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Home My WebLink AboutGrant Related - BOCC (002)GRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: BOCC REQUEST SUBMITTED BY: K Stockton CONTACT PERSON ATTENDING ROUNDTABLE: Kal"ile Stockton CONFIDENTIAL INFORMATION: ❑YES ® NO SATE: 7/13/2026 PHONE: 2937 ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ®ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑Computer Related ❑County Code El Emergency Purchase ❑Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders *Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ❑ Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB Reimbursement request from Beverly Water District on the American Rescue Plan Act (ARPA) in the amount of $83,027.50 for the Water Distribution System Project. If necessary, was this document reviewed by accounting? ❑ YES ❑ NO W N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO R N/A ET�Mvw�� 0"Z-0- DATE OF ACTION: y Zl Z(? APPROVE: DENIED ABSTAIN D 1: � D2: D3- DEFERRED OR CONTINUED TO: WITHDRAWN - 4/23/24 BEVERLY WATER DISTRICT Project: Water Distribution System Fund: ARPA Period: May 16, 2026 thru June 19, 2026 Historical Review/ Bid Documents Environmental Cultural (Design Vendor Invoice # Invoice Date Review Review Engineering) Construction Total Invoice Anderson Perry 83737 6/19/2026 - - 3,027.50 - 3,027.50 P.O.W. Contracting App #3A 6/16/2026 - - - 80,000.00 80,000.00 Reimbursement Request #6 - - 3,027.50 80,000.00 $ 83,027.50. Project Update on reservoir — Contractor completed several rings of the concrete reservoir along with minor site work within the project area. Distribution System - The current phase of the desin=gn of the water main design was completed. anderson Please remit payment to: IL " pperry P-0- Box 1107 La Grande, OR 97850 (541) 963-8309 Enginisering Surveying HartGIB Resources I S Beverly Water District Invoice No: 83737 8610 Hillcrest Dr. NE Invoice Date: June 19, 2026 Moses Lake, WA 98837 Project No: 6051-01 - Distribution System Improvements Invoice Total 39027.50 Professional Services through June 15, 2026 Invoice Summary Contract Prior Total Current Description Amount % Comp Billed Billed Remaining Billed 020 - Planning / Design Engineering 250,000.00 246,972.48 249,999.98 1 0.02 3,027.50 250,000.00 246,972.48 2499999.98 3,027.50 Planning I Design Engineering Professional Personnel Hours Rate Amount Technician VI 6.25 110.00 687.50 Prof. Land Surveyor IV 12.00 195.00 2,340.00 Total Professional Services 3,027.50 Task Total 3,027.50 Total this Invoice 39027.501 Outstanding Invoices Number Date Balance 83233 4/17/2026 10,058.75 83455 5/21/2026 8,305.00 Total 189363.75 Beverly Water District Project: Water Distribution System Budget period: September 2024 through June 2026 Project to -date Activity Budget Original Budget Revised Project -to -Date Balance No. Line Item Budget Adjustments Budget Expenditures Available 1 Environmental Review $ - $ 35.00 $ (35.00) 2 Historical Review/Cultural Review - - 875.00 $ (875.00) 3 Bid Documents (Design Engineering) 250,000.00 250,000.00 249,589.98 $ 410.02 4 Construction (including pre) 80,000.00 80,000.00 80,000.00 $ - 5 DOH Review/Approval Fees - $ - 6 Audit - - $ - 7 Construction Administration - $ - 8 Geotechnical Investigation - $ - 9 Project Administration - $ - 10 Contingencies - $ - 11 Sales or Use Taxes - - - $ - TOTAL PROJECT COSTS $ 330,000.00 $ - $ 330,000.00 $ 330,499.98 $ (499.98) Notes: Over budget by approximately $500.00 due to the interpreting services required for community review billed with request #5. CONTRACTOR'S APPLICATION FOR PAYMENT Owner: Beverly Water District Engineer: Anderson Perry & Associates, Inc. Contractor-. P.O.W. Contracting, Inc. Project: New Reservoir, Well, and Site Improvements Application No.: 3A Application Date; 6/16/2026 Application Period: From 5/18/2026 to 6/16/12026 1. Original Contract Price $ 1,1390887.00 2. Net change by Change Orders $ 10,0278,05 3. Current Contract Price (Line 1 + Line 2) $ 1J150,165.05 4. Total Work completed and materials stored to date (see attached) $ S30J489.74 5. Retainage Withheld (N/A) $ 6. Retainage Paid 7. Sales Tax (8.2%) 420835.14 8. Liquidated Damages Withheld $ - 9. Less Previous Applications for Payments $ 320,111-19 10, Amount due this application 253,213.69 Contractor's Certification The undersigned Contractor certifies, to the best of its knowledge, the following: (1) All previous progress payments received from Owner on account of Work done under the Contract have been applied on account to discharge Contractor's legitimate obligations incurred in connection with the Work covered by prior Applications for Payment; (2) Title to all Work, materials and equipment incorporated in said Work, or otherwise listed in or covered by this Application for Payment, will pass to Owner at time of payment free and clear of all liens, security interests, and encumbrances (except such as are covered by a bond acceptable to Owner indemnifying Owner against any such liens, security interest, or encumbrances); and (3) All the Work co'vered by this Application for Payment is in accordance with the Contract Documents and is not defective; (4) Record Drawings and required job photos are up-to-date, accurate, and complete for Work performed; and (5) certified payroll forms are current and account for all applicable personnel. Contractor Okjtb* �4jned by Scott SeWin 1111, C�11S, E-,w�"mnhadiq.com, Q-PMN CDotractirts. W-up"act Scott SeguihCN=Sco4 SeoWn By (signature): CM. 2M,06J7 1221:29-ZM Title: Project Manager Scott Segulh Date: 06/17/26 Recommended by Engineer By ftignature)- Brent Thompson DCRO4.=W9-til �--F .1)Nrb4Wy 5Mm, TWMrn bubo. ?,A6 "K.. 11 Title: Contract Administartor Date: 6/17/2026 Approved by Owner By (signature): 4 4-6 c Title: Date: (0 6/17/2026 Page 1 of 3 App4PayNo3SchA-13WD—NewResWeliSiteimp_7008-794-069,xlsx Progress Estimate Contractor's Application for Payment Owner: Beverly Water District Engineer: Anderson Perry & Associates, Inc. v Contractor: P.O.W. Contracting, Inc. Project: New Reservoir, Well, and Site Improvements Application No.: 3A Application Period: From 5/18/2026 to 6/16/2026 Application Date: 6/16/2026 Bid Item Contract Information Previous This Period Total to Date Qty. Unit Unit Price Value of Bid Item Qty. Amount Qty. Amount Qty. Amount No. Description Original Contract Schedule A- Reservoir and Site Improvements Al Mobilization/Demobilization All Req'd LS $83,300.00 $83,300.00 75% $62,475.00 0% $0.00 75% $62,475.00 A2 Construction Facilities and Temporary Controls All Req'd LS $4,000.00 $4,000.00 30% $1,200.00 15% $600.00 45% $1,800.00 A3 Temporary Protection and Direction of Traffic/Project Safety All Req'd LS $1,000.00 $1,000.00 30% $300.00 15% $150.00 45% $450.00 A4 Earthwork All Req'd LS $25,000.00 $25,000.00 85% $21,250.00 0% $0.00 85% $21,250,00 A5 Trench Excavation Safety System All Req'd LS $1,000.00 $1,000.00 30% $300.00 o 15% $150.00 45% $450.00 A6 Potholing All Known Connections and Known Utility Crossings All Req'd LS $10,000.00 $10,000.00 100% $10,000.00 0% $0.00 100% $10,000.00 A7 4-inch Drain Pipe 10 LF $300.00 $3,000.00 10 $3,000.00 0 $0.00 10 $3,000.00 A8 8-inch Drain Pipe 210 LF $130.00 $27,300.00 23 $2,990.00 0 $0.00 23 $2,990,00 A9 8-inch Restrained Ductile Iron (DI) Pipe 130 LF $285.00 $37,050.00 34 $9,690.00 0 $0.00 34 $9,690.00 A10 12-inch Restrained DI Pipe 60 LF $465.00 $27,900.00 60 $27,900.00 0 $0.00 60 $27,900.00 All 8-inch Gate Valve 2 EA $2,500.00 $5,000.00 1 $2,500.00 0 $0.00 1 $2,500.00 Al2 8-inch Butterfly Valve 2 EA $4,250.00 $8,500.00 0 $0.00 1 $4,250.00 1 $4,250.00 A13 12-inch Gate Valve 2 EA $4,500.00 $9,000.00 2 $9,000.00 0 $0.00 2 $9,000.00 A14 Connection to Existing Water Line 4 EA $4,500.00 $18,000.00 2 $9,000.00 0 $0.00 2 $9,000.00 A15 Pressure Transducer, Vault, and Appurtenances ALL Req'd LS $11,000.00 $11,000.00 18% $1,980.00 0% $0.00 18% $1,980.00 A16 6-inch Well No. 1 Meter/Injection, Vault, and Appurtenances All Req'd LS $23,000.00 $23,000.00 13% $2,990.00 0% $0.00 13% $2,990.00 A17 6-inch Well No. 3 Meter/Injection, Vault, and Appurtenances All Req'd LS $23,000.00 $23,000.00 13% $2,990.00 0% $0.00 13% $2,990.00 A18 Electrical and Telemetry Ali Req'd LS $141,000.00 $141,000.00 4% $5,640.00 0 2 /a $2,820.00 0 6/o $8,460.00 A19 Concrete Reservoir and Appurtenances All Req'd LS $545,000.00 $545,000.00 11% $59,950.00 41% $223,450.00 52% $283,400.00 A20 Crushed Surfacing, Site Improvements 270 CY $50.00 $13,500.00 0 $0.00 0 $0.00 0 $0.00 A21 Crushed Surfacing, Reservoir Structural Fill 250 CY $50.00 $12,500.00 250 $12,500.00 0 $0.00 250 $12,500.00 A22 Geotextile for Reservoir Pad 100 SY $15.00 $1,500.00 100 $1,500.00 40 $600.00 140 $2,100,00 A23 Boulder Removal and Disposal (rocks 12 inches in diameter and larger) 25 CY $50.00 $1,250.00 25 $1,250,00 0 $0.00 25 $1,250.00 A24 Chain Link Fence 280 LF $60.00 $16,800.00 0 $0.00 0 $0.00 0 $0.00 A25 Chain Link Gate, 20-foot 1 EA $2,100.00 $2,100.00 0 $0.00 0 $0.00 0 $0.00 A26 Chain Link Gate, 16-foot 1 EA $1,800.00 $1,800.00 0 $0.00 0 $0.00 0 $0.00 A27 I Erosion/Water Pollution Control 1 FA $1,000.00 $1,000.00 0 $0.00 0 $0.00 0 $0.00 6/17/2026 App4PayNo3SchA_BWD_NewResWeI1Sitelmp_7008-794-069.xlsx Page 2 of 3 Progress Estimate Contractor's Application for Payment Owner: Beverly Water District Engineer: Anderson Perry & Associates, Inc. Contractor: P.O.W. Contracting, Inc. Project: New Reservoir, Well, and Site Improvements Application No.: 3A Application Period: From 5/18/2026 to 6/16/2026 Application Date: 6/16/2026 Bid Item No. Description Contract Information Previous This Period Totalto Date Qty. Unit Unit Price Value of Bid Item Qty. Amount Qty. Amount Qty. Amount Original Contract Totals $1,053,500.00 $ 248,405.00 $232,020.00 $480,425.00 Sales Tax (8.2%) $86,387.00 Original Contract Total $1,139,887.00 Change Orders 1-1 2-1 Grant County Building Permit (non-taxable) Added Concrete for Pipe Incasements All Req'd ALI Req'd LS LS $8,110.00 $2,003.74 $81110.00 $2,003.74 100% 0% $8,110,00 $0.00 00/0 100% $0.00 $2,003.74 1000/0 100% $8,110,00 $2,003.74 Change OrderTotats $10,113.74 $8,110.00 $2,003.74 $10,113.74 Change Order Sales Tax (8.2%) $164.31 Change OrderTotaLl $10,278.05 Materials Stored to Date A7 A8 A9 A10 All Al2 A13 A14 A15 A16 A17 A19 4-inch Drain Pipe 8-inch Drain Pipe 8-inch Restrained Ductile Iron (DI) Pipe 12-inch Restrained DI Pipe 8-inch Gate Valve 8-inch Butterfly Valve 12-inch Gate Valve Connection to Existing Water Line Pressure Transducer, Vault, and Appurtenances 6-inch Well No. 1 Meter/Injection, Vault, and Appurtenances 6-inch Well No. 3 Meter/Injection, Vault, and Appurtenances JConcrete Reservoir and Appurtenances 10 210 130 60 2 2 2 4 All Req'd Alt Req'd All Req'd All Req'd LF LF LF LF EA EA EA EA LS LS LS LS $90.00 $39.00 $85.50 $139.50 $750.00 $1,275.00 $1,350.00 $1,350.00 $3,300.00 $6,900.00 $6,900.00 $163,500.00 $900.00 $8,190.00 $11,115.00 $8,370.00 $1,500.00 $2,550.00 $2,700.00 $5,400.00 $3,300.00 $6,900.00 $6,900,00 $163,500.00 0 187 96 0 1 2 0 3 100% 100% 100% 0% $0.00 $7,293.00 $8,208.00 $0.00 $750.00 $2,550.00 $0.00 $4,050.00 $3,300.00 $6,900.00 $6,900.00 $0.00 0 0 0 0 0 0 0 0 0% 0% 0% 0% $0.00 $0.00 $0.00 $0.00 $0.00 $0,00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0 187 96 0 1 2 0 3 100% 100% 100% 0% $0.00 $7,293.00 $8,208.00 $0.00 $750.00 $2,550.00 $0.00 $4,050.00 $3,300.00 $6,900,00 $6,900.00 $0.00 Total Materials Stored to Date $221,325.00 $ 39,951.00 $0.00 $39,951.00 Original Contract, Change Orders, and Materials Stored to Date Pre-tax Total $1,053,500.00 $288,356.00 $23,645.19 $232,020.00 $19,025.64 $520,376.00 $42,670.83 Sates Tax (8.2%) $86,387.00 Change Order 1-1 (non-taxable) $8,110.00 $8,110.00 $0.00 $0.00 $2,003.74 $8,110.00 $2,003.74 Change Orders $2,003.74 Change Order Tax (8.2%) $164.31 $0.00 r $320,111.19 $164.31 $253,213.613 $164.31 $573,324.88 Retainage (N/A) TOTAL $1,150,165.05 6/17/2026 App4PayNo3SchA_BW D_NewResW ellSitelmp_7008-794-069.xlsx Page 3 of 3 Contract #: ARPA Submitted to GC by: Beverly Water District Request for Reimbursement No.: 8 Grant County's Subrecipient Checklist: State Auditor's Office Audit Procedures for Testing Activities Allowed And Not Allowed, As Published In 2007 Questions to ask before submitting a payment request Was the expenditure or cost: _X Made for an allowable activity under the grant guidelines? X Authorized (or not prohibited) under state or local laws or regulations? _X Approved by the federal awarding agency, if required? _X Allowable per Circular A-87 (June 2004 version), Attachment B, items 1-43? For payroll transactions: Does the employee's time and effort documentation meet the requirements of Circular A-122? Allocable to the program? (i.e., was the dollar amount charged to the program relative to the benefits received by the program? Is the federal grantor being charged its fair share of the cost?) Based on actual costs, not budgeted or projected amounts? Applied uniformly to federal and non-federal activities (i.e., is the federal government being charged the same amount as if non-federal funds were being used to pay the cost)? Given consistent accounting treatment within and between accounting periods? (Consistency in accounting requires that costs incurred for the same purpose, in like circumstances, be treated as either direct costs only or indirect costs only with respect to final cost objectives). Calculated in conformity with generally accepted accounting principles, or another comprehensive basis of accounting, when required under the applicable cost principles? Not included as a cost (or used to meet cost sharing requirements) of other federally - supported activities of the current or a prior period? Net of all applicable credits? (e.g., volume or cash discounts, insurance recoveries, refunds, rebates, trade-ins, adjustments for checks not cashed, and scrap sales). Not included as both a direct billing and as a component of indirect costs? Properly classified (e.g., some costs may be incorrectly claimed as a direct cost instead of being incorporated as part of the indirect cost rate). Supported by appropriate documentation? (e.g., approved purchase orders, receiving reports, vendor invoices, canceled checks, and time and attendance records.) Documentation maybe in an electronic form. Correctly charged to the proper account code and grant period? Page 1