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HomeMy WebLinkAboutAgreements/Contracts - BOCCGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: gOCC REQUEST SUBMITTED BY: CEMANELL CONTACT PERSON ATTENDING ROUNDTABLE: CEMANELL CONFIDENTIAL INFORMATION: ❑YES ® NO DATE: 6/23/2026 PHONE:2931 ORAgreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑ Computer Related ❑ County Code ❑ Emergency Purchase ❑ Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County []Leases ❑ MOA / MOIL ❑ Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB Professional Services Agreement between Grant County and Moses Lake Senior Center for funding for senior citizen food services. Term is from June 1, 2026 through December 31, 2031 in the amount of $5,000.00 per calendar year. If necessary, was this document reviewed by accounting? ❑ YES ❑ NO R N/A If necessary, was this document reviewed by legal? (m YES ❑ NO ❑ N/A DATE OF ACTION: 6 :�'a fp DEFERRED OR CONTINUED TO: APPROVE: DENIED ABSTAIN D 1: ;. D2: D3: WITHDRAWN: 4/2 3/24 GRANT COUNTY & MOSES LAKE SENIOR CENTER 2026-2031 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT made and entered into this day by and between Grant County, a political subdivision of the state of Washington, hereinafter referred to as the "COUNTY", and Moses Lake Senior Center, hereinafter referred to as the "AGENCY". RECITALS: WHEREAS, the COUNTY desires to have certain services performed as hereinafter set forth requiring specialized skills and other supported capabilities; and, WHEREAS, the AGENCY represents that it is qualified and possesses sufficient skills and the necessary capabilities, including technical and professional expertise where required, to perform the services set forth in this contract. NOW THEREFORE, in consideration of the terms, conditions, covenants and performance contained herein, the parties hereto agree as follows: I. SERVICES The AGENCY shall provide the COUNTY with senior citizen food services for residents of Grant County. REPORTING REQUIREMENTS The AGENCY shall submit periodic reports as required by the COUNTY, which shall include, but not be limited to, a fiscal year revenue and expenditure report, and final annual evaluation report. 111. TERM The terms of this Agreement and the performance of the AGENCY shall commence June 1, 2026 and terminate December 31,2031. The Agreement maybe extended or terminated upon mutual agreement between the parties hereto and pursuant to the terms and conditions of this Agreement. IV. COMPENSATION AND METHOD OF PAYMENT The COUNTY shall reimburse the AGENCY for senior citizen food services under this Agreement in the amount of $5,000.00 billed annually; payable within sixty (60) days of invoice. V. NOTICES Written notices to each party shall be sent to the following addresses: If to the AGENCY-. Moses Lake Senior Center 608 E Third Ave Moses Lake, WA 98837 If to the COUNTY-. Grant County Commissioners' Office PO Box 37 Ephrata, WA 98823 Page I of 4 Grant County & Moses Lake Senior Center 2026-2031 Professional Services Agreement VI. ESTABLISHMENT AND MAINTENANCE OF RECORDS The AGENCY agrees to maintain books and records, and document accounting procedures, which accurately reflect all direct and indirect costs, related to the performance of this Agreement. The AGENCY shall retain all books, records, documents and other material relevant to this Agreement for five (5) years after its expiration. The AGENCY agrees that the COUNTY, or its designated agent, shall have full access and right to examine any of said materials at all reasonable times during said period. VII. COMPLIANCE WITH LAWS The AGENCY, in performance of this Agreement, agrees to comply with all applicable federal, state and local laws or ordinances, including standards for licensing of individuals and any other standards or criteria as described in this Agreement to assure quality of services. VIII. NON-DISCRIMINATION IN EMPLOYMENT The AGENCY agrees that it shall not discriminate against any employee or applicant on the grounds of race, creed, color, religion, national origin, sex, marital status, age, or the presence of any sensory, mental, or physical handicap; provided that the prohibition against discrimination in employment because of handicap shall not apply if the disability prevents the proper performance of the worker involved. The AGENCY shall ensure that applicants are employed and that employees are treated during employment without discrimination because of their race, creed, color, religion, national origin, sex, marital status, age, or the presence of any sensory, mental, or physical handicap. Such action shall include but not be limited to employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and programs for training including apprenticeships. The AGENCY shall take such action with respect to this contract as may be required to ensure full compliance with Chapter 49.60 RCW and applicable federal laws and regulations. IX. NON-DISCRIMINATION IN CLIENT SERVICES a. The AGENCY shall not discriminate, on the grounds of race, creed, color, religion, national origin, sex, marital status, age, or the presence of any sensory, mental or physical disability: i. Deny any individual any services or other benefits provided this Agreement. ii. Provide any services or other benefits to any individual which are different, or are provided in a different manner, from those provided to others under this Agreement. iii. Subject an individual to segregation or separate treatment in a manner related to his/her receipt of any services or other benefits provided under- this Agreement. iv. Deny any individual an opportunity to participate in any program provided by this Agreement through the provision of services or otherwise will afford him/her opportunity to do so, which is different from that afforded to others under this Agreement Page 2 of 4 Grant County & Moses Lake Senior Center 2026-2031 Professional Services Agreement v. The AGENCY, in determining (a) the types of services or other benefits to be provided, or (b) the class of individuals to whom, or the situation in which such services or other benefits will be provided, or (c) the class of individuals to be afforded an opportunity to participate in any services, or other benefits, will not utilize criteria or methods of administration which have the discrimination because of race, creed, color, religion, national origin, sex, marital status, age, or the presence of any sensory, mental or physical handicap. b. The AGENCY shall take affirmative action to ensure that its facilities and programs are accessible to people with sensory, mental, or physical handicaps. X. INDEMNIFICATION / HOLD HARMLESS All services to be rendered or performed under this Agreement shall be performed or rendered entirely at the AGENCY's own risk and the AGENCY expressly agrees to indemnify and hold harmless the COUNTY and all of its officers, agents, employees, or otherwise, from any and all liability, loss, or damage that they may suffer as a result of claims, demands, actions, or damages to any and all persons or property, costs or judgements against the COUNTY which result from, arise out of, or are in any way, connected with the services to be performed by the AGENCY under this Agreement. XI. INDEPENDENT CONTRACTOR STATUS The parties intend that an independent contractor relationship will be created by this contract. No agent, official, officer, employee, servant, or representative of the AGENCY shall be deemed to be an officer, official, employee, agent, servant, or representative of the COUNTY for any purpose. The AGENCY will be solely and entirely responsible for its acts and for the acts of its agents, employees, servants or representatives. The AGENCY is now and has always been an independent contractor. Nothing contained in this contract, or related documents, shall be construed as creating any form of employment relationship between the COUNTY and the AGENCY, or the agents, officers, or employees of the AGENCY. The agents, officers, or employees of the AGENCY shall not be entitled to any rights or privileges of COUNTY employment. The AGENCY assumes exclusive responsibility for all actions, rights and obligations of its agents, officers, or employees. The AGENCY is responsible for all payroll taxes, as otherwise appropriate, including without limitation, Federal Social Security taxes, Federal and State unemployment taxes and State workmen's compensation, insurance premiums, license fees, and any other expenses of the AGENCY relating to the execution of this contract. The COUNTY has not and shall not be responsible for withholding or payment of any taxes or Social Security on behalf of the AGENCY including, without limitation, industrial insurance premiums. The AGENCY shall be fully responsible for any such withholding or payments including, without limitation, taxes, Social Security, and industrial insurance premiums. Page 3 of 4 Grant County & MosesLake Senior Cent-er 2026-2031 Professitorial Services Agi-ems;ient XIT. 1- TERMINiAUIJO N - GEC t- ' to cov *CtA NY Ismpiwh he t f-ong, tYLemand.ditionsoftheAeriut,he COCON may pursue such rem,,, -->dies as are egally available inicliuding, but not limited to., tht-:, susi) ens C) 11-1 or te=ri-i1nat11-o1.t-,- of this.Agreem, cut. XIT-T, ENTIRE AGREEMENT The rte pavaies agg-ree that. this A emennt is the complete expression of the terms hereto and any ral reprt es entatives or and erstan.mg s not incorp orated herein are e--vccluder-d. Purtlhvfc,, any ruiodit'urcatilon of Acyreement shall b,%g--.- in wT.-i-ting annd signeld b--v both Paqies. cZ--- - TI Eq c ied thIs Ag-Ircement to be expecuited on the day, and vear s.-e-Nt forth A. E I P.J.1 I V17 a I-- A DATED this dav ot -j 2026. \Nilan*lyia Stevvart, teneral N-latiager APPROVE'D t-1-fis day oi 2 02 6. BOARD OF COUNTY COMMISSIONERS -Yea Nay zN-51strain Gra-ia, t Co-ut rn try. Was bui nZito un K�vin. R. B rt. w Chaiilr R -Cha--rr Catt"Hin E. Manell, Clcrlwc of the Boand. roved, a5v-t`�foml 1.- -T Ci -I'De-nUtV Pre-s-(---cuting Attomcr-y Pao,z:;,e 4 ot.74 RECEIVED Moses Lake Senior Center J u N 2 4 2ozs CDC 608 E Third Axre, Moses Lake-, W.,-k 98837 GRANT CO MISSIO LnC 04*** (D Date Bill To Ship To *SO Febmary 20, 2026 Grant County Comnussioners P 0 Box 37 Ephrata W,-k 98823 A *A Instructions 0 Quantity Description Unit Price Tota I > Annual County, support for the Nutntion Program. in $52.000.00 $5,000.00 C: Grant County Subtotal s5l000-Oo Sales Tax Shipping & H=diing Total due $53000.00 Make all checks payable to Moses Lake Senior Center If you have any questions concerning this invoice, contact Corie, 509-765-7809 or co(ieotto@ymaii.com Thank you for your business! Tel 509-765-. 77 809 Email conieotto0.ymail.com Fax 509-766-6651 Web vm7xv.moseslakeseniorcenter.org