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HomeMy WebLinkAboutMinutes - BOCCGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: BOCC REQUEST SUBMITTED BY: CEMANELL CONTACT PERSON ATTENDING ROUNDTABLE: CEMANELL CONFIDENTIAL INFORMATION: ❑YES 10 NO DATE: 7/1 0/2026 PHONE:2931 I, I I I I 1 1, 1 , I ! I � I WW ; 1; 1 - ��- 1101 E i i ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑ Computer Related ❑ County Code []Emergency Purchase ❑ Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ® Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant [:]Support Letter ❑ Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB GE-14 010 MP_100M ���'""� / Commissioners' Minutes for the week of July 6, 2026. If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 0 N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO 7 N/A DATE OF ACTION: DEFERRED OR CONTINUED TO- APPROVE: DENIED ABSTAIN D1. D2: D3: WITHDRAWN - 4/23/24 Co Grant Count Y Board of Commissioners `� ✓� Meeting Minutes\� Week of July 6, 2026 - July 12, 2026 All public meetings were held in person with public access allowed at Commission Chambers, 35 C Street NW, Ephrata, WA 98823 as well as via Zoom. Zoom recordings will be posted to the YouTube page Grant County, WA: BOCC. CALL TO ORDER The Grant County Commissioner's Session was called to order at 8:30 a.m. with Commissioners Burgess and Jones in attendance. Commissioner Carter attended in person at 8:33 a.m. 8:30 a.m. - 9:30 a.m. County Administrator Update Staff Present: Tom Gaines, County Administrator; Caitlin Manell, Clerk of the Board The following Topics were presented and discussed during the Clerk of the Board Update: • Tourism Committee Recommendation of Appointment • Board of Health -Resolution Update (Proceed) • Consent Item Review o Public Defender Conflict Case Issue Interlocal Agreement • Single Point of Entry o Law &Justice Council Discussion Topic -Plans to Proceed (They Should Provide Direction for Campus Operations) • Sheriff's Office Administrative Movement Complete • Baker -Tilly Third Party Audit Next Steps o Chief Financial Officer Out of Office RCW 42.30.110(1)(f) Commissioner Burgess called an Executive Session to order Personnel Disciplinary beginning at 8:46 a.m. to go until 9:02 a.m. In attendance were Matters Commissioners Burgess, Jones and Carter and Tom Gaines. The session continued until 9:12 a.m. and until 9:30 a.m. Commissioner Burgess closed the session at 9:30 a.m. 9:30 a.m. -10:00 a.m. Development Services Update Staff Present: Michelle Mercer, Planning Manager; Tom Gaines, County Administrator The following Topics were presented and discussed during the Development Services Update: • Staff Out of Office • Consent Item: Comprehensive Plan Amendment Docket • Budget & Permitting Update o Upcoming Solar Projects • Renewable Energy Excise Tax: House Bill 1960 Update o Hearings, SEPA & N EPA Permitting o Revenue Deposits & Use - Distribution Grant Program, Local Taxing District Disbursements • Request for Department Office Closure for All Staff Training by Clear Risk 10:00a.m.-10:15a.m. Assessor's Office Update Staff Present: Melissa McKnight, Assessor The following Topics were presented and discussed during the Assessor's Office Update: • Destroyed& Damaged Property over the Weekend • New Construction Permits • Certification of Assessment Rolls - Late Certification o Assessment Practices • Position Management • Staff Out of Office • Fireworks Impact 10:15a.m.-10:30a.m. Clerk's Office Update Staff Present: Cheryl Hill -Roberson, Chief Deputy Clerk The following Topics were presented and discussed during the Clerk's Office Update: • Staff Out of Office • Accountant Position BackfiLL Request 10:30 a.m. - 10:45 a.m. District Court Update Staff Present: Kristen Arizmendi, Court Administrator and Amy Paynter, Community Court Program Coordinator Page 2 of 9 BOCC Minutes Week of July 6,2026 The following Topics were presented and discussed during the District Court Update: • Lead Clerk Position Start • Case Management System Implementation • Community Court AOC Agreement- Fund Shortage o ARPA Funding 10:45a.m.-11:00a.m. Commissioner Work Session Staff Present: Caitlin ManeR, Clerk of the Board The foLLowing Topics were presented and discussed during the Commissioner Work Session: • QUADCO Meeting Schedule in Progress • Letter of Congratulations to Mayor of Gunpo • Tourism Travel Planner -Work Session with Committee • Deputy Clerk of the Board Start Date • Viewmont Vacation Petition -Public Works Update 11:00 a.m. -12:00 p.m. Position Management Review (PMR) Staff Present: Gina SaIdana and Dan Seitz, Human Resources; Amber Jacobs, Jamie Olsen and Amanda Simonsen, Accounting; Sheriff Joe Kriete The following Topics were presented and discussed during Position Management Review (PMR): • Fairgrounds Coordinator BackfiLL (Recent Resignation) • Determination of End & Start Dates • Renew Housing Specialist Backfi[L • District Court Deputy Clerk 1 BackfiLL • Sheriff's Office Four (4) New Corrections Deputy Positions • Office Budget, Staffing Needs, Management Requirements • Contract Amounts for Corrections Staff • CLerk's Office Accountant BackfiLL The Monday, July 6, 2026 session was closed at 11:40 a.m. Page 3 of 9 BOCC Minutes Week of July 6,2026 SESSION CONTINUATION The session was re -opened on Tuesday, July 7, 2026, at 9:00 a.m. with Commissioners Burgess, Jones and Carter in attendance. 9:00 a.m. - 9:30 a.m. Consent Agenda Review/Work Session Staff Present: Jim Anderson -Cook, Development Services; Caitlin E. Manell, Clerk of the Board The following Topics were presented and discussed during the Consent Agenda Review/Work Session: • Items to be moved to Board Discussion/Decisions • Fireworks Ordinance Update o Emergency Bans, Information Outreach o Fireworks Discharge on County Property 9:30 a.m. - 10: 00 am. Prosecuting Attorneys Office Update (CommissionerJones attended at 9:31 a.m.) Staff Present: Barbara Duerbeck, Civil Deputy Prosecuting Attorney The following Topics were presented and discussed during the Prosecuting Attorney's Office Update: • Journal Graphics Agreement -Tourism Travel Planner Printer (Discontinue with Journal Graphics - Letter from BOCC Office) • Draft Kratom Ban Ordinance RCW42.30.110(l)(i) Commissioner Burgess called an Executive Session to order Litigation beginning at 9:32 a.m. to go until 9:42 a.m. In attendance were Commissioners Burgess, Jones and Carter, and Barbara Duerbeck. Commissioner Burgess closed the session at 9:42 a.m. 10:00a.m.-11:00a.m. Human Resources Update Staff Present: Decorah Anderson -Cook, Director and Gina Saldana, Assistant Director The following Topics were presented and discussed during Human Resources Update: • Open Forum for Public Comment o The floor was open to members of the public to speak with a 5-minute total Limit for Human Resources related topics only. There was no Public Comment provided. Page 4 of 9 BOCC Minutes Week of July 6, 2026 0 Position Management: • Fairgrounds Coordinator BackfiLL (Approved) • Renew Housing Specialist BackfiLL (Approved) • District Court Deputy Clerk 1 BackfiLL (Approved) • Clerk's Office -Accounting Deputy BackfilL (Approved) • Sheriff's Office Four (4) New Corrections Deputy Positions (Hold for One Week) ■ Funding Sources, Coverage Needs, Teams Meeting with Sheriff &Architect • Bond Payment Plan • BackfiLL Requests through Position Management Review (No Longer through PMR Process -Weekly Updates) RCW 42.30.11 0(l)(f) Commissioner Burgess called an Executive Session to order Personnel Disciplinary beginning at 10:01 a.m. to go until 10:06 a.m. In attendance Matters were Commissioners Burgess, Jones and Carter, Decorah Anderson -Cook and Gina SaLdana. Commissioner Burgess closed the session at 10:06 a.m. COMMISSIONER'S MEETING 11:00 a.m. A. Call to Order B. Open Forum for Public Comment The floor was open to members of the public to speak with a 3- minute Limit per person and a 15-minute total Limit. Public Comment was provided about the following topics: • Tommer Equipment Company Request to Buy/Lease/Rent Property (Commissioner Burgess to contact Public Works) • Stratford Road Project Commendation C. Approval of Agenda MOVED BY COMMISSIONER JON ES, SECONDED BY COMMISSIONER CARTER, TO APPROVE THE AGENDA. MOTION PASSED UNANIMOUSLY. D. Board Correspondence 0 None E. Commissioner's Roundtable - Miscellaneous Discussion The following topics were presented and discussed during the Commissioner's Roundtable - Misc. Discussion: • Recommendation of Appointment -Tourism Advisory Committee e Travel Planner Printer Next Steps Page 5 of 9 BOCC Minutes Week of July 6, 2026 F. Consent Agenda The following items are considered routine or were presented to Commissioners during earlier sessions listed above. All items are enacted by one motion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing, and made available to the Board. (In the amount of $860,962.32) COMMISSIONERS' OFFICE 2. Approve invoice to Westwind Media, LLC in the amount of $5,869.,00 for Social Media Management Services to be paid from Fund 114.0000 (Tourist Advert). 3. Approve 2026 Agreement regarding Use of County Property for Public Purpose with the American Legion Auxiliary, Art Semro Unit 28 for their National Day of Service and Remembrance (previously: Patriot Day Ceremony) event to be held on September 11, 2026. 4. Approve extension request from the Town of Coulee City on the Strategic Infrastructure Program (SIP) No. 2020-02 Rodeo Ground Improvement Project. Current end date is December 31, 2026. Due to entire staff turnover, the request is to extend to December 31, 2027. DEVELOPMENT SERVICES 5. Initiate Table 1 of the Annual 2026 Grant County Comprehensive Plan Amendments pursuant to Grant County Code (GCC) 25.12.030(e)(1)-(4). FAIRGROUNDS / CENTRAL SERVICES 6. Approve contract with Carlile Excavation Inc. in the amount of $17,312-00 to repair the concrete in the rabbit barn to be paid from approved capital funds for the 2026 Brian Miller Upgrade. Fund balance is $18,210.59. NEW HOPE 7. Approve Resolution No. 26-045-CC and request for Kim Pope, Director, to DocuSign Interagency Agreement between Grant County and Washington State Department of Commerce Community Services and Housing Division, Office of Crime Victims Advocacy for the SFY2027 Domestic Violence Legal Advocacy Grant Program, Contract Number S27-31108-005. Term is from July 1, 2026 through June 30, 2027 in the amount of $23,247.00. Page 6 of 9 BOCC Minutes Week of July 6, 2026 8. Approve County Program Agreement with Washington State Department of Social and Health Services for the Emergency Shelter Grant. This is the second year of the two-year grant. The total amount awarded is $624,036.00 with a grant end date of June 30, 2027. PUBLIC DEFENSE 9. Approve Professional Services Agreement with Karla Kane for public defense attorney services on an hourly rate of $150.00 per hour to take cases of on defendant due to conflict of interest of each current qualified panel attorney. Term is from January 1, 2026 through December 31, 2028. 10. Approve Professional Services Agreement with Adolfo Banda Jr. for public defense attorney services on an hourly rate of $150.00 per hour to take cases of on defendant due to conflict of interest of each current qualified panel attorney. Term is from January 1, 2026 through December 31, 2028. 11. Approve Professional Services Agreement with Adolfo Banda III for public defense attorney services on an hourly rate of $150.00 per hour to take cases of on defendant due to conflict of interest of each current qualified panel attorney. Term is from January 1, 2026 through December 31, 2028. PUBLIC WORKS 12. Approve request for Grant County Public Works to rebuild their Caterpillar 973D track Loader, Equipment No. 0494, in Fall 2026 instead of 2027 to avoid an anticipated 5-7% cost increase in December 2026. Rebuilding will be more cost-effective in comparison to purchasing a new machine for $9101000-00. Ayear- end budget extension of $475,000.00 will be required. RENEW 13. Approve request for Dell Anderson, Director, to DocuSign Subvendor agreement for provision of services by and between Family Health Centers Omak dba Advance and Grant County dba Renew for cost reimbursement for two Recovery Coaches (Renew employees). Term is from January 1 through December 31, 2026. Total reimbursement amount is $201,761.00. SHERIFF'S OFFICE 14. Approve Guardian RFID Contract Addendum to reflect changes to the Annual Software Renewal Fee (SRF) reimbursement of services no rendered in the amount of $1,000.00. 15. Approve request for Undersheriff Gary Mansford to sign Port of Ephrata Use Agreement for the Emergency Vehicle Operation Course (EVOC) training. Page 7of9 BOCC Minutes Week of July 6, 2026 MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER JON ES, TO APPROVE THE CONSENT AGENDA ITEMS 1 THROUGH 15 AS PRESENTED. MOTION PASSED UNANIMOUSLY. G. Board Discussion/Decision Items • None I. Adjournment The Commissioner's Meeting adjourned at 11:18 a.m. 11:30a.m.-12:00p.m. Final Tourism Master Plan Presentation (Commissioner Jones attended at 11:32 a.m.) Staff Present: Tom Beckwith (via Zoom) and Missi Smith, Beckwith Consulting; Shawn Cardwell, Lynne Lynch and Pam Thorsen (via Zoom), Tourism Advisory Committee The following Topics were presented and discussed during Final Tourism Master Plan Presentation: • Review of the Final Tourism Master Plan • Management of Marketing • Promotional Opportunities • Wildlife Viewing Promotion • Cost of Implementation • Digital Outreach 3:15 p.m. - 3:45 p.m. Special Meeting - Finance Team & Budget Process Planning (Commissionerlones attended via Zoom) Staff Present: Tom Gaines, County Administrator; Shannon Falstad, Auditor; Carrie Heston, Treasurer; Melissa McKnight, Assessor; Decorah Anderson -Cook and Gina Saldana, Human Resources; Brandon Guernsey and Trevor Bevier, Prosecuting Attorney's Office; Blair Kok, Risk & Safety Coordinator; Clayton Johnson, Assessor Candidate; C The followingTopics were presented and discussed during the Finance Team & Budget Process Planning Meeting: • Finance Team Assistance -Clifton Larson Assoc o Tyler Tech Implementation Support • Next Steps: Verification of 2026 Closeout and 2026 Budget ActuaLs Import into Tyler Tech • Board Direction: Two (2) Project Positions for Accounting, with One Filled by Tyler Tech Staff Page 8 of 9 BOCC Minutes Week of July 6, 2026 o Assistance from Tyler Tech for AP Check and Invoice History. • Tyler Executive Sponsor- Follow-up with Auditor at Later Date RCW 42.30.110(1)(g) Commissioner Burgess called an Executive Session to order Job Applicant/ beginning at 3:16 p.m. to go until 3:45 p.m. In attendance were Evaluation Commissioners Burgess, Jones (via Zoom) and Carter, Tom Gaines, Caitlin Manell, Decorah Anderson -Cook, Gina Saldana, Brandon Guernsey, Trevor Bevier, Shannon Falstad, Carrie Heston, Melissa McKnight, Clayton Johnson and Blair Kok. Commissioner Burgess closed the session at 3:45 p.m. Following the discussion, it was MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS, TO ALLOW THE AUDITOR'S OFFICE TO MOVE FORWARD WITH TWO PROJECT EMPLOYEE POSITIONS. MOTION PASSED WITH TWO COMMISSIONERS IN ATTENDANCE. The Tuesday, July 7, 2026 session was closed at 3:58 p.m. Meeting Minutes for the week of July 6, 2026 were approved this Li day of 2026. J Attest: taitun E. Mane[[, Clerk of the Board BOARD OF COUNTY COMMISSIONERS Grant County, Washington Kevin Burgess, CWa i r F / , Vi e- a i r Cindy Carjer, Member Page 9 of 9 BOCC Minutes Week of July 6, 2026