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Home My WebLink AboutOut of State Travel Request - Renew (002)GRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT- RENEW REQUEST SUBMITTED BY: Raquel Fike CONTACT PERSON ATTENDING ROUNDTABLE:Dell Anderson CONFIDENTIAL INFORMATION, AYES *NO DATE. 07/z1/2026 PHONE. 509-765-9239 PE D F�TY IS) OF OCUMENTS -- - ------- - SUBMITTED: (CHECK ALL THAT APPLY) []Agreement / Contract EIAP Vouchers - - - — - - - ------------ - ----- [IAppointment l Reappointment DARPA Related 7 Bids / RFPs / Quotes Award E]Bid Opening Scheduled L'-j Boards / Committees E] Budget [:]Computer Related 7 County Code L'-j Emergency Purchase DEmployee Rel. [I Facilities Related 10 Financial El Funds 117 Hearing El Invoices / Purchase Orders Fl Grants — Fed/State/County 01-eases OMOA / MOU El Minutes []Ordinances 50 Out of State Travel 01 Petty Cash D Policies El Proclamations 0 Request for Purchase F11 Resolution 0, Recommendation E]Professional Serv/Consultant El Support Letter DSurplus Req, F: E ITax Levies L'jThank You's E]Tax Title Property 7;--WSLCB SUGGESTED WORDING FOR AGENDA.- who, What When, Why, Term, cost, etcjl Kathy will be traveling to Portland, OR via -personal vehicle, to attend the 51 st NWBHl Annual conference. She will depart 8/25/2026 to attend 8/26/2026 thru 08/28/2026. L If necessary, was this document reviewed by accounting? 0 YES LEGAL REVIEW: If this document re --- _ggires,legal review,, route.to legal for review prior If necessary, was this document reviewed by legal? 11 YES 0 NO 0 NO 5W N /A F0 N/A ------ ----- TL soc A #Mom T;oBecompjeted Boccsta DATE OF ACTION: DEFERRED OR CONTINUED TO: APPROVE: DENIED ABSTAIN D1 D2: D3: 4/23/24 WITHDRAWN: Out of State Travel Request Application DEADLINE: Due by Thursday at 12:00 p.m. to the Commissioner's Office with BOCC Consent Agenda Request Form, to be on the following week's Consent Agenda. Traveler's Name(s) Kathy Vertrees I RENEW-SUD Department/Off ice: Purpose of Travel: Destination: 51st NWBH1 Annual Conference Portland, OR Dates of Travel: 8/25/2026-8/28/2026 ITotal Trip Cost Estimate: $ (This line will auto -sum the costs listed below) I Travel Tvpe (Select One): Q Out of State Travel 0 Out CONUS Travel (AK, HI or US Territory) Q Foreign Travel Q Extradition Grant Funded? ❑ Yes No Hotel - GSA Rate: Fund Number/Department: If Yes, List Grant Amount: Cost Application (Select One).- C] Government Rate Conference Rate ❑ Regular Rate Hotel - Nightly Rate: Hotel Total: 155.00 E$ 159.00 [ $ I Explanation for Rate: Required if hotel cost is greater than per them orgovernment rate lConference blocked rooms, reserved to minimize travelto/from hotelfconference. Rental Car Required? If Yes, Rental Car Cost: 0 Yes 10 No Wr Carrier: I n/a jPreparer's Name/Title: I Raquel Fike Cost of Flight: I I 11653-50 556.041 Conference Fee: $ 499.001 Total Estimate of MME During Travel: $ 598.461 Preapproved by EO/DH? Q Yes 0 No (Addt'l costs for extended stays, flight upgrades, etc. at the expense of the traveler) If Yes, EO/DH Name: Juan Padilla Ill a Training Travel Request 11-1-Stafe _Tfaining Out -of Stat'e (Must be received 30 days in advance) (Must be received 90 days is advance) Employee Name - Kathy Etnployee E-mail* kver'trees@grantcountyxva.00V Training Name, 51 st NWBHI Annual Conference Who will be registering you?* I -,am already re-gi-stered . I will register myself prior to event. Finance department will register rne Copy and Paste Registration link here: nwinstitute@thesunnysidesocial.com If no digital registration; scan and drop flyer here, Registration Cost:* 429,00 byjuly 3rd or 499 after July 3rd Will you be traveling for this training" Yes N c) Start of training 08/26/2026 07:00 AM Webinar VE JUL 17 2026 Today's Date 07/01/2026 Location, * Portland Oregon --d End of training: 08/28/2026 02:00 PM Travel Info Departing Date: Returning Date° 08/25/2026 12:00 PM 08/28/2026 10-11 L 06:00 PM H otel, Are there any room blocks for this training at a specific hotel� N'o no Transportatiow Pc;rsanal Car Company C]ar Not Appllcable (if requesting to take personal car, direct SLIpel-ViSOr signature is required below) Airfare, How will this training add value to the organization?* It will provide me with current and up to date information on substance use related topics, allow networking with neighboring states and organizations for collaborative care needs of our clients and provide an update Ethics training that is part of the required SUDP credentialing. Manager/Supervisor* TO BE COMPLETED BY DIRECT SUPERVISOR ManagerlSupervisor E-mail nogarcia@grantcountywa.gov Estimated Cost. - Training Approved: Yes No Direct Supervisor Signature: Personal Car Approval:* % Yes No Direct Supervisor Signature: Does this need to, go to Manager before approval? Ye,,s, to Manager prior to ELT No, To ELT directly ELT approved (this button is only for ELT) Director to send to for approval: Alan Padilla Funding Source: Date: * 07106/2026 r5 Date: 07/06/2026 TO BE COMPLETED BY EXECUTIVE STAFF Executive Staff Approval: _ yes No Executive Staff Signature: Date: 07114/2026 Int V c 09 6 13 1 J, 6 BILLED TO.. Kathy Vertrees Sud Professional RENEW Grant Behavioral Health & Wellness kvertrees@grantcountywa.gov CHECKS PAYABLE TO*, NW Institute NWBHl Conference 2026 PO BOX 19161 Portland, OR 97207 PAYMENT DUE.* All payments are due by August 12, 2026. Group Registrant 1 (Kathy Vertrees� Order Date 3Invoice Order Type Tuesday, July 21, NW B H 1-07Online 2026-0166 Charge 2026 PAINW Behaviorat H re,�,j It t h I n sit i It t. j t e t 1 6 CONTACT 2026 NWBHI Conference Makaela Elmore nwinstitute@thesunnysidesocial.com 'Arnt Amt Due Item �Amt Item Type Paid i Ordered ........... . ..... ..... .... ...... Full i Admission' ConreI '!$499.00 $499.00 $0.00fence Item -!Amt 5Arnt Due Paid Total $499.00 $0.00 Order $499.00 Total: 21 -Jul-2026 Visa 6613 $499.00 Raquel Fike cc (Qw G From: NWBHl Conference <nwinstitute@thesunnysidesocial.com> Sent: Tuesday, July 21, 2026 7:16 AM To: Raquel Fike Subject: Registration Facilitator Confirmation - 2026 NWBHl Conference 1 questions Please share your pronouns. (Optional) Prefer Not to Say I Do you have any food allergies and/or dietary restrictions? No Sessions 7:00 AM - 8:00 AM 8:00 AM - 9:00 AM 12-0,00 PM - 1:30 PM 11:30 PM - 23-145 PM ,Breakfo,.4, 2 - Navigating Culture, Ethics in Context, Identity, and Organizational Practice Sexual Health and Recovery The Neurobiology of Alcohol Use Disorder 7:000 AM - 8:000 A bocial Media and Mental Health-, Why Addiction Matters Fundamentals of Neuroinclusive Care Meeting Youth Where They Are, Engaging Strategies to Reduce Nicotine, Cannabis, & Alcohol Use Navigating Al in Behavioral Health: Exploring the Benefits, Risks, and Future. of Care Alcohol: Epiaerniology of Use and nnical and Social Effectsion Youth Culturally Centered Incentive -Based :Recovery with Indigenous Communities Fundamentals of Neuroinclusive Care h Best Practices 'in Carceral Peer gg, Supervising, and 0 Sustaining Effective Programs (Pt. 1) Evidence -Based Practices With Gender - Responsive Approaches in Both Outpatient and Residential Settings From Training to Action: Naloxone Mapping & Saturation Expands Across the Tribal Northwest Addiction Medicine Across the It 0* 10% ContinuumOTt.are: Collaboration, Coordination, and Clinical Integration Best Practices in Carceral Peer 0 * 0 Mentoring: Building, Supervising, and S u sta i ni n e-Ef f ectIve-Pr -a National Drug Trends Update: Insights from Real -Time Toxicology Data _.,August 7 1-00 AM -.00 AM Breakfast 8,,00 AM - :00 AM Friday Keynote - To be Announced 9 1-015 AM - 10-430 AM , Government Update Session *-45 AM - 1211-000 PM 10 The Inside Track One Year Later* A.n Update from Oregon Corrections' Workforce Development Initiative Reserve a Room at the Conference Venue DoubleTree by HIlton Hotel Portland 1000 NE Multnomah St Portland, CAR 9i232 Book a I I I Hotel RooNI *The room block closes July 25, 202& Event Payment & No -Show Policy • Payment is due by August 6, 2026. • Registration for the event signifies a commitment to pay the event fee. Even if payment is not received by the designated due date, registrants remain responsible for the full fee. • No -Show Policy: Failure to attend the event does not absolve or reduce the obligation to pay the registration fee in full. 4 4 Cancellations. If canceled b August 6, 2026, you will receive a full discount. If paid by rheck., a $50.00 processing fee will be deducted from your N" refunid ary.-iount. Cancellations beginning Friday., August 7. 2026, are non-refundable. Regtaton Transfer s* • If you are no longer able to attend, registrations can be transferred to a colleague who has not yet registered for the event. • All transfers must be made b August 6, 202610 Photography ecor n onsent. Registration for this event implies consent to being photographed or recorded for promotional and documentation purposes. If you no longer want to receive emailfrom the 2026 NWBHI Conference, please I I This will prevent you from receiving all NWBH1 ema"Is ncluing registration istration confirmation and event updates. 9 Raquel Fike From: Kathy J. Vertrees Sent: Tuesday, July 21, 2026 8:59 AM To: Raquel Fike Subject: FW: Your Aug-25-2026 Confirmation #95881228 Kathy Vertrees, SUDP Renew Behavioral Health and Wellness Ephrata Office 124 3rdAve SW Ephrata, WA 98823 509-754-2012, Ext 5597 From: DoubleTree by Hilton Confirmed <noreply@h6.hilton.corn> Sent: Tuesday, July 21, 2026 8:15 AM To: Kathy J. Vertrees <kvertrees@grantcountywa.gov> Subject: Your Aug-25-2026 Confirmation #95881228 DoubleTree by Hilton Confirmed I Hilton I FOR THE STAY' Hello Kathy, See you soon, Kathy Vertrees Your reservation for Tuesday Aug 25, 2026 has been confirmed. Join now --+ Confirmation # 95881228 DoubleTree by Hilton Portland, OR 1000 NE Multnomah Street, Portland, OR, 97232 US �. +15032816111 dlr'*" View your stay in app W"M ,QWO Add to calendar (iOS/Outlook) Add to calendar (Other) Tuesday Friday Aug25 Aug28 Check In: 4:00 PM 3 Check Out: 12:00 PM Nights Il off Your Room Summary: 2 Guest Name Kathy Vertrees Guests 2 Adults Rooms 1 Room Plan 1 KING BALCONY NONSMOKING Rate Type NWBHI 2026 CON Your Rate Information Rate per night Aug-25-2026 - Aug-28-2026 159.00 USD "total for Stay per Room Rate 477.00 USID Additionat charges Total taxes and government charges 79.04 USID 11.5% Per RoomPer Night 1.5% Per RoomPer Night 0.57% Per RoomPer Night 3.0% Per RoomPer Night Total price for Stay 556.04 USID Modify Your Reservation w+ Rate Rules and Cancellation Policy • There is a credit card required for this reservation. • If you wish to cancel, please do by 11:59 p.m. on Aug-22-2026, to avoid cancellation penalty equal to the first night's room and tax. • When you check in, a hold may be placed on your card for the full anticipated amount to be owed to the hotel, including estimated incidentals, through your date of check-out. Any such hold may not be released for 72 hours from the date of check-out or longer at the discretion of your card issuer. • If the slider is used to select a Points and Money combination, that selection is final once your stay is booked. 3 Important updates Destinaton dining Enjoy global flavors at our onsite dining, or keep meals easy with room service. Your Stay Brand Highlights: 000 Wr Meetings & events Host meetings and events in flexible spaces designed for connection and comfort. Fitness center Keep your routine with guided workouts.. Petoton bikes, and spaces for strength work. Thank you for booking directly with Hilton, Join Hilton Honors for free to enjoy these benefits during your upcoming stay. A,O Points toward free nights k25 For every $1 you spend on your stay, you'll get 10 Points. FreeWi-Fi Q Every night counts toward elite W status o Digital Key, Digital Check In, Choose Your Room 4 CREDIT CARD AUTHORIZATION FORM DoubleTree by Hilton 1000 NE Multnomah St, Portland, OR 97232 by Hilton - Please allow three business days for processing of all credit card authorizations. All guests listed here will be required to provide a valid, physical credit or debit card at check -in for incidental charges. This will serve as authorization to charge the credit card for payment of: [Z] Room & Tax El Telephone Calls R) Parking (Z] Other 0 Meals For the following Guests: Name Kathy Vertrees Confirmation # 95881228 Incidentals Arrival / Departure Dates 08/25/2026 - 08/28/2026 I understand that my card will be billed for charges as indicated above. Cardholder's Printed Name Raquel Dike Cardholder's Signature Date Signed 07/21/2026 rfike@grantcountywa.gov Contact Phone Number Thank you for choosing Doubletree by Hilton Portland Doc ID: 20260721102032447 TRAVEL ALLOWANCE CLAIM COUNTY AUDITOR GRANT COUNTY, WASHINGTON Claimant: I Ka_thy Vertrees Claimant's Dept.: IRENEW-SUD ----------------- Purpose of Travel: IS 1 st NAAIBHI Annual Conference Destination: I Portland, OR MEALS DATE -------- -------- ----- -- BF L - --------- D IE -- ------- TOTAL 8/25/2026 $16.50 $17.25 $27.00 $3.75 $64.50 8/26/2026 $0.00 $0.00 $36.00 $5.00 $41.00 8/27/2026 $0.00 $0.00 $36,00 $S.00 $41.00 8/28/2026 $0,00 $17.25 $27.00 $3.75 $48.00 $0.00 $0.00 $0.00 TOTAL 1 $194.50 CERTIFICATION 1, the undersigned, do hereby certify under penalty of perjury that the claim is a just, due and unpaid obligation against the County-, and that I am authorized to certify to said claim. Claimant Signature,. Date, r4MW W.MWArIMW W AMW AW �MWff.~ W IMW W.MW�W�MWff "W W.&OW 4W IMW W 4MWJW.MW.WJ 0 TRAVEL VERIFICATION 0 1 1 0 0 TO BE COMPLETED UPON RETURN ONLY 0 0 11, the undersigned, do hereby certify under penalty of perjury that the I oplanned travel referenced on this form did, in fact, occur on and for the 0 Iduration of the dates provided on this form. Additionally, I attest that I Othe allowance provided prior to travel was rightfully owed to me as a 0 Iresult of this travel. 1 0 0 ICIalmant Name: 0 lClairnant Signature: 0 IDate: 0 I=W Ar.MW.W AMW Ar 4MW.W MW Mr AMW 1W "W.W AMW Ar AMW.W AMW Ar "Wff OW 1 Departments shall maintain a copy of this form. The travel verification 0 section must be completed, on the Department's copy, upon the 0 1 employee's return from travel. The department shall retain the fully I Ocompleted copy for six years or in accordance with the Washington StateO I Records Retention Schedule (GS2011-184 Rev.:) 1 W Ar MWAF.MW,,0* ANW.W �MW AV AWW Ar,00W 4W.MW A';' AMW 4W MILEAGE DATE FROM (cn-y, s-r) TO (cnx, s,r) MILES RATE TOTAL 8/25/2026 Ephrata, WA Portland, OR 278.59 $0,725 $201.98 8/28/2026 Portland, OR Ephrata, VVA 278.59 $0,725 $201,98 $0.725 $0.00 $0,725 $0.00 $0.725 $0.00 TOTAL $403.96 *TOTAL REIMBURSEMENT CLAIM $598.46 *Amount may be different due to rounding* Authorization required for Employees-, ELECTED OFFICIAL, DEPARTMENT HEAD, OR DESIGNEE Name (printed): Signature. - Date: uthorization required for County Commissioners or Elected Officials: I COUNTY AUDITOR Name (printed): Signature: Date: Authorization required for the County Auditor, Department (leads, meals expenses outside of travel status, and out of state travel: COUNTY COMMISSIONERS Commissioner Commissioner: Chairman BOCC: bate: -AICI FY 2026 per them rates for ZIP Code 97231 Primary destination County 2025 Oct Nov Dec 2026 Jan Feb Mar Apr May Jun Jul Aug Sep Portland Multnomah $155 $155 $155 $15 $155 $155 $155 $155 $155 $155 $155 \ I/ $155 mN Meals and incidental expenses (M&IE) rates and breakdown Primary destination County M&IE total Breakfast Lunch Dinner Incidental expenses First and last ay of travel Portland I Multnomah $86 $22 ! $23 $36 $5 - $64.50 Raquel Fike From: Reyna Gonzales Sent: Monday, July 20, 2026 1.58 PM To: Raquel Fike Subject: Re: Kathy V training request Raquel, Technically, since the paperwork was submitted on July 1, she is well withing the 45-60-day processing window. Please go ahead and process it. Please Let me know if you have additional questions. Thank you, Reyna Gonzales, Controller Direct: (509) 764-2260 Ph: (509 )765-9239 x. 5433 1441 E. Yonezawa Blvd. Ste. 3 Moses Lake, WA 98837 renewGront Behoviorol Heolth 6 Wellness E-MAIL CONFIDENTIALITY NOTICE: The contents of this e-mail and any attachments are intended solely for the addressee(s) and may contain confidential and/or legally privileged information. If you are not the intended recipient of this message or if this message has been addressed to you in error, please immediately alert the sender by reply e-mail and then delete this message and any attachments. If you are not the intended recipient, you are notified that any use, dissemination, distribution, copying or storage of this message or any attachment is strictly prohibited. From: Raquel Fike <rf1ke@grantcountywa.gov> Sent: Monday., July 20, 2026 1:49 PM To: Reyna Gonzales <rgonzales@grantcountywa.gov> Subject: RE: Kathy V training request Because it is out-of-state I need to submit to BOCC and I see their form says they must receive their forms 45- 60 days prior to departure. Do you want me to go forward with submitting the documents to them? Thank you. Raquel Fike, ext 5450 Payroll Analyst % renew Grant— Behaviorol Health 6 Wellness From: Reyna Gonzales <rgonzales@grantcountywa.gov> Sent: Monday, July 20, 2026 1:23 PM To: Raquel Fike <rfike@grantcountywa.gov> Subject: Re: Kathy V training request Normally that would be NO. However, if we have enough time to process the request and all required signatures ae in order, we can go ahead and process it. In Kathy's case, we do have enough time to process it. Yes, please proceed with processing. Reyna Gonzales, Controller Direct: (509) 764-2260 Ph: (509 )765-9239 x. 5433 1441 E. Yonezawa Blvd, Ste. 3 Moses Lake, WA 98837 Grant Behovioral Health a Wellness E-MAIL CONFIDENTIALITY NOTICE: The contents of this e-mail and any attachments are intended solely for the addressee(s) and may contain confidential and/or legally privileged information. If you are not the intended recipient of this message or if this message has been addressed to you In error, please immediately alert the sender by reply e-mail and then delete this message and any attachments. If you are not the intended recipient, you are notified that any use, dissemination, distribution, copying or storage of this message or any attachment is strictly prohibited. From: Raquel Fike <rfikeif3Dgrantcou[Lt > Sent: Monday, July 20, 2026 1:17 PM To: Reyna Gonzales <rg2n��,antcotiLit,.�,�1,iaA.c, v> L , �gy Cc: Piper M. Scroggins <,-)msr-roggins@grantc2gD!ywa. o� > Subject: Kathy V training request Good afternoon, I have a training travel request for Kathy Vertrees, a conference that will take place in Portland, Oregon. She submitted the request on July 1, 2026, and the training is August 26-28, 2026. It is my understanding that they need to request out-of-state travel at least 90 prior to the first day of travel requested. Does this mean that I do not process the request? And if so, do I let her know of do I let her manager know? Thank you. Raquel Fike, ext 5450 Payroll Analyst