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HomeMy WebLinkAboutAgreements/Contracts - JuvenileGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: Juvenile Court & Youth Services REQUEST SUBMITTED BY: Suhail Palacios CONTACT PERSON ATTENDING ROUNDTABLE: Suhail Palacios CONFIDENTIAL INFORMATION: ❑YES ©NO DATE: 07/15/2026 PHONE: w w ®Agreement / Contract DAP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑ Computer Related ❑ County Code ❑ Emergency Purchase ❑ Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders []Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ❑ Minutes ❑ Ordinances ❑Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑ Recommendation []Professional Serv/Consultant ❑ Support Letter []Surplus Reg. []Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB SUGGE----------------------- -----------STED W R-�N = :CAR AGENDAS(WW What, 'I�l� �TyrApproval to authorize the Juvenile Court Administrator to execute, via DocuSign electronic signature, Interagency Agreement AOC3392 with AOC for the CASA/Volunteer GAL Program, for the term July 1, 2026 through June 30, 2027 If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 0 N/A If necessary, was this document reviewed by legal? * YES ❑ NO ❑ N/A F t ([ {{NO f / DATE OF ACTION: 7 2-`L APPROVE: DENIED ABSTAIN D2: D3: DEFERRED OR CONTINUED TO: WITHDRAWN: 4/23/24 Interagency Agreement between WA AOC3392 and GCJC Casallolunteer Gal Program — GC and AOC/GCJC Date: -1 /-X ( /ILe ATTEST: 07 Caitlin- ffnanell Clerk of the Board revor R. Bevier, WSBA #47989 /,GGrant County Prosecutor's Office Civil Deputy Prosecuting Attorney Date: BOARD OF COUNTY COMMISSIONERS GRANT COUNTY, WASHINGTON Kevin R. Bu1 K Chair V6 RoQ�, lcp,-Chair Ciffdy Cart4, Member Docusign Envelope ID: 11AE1720-BA5B-8497-8270-BB538A3BE28C WASH[NGTON COUR'T'S INTERAGENCY AGREEMENT BETWEEN WASHINGTON STATE ADMINISTRATIVE OFFICE OF THE COURTS AOC3392 AND GRANT COUNTY JUVENILE COURT CASAIVOLUNTEER GAL PROGRAM 1. PARTIES TO THE AGREEMENT This Interagency Agreement is made and entered into by and between the State of Washington acting by and through the Washington State Administrative Office of the Courts, hereinafter referred to as "AOC or Procuring Agency," and Grant County Juvenile Court, referred to as "Court". The AOC and the Court may be referred to individually as a "Party" and collectively as the "Parties". 2. PURPOSE The purpose of this Agreement is to for the Court to increase the number of children served by court -appointed special advocates (CASAs)/volunteer guardians ad litem as defined by RCW 13.34.030(12) in dependency matters or to reduce the average caseload of volunteers to recommended standards. Funds received by the Court under this Agreement may only be used to supplement, not supplant, any other local, state or federal funds received by the Court. THEREFORE, IT IS MUTUALLY AGREED THAT: 3. STATEMENT OF WORK The Court shall: Furnish the necessary personnel, equipment, material and/or service(s) and otherwise do all things necessary for or incidental to the performance of managing a CASA/volunteer guardian ad litem program as defined in RCW 13.34.030(13) to serve juvenile dependency cases. The Court will ensure that the program and volunteers comply with the statutory requirements contained in RCW 13.34.100-107. The Court REV June 2026 AOC3392 Page 1 of 16 Docusign Envelope ID: 11AE1720-BA513-8497-8270-1313538MBE28C will submit reports to AOC detailing information about the number of children served and the number of volunteers. The CASA/Volunteer GAL Bi-Annual Report to the Administrative Office of the Courts shall be submitted electronically. The required form for bi-annual reporting, which is incorporated in this agreement, is located on the Inside Courts website under `Court Resources> Court Management' and choose the "CASA Bi-Annual Report to AOC". There are certain Courts that are not able to access the Inside Courts website, and to accommodate reporting compliance, Exhibit C is attached. Reporting schedule: Period Report Due 07/01 /26 - 12/31 /26 01 /31 /27 01 /01 /27 - 06/30/27 07/31 /27 Failure to submit a report by the due date may adversely affect state funding of the CASA/Volunteer GAL program. If you have questions, please contact the AOC Program Manager Christopher Stanley at Christopher.Stanley(a courts.wa.gov or (360) 357-2406. 4. PERIOD OF PERFORMANCE Subject to its other provisions, the period of performance of this Agreement shall commence on July 1, 2026, and end on June 30, 2027, unless terminated sooner or extended, as provided herein. 5. COMPENSATION AOC will reimburse the Court a total compensation not to exceed $81,439 for payments made during the period from July 1, 2026, through June 30, 2027, related to the purpose of this agreement. Procuring Agency may extend the term of this Contract or increase funds by mutual written amendment. Such amendment shall be on the same terms and conditions as set forth in this Contract. 6. INVOICES; BILLING; PAYMENT The Court will submit properly prepared itemized invoices via email on an Al form to AOC Program Manager. Invoices shall be submitted no more than once a month. Incorrect or incomplete A19s shall be returned by AOC to the Court for correction or reissuance. All A19s shall provide and itemize, at a minimum, the following: REV June 2026 AOC3392 Page 2 of 16 Docusign Envelope ID: 1 1AE1 720-BA5B-8497-8270-BB538A3BE28C • Agreement Number: AOC3392 • Court name, address and phone number • Description of Reimbursement • Date(s) Services were provided • Receipt(s) if applicable • Total Reimbursement Court shall receive payment for actual costs (within the amount identified) which are associated with juvenile dependency cases. Court shall use CASA Cost Guidelines (Exhibit A) as a guide for determining what costs should be reimbursed. Payment will be made by the AOC upon receipt of a properly completed Washington State form A-19, Monthly Detail Report (Exhibit B), and required backup documentation. Invoices are to be sent via email to AOC Financial Services at payables@courts.wa.gov. AOC will remit payment to the Court in a total amount not to exceed the value of this agreement. Court shall maintain sufficient backup documentation of direct costs expenses under this Agreement. Allocated administrative Court costs must be applied at a rate that is set forth and supported by a documented internal administrative rate plan that has been approved by the designated authority at the Superior Court and is readily accessible for review by AOC or the State Auditor. If there is no approved plan, a 10 percent de minimis rate may be applied. This rate shall only be calculated on the total amount of salaries and benefits. Payment will be considered timely if made by the AOC within thirty (30) calendar dates of receipt of a properly prepared A19. No Al shall be submitted until after a deliverable has been accepted by the AOC Program Manager. The AOC will not make any advanced payments or payments in anticipation of services or supplies under this Contract. 7. REVENUE SHARING a. AOC, in its sole discretion, may initiate revenue sharing. AOC will notify the Court via unilateral amendment to the agreement no later than May 1, 2027, that AOC intends to reallocate funding among courts in the program. If AOC determines the Court may not spend all funds available under the Agreement, then AOC may reduce the Agreement amount. If AOC determines the Court may spend more funds than available under the Agreement and for its scope, then AOC may increase the Agreement amount. b. If the AOC initiates revenue sharing, then the Court must submit the final revenue sharing Al to payables@courts.wa.gov between July 12, 2027, and August 1, 2027. REV June 2026 AOC3392 Page 3 of 16 Docusign Envelope ID: 11AE1720-BA513-8497-8270-1313538AME28C 8. AGREEMENT MANAGEMENT The Program Manager and Court Program Manager noted below shall be responsible for and shall be the contact people for all communications and billings regarding the performance of this Contract. The parties may change administrators by written notice. AOC Program Manager (I Court Program Manager Christopher Stanley Suhail Palacios PO Box 41170 PO Box 818 Olympia, WA 98504-1170 Ephrata, WA 98823-0818 Christopher.StanlevCcb.courts.wa.gov spalacios(d)-grantcountvwa.gov (360) 357-2406 (509) 754-5690 9. RECORDS, DOCUMENTS, AND REPORTS a. Records Retention. The parties to this Agreement shall each maintain books, records, documents, and other evidence which sufficiently and properly reflect all direct and indirect costs expended by either party in the performance of the service(s) described herein. These records shall be subject to inspection, review or audit by personnel of both parties, other personnel duly authorized by either party, the Office of the State Auditor, and federal officials so authorized by law. All books, records, documents, and other material relevant to this Agreement will be retained a minimum of six years after expiration of the Agreement and the Office of the State Auditor, federal auditors, and any persons duly authorized by the parties shall have full access and the right to examine any of these materials during this period. Records and other documents, in any medium, furnished by one party to this agreement to the other party, will remain the property of the furnishing party unless otherwise agreed. The receiving party will not disclose or make available this material to any third parties without first giving notice to the furnishing party and giving it a reasonable opportunity to respond. EXCEPT THAT, Bi-Annual Reports will be distributed to the Washington Association of Child Advocate Programs. Each party will utilize reasonable security procedures and protections to assure that records and documents provided by the other party are not erroneously disclosed to third parties. b. Public Records. It is the policy of the Administrative Office of the Courts to facilitate access to its administrative public records. This Agreement and related records are subject to disclosure under General Court Rule 31.1. For additional information, please contact the AOC public records officer. REV June 2026 AOC3392 Page 4 of 16 Docusign Envelope ID: 11AE1720-BA513-8497-8270-1313538MBE28C 10. BACKGROUND CHECKS The Court shall: a. Ensure a criminal background check has been completed for all employees, CASAs/Volunteer GALs, and subcontractors of the Court who have access to children, prior to any access under this agreement pursuant to RCW 1.3.34.100(3); b. Based on the results from the criminal background check, determine each employee, CASA/Volunteer GAL, and subcontractor of the Court is suitable for access to children; The AOC will: a. Reimburse for CASA/Volunteer GAL criminal background checks. 11. RIGHTS IN DATA Unless otherwise provided, data which originates from this Agreement shall be "works for hire" as defined by the U.S. Copyright Act of 1976 and shall be owned by the AOC. Data shall include, but not be limited to, reports, documents, pamphlets, advertisements, books magazines, surveys, studies, computer programs, films, tapes, and/or sound reproductions. Ownership includes the right to copyright, patent, register, and the ability to transfer these rights. 12.RESPONSIBILITY OF THE PARTIES Each party to this Agreement assumes responsibility for claims and/or damages to persons and/or property resulting from any act or omission on the part of itself, its employees, or its agents. Neither party assumes any responsibility to the other party for any third -party claims. 13.DISPUTE RESOLUTION To the extent practicable, the Parties shall use their best, good faith efforts cooperatively and collaboratively to resolve any dispute that may arise in connection with this Agreement as efficiently as practicable, and at the lowest possible level with authority to resolve such dispute. The Parties shall make a good faith effort to continue without delay to carry out their respective responsibilities under this Agreement while attempting to resolve any such dispute. If, however, a dispute persists and cannot reasonably be resolved, it may be escalated within each organization. In such circumstance, upon notice by either party, each party, within five (5) business days shall reduce its description of the dispute to writing and deliver it to the other party. The receiving party then shall have three (3) business days to review and respond in writing. In the event the parties cannot agree on a mutual resolution within fifteen (15) business days, the parties shall appoint a member of a dispute resolution board within Thurston County and those two appointed members will select a third. The Board shall employ dispute resolution measures and its result is binding. Both parties agree that, the existence of a dispute notwithstanding, the REV June 2026 AOC3392 Page 5 of 16 Docusign Envelope ID: 11 AE1 720-BA5B-8497-8270-BB538A3BE28C Parties will continue without delay to carry out all respective responsibilities under this Agreement that are not affected by the dispute. 14. GENERAL PROVISIONS a. Amendment or Modification. Except as set forth herein, this Agreement may not be amended or modified except in writing and signed by a duly authorized representative of each party hereto. In revenue sharing procedures AOC will issue a unilateral amendment. b. Appendix. All appendices referred to herein are deemed to be incorporated in this Agreement in their entirety. c. Assignment. The work to be provided under this Agreement, and any claim arising thereunder, is not assignable or delegable by either party in whole or in part, without the express prior written consent of the other party, which consent shall not be unreasonably withheld. d. Authority. Each party to this Agreement, and each individual signing on behalf of each party, hereby represents and warrants to the other that it has full power and authority to enter into this Agreement and that its execution, delivery, and performance of this Agreement has been fully authorized and approved, and that no further approvals or consents are required to bind such party. e. Captions & Headings. The captions and headings in this Agreement are for convenience only and are not intended to, and shall not be construed to, limit, enlarge, or affect the scope or intent of this Agreement nor the meaning of any provisions hereof. f. Conformance. If any provision of this Agreement violates any statute or rule of law of the State of Washington, it is considered modified to conform to that statute or rule of law. g. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original and all of which counterparts together shall constitute the same instrument which may be sufficiently evidenced by one counterpart. Execution of this Agreement at different times and places by the Parties shall not affect the validity thereof so long as all the Parties hereto execute a counterpart of this Agreement. h. Electronic Signatures. An electronic signature or electronic record of this Agreement or any other ancillary agreement shall be deemed to have the same legal effect as delivery of an original executed copy of this Agreement or such other ancillary agreement for all purposes. i. Entire Agreement. This Agreement constitutes the entire agreement and understanding of the Parties with respect to the subject matter and supersedes REV June 2026 AOC3392 Page 6 of 16 Docusign Envelope ID: 11 AE1 720-BA5B-8497-8270-BB538A3BE28C all prior negotiations, representations, and understandings between them. There are no representations or understandings of any kind not set forth herein. j. Governing Law. The validity, construction, performance, and enforcement of this Agreement shall be governed by and construed in accordance with the laws of the State of Washington, without regard to its choice of law principles that would provide for the application of the laws of another jurisdiction. k. Independent Capacity. The employees or agents of each party who are engaged in the performance of this Agreement shall continue to be employees or agents of that party and shall not be considered for any purpose to be employees or agents of the other party. I. Jurisdiction & Venue. In the event that any action is brought to enforce any provision of this Agreement, the parties agree to exclusive jurisdiction in Thurston County Superior Court for the State of Washington and agree that in any such action venue shall lie exclusively at Olympia, Washington. m. No Agency. The parties agree that no agency, partnership, or joint venture of any kind shall be or is intended to be created by or under this Agreement. Neither party is an agent of the other party nor authorized to obligate it. n. Right of Inspection. The Court shall provide right of access to its facilities to the AOC, or any of its officers, or to any other authorized agent or official of the State of Washington at all reasonable times, in order to monitor and evaluate performance, compliance, and/or quality assurance under this agreement. o. Severability. If any provision of this Agreement or any provision of any document incorporated by reference shall be held invalid, such invalidity shall not affect the other provisions of this Agreement which can be given effect without the invalid provision, if such remainder conforms to the requirements of applicable law and the fundamental purpose of this agreement, and to this end the provisions of this Agreement are declared to be severable. p. Termination for Cause. If for any cause, either party does not fulfill in a timely and proper manner its obligations under this Agreement, or if either party violates any of these terms and conditions, the aggrieved party will give the other party written notice of such failure or violation. The responsible party will be given the opportunity to correct the violation or failure within 15 working days. If failure or violation is not corrected, this Agreement may be terminated immediately by written notice of the aggrieved party to the other. q. Termination for Convenience. Except as otherwise provided in this Agreement, either party may terminate this Agreement upon thirty (30) calendar days prior written notification. Upon such termination, the parties shall be liable only for REV June 2026 AOC3392 Page 7 of 16 Docusign Envelope ID: 11 AE1 720-BA5B-8497-8270-BB538A3BE28C performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of such termination. r. Termination for Non -Availability of Funds. AOC's ability to make payments is contingent on availability of funding. In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after the effective date and prior to completion or expiration date of this Agreement, AOC, at its sole discretion, may elect to terminate the Agreement, in whole or part, for convenience or to renegotiate the Agreement subject to new funding limitations and conditions. AOC may also elect to suspend performance of the Agreement until AOC determines the funding insufficiency is resolved. AOC may exercise any of these options with no. notification restrictions, although AOC will make a reasonable attempt to provide notice. In the event of termination or suspension, AOC will reimburse eligible costs incurred by the Court through the effective date of termination or suspension. Reimbursed costs must be agreed to by AOC and the Court. In no event shall AOC's reimbursement exceed AOC's total responsibility under the agreement and any amendments. s. Suspension for Convenience. AOC may suspend this Agreement or any portion thereof for a temporary period by providing written notice to the Court a minimum of seven (7) calendar days before the suspension date. Court shall resume performance on the first business day following the suspension period unless another day is specified in writing by AOC prior to the expiration of the suspension period. t. Waiver. A failure by either party to exercise its rights under this Agreement shall not preclude that party from subsequent exercise of such rights and shall not constitute a waiver of any other rights under this Agreement unless stated to be such in a writing signed by an authorized representative of the party and attached to the original Agreement. REV June 2026 AOC3392 Page 8 of 16 Docusign Envelope ID: 11 AE1 720-BA513-8497-8270-1313538MBEHC CASA/VOLUNTEER GAL PROGRAM COST GUIDELINES A. PURPOSE and SCOPE This document establishes the allowable cost guidelines for court -appointed special advocate (CASA)/Volunteer GAL program reimbursements. It also sets forth the required documentation needed to support a reimbursement request. For FY 2026, the Administrative Office of the Courts (AOC) will require supporting documentation be submitted with each reimbursement claim. B. DEFINITIONS Volunteer Guardian ad Litem. As defined in RCW 13.34.030(12): "Guardian ad litem" means a person, appointed by the court to represent the best interests of a child in a proceeding under this chapter, or in any matter which may be consolidated with a proceeding under this chapter. A "court -appointed special advocate" appointed by the court to be the guardian ad litem for the child, or to perform substantially the same duties and functions as guardian ad litem, shall be deemed to be guardian ad litem for all purposes and uses of this chapter. CASA/Volunteer Guardian ad Litem Program. As defined in RCW 13.34.030(13): "Guardian ad litem programil means a court -authorized volunteer program, which is or may be established by the superior court of the county in which such proceeding is filed, to manage all aspects of volunteer guardian ad litem representation for children alleged or found to be dependent. Such management shall include but is not limited to: Recruitment, screening, training, supervision, assignment, and discharge of volunteers. C. GENERAL The Legislature has previously stated that CASA/Volunteer GAL program funds are provided solely for court -appointed special advocate/volunteer GAL programs in dependency matters. The guidelines take into consideration the financial needs of a court working with court -appointed child advocates in dependency cases. These guidelines recognize the restrictions placed on CASA/Volunteer GAL program reimbursements and attempts to identify those costs that can and cannot be reimbursed. D. ROLES AND RESPONSIBILITIES 1. Court Program Manager • Person designated by the court to manage the CASA/Volunteer GAL program contract according to its terms including report preparation, scope of work, and performance. • Submits invoices and other required documentation in an accurate and timely manner. • Keeps all supporting documentation for audit purposes for at least six years after contract expires. 2. AOC Program Manager • Acts as central point of contact with the court. • Approves invoices and submitted supporting documentation for CASA/Volunteer GAL program reimbursement. REV June 2026 AOC3392 Page 10 of 16 Docusign Envelope ID: 11AE1720-BA513-8497-8270-1313538AME28C • Reviews all reports required under the CASA/Volunteer GAL program agreement. • Determines programmatic compliance of the CASA/Volunteer GAL Program agreement. • Answers programmatic questions of the CASA/Volunteer GAL Program. • Approves additional training and its related costs as sought by Courts for reimbursement. • Provides guidance regarding audit -ready documentation that needs to be kept by Court. 3. AOC Comptroller • Determines CASA/Volunteer GAL program annual fund allocation based on monies received from the Legislature; see Allocation Process section for allocation process details E. ALLOWABLE COSTS AND SUPPORTING DOCUMENTATION All costs claimed on each reimbursement request must be supported with* back-up documentation. This may include time sheets, invoices, allocation assumptions, approved indirect or administrative overhead cost plans, etc. Descriptions of allowable costs and examples of appropriate back-up documentation are provided below. This list is not exhaustive. If there are questions about whether a cost is allowable and what will be accepted as appropriate back-up documentation, the Court Program Manager should seek direction and approval in writing from the AOC Program Manager in advance of the purchase and claim for reimbursement 1. Staff/FTE (salaries and benefits) • Payroll record/time and attendance records related to the CASA/Volunteer GAL program. If an employee is not assigned fulltime to working with the CASA/Volunteer GAL program then compensation reimbursement must be proportioned to the amount of time the employee works with the CASA/Volunteer GAL program and must be documented by time and attendance records. NOTE: This does not mean that timesheets must be completed to track the time spent. Document the process for determining the amount of time the person(s) spend on CASA/Volunteer GAL duties. For example, keep track of time for at least a week and then determine the percentage to be charged. 2. Professional Services • General - Detailed vendor invoice to include detailed description of work performed, contract number, hours, and hourly rate or time and attendance cards. All work must be related to the CASA/Volunteer GAL program and invoice must be approved by authorizing authority (i.e. court administrator or their delegate) before inclusion in reimbursement request. • Attorney — Invoices must identify the specific case for which reimbursement is requested, hours worked, and the hourly rate that was charged. Reimbursement is only for the legal representation of the CASA/Volunteer GAL with regard to a specific case. There is no reimbursement for representation of a minor child. If the CASA/Volunteer GAL has legal representation there must be a court order that: (1) states the need for the representation; and (2) identifies the attorney being appointed to represent the CASA/Volunteer GAL. REV June 2026 AOC3392 Page 11 of 16 Docusign Envelope ID: 11AE1720-BA513-8497-8270-1313538MBE28C 3. Goods • Supplies o Actual Costs - Supplies should be necessary for the CASA/Volunteer GAL program and may include consumable supplies. o Costs Allocated by Internal Administrative Rate - Supplies may be allocated, but an internal administrative rate must be documented and approved by the court administrator. This internal administrative rate must be documented with the formula used to determine the rate. Documentation must be on file and available to AOC and State Auditor. 4. Equipment • Actual Costs -- Any major purchase must be approved by AOC Program Manager prior to purchase. Major purchase is defined as purchase of an item where the cost is greater than $500 or where the service/maintenance period on the equipment is greater than one year and could exceed $500 in total maintenance costs. Vehicle and other high cost items are not allowable purchases, however, periodic use of and billing from a centralized motor pool is allowable. • The purchase of printers and laptops is allowable within the existing contract allocation as long as the equipment is only provided to perform CASA/Volunteer GAL program work. • Costs Allocated by an Internal Administrative Rate — Equipment costs may be allocated, but reimbursement request must be documented by an internal administrative rate specific to the court and approved by the court administrator. The internal administrative rate documentation must be on file and available to AOC and State Auditor. 5. Training • Reimbursement for attending the annual WACAP program (or CASA program depending on the court's affiliation) and the Children Is Justice Conference is provided, not to exceed the published AOC travel and per diem rates. Any other paid training program where attendee is seeking reimbursement must be pre - approved, in writing, by the AOC Program Manager in advance of the training. 6. Travel Travel/Expense Vouchers from staff or volunteers for travel expense reimbursement for child, witness, parent, or other interviews related to a case filed with the court to which volunteer or CASA/Volunteer GAL program staff was assigned. CASA/Volunteer GAL program staff or volunteer may also be reimbursed for travel to and from the annual WACAP program (or CASA program depending on the court's affiliation) and the Children 's Justice Conference. Travel expenses to any other training programs must be pre -approved, in writing, by the AOC Program Manager, and reimbursement is limited to the published AOC travel and per diem rates. REV June 2026 AOC3392 Page 12 of 16 Docusign Envelope ID: 11AE1720-BA513-8497-8270-1313538MBE28C CASA/Volunteer GAL Program Allocation Process Each biennium, an appropriation is provided by the Legislature to the AOC for child advocate program costs as reported by the courts. Allocation of the funding is based on caseload data from each county for active DEP cases per year. The caseload includes the following activity docket codes: DEPENDENCY PETITION DEPENDENCY REVIEW HEARING DEPENDENCY REVIEW HEARING ORDER DISMISSAL HEARING DISPOSITION HEARING -USE FOR CASETYPE 7 CASES ONLY FACT FINDING HEARING FACT-FINDING AND DISPOSITION HEARING FIRST DEPENDENCY REVIEW HEARING FIRST DEPENDENCY REVIEW HEARING ORDER ORDER OF DEPENDENCY ORDER OF DISMISSALS ORDER OF DISPOSITION ORDER OF DISPOSITION ON DEPENDENCY ORDER ON REVIEW HEARING PERMANENCY PLANNING HEARING PERMANENCY PLANNING HEARING ORDER PETITION FOR TERMINATION OF PARENT -CHILD RELATIONSHIP REVIEW HEARING SHELTER CARE HEARING: CONTESTED SHELTER CARE HEARING: UNCONTESTED SHELTER CARE ORDERS ORDER OF CONTINUANCES GENERAL ORDER CODE REV June 2026 AOC3392. Page 13 of 16 Docusign Envelope ID: 11AE1720-BA513-8497-8270-1313538MBE28C The AOC Comptroller maintains an allocation spreadsheet (model) that utilizes this caseload data to create a percentage of total statewide filings for each county, based on a moving average of three-year filings of each case type. After updated DEP data is collected, the data is loaded into the model which in turn uses a formula to create the statewide percentages by county. The percentages are applied to the appropriation amount by fiscal year, thus producing the allocation amounts available to counties. REV June 2026 AOC3392 Page 14 of 16 Docusign Envelope ID: 11 AE1 720-BA5B-8497-8270-BB538A3BE28C REV June 2026 AOC3392 Page 15 of 16 Docusign Envelope ID: 11AE1720-BA513-8497-8270-1313538AME28C CASA1Volunteer GAL Program Bi-Annual Report to At3C ourt/Pro rern Name: Contract Number: Reporting Period: (i.e. an -June or July -Dec 0XX Person Reporting: Email: Phone: Today -Is [date: 1. Number of dependency petitions filed during the reporting period. . Number of children with a dependency petition filed during the reporting period who were appointed a CASANalunteer GAL_ 3. Number of children with a dependency petition died during the reporting period who were appointed a staff or compensated GAL. 4. Number of children with a dependency petition filed during the reporting period who were appointed an attorney. 5. Number of children with a dependency petition filed during the reporting period without _ representation - Cumulative Data 1. Total number of children voi'th a CASAlVolunteer GAL at the beginning of the reporting period. 2. Total number of chilld ren with a CASA Volunteer GAL at the end of the reporting period. 3. Total number of children with a staff or compensated GAL at the beginning of the reporting p ericd . 4. Total number of chddren with a staff or compensated GAL at the end of the reporting p4ericd _ b. Total number of children with an attorney at the beginning of the reporting period (Pursuant to RCW 13.34_100). 6. Total number of children voith an attorney at the end of the reporting period. 7. Total number of chr.ld ren without ary representation at the beginning of the reporting period. S. Total number of children without any representation at the end of the reporting period. 1. of total program budget supported by stste funds (excluding federal court improvement funds), 2. of total program budget supported by county funds, (maintenance of effort). 3. Number of program managers andio{ volunteer coordinators (total full or partial FTEs). 4. Number of administrative staff (total full or partial FTEs). 5. Number of motive volunteers. Return comp4eted report to Chris.topher,. tanley urts. a.aov WF-W-a'"& N:2, Ers, T C - ,yam Wn"o-0 7f..:NrJ & Swc Eta nm REV June 2026 AOC3392 Page 16 of 16