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HomeMy WebLinkAboutAgreements/Contracts - New Hope DV/SAGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: New Hope/Kids Hope REQUEST SUBMITTED BY: Kim Pope CONTACT PERSON ATTENDING ROUNDTABLE: Kim Pope CONFIDENTIAL INFORMATION: ❑YES *NO DATE: 06/25/2026 PHONE: 509-764-8402 k1=1011#11! im-pis ises-i= ®Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑Computer Related ❑County Code El Emergency Purchase ❑Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ❑ Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution El Recommendation El Professional Serv/Consultant ❑Support Letter ❑Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB k =51k I q p�-mm PA- PON MA r Woo. ONE- jr M ON The attached document is required for submission for the Children's Advocacy Centers of Washington Grant. The Certification Statement must be signed by the Chair of the Board of County Commissioners for Grant County. This coincides with the Face Sheet which was submitted last week for signature, they both will be submitted. If necessary, was this document reviewed by accounting? ❑ YES 0 NO ❑ N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO 0 N/A IM WPM, ij11; �� i DATE OF ACTION: APPROVE: DENIED ABSTAIN D 1: rC- l D2: D3: 140 DEFERRED OR CONTINUED TO: WITHDRAWN: 4/23/24 Children's Advocacy Centers ex Was hgton Children's Advocacy Center Capacity B'uildM*g Grants ACCREDITED CENTERS July 1, 2026 —June 30, 2027 Certification Statement Page I to Indicate in. the space provided Whether your organization meets each standard or requirement. If not, please describe on a separate sheet the measures you Will take to meet the standard or 10 -requirement. CAC Name: Kids Hope i­7f n.t igggg, z 5. IS -2; M a R J Long .,qMrem The applicant organization affirms that it meets the following requiremen t-s: a) Ensure adequate administrative & accounting procedures/controls necessary to safeguard the funding that may be awarded under the terms of the RFQ. b) Maintai. books, records, documents, and ether evidence directly related. to r__71 petformance of the work following generally accepted accounting procedures and have -these available for review during a desk audit. c) Has a Federal. Tax. ID number. d) Will comply with all applicable federal, state, and local laws and regulations, including but not limited to, nondiscrimination laws and regulations. e) The agency, has an active SAM.GOV registration status and is not presently debarred, suspended, proposed for deban-nent, declared ineligible, or voluntarily by department excluded any Federal or agency from participating in transactions, and agrees to include the above requirement in any and all. subcontracts into which it enters. t) Has the capability to meet program expenses in advance of reimbursement. g) Provide services that meet all the core standards for CAUs. h) Complete all required reports and billing documentation in a timely manner. Invoices are due to CACWA bj) the 15'hof each month. If you are unable to submit bji the 15"'you must let John Mow in advance. Any submis- son submitted after the 20t" will not be processed until tie fallowing month. Page 2 i) Will submit most recent signed Protocol, Memorandum of Understanding or Interagency Agreement with eacb of the following: 1) All law enforcement agencies within the CAC's service area 2) County Prosecutor 3) Child Protective Services 4) Medical Lj 5) Therapy 6) Advocacy j) Have a regularly scheduled (at least montbly) Multidisciplinary Team meeting that includes case review and case tracking, k) Reports suspected 'Incidents of child abuse or neglect of a child or vulnerable adult in accordance with RC W 26.44.0303 and 74.34.035. X. No 0 f ggg4wmex 11%.1, %go, •f-`�1i�:, ti. ��ll :•. wL•„• i•• yy■■i y■.�■ q ��'117■I'11f t ,/ram IR j M The applicant organization affirms that it meets the, folio require ments0! 1) Maintains criminal history background checks pursuant to RCW 43.43.832 and 43,43,834, for all prospective employees, volunteers, and subcontractors who may have unsupervised access to children or vulnerable adults. m) Participates in statewide data collection and evaluation, including surveys or other activities as required by CACWA. n) Maintains the required 'insurance coverage (see Appendix A, Insurance Requirements, at the end of the Accredited Centers RFQ 2025-26 document) which will adequately cover their program, If the contractor's self -insured, proof of self-insurance must be provided. o). An independent financial audit or review must be performed annually based on the following.. a) If your organization expends $1,000,000 or more in federal awards from any and/or all sources in any fiscal year, you must procure and pay for a single audit or a program -specific audit for that fiscal year. b) If your organization upends less than $ 1,000, 0 0 0 in federal awards from any and/or all sources in any fiscal year and it"s total annual revenue is more than $500,000, you must procure and pay for an independent financial audit. Page 3 c) If your organization's total annual revenue is less than $500,000 you may substitute an independent financial review. SO 7: F, M Mr, _k A ti _ZM M56 a '_4 "AR ry MIS 11" -11 Or.$ -_2', The applicant organization affirmatively agrees to the following conditions: 1. All contracts are contingent on CA. A, receiving adequate funding from the State of Washington for the purposes stated in the RFQ. Changes in the terms or amount of the CA contract may result in a corresponding change -in funding awarded through the RFQ* =7 2. Applicant will submit a detailed scope of-wor1c plan with clear goal(s), measurable objective(s) and performance measure(s), 3. Funds will be used for the intended purposes of this contract and in accordance with the scope of work submitted with this RFQ* 4. Funds from this award ' cannot be used for the following: a) No Federal.Match. — Funds in this contract cannot be used as match 0 toward federal funds. b) Supplanting — Funds in this contract are to supplement, not supplant any federal, state and local funding you may receive, or ..Applicant must report semiannually on progress towards goals, objectives & performance measures. Findings from OM S may be used to measure progress, 6. CA may reallocate awarded funds at any time during this grant period, due to non-performance or poor performance in meeting the goals and objectives outlined in the proposal, failure to spend the funds in accordance with their intended purpose and/or failure to meet required semiannual reporting responsibilities. •U, � gl AM, " ". , .. .. . . .1'. �1. .. ------Z V-n, N.4 g The applicant organization affirmatively agrees to then olio conditions: 7. Applicant will re -view actual spending vs. budget after (6) and (9) months to see if they are on track to spend out contract. At (9) month review, applicant will submit a 4th Qtr. spending plan, including a detailed budget narrative, 8. If it appears that the awardee will not spend all funds allocated under this grant, CA WA may reduce that organizations award. Page 4 9. Maintain full CACwA Membership in Good Standingland active FICA. Membership as an Accredited CAC. CERTIFICATION STATEMENT, We certify that all statements in this application are true to the best of our knowledge Executive Director: Name: Kira Pope Signature: Board Chair Name: Kevin Burgess Title: Director Date: 0612 /2026 Title: BOCC Chair t Signature: 1--ifenn4 rll�_ 6�44:fz Date: ^ o I An accredited CAC is considered in good standing with the State Chapter (Children's Advocacy Centers of Washington) when it fulfills all membership requirements and actively supports the collective mission to improve Washington's response to child abuse through a coordinated, multidisciplinary response. Good standing reflects a CAC's accountability, commitment to continuous improvement, and strong partnership within Washington's network of child advocacy centers. This includes: ■ Maintaining current membership status with CACwA ■ Submitting required reports and documentation in a timely and accurate manner M Actively participating in CACWA meetings, trainings, surveys, and statewide initiatives N Complying with National Children's Alliance (tCA) accreditation standards 0 Demonstrating adherence to best practices 0 working with the State Chapter and/or other impacted parties promptly and transparently to resolve any compliance, performance, or other issues that may adversely impact the work if CACs and/or CACWA..