Loading...
HomeMy WebLinkAboutAgreements/Contracts - Sheriff & JailGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT:Grant Couny Sheriffs Office DATE:07/02I26 REQUEST SUBMITTED BY: It. Derek Jay CONTACT PERSON ATTENDING ROUNDTABLE: Lt. Derek Jay CONFIDENTIAL INFORMATION: ❑YES *NO PHONE:241 5 LU Ph I ON :12M ©Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑Computer Related ❑County Code ❑Emergency Purchase El Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ❑Minutes ❑Ordinances []Out of State Travel ❑Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB UGG ESTE W D. - ; OR N FOR AGENDA. �I� :+ --- Guardian RFID contractaddendum. Reimbursment on services not rendered of 1000.00 dollars. If necessary, was this document reviewed by accounting? ❑ YES 0 NO ❑ N/A If necessary, was this document reviewed by legal? * YES ❑ NO ❑ N/A DATE OF ACTION: 7(� 2� DEFERRED OR CONTINUED TO: APPROVE: DENIED ABSTAIN D1: D2: D3: WITHDRAWN: 4/23/24 ........... GUARDIAN RFID SYSTEM AGREEMENT ADDENDUM B AMENDMENT THIS GUARDIAN RFID SYSTEM AGREEMENT ADDENDUM B AMENDMENT (the "Amendment") is entered into as of June 19, 2026 ("Effective Date") by and between Codex Corporation d/b/a GUARDIAN RFID, a Minnesota corporation ("GUARDIAN RFID"), having its principal place of business at 6900 Wedgwood Rd. N, Suite 325, Maple Grove, MN 55311 and Grant County Sheriff's Office, a body corporate and politic under the laws of the state of Washington ("Customer"), having its principal place of business at 35 C St. NW, Ephrata, Washington 98823. WHEREAS, GUARDIAN RFID provides a system comprised of software, hardware, support services, and a web -based software as a service platform to deliver a wide range of inmate management, monitoring, and tracking solutions (the "GUARDIAN RFID S WHEREAS, GUARDIAN RFID and the Customer previously entered into an agreement governing the implementation and use of the GUARDIAN RFID System (the "Agreement"). WHEREAS, the Customer desires to continue using the GUARDIAN RFID System along with replacing addendum B pursuant to this Amendment. NOW THEREFORE, the parties agree as follows: Addendum B is amended to reflect chanaes to the Annual Software Renewal Fee (SRF) and is to be replaced with the following terms on the following Addendum B: GUARDIAN RFID System Agreement Renewal Amendment 1 1 @2020 GUARDIAN RFID. All rights reserved. GUARDIAN RFID is a U.S. registered trademark. Confidential & Proprietary. (Rev. 7/2020) FA,1in I ] 1] 21 JYJ - W, FEE PAYMENT SCHEDULE Fee Type* Event Occurrence Amount First 25% of Initial Term Fee Contract Execution $10,275.50 Date (06/06/2022) - Second 25% of Initial Term Access to GUARDIAN RFID Mission Command $10,275.50 Fee p rio r to the Go -Live D ate (Unless the Agreement is terminated prior to Date (11/01/2022) renewal as set f o rth in the Agreement) Third 25% of Initial Term Delivery of Hardware $10,275.50 Fee (Unless the Agreement is terminated prior to renewal as set f o rth in the Agreement) Date (11/15/2022) Final 25% of Initial Term Go -Live Date $10,275.50 Fee (Unless the Agreement is terminated prior to renewal asset f o rth in the Agreement) Date (0111212023) Initial Term Fee for Year First Year Anniversary of the Go -Live Date $16,944.00 Two** (Unless the Agreement is terminated prior to Date (01/1212024) renewal asset forth in the Agreement) Initial Term Fee for Year Second -year anniversary of the Go -Live Date $16,944.00 Three** (Unless the Agreement is terminated prior to renewal asset f o rth in the Agreement) Date (01/12/2025) Extended Term Year One Third -year anniversary of the Go -Live Date $16,944.00 Renewal Fee*** Medication Manager Credit ($ 999.00) 1x Box Wristbands w shipping $ 705.00 JMS Migrations $ 294.00 New Annaul SRF $16,944.00 (Unless the Agreement is terminated prior to Date (01/12/2026) renewal asset forth in the Agreement) Extended Term Year Two Current Annual SRF $16,944.00 Renewal Fee*** Mission Command SRF Increase $ 5,965.00 6X Spartan Lease @ $700 $ 4;200.00 6X Mobile CommandXR @ $775 $ 4,650.00 Removal if Medication Manager ($ 999.00) New Annual SRF 1 $30,760.00 (Unless the Agreement is terminated prior to Date (01/12/2027) renewal as set forth in the Agreement) Extended Term Year Three Fifth -year anniversary of the Go -Live Date $30,760.00 Renewal Fee*** I I I GUARDIAN RFID System Agreement Renewal Amendment 1 2 @2020 GUARDIAN RFID. All rights reserved. GUARDIAN RFID is a U.S. registered trademark. Confidential & Proprietary. (Rev. 7/2020) GUARDIAN RFID (Unless the Agreement is terminated prior to Date (01/12l2028) renewal as set forth in the Agreement) Modification Fee [No such modification contemplated as of the [N/A] Effective Date.] hese amounts do not include any taxes. * In accordance with Section 18(b ), termination f o r co nvenience by the Customer before either of the Go - Live Date or the f irst-year anniversary of the Go -Live Date will cause any remaining portions of the Initial Term Fee for Year One that have not already been paid by Customer to be accelerated and become immediately due and payable by Customer to GUARDIAN RFID, regardless of whether the events specified in this Addendum B have occurred. *** The Renewal Fee represents the costs for renewing licenses to use the GUARDIAN RFID System for the Extended Term and will be increased if the Customer chooses to make additional purchases from GUARDIAN RFID of additional Hardware or licenses for GUARDIAN RFID Software, access and use of the GUARDIAN RFID OnDemand platform, or Third -Party Software. In such case, GUARDIAN RFID will provide the Customer with an updated Addendum B at the time of such additional purchases, which will automatically amend and replace this Addendum B. Invoices will be sent from GUARDIAN RFID to the Customer based on the occurrence of certain events, as follows: The remainder of the Agreement remains in full force and effect. By signing below, GUARDIAN RFID and the Customer each agrees to the terms and conditions of this Amendment and acknowledges the existence of consideration. GUARDIAN RFID BL 4"y y: �- r (signature of authorized rem pseAnative) Name: Mark Cowley, Title: Director of Jail Ops Date: 6/19/2026 RECEIVING PARTY t By: (signature of authorized representative) Name: Kevin R. Burgess, Title: Chair Date: 7 Zip GUARDIAN RFID System Agreement Renewal Amendment 1 3 ©2020 GUARDIAN RFID. All rights reserved. GUARDIAN RFID is a U.S. registered trademark. Confidential & Proprietary. (Rev. 7/2020) Guardian RFID System Agreement Addendum B Amendment GSCG and Guardian RFID Date: -1 -T �4 SEAL rr W• •O •� e% F •• • p C� C0- :ell •••••...•44-5 NGt�� t®xo: ATTEST: Caitlin E. Marvell Clerk of the Board APPRO TO FORM: Tre R. Sevier, SBA ##47989 G t County Pr secutor's Office ivil Deputy Prosecuting Attorney Date: .BOARD OF COUNTY COMMISSIONERS GRANT COUNTY, WASHINGTON Kevin R. Burg s, Chair R Jon -hair Ij Cindy CaAer, Member