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Home My WebLink AboutMinutes - BOCCGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT:BOCC . CEMANELL REQUEST SUBMITTED BY. CONTACT PERSON ATTENDING ROUNDTABLE:CEMANELL CONFIDENTIAL INFORMATION: DYES i@NO DATE-7/17/2026 PHONE: 2931 P111,1 DAgreement / Contract SAP Vouchers ElAppointment / Reappointment DARPA Related D Bids / RFPs / Quotes Award 013id Opening Scheduled El Boards / Committees F-1 Budget ElComputer Related 0 County Code ElEmergency Purchase F1 Employee Rel. � Facilities Related F1 Financial 0 Funds ElHearing El Invoices / Purchase Orders ®Grants — Fed/State/County E] Leases EIMOA/IVIOU MMinutes 1-10rdinances 1-1 Out of State Travel El Petty Cash El Policies F1 Proclamations DRequest for Purchase 1-1 Resolution El Recommendation ElProfessional Serv/Consultant OSupport Letter DSurplus Req. DTax Levies =hank You's ElTax Title Property OWSLCB MEe. My M Commissioners' Minutes for the week of July 13, 2026. 11 T-U UUMMele a rlHanClal If necessary, was this document reviewed by accounting? ® YES ® NO iR N/A If necessary, was this document reviewed by legal? 0 YES 0 NO W N/A ---- ------ --- DATE OF ACTION: '7 L7-t Z24 DEFERRED OR CONTINUED TO: APPROVE: DENIED ABSTAIN D1: r,p D2: 214�z/ 00 D3: WITHDRAWN: 4/23/24 Co Grant . •N ter.... .. Boardof C -- zE�a� oe soy Fr Ao� Meeting Minutes Week of July 13, 2026 - July 19, 2026 All public meetings were held in person with public access allowed at Commission Chambers, 35 C Street NW, Ephrata, WA 98823 as well as via Zoom. Zoom recordings will be posted to the YouTube page Grant County, WA: BOCC. CALL TO ORDER The Grant County Commissioner's Session was called to order at 8:30 a.m. with Commissioners Burgess, Jones and Carter in attendance. Commissioner Carter attended via Zoom at 8:32 a.m. and joined in person at 8:46 a.m. 8:30 a.m. - 9:30 a.m. County Administrator Update Staff Present: Tom Gaines, County Administrator; Caitlin Manell, Clerk of the Board; Decorah Anderson -Cook, Human Resources The following Topics were presented and discussed during the County Administrator Update: • Tourism Job Description -Committee Feedback • Code Enforcement Work Session Scheduled • Viewmont Drive Vacation Public Hearing Notice • Consent Items • 1 /10t" of 1 % Revenue Work Session o RCW -Disbursement of Funds • WSAC Weekly Emails ® Health District Funding Cuts • Department of Archaeology and Historical Preservation (DAHP) re: Single Point of Entry o Project Requirements, Grant Restrictions • Meeting with Architect & Sheriff - Chair to Attend • Auditor Engagement Letter for CPA Services • Anticipated Staff Out of Office • County Cabinet Meeting Topics RCW 42.30.110(1)(g) Commissioner Burgess called an Executive Session to order Job Applicant/ beginning at 8:32 a.m. to go until 8:37 a.m. In attendance were Evaluation Commissioners Burgess, Jones and Carter (via Zoom), Tom Gaines, Decorah Anderson -Cook and Caitlin Manell. The session continued until 8:40 a.m. Commissioner Burgess closed the session at 8:41 a.m. 9:30 a.m. —10:00 a.m. Public Works Update Staff Present: Andy Booth, Director, John Brissey, Road Supervisor; Cade Egbert, County Engineer; Tom Gaines, County Administrator The following Topics were presented and discussed during the Public Works Update: • Reporting & Organizational Chart Updates • Regional Board of Mayors Transfer Station • Beverly Burke Transfer Station — Dropbox Closure • Development Review Engineer Open Position o HLA Agreement for Review • Safe Streets 4 ALL (SS4A) —Work Session re: Safety Plan o Grant Writer Meeting • Accomplishments o Litter Crew, Road Projects, Bridge Crew • Moses Lake Bridge Construction Updates • Viewmont Drive Vacation Public Hearing RCW42.30.110(l)(b) Commissioner Burgess called an Executive Session to order Real Estate beginning at 9:51 a.m. to go until 10:00 a.m. In attendance Acquisition were Commissioners Burgess, Jones and Carter, Andy Booth, John Brissey, Cade Egbert and Tom Gaines. Commissioner Burgess closed the session at 10:00 a.m. 10:00a.m.-10:15a.m. Auditor's Office Update Staff Present: Shannon Falstad, Auditor; Amanda Simonsen, Accounting; Decorah Anderson -Cook, Human Resources The following Topics were presented and discussed during the Auditor's Office Update: • Auditor Signature Update Error Resolved • 2025AnnuaL Report Not Uploaded to State o Walk On Request: Letter of Engagement • 2025 Budget Upload into Tyler Tech o 2026 Budget Verification Prior to Upload • Quarterly Report Progress • Meeting with Treasurer's Office • Journal Entry Completion, CLemmer Reports • Ballot Distribution • Department of Licensing State Audit — Final Report (Follow -Up Request) Page 2 of 11 BOCC Minutes Week of June 29,2026 10:15a.m.-10:30a.m. Treasurer's Office Update Staff Present: Carrie Heston, Treasurer; Decorah Anderson -Cook, Human Resources The following Topics were presented and discussed during the Treasurer's Office Update: • Position Management- Office Vacancy, New Position • Office Closure for Staff Meeting, Daily Hours • CLemmer GL Reports • Collaboration with Offices • Work Preparation 10:30 a.m. - 10:45 a.m. Superior Court Update Staff Present: Judge Anna Gigliotti and Judge Melissa Chlarson The following Topics were presented and discussed during the Superior Court Update: • Reserved Parking Area o Board to Discuss with County Administrator • Upcoming Court Cases 10:45a.m.-11:00a.m. Commissioner Work Session Staff Present: Caitlin ManeLL, Clerk of the Board The following Topics were presented and discussed during the Commissioner Work Session: • Consent Correction: Item 8 • EO/DH Luncheon Training Topics (Follow-up) • Employee Appreciation Barbeque • Clerk 6-Month Review (Chair & County Admin) • Garbage Left at Sand Dunes o Sheriff's Office Actions: Code Enforcement, Revenue Options, Cost Offsets 11:00a.m.-11:30a.m. Position Management Review (PMR) Staff Present: Decorah Anderson -Cook, Gina Saldana, Dan Seitz and Jonathan Hartman, Human Resources; Amber Jacobs, Jamie Olsen and Amanda Simonsen, Accounting; Jason Collings, Solid Waste; Carrie Heston, Treasurer Page 3 of 11 BOCC Minutes Week of June 29, 2026 The following Topics were presented and discussed during Position Management Review (PMR): • Renew Case Manager BackfiLL • Public Works Heavy Equipment Operator 4 BackfiLL • Treasurer's Office Investment &Accounting BackfiLL The Monday, July 13, 2026 session was closed at 11:02 a.m. SESSION CONTINUATION The session was re -opened on Tuesday, July 14, 2026, at 9:00 a.m. with Commissioners Burgess and Jones (via Zoom) in attendance. Commissioner Carter attended in person at 9:02 a.m. Commissioner Jones joined in person at 9:30 a.m. 9:00 a.m.-9:30 a.m. Consent Agenda Review/Work Session Staff Present: Caitlin Manell, Clerk of the Board The following Topics were presented and discussed during the Consent Agenda Review/Work Session: • Items to be moved to -Board Discussion/Decisions P Resolution re: Advisory Ballot Measure o New Hope Transfer of Funds • Washington Department of Fish and Wildlife Commissioner Terms 9:30 a.m. — 10: 00 a.m. Sheriff's Office Update Staff Present: Sheriff Joe Kriete, Undersheriff Gary Mansford, Deputy Seth Henkel, K9 Nova; Jessica Olsen, Emergency Management; Trevor Bevier, Civil Deputy Prosecuting Attorney The following Topics were presented and discussed during the Sheriff's Office Update: • Emergency Management Grant Agreements • Burning Ban — Firework Sales and Discharge (Public Comment) • Introduction of Drug Detection Dog • Movement to New Facility— Inmate Movement, Training Page 4 of 11 BOCC Minutes Week of June 29,2026 RCW42.30.110(l)(iii) Commissioner Burgess called an Executive Session to order Litigation (Risks of beginning at 9:35 a.m. to go until 9:45 a.m. In attendance were Proposed Action) Commissioners Burgess, Jones and Carter, Sheriff Joe Kriete, Undersheriff Gary Mansford, Trevor Bevier, and Jessica Olsen. Commissioner Burgess closed the session at 9:45 a.m. 10:00 a.m. —11:00 a.m. Human Resources Update Staff Present: Decorah Anderson -Cook, Director The following Topics were presented and discussed during the Human Resources Update: • Open Forum for Public Comment o The floor was open to members of the pObLic to speak with a 5-minute total Limit for Human Resources related topics only. There was no Public Comment provided. • Position Management o Renew Case Manager BackfiLL (Approved) o Treasurer's Office Investment &Accounting Officer BackfiLL (Approved) o Public Works Heavy Equipment Operator BackfiLL (Approved) o Sheriff's Office Corrections Deputies (Hold for Further Discussion) o Hiring Freeze Requests (Post as Needed, Weekly Updates) • Tourism Marketing & PR Position Job Description o Verbiage, Salary Range, Education Requirements (Bachelor's or Experience), Committee Review • Healthcare Reserves Update • Compensation Connections Report Review (Presentation During Future HR Update) • Policy 631.8 Review— Employee Training &Continuing Education re: Office Closures (Approved) • Bargaining Authority Approved for HR RCW42.30.110(l)(f) Commissioner Burgess called an Executive Session to order Personnel Disciplinary beginning at 10:13 a.m. to go until 10:18 a.m. In attendance Matters were Commissioners Burgess, Jones and Carter, and Decorah Anderson -Cook. Commissioner Burgess closed the session at 10:18 a.m. Page 5 of 11 BOCC Minutes Week of June 29, 2026 RCW 42.30.140(4)(a) Commissioner Burgess called an Executive Session to order Negotiations beginning at 10:20 a.m. to go until 10:30 a.m. In attendance were Commissioners Burgess, Jones and Carter, Decorah Anderson -Cook and Caitlin Manell. The session continued until 10:40 a.m. Commissioner Burgess closed the session at 10:40 a.m. COMMISSIONER'S MEETING 11:00 a.m. A. Call to Order B. Open Forum for Public Comment The floor was open to members of the public to speak with a 3- minuteLimit per person and a 15-minute total limit. Public Comment was provided about the following topics: • Sand Scorpions -State of the Sand Dunes after Holiday Weekends, Enforcement (Sand Scorpions Board Meeting, 8/4) o Sheriff ORV Deputy Availability for Holiday Weekends o Meeting with Sheriff's Office, Chair, Sand Scorpions, Public Works • Mattawa Fire Chief, Fire District 8 - Permitting Process Delay, Efficiencies of Operations, Communications from Offices o Public Works Responses, History of Request • Request to Ban Fireworks at the Sand Dunes o LTAC Grant Opportunities C. Approval of Agenda MOVED BY COMMISSIONER JONES, SECONDED BY COMMISSIONER CARTER, TO APPROVE THE AGENDAAS PRESENTED WITH THE WALK-ON ITEM FROM THE AUDITOR'S OFFICE. MOTION PASSED UNANIMOUSLY. D. Board Correspondence • Public Comment Letter of Support E. Commissioner's Roundtable -Miscellaneous Discussion The following topics were presented and discussed during the Commissioner's Roundtable-Misc. Discussion: • Fires in Mattawa Area -Fourth of July Weekend • EO/DH Luncheon - Refresher Topics for New Leadership F. Consent Agenda The following items are considered routine or were presented to Commissioners during earlier sessions listed above. All items are enacted by one motion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. Page 6 of 11 BOCC Minutes Week of June 29, 2026 AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing, and made available to the Board. (In the amount of $298239605.03) COMMISSIONERS' OFFICE 2. Approve Commissioners' Minutes for the week ofJune29, 2026. 3. Approve Commissioners' Minutes for the week of July6, 2026. 4. Approve invoices from Grant County Economic Development Council (EDC) for Q2 and Q3 2026 Municipal Services Agreement in the total amount of $75,000.00 to be paid from Funds 113.0000 (Econ Enh SIP) and 133.0000 (Eton Rural Co). 5. Approve Resolution No. 26-046-CC Submitting to Voters an Advisory Ballot Measure re: Imposition of One -Tenth of One Percent Sales and Use Tax. 6. Approve WA State Military Department and State911 Funds - SECO Coordinator Professional Development Contract SFY2027 for Contract No. E27-019 with the Multi Agency Communications Center (MACC). 7. Approve 2026 Agreement regarding Use of County Property for Public Purpose with the Autism Support Group of Grant County for their Autism Acceptance and Community Day event (formerly: the Autism Walk). 8. Approve agreement between New Hope and HopeSource on the Consolidated Homeless Grant (CHG) No. 26-46108-10 to move Document Recording Funds in the amount of $26,408 from New Hope to HopeSource to cover the months of October to December 2025 and January 2026 of allowable costs. 9. Approve Resolution 26-047-CC in the matter of adopting the Grant County Tourism Master Plan, as prepared and presented by Beckwith Consulting. 10. Approve recommendation of appointment for Rhonda Cacchiotti to the Tourism Advisory Committee, District 2 vacancy. 11. Approve letter to Journal Graphics regarding discontinuation of potential services. 12. Approve letter to Mayor Dae-hee Han in recognition of his recent election as the new Mayor of Gunpo City. 13. Approve letter of appreciation to David Chapman -Sanders for service on the Grant County Homeless Housing Task Force. 14. Approve Special Occasion Liquor License for Highrollers Sun Lakes Car Show to be held at Sun Lakes Park Resort - 34228 Park Lake Rd NE, Coulee City, WA 99115. Dates of the event are September 18t" from 6:00 to 11:00 p.m. and September 19t" from 12:00 p.m. to 11: 00 p.m. Page 7 of 11 BOCC Minutes Week of June 29, 2026 15. Approve one year extension request from Port of Warden on the Strategic Infrastructure Program (SIP) 2024-02, Truck Access/Bypass Road Project. Current end date is August 20, 2026, with the new end date being August 20, 2027. 16. Approve reimbursement request from McKay Healthcare on the Strategic Infrastructure Program (SIP) No. 2026-03 Community Center Extension Continued Project, in the amount of $8,000 for the month of June 2026. 17. Approve reimbursement request from McKay Healthcare on the Strategic Infrastructure Program (SIP) No. 2025-03 Phase 1 Kitchen Expansion Project, in the amount of $9,222.50 for June 2026. 18. Approve reimbursement request from New Hope on the Consolidated Homeless Grant (CHG) No. 26-46108-10 in the amount of $36,063.19 for April and $42,646.59 for May 2026. Total amount is $78,709.78. DEVELOPMENT SERVICES 19. Approve Contract for Professional Services -Grant County Hearings Examiner Jay Eyestone and Andrew Kottkamp (Pro Tem). Term of the agreement is from August 1, 2026 through December 31, 2029. Compensation rate is $250.00 per hour and $150.00 per hour travel time. 20. Approve request to close Development Services offices (Building, Fire, Planning) on Thursday, August 27, 2026 from 2:00 p.m. to 5:00 p.m. for mandatory team training. EMERGENCY MANAGEMENT 21. Approve 2026 WA State Military Department and Energy Facility Site Evaluation Council (EFSEC) Grant in the amount of $58,150, agreement number E27-004, with a term of July 1, 2026 through June 30,2027. 22. Approve Homeland Security Grant Program Agreement No. E26- 343. Term of the grant is September 1, 2025 through August 31, 2028. This grant funds activities to prevent, protect against, and respond to terrorist attacks. 23. Approve Emergency Management Program Grant Agreement No. E26-286. Term of this grant is June 1, 2025 through September 30., 2026. This grant funds critical Emergency Management program activities, equipment and public education. 24. Approve Washington State Criminal Justice Training Commission Contract No. K402 in the amount of $49,000. Term of contract is July 11 2026 to June 30, 2027. This grant covers wellness training, conferences, equipment and services for staff. Page 8 of 11 BOCC Minutes Week of June 29,2026 NEW HOPE 25. Sign Legal Approval Form for County Program Agreement with Department of Social and Health Services (DSHS) for the Emergency Shelter Grant, approved on the July 7, 2026 Consent. SHERIFF'S OFFICE 26. Approve Resolution No. 26-048-CC and request to surplus two (2) Ford Crown Victoria Sedans due to the vehicles no longer being serviceable and having been exposed to rodent infestation and are no longer safe for employee use. TECHNOLOGY SERVICES 27. Approve Purchase Order No.1086 to Axon for annual renewal of body cameras: (94) Licenses -Basic Bundle, (18) Licenses Pro Bundle, and (2,250) 10GB Evidence.com A -LA -Cart Storage (Year 4 of 5-Year Contract -Invoice #INUS457903) in the total amount of $37,273.90 to be paid from Budgeted Software Renewal Fund 501.0000. 28. Approve Purchase Order No.1087 to Lexipol for Annual LEFTA FTO Subscription, Additional LEFTA, Annual METR Subscription, and Annual Command Center Fee used by the Grant County Sheriff's Office (GCSO) in the amount of $10,529.50 to be paid from Budgeted Software Renewal Fund 501.0000. MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER JONES, TO APPROVE THE CONSENT AGENDA ITEMS 1 THROUGH 28 WITH CORRECTION MADE TO DATE OF ITEM 8. MOTION PASSED UNANIMOUSLY. G. Board Discussion/Decision Items • Walk -On Requests: o Auditor's Office Request for Shannon Falstad, Auditor, to sign Engagement Letter with Tara Dunford, CPA for services to prepare the Grant County 2025 Annual Report at an hourly rate of $205 per hour, not to exceed 50 hours or $10,250. MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER JONES, TO APPROVE THE WALK-ON ITEM AS PRESENTED. DISCUSSION ABOUTTHE MAXIMUM DOLLAR AMOUNT IN ENGAGEMENT LETTER. MOTION PASSED UNANIMOUSLY. I. Adjournment The Commissioner's Meeting adjourned at 11:35 a.m. 11:30 a.m. -12:00 p.m. Open Record Public Hearing, 6-Year Transportation Improvement Program (TIP) Adoption Page 9of11 BOCC Minutes Week of June 29, 2026 Staff Present: Cade Egbert, County Engineer; Andy Booth, Jim Anderson - Cook Public: See Sign -in Sheet -Michelle Mercer, Jim Anderson -Cook, Jerome Wawers, SOMEONE ELSE, Katherine Bren, Andy Booth, Approved via This being the date set, and proper notices having been Resolution 26-049-CC posted and published in accordance with local and state Laws, Commissioner Jones opened the public hearing on Jul 1149 2026, at 11:30 a.m. to consider an update to the Grant County Transportation Improvement Program (TIP) for the 2027 to 2032 period per RCW 36.81.121. Cade Egbert gave an overview of the request and the Improvements. • Lodging Tax Grant Funding Opportunities • Gorge Road Work (7-Step Plan) • Gravel to Oil Priority List Updates • Note from Jim Anderson -Cook, Development Services: 2029, Project 26 &2031, Project 28- Pre -Application Request for Solar Development Received. No Public Comment was given. MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER JONES, TO CLOSE THE PUBLIC COMMENT PORTION OF THE HEARING. MOTION PASSED UNANIMOUSLY. Following the motion, it was MOVED BY COMMISSIONER JONES, SECONDED BY COMMISSIONER CARTER, TO ADOPT THE UPDATE TO THE SIX -YEAR TRANSPORTATION IMPROVEMENT PLAN FOR THE 2027 TO 2032 PERIOD, PER RCW 36.81.121. MOTION PASSED UNANIMOUSLY. The Public Hearing was adjourned at 11:52 a.m. MISCELLANEOUS ITEM: • The Board approved and signed the Public Works County Payroll Salary Fund for the July 10, 2026 pay date. The Tuesday, July 14, 2026 session was closed at 11:52 a.m. Page 10 of 11 BOCC Minutes Week of June 29, 2026 Meeting Minutes for the week of July 13, 2026 were approved this 2� � day of 2026. BOARD OF COUNTY COMMISSIONERS Attest: Caitlin E. Manell, Clerk of the Board Grant County, Washington Kevin Burgess, air 'A -7 Ge7i✓ 7 @aa&4,oYi0c" e - C h a i r 0 Cindy t e r,\Iqldemb r Page 11 of 11 BOCC Minutes Week of June 29, 2026