included in this document
• Fiscal Year (FY) 2024 Homeland S mwity Grant Program (HSGP) Notice- of Funding Opportunity
• The Preparedness Grant Manual (PGM'p
Please make sure you read, understand, and maintain a copy of these documents in your official file for
this award.
Sincerely.,
Lkk
PAMELA WILLIAMS
Assistant Administrator, Grant Programs
Region 4
DHS-FEMA-HSGP-SHSP-FY24 Page 25 of 51 Grant County, E25-205
UA ",Frr&
Program: Fiscal Year 2024 Homeland Security Grant Program
Recipient: MILITARY DEPARTMENT, WASHINGTON STATE
UEI-EFT: D2EJRGZ2PLG8-0001
DUNS number. 8088833830001
Award number: EMW-2024-S&05028
The Fiscal Year (FY) 2024 Homeland Security Grant Program (H SGP) is one of three grant programs that
constitute the OHS/FEMA focus on enhancing the ability of state, local, tribal, and territorial governments,
as well as nonprofits, to prevent, protect against, respond to, and recover from terrorist attacks. These
grant programs are part of a comprehensive set of measures authorized by Congress and Implemented by
DHS to help strengthen the Nation's communities against potential terrorist attacks. Among the five basic
homeland security missions noted in the DHS Strategic Plan, the HSGP supports the goal to Strengthen
National Preparedness and Resilience.
The amount of the award is detalledin the attached ON [gating Document for Award.
After review of your application, FEMA has approved the below scope of work. Justifications are provided
for, any differences between the scope of work in the original application and the approved scope of work
under this award. You must submit scope or budget revision requests for FEMA's prior approval, via an
amendment request, as appropriate per 2 0 .,#Y-R. § 200.308 and the FY2024 HSOP NOFO.
// due to new system Inclusion of information with no context, pages 4-58 not included — available on request //
Agreemient Articles
Program: Fiscal Year 2024 Homeland Security Grant Program
Recipient: MILITARY DEPARTMENT, WASHINGTON STATE
UEJ-EFT: D2EJRGZ2PLG8-0001
DUNS number. 8088833830001
Award number: EMW-2024-SS-05028
DHS-FEMA-HSGP-SHSP-FY24 Page 26 of 51 Grant County, E25-205
Table of contents
Article ur n, Administrative Requirements, Cost Principles, Representations, and
Certifications
Article 2General Acknowledgement and Assurances
Article 3Acknowledgement of Federal Funding from DHS
Article twit Conducted Abroad
Article SAge Discriml nation Act of 1975
:article 6Americans with Disabilities Act of 1
Article 7 t Practices for Collection and Use Personally nibs Information
ArticleCII Rights Act of 1 Title V
Article 9-Civil Right act of 19-68
tide yr* ht
10
Article Debarment and Suspension
Article Drug -Free Workplace Regulations
Article D �r�cati s Costs
.ArticleElution Amendments of 1972 (Equal Opportunityin Education Act) Title IX
`4
Article E-0,14074 —Advancing Eff v Accountable Policing and Criminal Justice Practices
.116 to Enhance Public Trust and Public Safety
;article Energy P l i cy and Conservation Act
16
Aerie False Claims Act and Program Feud Civil Remedies
7
Article Federal Debt Status
Article Federal Leadership on Reducing Text Messaging while Driving
19
Article Ply America Act of 1974
Article Hotel and Motel i Sates Act of
t
Article John S. McCaln National Defense Authorization Act of Fiscal Year 2019
22
Article Limited English Proficiency (Civil Rights Act of 64Title V
.23
Article Lobbying Prohibitions
2
article National Environmental Policy Act
25
YF K K K at • �.. K 1Y � If K
Article Nondiscrimination n n Matters Pertaining t Faith -Based Organizations
26
Atli ikon -Supplanting Requirement
27
dive notice of Funding Opportunity Requ iremonts
28
Article Patents and Intellectual Propel Rights
29
Article Procurement Recovered reriai*7
30
Article Rehabilitation ct of 1973
31
DHS-FEMA-HSGP-SHSP-FY24 Page 27 of 51 Grant County, E25-205
Article
ArtiCle., Reporting of Myers Related to Recipient Integrity and Performance
32
Article Reporting Subawards and Executive Compensation
33
Article Required Use of American Iron., Steel, Manufactured Products., and Construction
34 Materials
Article SAFECOM
36
Article Terrorist Financing
36
Article Trafficking Victims Protection Act of 2000 (TVPA)
37
Article Universal Identifier and System of Award Management
38
Article, USA PATRIOT Act of 2001
Article Use of DHS Seal, Logo and Flags
40
Article Whistleblower Protection Act
41
Article Environmental Planning and Historic Preservat),on (EH P) Review
42
Article Applicability of DHS Standard Terms and Conditions to Tribes
43
Article Acceptance of Post Award Changes
Article Disposition of Equipment Acquired Under the Federal Award
Article Prior Approval for Modification of Approved Budget
46
Article Ind irect Cost Rate
47
Article Summary Description of Award, and Subprograms
Article HSGP Performance Goal
49
Article OPSG Program Performance Goal
so
.Article Operation Stonegarden Program Hold
61
DHS-FEMA-HSGP-SHSP-FY24 Page 28 of 51 Grant County, E25-205
ts Co s t P r I nc II p 11,031 R a es a n.t 01-0 int
Arl'I'Me 1 As s I I.
wrancei�, Ad WnIstrati.ve Requi'remen,
pr
and. miff-eatio'n- s
I.Recipientsmust com lete eft -her the, Office of Mara -and Bud gel (OMB)
P gement
Standard Form 424B. Assurances - Non.- Construction Programs
or OM Stan r,
Form 424D As uranoas - Con slructlon, Programs, as app! lcab le. Certain assurances
In'these documents may not be a plies We toyour .program, and the DHS financ aI
p ca-
0 P 10 ra
a3sfstance office (DHS FAO) may �requ'! -ap tic 1'r ants to rtify i n - noes c e addti, al assu
A U ", red to -fit[, out the assura ws as in tru b pp! Ircants are, re q A n I S cted y the federal awarding
agenc y-
Arttcle 2 Glorye rall .-Ackn?o--wi.-od*,g.emen �t-S, and Assurances
rV
I.P-1 -Ms Wred t l[ow he appli'c. -able. prov"I"Sions of the-, U iform.
Roc:"' e are raq 1". f
A --t. rat"veRequ'rrements, Cost Principles
dmi "n's t and Audit Require. m.ents for FederaI
Awards. n.. effect as 1, � , f the, fe-deral , .' awa rd d -ate a nd I o Wed at 2 C. F. R. Part 200 a. Ind
adopted b _y DHS at 2 C.F.R. § 3 .10. All rtintsarapentsmus
acknowledW and agree to, rovtdelDHS' access to records, accounts, documents.,
1 Nor m. iV , - ationi, facilities, and staff pursuaM to 2 C.F.R. § 200.337. 1. RectPlents.must
cooperate wIth any DHS .11 .1111, -1 fin. 11. twice, rev-,iews nives
com.pl', or comp iance i tiga 10
Rempientsirnuisit give DIHS-5, access to examine and copy records, amounts, and other
doial s nce cuments andsourcess of information related to the federal fina n —c as fista
-award and permit access- lofacilitles and personnel. 111. Recipients mlu 4 __ u bmit tilm lye
s, s
-ur to the approp late, DHS officials and ma in
complete, and ate reports n.
P b rt the reports. I V. Re cr' t n1s mous
a� prop ria up documentation to suppo [pie I comply
r
Ith'. W r tVion, and ema'luation, , e ements , equ "'red
W ..all other a
r I'.
pecl. eportrng, da.a quy'r
be si y'l fedemi regulation Notice, of FindingOpportu n,11y, federal avmrd apec Mc t rm
and cond, itions and/or federal awarcrt progra m V' 'ents
ng agency gu" tda nce. . Recpi
ithl n IN` rty (30) da ec
CoMI the DHS Civiff 1111glit . Eva ia I ;n To .1 W i
m1 plete I
-o ys of r eiving
the Nlot ice of Award for the first award under WNch thi's., termappl[es. Reci,,'Ptents of
m U11ti pte federal awards from D HS.- s- hou"Id on]y submit one completed too[ for their
organ,Izatoini,oper fdrataward. After theinitIsubmtsto , rec.tpiont r. rQ,it
t hey to oomptele the tool once every bw (2) Years t;I _h have an active federal award, not
every time a federat award its made-. R v'plents must submit t -he completed 11
d" -up rt'ng materia, -, to, CIViIRightsEvaIuaJi`T n@hq.d go,.. This
inclu in s t, po
o _hs v t 00,
c1
larifies. th-ecIVI't r1ghts obl,[Vibns and related repDrtingrequ.."1,'remen.-Isco.nt-a'l'.ned In,,
these DHS Standard Terms and Conditions. SubrecIpients are not- required to
i n, M
complete and submil IN! ss to The eva.1 u a, ot can
_oltoDHS_ 10 i -be fou d a
I' n to
v J N http-,s:/Mw,wAhs..g..o DIHIS'Civt ights
Evalua. a - urity. The DHS 0 fo ts and G J
fin of I Homeland Sec Mce r Civil, Hi` IM,
Ltb arlies will consider, in its d' rat' x1ens" -n 0-day do, adli, ne if
I is ion, granting an e to to the 3,'
� Ir
the recipient identifies steps and a trimetine for completin g the fool® Rect pients
request extenSi ons by ema 11 [ng the reques V ]'Rights Evaluat'i n-@-. h-q.dhz-pr'..gov.
MtoCi 1 0 [or
to exp'r,firm . oi the 30-d' a-y dea dline.
Arti"Cle 3 Acknowledgement of Federal Fundfrig from DH.S
Reolplents-musla. knowledge the." s. s I ng
ir u t is
e . f feder I award fund" ng when w'
sWerrients, press releases, requests for propow, and -1, bid in Mims e r oth
doumenecribing projects orprgrams funde nwholor'n awith fed ral
and funds.
DHS-FEMA-HSGP-SHSP-FY24 Page 29 of 51 Grant County, E25-205
Article 4 Activities Conducted Abroad
Recipients must coordinate with appropriate government authorities when performing
d # I project activities outsi e the United States obtain all appropriate licenses, permits, or
approvals.
Article 6 Age Ditrimat s I I Jon Act of 1975 . cin
Recipients must comply Wth the requirements of the Age DiscHimination Act of 1975,
Pub. L. No. 94-13.5 (codifiedas amended at 42. U.S.C. § 6101 at seq.), whiidh prohibits
d1i scri m"tnation on the bas 'is of age 'in any p rog ra rn or act �ty receivil ng fed eral fi nanc ial
assistance.
Article 6 Americans with Disabilities Act of 1990
Recipients must comply With the requirements of Titles 11 11, and III of the Americans
With Disabilities Act, Pub. L. No. 101 -336 (19W) (codified as amended at 42 U.S.C.
12101-12213), whichprohibits, recipients from IseIM di ri, inati ng on the basi s of
disability in the operation of public entities, public and private transportation systems,
places oi public accommodation, and certain testing entities.
Art W
Jcle 7 Best Practices for Collection and Use of Personally Identifiable Information
Reci pi ients who collect personally *Identifiable informalltn (P11) as part of carrying out
o
the scope of work under a federal award are required to have a publicly available
privacy policy that describes standards, on the usage and maintenance of the P I I they
collect. DHS defines- P11 as any information that permits the identity of an 'individual to
bedit tly orindirectly inferred, including any information that *16 linked or linkable to
that individual. RecA' *iennay ay also find the DHS Privacy Impact Assessments-:
, p.,
Privacy Guidance and Privacy Template as useful resources respectively.
Article 8 Civil Rights Act of 1964 - Title V1
Recipients must comply With the requirements of "ntle V1 of the Civil Rights Act of
1964, Pub. L No. 88-362 (codified as amended at 42 U.S.C. § 20OW at seq.) , which
p Iwill, on the grounds of race, color, or
rovi des that no person n the Unites it States I
national o rig i in, be, excluded from pairtrAipation I n I be- denied ft benefts, d,. or be
subjected to d on underany ivin
iscriminatit program or activity ty reo,, e ede
9fral financial -
assistance. DHS implementing regulations for the Act are at 6 C.F.R. Part 21.
Rec'* ents of an award from the Federal Emergency Manag ncy
91 . ement Age (FEMA)
must also comply with FEMAI s implementing regulations at 44 C.F.R. Part 7.
Article 9 Civil Rights Act of 1M,'
Recipients must comply with Title M 11 of the Civil Rights Act of 1968, Pub. L. No. 90-
284 (codified as amended at 42 U.S.C. § 3W I at seq.) which prohibits recipients f rom
discriminating in the sale, rental, financing, and advertising of dmellings, or in the
provision of services in connection. therewith, on the. basis of race,, color, national
origin, religion, disability, familial stags, atu s. and sex, as implemented b
U
the U.S.
Department of Housing and Urban Development at 24 C.F.R. Part 100. The
prohibition ondils-abil-litydiscriminati inoludes the- requirement that n ly
.. on I ewItifami mu I
housing with four or more dwelling units —Le., the public and common use areas and
individual apartment units (all units in buildings With devators and ground -floor units tin
buildings without elevator be designed and constructed with certain accessible
features. (See 24 C.F.R. Part 100, Subpart, D.,)
DHS-FEMA-HSGP-SHSP-FY24 Page 30 of 51 Grant County, E25-205
-Article 10 Copyright
Recipients must affix the applicable copyright notices of 17 U.S.C. 401 or 402 to
any work first produced under federal awards and also Include an acknowledgement
that the mork was produced under a federal award (including the federal award
number and federal awarding agency). As detailed in 2 C.F.R. § 200-31 5, a federal
awarding agency reserves a royally -tree, nonexclusivei and i rrevoca-,bl e night to
reproduce, publish, or otherwise use the work for federal purposes and to authorize
others to do so.
Article 11 Debarment and Suspension
Recipients- must comply With the non -procurement debarment and suspension
regulations im lementing, Executive Orders (E.O.) 12549 and 12689 set forth at 2
C.F.R. Part 160 as implemented by DHS at 2 C.F.R. Part 3000. These regulations
prohibit recipients from entening into covered transactions (such as subawards and
contracts) with certain parties that are debarred, suspended, or otherwise excluded
from or 'Ineligible for participation in federal assistance programs or actMties.
Article 12 Drug-Fres Workplace Regulations
Recipients must comply with drug -free workplace requirements in Subpart B (or
Subpart C, if the recipient is an individual) of 2 C.R.R. Pad 3001 which adopts the
Government- wide Implementation (2 0, F.R. Part 1 82) of the Drug -Free Wort plam
Act of 1988 (41 U.S.C. §§,8101 -8106).
Article. 13 Duplicative Costs
ciPi
e � R *ents are, Prohibited from charging any cost to this federal award that Nil be
included as a cost or used to meet cost sharing or matching,req uirements, of ark other
federal award In either the current or a prior b udget period. (See 2 C.F. R.
200403(f)). However, recipient 'I I s may shift costs that are allowable under two or more
federal awards where otherwise permitted by federal statutes, regulations, or the
federal financial assistance award terms and conditions.
Article 14 Education Amendments of 1972 (Equal Opportunity In Education Act) — Title
Ix
Recipients must comply With the requirements of Title IX of the Education
Amendments of 19-72, Pub. L. No. 92-318 (codified as amended at 20 U.S.C. § 16$1
et seq.), Mich provide that noperson in the United States W*11,, on the. basis of sex, be
excluded from participation in, be denied the benefits of, or be subjected to
di sait ination under any educational program or activity receiving federal financial
assistance. DHS Implementing regulations are codiffied at 6 C.F.R. Part 17. Recipients
of an award from the Federal Emergemy, Management Agency (FEMA) must also
comply With FEIVIA's Implementing regulations at 44 C.F.R. Part 19.
Article 15 E.O. 14074 — Advancing Effective, Accountable Policing and Criminal Justice
Practices to Enhance Public Trust and Public Safety
Recipient State, Tribal, local, or territorial law enforcement agencies must comply with
the requirements of section 12(c) of E.O. 14074. Recipient State, Tribal, local, or
territorial law enforcement agencies are also encouraged to adopt and enforce
policies consistent with E.O. 14074 to support safe and effective policing.
DHS-FEMA-HSGP-SHSP-FY24 Page 31 of 51 Grant County, E25-205
Article 16
Article 17
Article 18
Article 1-0
Energy Policy and Conservation Act
Recipients must comply With the requirements of the Energy Policy and Conservation
Act, Pub. L No. 94-163 (1975) (codified as amended at 42 U.S.C. § 6201 et seq.),
which contain policies relating to energy efficiency that are defined 'in the state energy
conservation plan is -sued in compliance with this Act.
False Claims Act and Program Fraud Civil Remed"IeS
Recipients must comply With; the requirements of the False Claims Act, 31 U.S.Cff
3729- 3733, which Prohibit the submission of false or fraudulent claims for payment to
the Federal Government. (See 31 U.S.C. ff 3801 -3812 , which detaits, the
administrative remedies for false claims and statements made.)
Federal Debt Status
All rea* pTents are re q tired to be non -deli nquent in their repayment of any federal debt
Examples of relevant debt include delinquent payroll and other taxes, audit
disallowances, and benefit overpayments. (See OMB 011 ut -irc ar A-1 29
lu I I Federal Leadership on Red c ng Text Messaging while Driving
Recipients are encouraged to adopt and enforce policies that an text messaging
while dri'ving recipient -owned, rec* lent rented, Jvatelyovme 1pf , d vehicles when on
pr
official government business or when performing any work for or on behalf of the
Federa I Government. Recipients are also enure ged to conduct the initiatives of the
type described in Section 3(a) of E.O. 1351-3.
Article 20 Fly America Act of 1974
Recipients most comply Witt Preference for U.S. Flag Air Carriers (a list of certified, air
carriers can be found at: Certificated Air Carriers List I US Department of
Transportation, httpao://www.transportation.gov/poricy/aviaton--policy/certificated-a*tr-
mj �eo
caers-l*st)for i nai
r "rtranportaton of p
spie and property to the extent that
such service is available, in accotdance With the International Xtr Transportation Fair
Competitive Practices Act of 1974, 49 U.S.C. § 40118, and the interpretative
quidelinesi.S.Sued by the Comptroller General of the Uniled States in the March 31,
1981 , amendment to Comptroller General Mclsi on 13- 138942.
Article 21 Hotel and Motel Fire Safety Act of 1990
Recipients must ensure that all conference, meeting, corventiton, or traJ ning space
fundedentrely or in part by federal award funds complies with the fire prevention and
control guidelines of Section 6 of the Hotel and Wtel Fire Safety Act of 1990,15
U.S.C. § 2226e.
Article 22 John S. McCain National Defense Authorization Act of Fiscal Year 2019
Recipients-, subrecipients, and their contractors and subcontractors are subject to the
prohibitions de -scribed in section 889 of the John S. McCa-j*n National Defense
Authorization Act for Fiscal Year 2019, Pub. L. No. 115-232 (2018) and 2 C.F.R.
2-00.21612W.32712W471 , and Appendix 11 to 2 C.F.R. Part 200. The statute - as- it
applies to DHS recipient, subreciplents, and their contractors and subcontractors -
I
prohibits obligating or expending federal award funds on certain telecommunications
and video surveillance products and contracting With certain entities for national
security reasons.
DHS-FEMA-HSGP-SHSP-FY24 Page 32 of 51 Grant County, E25-205
C Ig Ot
Artl'de- -2.3 Umfte * En. 11-sh Profl. iiemoy (CiVURt, hits A -of 11 WA Tiffoi V11)
--d:9
Re I mply with Title, VI of the Qvil R! hl-s c 1 p'enls rn- us.I co Act of 1964 (42 U.S.C.
9
-2000d et seq.) P a-"nst d" 'Inin -at' n, on the: s: of nation[, . rl- in, whivi I
rohl .- -it ion ag i [Wrl I to. ba i's ao g
MCI. tace take easoabe ale- ps to
reqU,1rez th -at . pients of federalfi financial asslnrnl
s.
do m in W 1. it ncy (LEP) to the"
prmn - eant gful access to persons ith I'm -e d English, proficle
p
J. 1.0n reg rograms and sery ims . For addil'* nal ass"slance and niformat ardi"119 language
access obligations , please refer to the DH S, ReclpientG. Wance:
https:[ANww.dh�.s.,gov/g,unoe-pubFi.shed.hdp- depar tment--;supported- organizat...,:.
1'r T,
p 'de-meaningful-accass-p
rOV1 e-ople-itmiied and additional re -sources on,
httpY/www.-I.Op.gov.
: " -
Article 24 Lobbyiin Prohil -bit110-11711TS
Roo] plents must comply With 3 it U -S.C. 1352 and 6 G. F. R. Part 91,., whic h provid. e that
none oj the, fun provided under a federal award may be, expended by the plant
nit to
-pay any to * fl , a p n In uenceor Iterapt to nfluence an officer
or employee oj any
agencys a Member of Congress, -an officer or em; P loyee d Congrew-, or an employee
of a Member of Congressin conneclon w, : n t' 'thanyied-eralactio related to. a. federal
-lon., con inuation.re ewal, amendment, or
award or contra "nc: udi extens.
ct, I ng- any ti
modikation. Per 6 C.F.R. Part 9,reci,pienls must file, a lobby'ing certiffica-11'On form as
dms . ri inAppendi Alo6C.F.R.Partor 'HableonGrants.1h e
M
lb
Grants.gov Lobb5(ing Form and file a-. oyi.ngdiW-.,o-su,relo.r,.w,.. ,rn..�asderil..edin.,
Appendix B, to 6 C. F. R. Part 9 or available on Grthe D1ants Q isclosure of ov as
LoW ing Ac I F-LLQ.
y
Arile 2-51
Natt, n I' Environmental Pol*lcy Act 0 al
Rec'[plents must comply with the, requirements, of the Natlonal Einv'iron mentaj- Policy
Act of 1. 96 -9, Pub- L. No. 91-19-0 (1970) (codified as- amended aA 42 U -S-- -C 321, et
wq.) (NEPA) and the CauncU on Environfl-rien1ail Qu- (�EQ Regul-atom for
I mpl emen; t ing the Procedural P 17OV131,ons of NE PA wh.1ch requ"Ire, recl Tents to use all
practicable means w"'thin thei autho 'Ry r I r end consistent with other ewe
considerafflons of national policy to c reate and m in (n nd"iti" ns nder wh"ch;
uct've harmony a -ew and
people nd nature can mdst nprod -nd fulfill th c" I econo
a I
other needs of present and f aure generattons, of Am vicars.
Article 26 None - *Mina-tion in. Mia -ru Pertaining to Faith- Bw-ed Organ 'rzatioms
S, cri.
It IS DHS policy- to ens- ure the equa[, treatment of faith -based org-a �zatr -1. ru►tons in social:
service progr ms adminizi-tereid or supported by DHS: or .'its component agencies,
enabifing I hos 'zat ns- to partic[pa in prov. idng'm,p . ant . W-C' serv'ces- to -
I e organi 10 le I or` lial I
b cj, i es pient -. ol
eineifi I arl R I s must comply with the equaA, treatment polici -nd
eci -t
requirements contalned'in 6 C. F. R. Part 19 and o1her applic -able sit Cues, regulations
and guidance governing the parf1c,ipationf faith
orgaa
n"z a- tionsin indiv
id a..l
DHS programs.
0 1
Artmitle 27 Non-Suppl' nt'ng Re ment
quire
-Recipients of federalwrdunder prograrrarohl--l a tt
ngyfu
ensure S-
t
that federal funds supplement but do not -supplant non-federal funds that, in
the abwnce of such f aderal f unds, would otherwise have been made avai I able for the
same purpose.
DHS-FEMA-HSGP-SHSP-FY24 Page 33 of 51 Grant County, E25-205
Article 28 Notice of Funding Opportunity Requirements
All the instructions, guidance, limitations, scope of work, and other conditions- set forth
in the Notice of Funding Opportunity (NOFO) for this federal and are ' incorporated
by reference. Al I reci0ents must comply with any such requirements $et forth In the
NOFO. If a cond* on of the NOFO is incons's W iti 1,tent 'th these terms and conditions and
any such terms of the Award, the condition in the NOFO shal I bel nvalid to the extent
of the inconsistency. The remainder of that condition and all other conditions set h
e forth
in the N0170 shall rem in in effect.
Article 29 Patents and Intellectual Property Rights
Recipients are subject to the Bayh-Dole Act, 35 U.S.C. § 200 et seq. and applicable
regulations governing inventions and patents-, including the regulations issued by the
Department of Commerce at 37 C.F.R. Part 401 (Rights to Inventions Made b
Nonprofit Organizations and Small Business Firms under Government Awards,
Contracts, and Cooperative Agreements) and the standard patent rights clause, set
forth at 37 C. F. R. § 401.14.
Article 30 Procurement of Recovered Materials
States, political subdivisions of states, and their contractors must comply with Section
6W2 of the Solid Waste Disposal Act, Pub. L No. 89-272 (1965) (codified as
amended by the Resource Conservation and Recovery Act at 42 U.S.C. § 6962) and 2
C.F.R. § 200,323. The requirements- of Section 6002- include procuring only items
designated in guidelines of the Environmental Protection Ag I I I . ency (EPA) at 40 C.F.R.
Part 247 that contal n the highest percentage of recovered materials p ractitcabile,
oonsistent with maintaining a satisfactory level of competition.,
Article 31 Rehabilitation Act of 1973
R pi 'th the requirements- of Section 504 of the Rehabilitation Act
ec! *ents must comply W I I .
of 1973, Pub. L. No. 93A 12 (codified as amended at 29 U.S.C. § 794), which provides
that no otherwise qualified handic apped - indim r duals in the United States will, solely by
reason of the handicap, be excluded from participation in., be denied the benefits of, or
be subjected totsc* minatii on under any Nil
n t program or acOvity re ng federal financial
assistance.
Article 32 Reporting of Matters Related to Recipient Integrity and Performance
It the total value of any currently active grants, cooperative agreements, and
procurement contracts from all federal awarding agencies exceeds $10,000,000 for
any period of time during the period of performance of the federal award, then the
*
recipient must comply With the requirements set forth in the government -wide Award
Term and Condition for Rea pient Integrity and Performance Matters looted at 2
C.F.R. Part 200, AppendixXII, the full text of which is 'incorporated by reference.
Article 33 Reporting Subawards and Executive Compensation
For federal awards that equal or exceed $30,000, recipients are required to comply
with the requirements set forth in the government -Wide award term on Reporting
Su awards and Executive Compensation -set forth at 2 C.F.R. Part 170, Appendix A,
the full text of which is incorporated by reference.
DHS-FEMA-HSGP-SHSP-FY24 Page 34 of 51 Grant County, E25-205
Article 34 Required Use of American Iron, Steel., Manufactured Producbs an -
Co structio Materials
Rec-1pients of an award of Federal financlai assistance from a program for
infrastructure are hereby notified that none of the funds provided under this award may
be used for a project for infrastructure unless: (1) all Iron and steel used 'in the project
are produced in the United States —this means all manufacturing processes, from the
tial melting stage. through The applica-
tion of coatings, occurred in the United States;
(2) all manufactured products used in the project are produced in the United States —
this means the manufactured product was manufactured in the United States; and the
cost of the components of the manufactured product that are mined, produced, or
manufactured In the United States is greater than 55 percent of the total cost of a] I
t-, -
components of the manufactured product, uriless another stan dardfor determining the
minimum amount of domestic content of the manufactured product has been
established under applicable law or regulation*, and. (3) all construction materials are
manufactured in the United States —this means that all manufacturing processes for
the construction material occurred in the United States. The Buy America preference -
only applies to articles, materials, and supplies that are consumed In, Incorporated
In in to. or affixed to an infrastructure project. As such, it
does not a pply totools,
,
equipment, and supplies, such as temporary scaffolding, brought to the construction
site and removed at or before the completion of the Infrastructure projed. Nor does a
Buy America preference apply to equipment and furniishings, such as movable chairs,
desks, and portable computer equipment, tf2t are used at or within the MIS hed
infrastructure project but are not an *Integral part of ft structure or permanently affixed
to theiinfrastructure project. Waivers When necessary, recipients may apply for, and
the agency may grant, a waiver from the requirements. The agency should notify the.
recipient for in on the process for requesting a waiver from these
requirements. (a) When the Federal agency has determined that one of the following
exceptions applies, the awarding oftial may waive the application of the domestic
content procurement pref erence In any case in which the agency determines that-, (I)
applying the domestic content procurement preference would be *Inconsistent With the
I ee
lic I ton
pub* Inter (2) the types of 'iron s
" 1, t I �manufacturedproducts,.orcon-struct'
materials are not produced in the United States In sufficient and reasonably available
quantities or of a satisfactory quality; or (3) the inclusion of *Iron, steel, manufactured
products, or construction materials produced in the United States- wii 11 'increase the
cost of the overall project by more than 25 percent. A request to waive the application
of the domestic content procurement preference must be in writing. The agency Will
provi de on the format, contents, and support Ing materials requi red for any
W
waiver request m. 'waiver requests are subject to public comment periods of no less than
15 days and must be reviewed by the Made in America Office. There may be
instances where an award qualifies, in whole or in part, for an existing waiver
described at"Buy America" Preference in FEMA Financial Assistance Programs for
Infrastructure I FEMAgov. Definitions The definitions applicable to this term are set
forth at 2 C.F.R. § 184.3, the full text of which is incorporated by reference.
Article 35 SAFECOM
Recipients receiving federal financial assistance awards made under programs- that
provide emergency communication equipment andlits related aide must comply
V!
with the SAFECOM Guidance for Emergency Communication Grants, including
provisions on technical standards that ensure and enhance Interoperable
communications. The SAFECOM Guidance is updated annually and can be found at
Funding and Sustalinment I CISA.
DHS-FEMA-HSGP-SHSP-FY24 Page 35 of 51 Grant County, E25-205
Article 36 Terror"it Fi ian [n
Reel' l nt must nip ly Rho E e .13 4 an p li l Wt u-t ry p r ho bit'i r n
trans- t n ith�, and the provisions f resources .n .gip r� t , n i°�i �
r anr`z;ti' n� crated [thy t err �i rya F idi nt are [ems[[y r n�i l for
rrirg cil"ire withthe E.O.n laws.
Art[ I 3-7v Try lint [ t � t, Protaction, Act of SPA
,
F c i p ut t r� ly ith� the r t�i:.r m nt f the govern c r� -' n n
s� r r e-rr� i imple imerits Trafficking..'' rProtection : t of 2� �
(wd-ffied a.,-s ammendeda
P u.b. L - No. 106-38.6, § 106 0 22 U.S.C. § 7104). The av6
erd
t r i 'C t 2 C.F.R. § ` 75.1 , th- full text hi h i` nr ,tad by reference.
rti r �niv r [ Identifier ankh �
l- m of Award Management
a i p[ tints are requilredito corn fly with the, re r mer t sot for i n the ern: nt-
wide fi n ni .[ s lance. terra r : ; :::.rdi ng thi t for Award M .n ;g nt
-
and n rsa Identifier quIre- ment located ,t C m F4 . Part 5, A�p n i A� the fu
t[C ln:rrt refrce
en
.
Artic USA. PATRIOT Att of 2DQ1
eoi:Pi tints ust cornply thf r q r . nt f section f the n' ti ng n
tr n% r n America Pry%dingy A r r t C li 1 r t lnt r t and
trt rr n"sm Act of 2 I (USA PATRIOT Act), which amends 18 U.S.C.
y s
Article40 Use D -S S1, L .. rid. P' i
dint tt ti written r� 1 frrn DHS: prior tiro teDHSals,
C g:, rests, r repr u ti o f s, likenesses f D HS n i t a h :a
i-ncludes use of DHS- component ,.g., FE AA, CI A, etc.) seals, logos, crests, or
reproductions of flags, or I lakenessas of component official .
Article 41 Whistiebtower PmWectioni A-
F "p at :rn � t � 1 � th the, statutory r� ire ent for �h� �t l �l ° er r tit n,
t 1. ' r'�c�, ` ' a § 470141U.S.C. § 47,12.
DHS-FEMA-HSGP-SHSP-FY24 Page 36 of 51 Grant County, E25-205
Article 42 Envlron.mo Mal' Plan riffig; amtl H 1-sitor(,c Prese rvat! n - EH P) Rev low
DH S/FEMA f untied activilir es that may require an Environment -a I Ill ann" ng a rid Hlsslori c
I
Preservation (EHR) revieware subject tothe FEMA EHP revleWprocess. Tftis revIew"
ement
do -as not address all federal, stale, and local requir s.. Acce ' plance of federal
re Y lfe ra- dtocal laws.
furidling req Pie 10 With at de 1 s,,- te
U re the oorrlp[ tz an
DH S/FEMA:I:s req Alred ', to. consider the Potent a.[ im lt
Us I P acts to naturaJ and cu ural
resources- of all Projects f ended by DH S/FEMA grant fu1nds, throu
gh its E H Preview
Process, asrnandatedby:theRa a --nv-'. -o icy Act; [National Me
tion 1, E i ron.m.ent
at, R F -I H1, ric
P reservation Act of 11 966, as arnended; National Flood I nsurance Pr rare
ra
s UJ
regulations; and any other applicable laws and executive. or ern General g 'dance for
FEMA's EHP �procozs is available on the DHSIFEMA Web -site, at:
ht1ps:/&mwJema.gov191rants/g Wdanc"od s/envl ronment,61-hi.-s-toric. 8 pec. ific app kcant
1, ew
guidance onhow to s ubm it 1nformation for EHP re dependsonthe indiVidual grant
programr, and applicants Should contact their grant- Program Offer to be.. but into
ass-*Istong. the"' ific Brent program. The EHP
n- ble, for co,, tacl with; EH P staff res Pond 1, their spec a
review Process m,ust be completed before funds are releawl to carry out the
Pro posed project; otherw"' DH-S/FEMA may y not be- able to fund the project due to
noncompliance With EHP laws -e V, and p Holes. f gro
executive orders, regula ions o I und
will disturbing, ac occur d ring c ns ion., a 1c. nl mionit r gr. ,�,,.,,nd
o
U truct -,p pl"" a �o ou
's fresou ce, -.. are, dig covered the
I r-ba if mypotential, a.rchaeologica r d'stu x. nc- e., and a Potential
-ta -a dnotifyl z ss-th ug
a Ic Wit- 1, .pp ant 1: "m-medialely c ease, vvork in tha . re- an he, p roe h entityif
a ppli Ic able, and DH STEMA
r
Arti-cle 4 -3, Ap lit' ilityol DHS- -S d T r an, C difion. t
p
cab y %n4ar 0 raS .41 n o T1 lbe
The DHS:,Stan dard Termsand Gondit Ms
ions are a tatement of general requirements
a -rec pie, ant as , matter of 1,
mposedu'pon re6 ients i n
1p, and fim down to sub
re g U.1 ati on or executive itive, ord. or . If the re U re menit does . ,not apply ly to I nd'i an trib as- or
there's a fe deral law or regulation lng�'Asa l".a."ont Ind'an't'vbes, then the,
exempt i pp lirc t n: 01
V
_b bes of or aciquiiescence'to, D HS;;Slandard Terms and Condi
.acceptance y T r1L , I . - , .1 tons.
does not change or alter:'I,'ts:l'nappUca'b-il"llty to an Indian tribe. The exec ution of grant
d ocu ments,13 not to change, alter, amend, or tm,poseadditionai I. -a -o r
'blility coon th. Tn" 'it does not al. ready exi-
res -,-.ns. ,,-p ,o u , __o I e be where
Article 44 Acceptance- of Post Award Changes
n error in the award packagme, has be- e n made, or
In the, event FE MA de Ah, termine
at a
s W
If an admin'strat've change mus-Abe ma de to the award k
pao ge,
reqptentill be,a
.
notified of the change 1 n writing. Once the nolific on, has own made, any subsequent
requests f or fain. wil I I ndkmto re 11 ient acceptace nof the changes to the award.
c P
Please call FEN, -%,Grant Man�age-.ment0p.eration.-s,,,aia et (..$66)927-,%46or -matto:: v
ASK-GMD@ferna.dhs-gov if you have any questions.
Articte 45-- Di l position i OT 0 OWN
�ipmentt Acquired Under the. Fed " U era I Award
For purposes- of origin or rep. lacement W enA acqu" red :_ -nder this award y b-a
eq ipm I u. �ts
rtonte recipient or -no n-st -ale s ub-recipienlsi when IN -a - no 0 .1 equipment's I nge
reV U Sly
needed for the original. pro* t or program or for other a it ies. c Ily to
Jac cl urren r p
supPorted by a f ederal awarding agency, you, mu st re-questinstructions from FEMA to
rnake p roper di sp os ition of the equi pent pu rsuant to 2 C. F.R. sect
ion n 20' .3 13. Slate
-0
rec" ntsandslatesub- `p' nts-mu. I rrients in
I pie reci te st follow he disipsi ion require
-o
accordance with state laws and procedures.
DHS-FEMA-HSGP-SHSP-FY24 Page 37 of 51 Grant County, E25-205
Art.01-c- le 46 Prk r Approval for p Wl-dfficatto.n.; Ap r. v, Bud: et Of 0 d Before making any change ved budget for IN award, you mus t
to the FE MA appro -16
requestpr1or written. approval, frorn FEMA whererequired by 2 C.F.R. cj3 .8 se 1 00-.
� on,.2 0
For p urposs es of non -cons ruc I'l n projects, FEMA 1`1 tz" g1l's di s-c rel i n to
o I is. u .. 11 In o impose
o dda. res. rictl . n u rider 2 C. F. R. s tn -0 wafer of n i a l tn o-
ec o2, 0.30,8(f) ragardrng the tra
f unds arnong direct cost cat egorles,'Prog.rcims.- fun or Therefore, for
awa 'the federal share " greater than the Impli sified rds w it an approved budget where is
fer funds among direct
M n threshold (cu t' $250 000), you m not trans
acquisi: to rrently; ay
ities fthout -pr1or written approva
r- rog - m tons, or activ. I f rorn os t Owego' P ra. s, funct w
FEMAW'herethecurnulati've amount of such transfers exceeds or Is ex c-:3edto Mel.
exceed ten; rcent (101%) of -the totat budget FEMA laW a proved. For purp -s of
Pe P. - me
awards that s-up rt both construction and non -construction mrk, FE MA 'Is. uliliz'ing"'Its
d"scretwoniu-nder 2 C.F.Rs W.1on 200.308(h)(5) to require the rec"'dentto
tto n prior
written approval from FEMA before making any fund or budget Iran sf -era between the
two types. of work.. You must report any dev'lations from your FEMA a : pproved budget
in tie first Federal Fin ancial' Report (SF-42.5) you submit folloWing any budget
ires prior written a
ion requ deViat[onje.gard-less of- whether thebudget deViat'
pproval
Arfide 47 In.dolrect Co M Rate
2 C. F. R. -section 200.211 (b) (15") req U .1the term
''res of t -he, award to inc u he de, tnali re c t
s
cost ate for the federal award. If applicable, thea ndirect cost rate for 1his award IS
,stated lin the budget documents or oth-ermater'lals- approved by FEMA, and Included in
the award file.
Article 48 Summary Descri[' n of Awark and Sub-pM, grams
0110
The purpose of the FY 2024 HSGPIS to s up port Mle and lobal efforts to prevent
terrorism and other catastrophic events and to prepare the Nation for the, threats and
h-az--- - d- fat pow, th - react tes, isktemerityuof the U;ftedfttes. The HS--GP
a T- s a Ir" to 171
'M
[des 1; '1 1divert he 3- 2.- c ore.
prow fundingto" plemen.Unv. Wiments that u-i1d a xit tarn, -a ind
capabililves-, a es. ierIttial to, ac Moving the, rational: Preps rednnGal f ire and
resil.i.e.n.1 Nation. Amon. el miss'ston in
g, the, five ban- wl'C -horn 'and secu(tty s noted the DH S
Quadrennial Homelanuri1y kd -S ec Revw, H-SGP supports thegoal to Strengthen
e
Nation,W, Preparedness and Res . ifience. The bui(ding, s u-s-tainme-int, and slivery of
these core capabilities are not exclusive to any single I" d goverrynent,
organization,or community, but rather, requke the combined effort of the. whole
nftv. This- HAP wconsfs oDm;r,n,u Paw., ard ts to Homeland Spur Program (S.HS
of St P)
g
f undi ng -i n t he amourit of $5- 57 1 .00, Urban Are ecuirit - I nit iative (IJASI) fun.d-'
-a y in
in, the amount oj $ $5,6091,750.00 (SWe ea a Area 516- 0 9 7 50- nd 0 pe ratio n:
Stone garden (OPS G) fudin n the amount of $11, 120-0 e g coue's
, I , . 10DO.00. Th followinntl
s ll haelive 0 P 8 G. s u bawa rd s. for A Ing amou n . rec, he- follow ts-:Aims, $55-,0.00;Clallam,
$140,0-00; Island, $90,0W; Lover ElW-ha Tn"be-,$365,000; Makah TrIbe, $65,000;
0 kanogan., $9.0,000 - Pend Orei'lle, $140,00- 0-; $a-n J uan, $W-,, 0-00 ;- ne,
:Spoka
1b, OC; Whatc. orri
001.0; Stevens, $ -140,0-00; S- w-'nomi:,sh Tri., e $50,0 - 0
$ 1-10 -
These grant programs fund a range of activities, i-ncluding. plann'' ' Ing, organt - za fion,
equipment purchase, training, exercl'Sels, and management and admini sitra .1ion acro
all core aill'illes and mission ....-.
areas
DHS-FEMA-HSGP-SHSP-FY24 Page 38 of 51 Grant County, E25-205
An
Artmi-Ma AM HS--GP Performanee Goa[
In. addition tothe Blann,u - I Stra Im pile mront... ton Repo r1l, (13-S-1 R-) submi) on
-a ssJ
req I I wre-ments outlined 'r n t he Pr e-paredn 1pi - ass Grants Manual, r1ec ents must
de- moo t ra-te how the, grant-funroot addressed the owe c a-Pabil its' gap
K -%t and- Id id in the, Threat and Hazard Id nt -assm.iatedw�i'th:t,h,'i.Sprojec anti 1 e ..1fica-tion -and
R isk Analysis (TH I RA) or SAakeholder P reparednersa Review (SP R) or su-sta"
inz
existingca abil'."t.i.e--f.,-s.-asappli'cabf,,e
,p T he ca-pabi Uty g, a-p reduction, must b- e add-res sed in
the Projed Des, cript n of, the, 1381111 for each project.
Article 60 OPSG Program Performance Goal'
Indt itnalStral
tn Report (13-8 1 R) swbm "s,
requirements outi nod "in t he P reparedness Grants Man., u-al, recipientsmust
dem,onst ratehow t. -he grant -funded Pro0ct addressed tee, core capillit
yg. a-p
assod aled with this rojKt and 'identified in the Threat and I-lazardld,,e-ntftc--.-atlon;,...-a.nd
e
RI'SkAnaly.-Blls.(THIRA.)orSt-akehold,erPre,parview rstW
edne-ssR (8:1311) ins ous
.b
existing ca pabfif les as applicable. The capa-ed
b!11W �UCrtjQn or as p, -,a—fl.ity
gap
sustai`nmenl M.Ust be, addressed in the Pro A -s� 4 'on of the BSI R for cis.
jec, Do. o rip 1 e .a
project.
Artul'Cle 51 Operatio r, Stoneg rden. Pro .n: a gram Ho1d'
wro rawl.
The rec 1pientis, p hibited f ro-r—n,. d down OPS G- fun in under
der tit, -award
ec reimbursing OPSG subrecl.-PIents of Pis award until each -unique, sp ffic. or modified
counly level, triba-1, or equilvalent Operations Orderr or Fragmentary Ord
ler (FRAGO)
has been reviewed by FEMAIGPD and CusWms; and Border Protection/United States
Border Patrol (CB,P/U SB P). The recl' I , ;,ent Will receive. tip: offictal notific 11.0ni of
P
approv.a.1 from FEMA/GPD.
DHS-FEMA-HSGP-SHSP-FY24 Page 39 of 51 Grant County, E25-205
ubligating
document
I T —A g—r a—e—m—e n_tT2_._'___'T3'.R_e_e1_p 1 —en-t 14. T y 'pe o f trol No.
Issuing FEMA,Offlc
MILITARY DEPARTM ENT,
and Address dress
SHINGTON STATE
Grant Programs Directorate FEMA, Financial
'I S.W. SerAces Branch
CAMP MURRAY, WA 9.8430
Wash'Ington DC, 20528- 500 C Street S.W.,
65
64 a, DC, 20742
���
F9. Name of Recipient 9a.Phone W Name of FEMA Project 10a.Phone
lNo.
Pro�je�ct_Officer No.
I .. -oo rd i nato r
Gail Cram 253-
Homeland Secur'lity Grant Program 1 -877-585-
Prantpro.
This Action Payment
Arrangement Period
09/0-1/2024 to
GO
REIMBURSEMENT Budget Period
09/01/2024 to
15. Dow ilption of Action a. (Indicate funding d a for awards ortinan- - h
cc ting
gram Prior mount
Sistante Data
urrent Total.
Name Total Awarded This
Listing No. (ACCS
ard Non -Federal
A Code)
b. To describe changes other than f unding data -or financial changes, attach schedule
and check here:
This fieki 'i's nota licableTor aigMis, ined�r:nnt mremments
IT. RECIPIENT SIGNATORY OFFICIAL (Name and Title)
DATE
' E
Gail Cram
10/0412024
7A
1 48. FEMA §-IGNATORY OFFICIAL (Name and Title)
DATE
JPAMELA WILLIAMS,, Assistant Ad rator, Grant Programs Region 4 09/19/2024T
OHS-FEMA-H8GP-8H8P'FY24 Page 4Oof51 Grant County, E25-205
Attachment D-1
24SHSP ENDURING SECURITY NEEDS (EN) Work Plan
Grant County Sheriff's Office, Emergency Management
SHSP Enduring Security Needs (EN) Local
The State is divided into nine Homeland Security (HLS) Regions which differ in geography (marine to
desert), major industry (large business to agricultural), and population (dense urban settings to rural). Each
region develops projects to address their specific risks and hazards which sustain previously built
capabilities or to close identified gaps.
The HLS Regions have identified several key projects that sustain the core capabilities of Community
Resilience, Intelligence &Information Sharing, Interdiction &Disruption, Mass Care Services, Mass Search
& Rescue Operations, On -scene Security, Protection, &Law Enforcement, Operational Communication,
Operational Coordination, Planning, Public Information &Warning, and Screening, Search &Protection.
Projects focus on effective planning, organizing, equipping, training, and exercising to build, sustain, and
deliver capabilities necessary to prevent, prepare for, protect against, and respond to acts of terrorism.
As communicated in the SPR, capability gaps have been identified in:
Community Resilience:
(1) There is a large segment of the population that has not taken action to prepare for emergencies.
(2) There is a need to collaborate with and build capacity in CERT.
(3) There is a need for staffing to meet public outreach needs.
Intelligence & Information Sharing:
(1) Local funding for sustainment of intelligence analysts continues to be a challenge.
Interdiction & Disruption:
(1) There is a need to replace expiring and upgrade law enforcement equipment.
(2) There is a lack of developed policies, plans, procedures, mutual aid agreements, strategies, and other
publications, including the collection and analysis of intelligence and information.
(3) There is a need for tactical law enforcement operations training and exercises.
Mass Care Services:
(1) Local responders lack the necessary equipment/ supplies to support mass care site locations services
during disaster conditions.
Mass Search & Rescue Operations:
(1) There is a need for equipment and supplies for rescue services (structural collapse).
(2) There are critical job vacancies expected for Structural Collapse and Heavy Rescue Technicians.
(3) There is a need for equipment to conduct search and rescue efforts.
On -scene Security, Protection, &Law Enforcement:
(1) There is a need to replace expiring and upgrade law enforcement equipment.
(2) There is a need for equipment, supplies, and systems for response personnel.
Operational Communication:
(1) There is a need for operational communication equipment.
(2) There is a lack of emergency backup communications.
(3) There is a need to coordinate the acquisition and deployment of communications equipment, personnel,
and resources to establish temporary communication capabilities.
Operational Coordination:
(1) There is a lack of adequate EOC staffing.
(2) EOCs need adequate numbers of phones, multifunction copy/scan/print/fax devices, copiers, computers.
(3) There is a need for integrated training and exercises to facilitate unified command operations.
(4) There is a need for making information easily accessible in an EOC.
Planning:
(1) There is a need to evaluate and update plans.
DHS-FEMA-HSGP-SHSP-FY24 Page 41 of 51 Grant County, E25-205
(2) Planning concepts and efforts need to be better coordinated.
(3) There is a need for integrated training and exercising.
(4) There is a need for corrective action programs to implement and track areas for improvement identified
during tests, exercises, or real -world incidents.
Public Information & Warning:
(1) There is a need for an updated unified public education strategy to include coordinated public messaging
procedures, policies, and training.
(2) There is a need for messaging to be inclusiveness of the entire public.
(3) There is a need for establishing lines of communication.
Screening, Search & Detection:
(1) There is a lack of first responder equipment to detect CBRNE dangers.
This regional investment funds salaries, benefits, equipment, supplies, and training support costs
(instructors, travel, supplies, tuition).
Homeland Security (HLS) Region 7 is comprised of Chelan, Douglas, Grant, Kittitas, and Okanogan
counties. The HLS Region 7 investment supports projects that address the core capabilities of Interdiction &
Disruption; Mass Search & Rescue Operations; Operational Communications; Operational Coordination;
Planning; and Public Information & Warning.
Projects include:
(1) Mobile operational response readiness
(2) Emergency management -related training
(3) Support for After Actions and Improvement Plans
(4) Special teams equipment and training
(5) Support for EOC operations
(6) Public information and warning system(s)
(7) Operational communications
- SUBPROJECTS Sm
SP#1 Mobile Operations, Pommand Center and Response Vehicle Updates
PLANNING ORGANIZATION EQUIPMENT TRAINING EXERCISE TOTAL
F $0.00 1 $7,000.00 1 $1,000.00 1 $0.00 1 $0.00 1 $8,000.00
CORE CAPABILITY BEING ADDRESSED
Operational Coordination
NEXUS TO TERRORISM
The Grant County Sheriff's Office Mobile Operations Command Center (MOCC) is a field command vehicle
that functions as an incident command post and incident support vehicle during active shooter or terrorism
related events. The MOCC is equipped with multiple radio systems, network and data infrastructure
supported by cellphone networks, two generators for power, and multiple computer workstations for
personnel. In the event of a terrorist act or domestic extremism impacting Grant County, the MOCC would
be used to coordinate field activities and serve as a hub for response in the impacted area. The three
emergency management vehicles would also be deployed in the event of a terrorist act.
WHY IS THE WORK NEEDED?
CAPABILITY GAP IDENTIFIED
• There is a need for allocating and mobilizing resources.
• There is a need for establishing alternative Emergency Operations Center operations.
ACTIVITIES TO BE PERFORMED
• Purchase equipment/supplies for MOCC and Emergency Management response vehicles
• Maintain/upgrade the heating and cooling system for the MOCC
e Maintain the generator for the MOCC
DHS-FEMA-HSGP-SHSP-FY24 Page 42 of 51 Grant County, E25-205
ASSOCIATED DELIVERABLES/OUTPUTS
* Fully functional MOCC and Emergency Management response vehicles ready for deployment.
DESIRED OUTCOMES
Operational MOCC and Emergency Management Response vehicles ready to respond to a terrorist act to
provide mutual aid to local partners in law enforcement and fire.
SP #2 Incident Management Team Development
SOLUTION AREA
PLANNING ORGANIZATION EQUIPMENT TRAINING EXERCISE TOTAL
F $0.00 1 $0.00 1 $0.00 $10,000-00 F $0.00 $105000.0
CORE CAPABILITY BEING ADDRESSED
Operational Coordination
NEXUS TO TERRORISM
Ensuring that emergency response staff are properly trained on the National Incident Management System
and ICS will improve the overall response to an act of terrorism. Promoting regional training of response staff
also strengthens the mutual aid capacity of Central and Eastern Washington.
WHY IS THE WORK NEEDED?
CAPABILITY GAP IDENTIFIED
* There is a lack of trained personnel within the county to fill EOC specific positions during emergencies.
Staff turnover has created gaps in training in some departments. There is a need for EM staff to attend
tr6inings and conferences for professional development.
* There is a need to expand dedicated emergency management staffing. It is the only way to fill existing
planning, training, exercise gaps. We also need to train more staff on ICS/EOC principles.
ACTIVITIES TO BE PERFORMED
• Identify training priorities
• Register and attend training
• Host training such as ICS 300 and ICS 400
ASSOCIATED DELIVERABLES/OUTPUTS
Training is completed and enhances the Type 3 Incident Management Team (IMT) as well as Grant County's
Emergency Management program.
DESIRED OUTCOMES I
A higher capacity of trained response staff available for deployment regionally as well as an increase of ICS-
trained first responders regionally.
SP #3 After Actions and Improvement Plans
SOLUTION AREA
PLANNING ORGANIZATION EQUIPMENT TRAINING EXERCISE TOTAL
$0.00 1 $2,500.00 $2,500.00 1 $0.00 1 $0.00 $5,000.00
CORE CAPABILITY BEING ADDRESSED
Planning
NEXUS TO TERRORISM
This subproject will allow improvement plans and after actions items identified through exercise or incidents
to take place and improve response to acts of terrorism.
The Gorge Amphitheater is located in Grant County and experienced a mass shooting June 2023. The
Gorge is a soft target and attracts 27,000 people in attendance during sold -out shows. Every year we
DHS-FEMA-HSGP-SHSP-FY24 Page 43 of 51 Grant County, E25-205
exercise response plans with the Gorge, and an After Action Report/improvement Plan (AAR/IP) is critical to
helping identify counterterrorism gaps.
Another exercise Grant County participates in is related to the Columbia Generating Station (CGS), a critical
infrastructure that would be a key terrorist target because of its nuclear material.
WHY IS THE WORK NEEDED?
CAPABILITY GAP IDENTIFIED
* Creating a corrective action program to implement and track areas for improvement identified during tests,
exercises, or real -world incidents.
* There is a need for After Action reporting.
ACTIVITIES TO BE PERFORMED
• Complete AAR/IP for responses, exercises, and incidents.
• Identify and prioritize items in Improvement Plans.
• Purchase supplies/equipment identified in AAR/lPs.
ASSOCIATED DELIVERABLES/OUTPUTS
• Post -incident After Action review meetings
• After Action reviews
• Improvement plans
DESIRED OUTCOMES
Grant County will be a better prepared community able to mitigate life safety in the events of a terrorist
attack or active shooter.
SP #4 Special Teams Equipment
SOLUTION AREA
PLANNING ORGANIZATION EQUIPMENT TRAINING EXERCISE TOTAL
$0.00 1 $0.00 $23,903.00 $0.00 $0.00 $23,903.00
CORE CAPABILITY BEING ADDRESSED
Mass Search and Rescue Operations
NEXUS TO TERRORISM
Grant County is the fourth -largest county in Washington by area and has well over 2,000 miles of freshwater
shoreline. Grant County has over 20 lakes to which over 100,000 visits are made in one year. In addition,
Grant County has 28 dams that could be a major target for a terrorist attack. The purchase of the trailer
would increase the longevity and availability of a boat used for Search and Rescue in the aftermath of an
attack.
WHY IS THE WORK NEEDED?
CAPABILITY GAP IDENTIFIED
* Lack of Mass Search and Rescue equipment, and PPE across the state's local jurisdiction, especially for
specialty teams. There is a need to maintain equipment and training to. ensure response readiness.
• The only way for the region to maintain and build SAR capabilities and required equipment is through grant
funding Agencies (Fire, LE, etc.) do not have the internal budgets to fund this specialty training and
equipment. A long-term dedication to growing these programs is necessary.
ACTIVITIES TO BE PERFORMED
9 Purchase equipment
ASSOCIATED DELIVERABLES/OUTPUTS
* Enclosed cargo trailer for Search and Rescue Boat
DHS-FEMA-HSGP-SHSP-FY24 Page 44 of 51 Grant County, E25-205
DESIRED OUTCOMES
Have a fully functional inflatable boat that is ready to respond to life saving search and rescue efforts during
the aftermath of a terrorist event.
DHS-FEMA-HSGP-SHSP-FY24 Page 45 of 51 Grant County, E25-205
Attachment D-2
24SHSP National Priority (NP) Work Plan
Grant County Sheriff's Office, Emergency Management
SHSP NPA: Community Preparedness &Resilience (CP&R)
Community organizations are the backbone of American civic life, providing essential services especially to
underserved communities. In the aftermath of a terrorist incident, they must have the capability to withstand
acts of terrorism while continuing to provide services. Those responding, often the first on the scene after a
terrorist attack, need the capability to aid their fellow citizens ensuring community resilience.
Washington has identified four key investments to enhance the Community Preparedness &Resilience NPA
addressing the core capabilities of Community Resilience (CR), Public Information &Warning (PI&W), and
Intelligence &Information Sharing (I&IS). The gaps from the SPR that will be addressed are:
1. (CR) There is a need to collaborate with and build capacity in Community Emergency Response Teams
(CERT).
2. (CR) There is a need to establish, train, and maintain CERT and Teen CERT, with a focus on historically
undeserved communities.
3. (PI&W) There is a need for funding for Mass Notification Systems.
4. (I&IS) There is a need for planning efforts that would identify critical objectives to provide a complete and
integrated picture of the sequence and scope of the tasks to achieve the goals.
5. (I&IS) There is a lack of training on plans.
6. (I&IS) There is a lack of exercising on plans.
NATIONAL PRIORITY PROJECTS (NPP):
NPP #1 SHSP NPA CP&R: Eastern WA Mass Notification (HLS R7 & 118)
This project will fund (1) the service contract for the HLS Region 7 Public Alert and Warning Systems for
Chelan, Grant, Douglas, Kittitas, and Okanogan counties, (2) the service contract for the HLS Region 8 Mass
Emergency Notification system for Benton, Franklin, Klickitat, Walla Walla, and Yakima Counties and (3)
personnel costs to manage the system
State SPR "Approaches for Addressing Capability Gaps and Sustainment Needs" identified the funding of
mass notification systems as a way to address the Public Information & Warning gap.
This project builds on previous CP&R NPA work in support of mass notification systems. During a terrorist
event, it is imperative to quickly and clearly get life-saving information and instructions to the public. Mass
notification system messaging will give out current information, tell people what to do to be safe, where to go
to be safe, and/or what dangers to look out for.
Project partners include partners throughout HLS Region 7 (Chelan, Grant, Douglas, Kittitas, and Okanogan
Counties), HLS Region 8 (Benton, Franklin, Klickitat, Walla Walla and Yakima Counties), as well as the
general public that receive the messaging. Community engagement through a variety of methods
encourages the public to sign up for the services.
There are two key challenges to this project: (1) effectively addressing limited English proficiency (LEP)
requirements, and (2) getting the public to sign up for the mass notification alerts. Ways to mitigate these
challenges are to engage the state LEP Program Manager for assistance with leveraging community leaders
who are known to those with limited English and seeking out community events and opportunities to educate
about the mass notification systems.
Project success will be measured by (1) the number of new registrations for the mass notification systems,
and (2) through evaluating real time data from annual tests and actual activations to identify the percentage
of participants reached and the percentage no longer "in service".
A project manager will ensure oversight of grant expenditures throughout the grant life cycle.
The project outcome is an informed public after a terrorist attack.
DHS-FEMA-HSGP-SHSP-FY24 Page 46 of 51 Grant County, E25-205
SOLUTION AREA
PLANNING ORGANIZATION EQUIPMENT TRAINING EXERCISE TOTAL
$0.00 1 $34,068.00 $0.00 $0.00 $0.00 $341068.00
CORE CAPABILITY BEING ADDRESSED
Public Information and Warning
ACTIVITIES TO BE PERFORMED
• Renew mass notification system subscription
• Host regional training on system
X
e.
HSP NPAi:,- b i V f -"-(b`t
V
erthe Office of the Director of National Intelligence (ODNI), "domestic violent extremists are US -based
actors who conduct or threaten activities that are dangerous to human life in violation of the criminal laws of
the United States or any state; appearing to be intended to intimidate or coerce a civilian population; and
influence the policy of a government by intimidation or coercion or affect the conduct of a government by
mass destruction, assassination, or kidnapping." While foreign terrorist organizations still intend to attack the
Homeland within and from beyond our borders, the primary terrorist threat inside the United States stems
from lone offenders and small cells of individuals, including domestic violent extremists and foreign terrorist -
inspired Homegrown Violent Extremists, who exploit social media platforms and other technologies to spread
violent extremist ideologies that encourage violence and influence actions within the United States.,
Per the ODNI, the Intelligence Community assesses that several factors could increase the likelihood or
lethality of DVE attacks, including escalating support from persons in the United States or abroad, growing
perceptions of government overreach related to legal or policy changes and disruptions, and high -profile
attacks spurring follow-on attacks and innovations in targeting and attack tactics.
Supporting the NPA of DVE is a priority, and as such Washington has identified five key projects to enhance
the core capabilities of Interdiction and Disruption (I&D) and Operational Coordination (OC). The gaps from
the State SPR that will be addressed are:
(1) (I&D) There is a lack of equipment to respond to high -risk terrorist and domestic extremist attacks as well
as provide for responder safety in response to those events.
(2) (I&D) There is a need for Anti -Terrorism Operations training and exercises.
(3) (OC) There is a need to ensure information flow and establish lines of communication.
T
'N [ONAL ROJECTS:(N
PRIORI �_p P•
NPP #2.SHSP .,NPA DVE: North Central Washington Hazmat Team Equ'ipment (Grant County)
This project will fund radiological detection and personal dosimetry equipment for the North Central
Washington Hazmat Team.
This project will give the Hazmat team the capability of rapid identification of radiological or nuclear hazards
that may be associated with domestic violent extremism or acts of terrorism. Currently, the team only has
access to limited radiological detection equipment that is on loan from various agencies for a short-term
basis. This project would allow for self-sustainment of the team's radiological response and will. begin to build
the DVE NPA in Grant County.
State SPR "Approaches for Addressing Capability Gaps and Sustainment Needs" identified the purchase of
equipment, such as radiological detection and personal dosimetry equipment, as a way to address the
Interdiction & Disruption gap.
The Hazmat team collaborates with the WA Department of Health (DOH) Office of Radiation Protection for
training and response support as well as equipment calibration. Collaboration also exists for response to all
of Homeland Security Region 7 in the event of hazardous materials incidents.
Project partners include but are not limited to the North Central Washington Hazmat Team, Moses Lake Fire
Department, Wenatchee Valley Fire Department, Lake Chelan Fire and Rescue, Kittitas and Okanogan
counties, and WA DOH Office of Radiation Protection.
DHS-FEMA-HSGP-SHSP-FY24 Page 47 of 51 Grant County, E25-205
A potential challenge to this project is ongoing supply chain issues that could cause procurement delays. A
way to mitigate this challenge is by carefully timing the purchase and maintaining open communications with
the vendor regarding the estimated delivery time to manage expectations.
Project success will be measured through the decrease in time it takes to identify radiological or nuclear
hazards as well as a decrease in injuries to responders and citizens.
A project manager will ensure oversight of grant expenditures throughout the grant life cycle. To maximize
cost effectiveness, multiple bids will be requested with the use of a clearly delineated project scope. The
County Board of Commissioners will additionally have oversight of this project.
The project outcome is saving lives during a DVE incident involving radiological or nuclear hazards.
SOLUTION AREA
PLANNING ORGANIZATION EQUIPMENT TRAINING EXERCISE TOTAL
F $0.00 1 $0.00 $30,000.00 $0.00 $30,000.00
CORE CAPABILITY BEING ADDRESSED
Interdiction and Disruption
ACTIVITIES TO BE PERFORMED
• Purchase equipment
• Train Hazmat Technician on use of equipment
DHS-FEMA-HSGP-SHSP-FY24 Page 48 of 51 Grant County, E25-205
Attachment E
24SHSP Budget Overview
Grant County Sheriffs Office, Emergency Management
TOTAL AGREEMENT AMOUNT $112,078.00
AMOUNT
TOTAL LETPA $27500.00
2% of the agreement total
TOTAL PERSONNEL $0.00
0 % of the agreement total
ENDURING NEEDS (EN) SUBPROJECT BUDGET
TITLE
SP #1 Mobile Operations Command Center and Response Vehicle Updates
SP #2 Incident Management Team Development
SP #3 After Actions and Improvement Plans
SP #4 Special Teams Equipment
EN M&A
EN SUBTOTAL
EN INDIRECT
EN TOTAL
NATIONAL PRIORITY (NP) PROJECT BUDGET
TITLE
NPP #1 SHSP NPA CP&R: Eastern WA Mass Notification (HLS R7 & R8)
NPP #2 SHSP NPA DVE: North Central Washington Hazmat Team Equipment
(Grant County)
NP M&A
NP SUBTOTAL
NP INDIRECT
NP TOTAL
AMOUNT
$8,000.00
$109000.00
$59000.00
$23,903.00
$1J07.00
$48, 010.00
$0.00
$48,1010.00
AMOUNT
$349068.00
$309000.00
$0.00
$64, 068.00
$0.00
$64,068.00
DHS-FEMA-HSGP-SHSP-FY24 Page 49 of 51 Grant County, E25-205
DA TE
September 1, 2024
December 31, 2024
April 30, 2025__..__..__.____.................
,July 31, 2025_____...._�.._.. _..._..
1 October 31, 2025
January 31, 2026
April 30, 2026
July 31, 2026
I October 31, 2026
February 28, 2027
April 14, 2027
Attachment F
24SHSP TIMELINE
Grant County Sheriff's Office, Emergency Management
TASK.....
Grant Agreement start date
Estimated date work scheduled �
Complete Nationwide Cybersecurity Review (NCSR)
Submit Reimbursement Request and Progress Report
Submit Reimbursement Request and Progress Report
-------------
Submit Reimbursement Request and Progress Report
Submit Reimbursement Request and Progress Report
Submit Reimbursement Request and Progress Report
---------
Submit Reimbursement Request and Progress Report
Submit Reimbursement Request and Progress Report
Grant Agreement end date
Submit Final Reimbursement Request and Closeou------- -------------- -- - ---t Report- ----------- -- -
- - - ----------------- - ---------- ----------
HSGP Performance Period: September 1, 2024 to August 31, 2027
DHS-FEMA-HSGP-SHSP-FY24 Page 50 of 51 Grant County, E25-205
Attachment G
BUILD AMERICA, BUY AMERICA ACT SELF -CERTIFICATION
The undersigned certifies, to the best of their knowledge and belief, that:
The Build America, Buy America Act (BABAA) requires that no federal financial assistance for "infrastructure"
projects is provided "unless all of the iron, steel, manufactured products, and construction materials used in the
project are produced in the United States." Section 70914 of Public Law No. 117-58, §§ 70901-52.
The undersigned certifies that for the Insert Project Name and Location that the iron, steel, manufactured
products, and construction materials used in this contract are in full compliance with the BABAA requirements
including:
1. All iron and steel used in the project are produced in the United States. This means all manufacturing
processes, from the initial melting stage through the application of coatings, occurred in the United States.
2. All manufactured products purchased with FEMA financial assistance must be produced in the United
States. For a manufactured product to be considered produced in the United States, the cost of the
components of the manufactured product that are mined, produced, or manufactured in the United States
is greater than 55% of the total cost of all components of the manufactured product, unless another
standard for determining the minimum amount of domestic content of the manufactured product has been
established under applicable law or regulation.
3. All construction materials are manufactured in the United States. This means that all manufacturing
processes for the construction material occurred in the United States.
"The [Contractor or Subcontractor], , certifies or affirms the truthfulness and
accuracy of each statement of its certification and disclosure, if any. In addition, the [Contractor or
Subcontractor] understands and agrees that the provisions of 31 U.S.C. Chap. 38, Administrative Remedies for
False Claims and Statements, apply to this certification and disclosure, if any."
Signature of [Contractor's or Subcontractor's] Authorized Official
Enter Name and Title
Name and Title of [Contractor's or Subcontractor's] Authorized Official
DHS-FEMA-HSGP-SHSP-FY24 Page 51 of '51 Grant County, E25-205
Washington Military De, Artment Contract Number: E25-205
Debarment, Suspension, Ineligibility or Voluntary Exclusion Certification Form
NAME
Doing business as (DBA)
Grant County Sheriffs Office Emergency Management
ADDRESS
Applicable Procurement
WA Uniform Business
Federal Employer Tax
P.O. Box 37
or Solicitation if any:
Identifier (UBI)
Identification #:
----- h'rb't I- WA 98823
136000784
916001-319'
This certification is submitted as part of a request to contract.
Instructions For Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion --tower
Tier Covered Transactions
READ CAREFULLY BEFORE SIGNING THE CERTIFICATION. Federal regulations require contractors and bidders to sign and
abide by the terms of this certification, without modification, in order to participate in certain transactions directly or
indirectly involving federal funds.
1 By signing and submitting this proposal, the prospective lower tier participant is -providing the certification set out
below. 10
2. The certification in this clause is a material representation of fact upon which reliance was placed when this
transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an
erroneous certification, in addition to other remedies available to the Federal Government the department or agency
with which this transaction originated may pursue available remedies, including suspension and/or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the department, institution or office to
which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was
erroneous when submitted or had become erroneous by reason of changed circumstances.
4. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person,
primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meaning
set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the
person to which this proposal is submitted for assistance in obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered
transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is
proposed for debarment under the applicable CFR, debarred, suspended, declared ineligible, or voluntarily excluded
from participation in this covered transaction, unless authorized by the department or agency with which this
transaction originated.
6. The prospective lower tier participant further agrees by submitting this proposal that it will include this clause titled
"Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -Lower Tier Covered
Transaction," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered
transactions.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered
transaction that it is not proposed for debarment under applicable CFR, debarred, suspended, ineligible, or voluntarily
excluded from covered transactions, unless it knows that the certification is erroneous. A participant may decide the
method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required
to, check the List of Parties Excluded from Federal Procurement and Non -procurement Programs.
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to
render in good faith the certification required by this clause. The knowledge and information of a participant is not
required to exceed that which is normally possessed by a prudent person in the ordinary course of business activity.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction
knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under applicable
CFR, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other
remedies available to the Federal Government, the department or agency with which this transaction originated may
pursue available remedies, including suspension and/or debarment.
Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion --Lower Tier
Covered Transactions
The prospective lower tier participant certifies, by submission of this proposal or contract, that neither it nor its
principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded
from participation in this transaction by any Federal department or agency. Where the prospective lower tier
participant is unable to certify to any of the statements in this certification, such prospective participant shall
attach an explanation to this form.
Bidder or Contractor Signature; Date:
Print Name and Title: Joe KrI Sheriff
Washington Military DE;,, Anent Contract Number: E25-205
•
(FREQUENTLY ASKED QUESTIONS)
What is "Debarment, Suspension, Inelligib-illity, and Voluntary Exclusion"?
These terms refer to the status of a person or company that cannot contract with or receive grants from a federal agency,,
In order to, be debarred, suspended, ineligible, or voluntarily excluded, you must have:
0 had a contract or grant with a federal agency, and
a gone through some process wherethe federal agency notified or attempted to notify you that you could not contract
with the -federal agency.
0 Generally, this process occurs where you, the contractor, are not qualified or are not miqg der a
_q
............ _qq.
contract, or have violated a regulation or law pertaining to the contract,
Why am I reguired to sign this certification?
You are requesting a contract or grant with the Washington Military Department. Federal law (Executive Order 12549)
requires Washington Military Department ensure that persons or companies that contract with Washington Military
Department are not prohibited from having federal contracts,
What is Executive, Order 12549?
Executive Order 12549 refers to Federal Executive Order Number 12549. The executive order was signed by the
President and directed federal agencies to ensure that federal agencies, and any state or other agency receiving federal
funds were not contracting or awarding grants to persons, organizations, or companies who have been excluded from
participating in federal contracts or grants, Federal agencies have codified this requirement, in their individual agency
Code of Federal Regulations (CFRs).
What is the ... 12urpo,se of this certification?
The purpose of the certification is for you to tell Washington Military Department in writing that you have not been
prohibited by federal agencies from entering into a federal contract.
,What does the word ((proposal" mean when referred to in this certification?
Proposal means a solicited or unsolicited bid, application, request, invitation to consider or similar communication from
you to Washington Military Department.
What or who is a "'lower tier particiRant'?
Lower tier participants means a person or organization that submits a. proposal, enters into contracts with, or receives a
grant from Washington Military Department, OR any subcontractor of a contract with Washington Military Department. If
you hire subcontractors, you should require them to sign a certification and keep it with your subcontract.
What is a covered transaction when referred to in this certification?
Covered Transaction means a contract, oral or written agreement, grant, or any other arrangement where you contract
with or receive money from Washington Military Department. Covered Transaction does not include mandatory
entitlements and individual benefits.
Sample Debarment, Suspension, Ineligibility, Voluntary Exclusion Contract Provision
Debarment Certification. The Contractor certifies that the Contractor is not presently debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily excluded from participating in this Contract by any
Federal department or agency. If requested by Washington Military Department, the Contractor shall complete
a Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion form. Any such form
completed by the Contractor for this Contract shall be incorporated into this Contract by reference.
INSTRUCTIONS FOR SIGNATURE AUTHORIZATION FORM
This form identifies _the Persons who hav
........ ...... ....... I ........ �4� .............. ..... e.-...th.e.-...autho.rity to.- ... sign ..... contracts-, ----- amendments - -----------------------------------------------------
our contact with
the Military Department (MID). Please complete all sections. One •copy with original
signatures is to be sent to MD with the signed contract, and the other should be kept with
your copy of the contract,.
When a request for reimbursement is received, the signature is checked to verify that it
matches the signature on file. The payment can be delayed if the request is
------- - ------------ important,
e,signdt6'-r'es-1n IVID's files
are current. Changes in. staffing or responsibilities will require a new signature,
authorization form,,
Authorizing Authority. Generally, the person(s) signing in this box head . s
the .governing body of the organization, such as the board chair or mayor. In
some cases, the chief executive officer may have been delegated this
authority.
2. Authorized to Sign Contracts/Contract Amendments. The person(s) with
this authority should sign in this space. Usually, it is the county
commissioner,, mayor, executive director, city clerk, etc.
3. Authorized to Sign Requests for Reimbursement. Often the executive
director, city clerk, treasurer, or administrative assistant have this authority.
.It is advisable to have more than one person authorized to sign
reimbursement requests,. This will help prevent delays in process-ing a
request if one person is temporarily unavailable.
If you have any questions regarding this form or to request new forms, Please call your
MD Program Manager,
GRANT COUNTY
COMMISSIONERS AGENDA MEETING REQUEST FORM
t 'Must be submitted to the Clerk of �he:,- Board by 12:00pm on Thursda,,f'
DEPARTNIENT:Emergency Management
---------------------------------
�Y,Jessica
R1�00"'ES"f S'-UR-MITTED B
DATE,11/19/2024
------------ ------- - ------ --- ............
PHONE- (509")906.9100
ACT
Miry a Garcia/Jessica Olsen
CONTRS0N ATTEENDING ROUNDTABL
CONFIDENTIAL INFORI'VIATION: EYES N 0
11 0) tKFIA,
EAgre,
----110
ppointment I Renoointmo
ent.
L'A RPA, R I a t e d
'A"
0] B i d:-:, R F P U 6 t A w a r
rj B id'Op'---- fi,
ening Scheduled
....... !--7Boards I Committeels,
B u d ge t
OlComputer Rcalated
C]Facilitles R-El.lated
F—!County Cade
1jEmergen(-;y Purchase
F--j E m p I o Ni e e R 1,
0 lnvoic-.es PlUrChase On(TIars
1:1 Financial
*Gr I
ants ts — Fed/Sta te./Co un t,
y
OFunds
71-eas-als
L
[jHearing
[IN10A MOU
M.
inutes
DO-dinances
1:10Ut Of State Travel
EPetfty Cash
' Policies Recommendaton
1
-J, li
Proclama:icons to n s
7 1 r
P -ofessional Serv/Consultant
CIRequest for Purchase
F-----!;Suppor+!, Lretter
[]Resolution
:71 Ta xLevies
Thank You's
F--,,!,.Tax Title Property
OSurplus Re,
L-1WSLCB q
(
Ni -JJJZL4�
J
- M13-4-j i
,Request to approve State Homeland Security Program Grant agreement
number E25-205. Grant period is from 9/24-2/27 in the amount o
f $112,078.
This is a re -curing grant.
If necessary, was this document reviewed by accounting iiii YES El NO 11 N/A
If net' ez-),Sary, was this document reviewed by legal? :-W1 YES 0 NO
DATE OF A1f1-.'JI0N1—jU
z7
STAH,
APPROVE-,. D E N I E- D AB�
D1:
D2-1
4/23/24
DEFERRED 0,qR CONT11INUED TO:
WIT HDRA`I/ N,
Departnivez-nt: Emergencv Managenient.
Grantor: Washm*gton Military Dl;.-IpaFttnC:,nt and the U.S. Department of Homeland Seculity
G"rant No. E25-12055
GRANT COLIATYBOARD
OF-VOUN'tY CO'LVIMISSIONERS
, V
C
I . ........ yid Carter, li air
C
like
Danny E. Stone, vice -Chair
Rob,, lwies-,
AT ES
arbara J. VasqUeZ, CMC
Clerk of the Board
Approvn.d as to form:
(Pripted N me
(S i gn ed!
Deputy Prosecwting Attorney
Date-,