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Home My WebLink AboutMinutes - BOCC (002)GRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: gOCC REQUEST SUBMITTED BY: CEMANELL CONTACT PERSON ATTENDING ROUNDTABLE: CEMANELL CONFIDENTIAL INFORMATION: OYES ® NO DATE 6/26/2026 PHONE:2931 ME ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑ Computer Related ❑ County Code ❑ Emergency Purchase ❑ Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU 8 Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB SUGETE�WE Commissioners' Minutes for the week of June 22, 1 • If necessary, was this document reviewed by accounting? ❑ YES ❑ NO R N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO W N/A DATE OF ACTION: l!-�LaDEFERRED OR CONTINUED TO: APPROVE: DENIED ABSTAIN D2 D3: ed &0 WITHDRAWN: 4/23/24 co Grant County Board of Commissioners Meetincf Minutes v�srt'a'y Week of June 22, 2026 -June 28, 2026 All public meetings were held in person with public access allowed at Commission Chambers, 35 C Street NW, Ephrata, WA 98823 as well as via Zoom. Zoom recordings will be posted to the YouTube page Grant County, WA: BOCC. CALL TO ORDER The Grant County Commissioner's Session was called to order at 8:30 a.m. with Commissioners Burgess, Jones (via Zoom) and Carter in attendance. Commissioner Jones joined in person at 9:46 a.m. 8:30 a.m. - 9:30 a.m. County Administrator Update Staff Present: Tom Gaines, County Administrator; Caitlin ManeU, Clerk of the Board The following Topics were presented and discussed during the Clerk of the Board Update: • Special Meeting -Auditor Appointment o Public Comment Period • New Coroner's Office Groundbreaking Ceremony • Employee Entrance in Courthouse • County Leadership Report • Ribbon Cutting Ceremony o New Sheriff's Office Tours, Staff Movement, Court Operations • Single Point of Entry Meeting Interruption o Project Updates, Courthouse Plans, Comparison Charts • STAR Report Software Change RCW 42.30.110(1)(B) Commissioner Burgess called an Executive Session to order Real Estate beginning at 8:58 a.m. to go until 9:00 a.m. In attendance were Acquisition Commissioners Burgess, Jones (via Zoom) and Carter, and Tom Gaines. Commissioner Burgess closed the session at 9:00 a.m. 9:30 a.m. -10:00 a.m. Development Services Update Staff Present: Jim Anderson -Cook, Director and Michelle Mercer, Planning Manager; Tom Gaines, County Administrator The following Topics were presented and discussed during the Development Services Update: • Grant Funding Opportunities -Deliverables, Strategic Plan Updates • Ordinance for Shrubsteppe Mitigation Banking o Intra-Agency Review Team (IRT) Meetings • Solar Projects Update: o Quincy Solar Kick -Off Site Visit, QV Solar, Royal Slope Solar LLC o Site Certification, SEPA Determination (Mitigation - 106 Process), Legal Proceedings 10:00a.m.-10:15a.m. Assessor's Office Update Staff Present: Bryce Crowe, Chief Appraiser The following Topics were presented and discussed during the Assessor's Office Update: • Introduction of Chief Appraiser • Assessor's Conference Attendance • Physical Inspection Procedures o GoogLe Earth, Eagle Eye Program • Board of Equalization Hearings 10:15a.m.-10:30a.m. Clerk's Office Update Staff Present: Cheryl Hill -Roberson, Chief Deputy Clerk The following Topics were presented and discussed during the Clerk's Office Update: • County Clerk Conference Attendance • Time &Attendance Implementation Postponement • Position Management o New Hires, Employee Anticipated Resignation • Treasurer Retirement • County Fair Participation &Attendance 10:30 a.m. - 10:45 a.m. District Court Update Staff Present: Kristen Arizmendi, Court Administrator and Amy- Paynter, Community Court Program Coordinator Page 2 of 10 BOCC Minutes Week of June 22,2026 The following Topics were presented and discussed during the District Court Update: • New Court Administrator Introduction • Community Court Funding o Court Graduations • AOC System Implementation • Updated Office Structure 10:45 a.m.-11:00 a.m. Commissioner Work Session Staff Present: Caitlin ManeLL, Clerk of the Board The following Topics were presented and discussed during the Commissioner Work Session: • Coroner's Office Groundbreaking -Commissioner to Speak • Deputy Clerk of the Board Interview • Special Meeting -Auditor Interview o No Public Comment Portion • Public Concern - Landscaping in Right -of -Way Variance Request (Commissioner Carter to Reach Out) 11:00 a.m. -12:00 p.m. Position Management Review (PMR) Staff Present: Decorah Anderson -Cook, Gina Saldana and Jonathan Hartman, Human Resources; Mandy Kim, Amber Jacobs and Amanda Simonsen, Accounting; Jason Collings, Solid Waste Supervisor The followingTopics were presented and discussed during Position Management Review (PMR): • Solid Waste Roadside Litter Pick -Up Crew Project Position o Temporary Reassignments for Operational Coverage, Project Position Backfill 1:00 P.M. - 2:30 p.m. Deputy Clerk of the Board Interview Staff Present: Caitlin ManelL, Clerk of the Board; Tom Gaines, County Administrator; Decorah Anderson -Cook, Human Resources; Krista Miller (via Zoom) and Katie Lasater (via Zoom), Deputy Clerk Applicants Page 3 of 10 BOCC Minutes Week of June 22, 2026 The following Topics were presented and discussed during the Deputy Clerk of the Board Interviews: RCW 42.30.110(1)(g) Commissioner Burgess called an Executive Session to order Job Applicant/ beginning at 1:07 p.m. to go until 2:00 p.m. In attendance were Evaluation RCW 42.30.110(1)(g) Job Applicant/ Evaluation MISCELLANEOUS ITEM: Commissioners Burgess, Jones and Carter, Tom Gaines, Decorah Anderson -Cook, Caitlin Manell and Krista Miller (via Zoom). Commissioner Burgess closed the session at 2:00 p.m. Commissioner Burgess called an Executive Session to order beginning at 2:00 p.m. to go until 2:30 p.m. In attendance were Commissioners Burgess, Jones and Carter, Tom Gaines, Decorah Anderson -Cook, Caitlin Manell and Katie Lasater (via Zoom). Commissioner Burgess closed the session at 2:30 p.m. • The Chair of the Board was authorized to sign the Napp Management, LLC (Napp Management, LLC Short Plat) File # P 26-0140 (preliminary P 26-0029) Final Plat Submission &Review. The Monday, June 22, 2026 session was closed at 2:30 p.m. SESSION CONTINUATION The session was re -opened on Tuesday, June 23, 2026, at 9:00 a.m. with Commissioners Burgess and Carter in attendance. Commissioner Jones attended via Zoom at9:32a.m. and joined in person at 10:00 a.m. 9:00 a.m.-9:30 a.m. Consent Agenda Review/Work Session Staff Present: Caitlin E. Manell, Clerk of the Board; Kim Pope (via Zoom), New Hope The following Topics were presented and discussed during the Consent Agenda Review/Work Session: • Items to be moved to Board Discussion/Decisions o Walk -On Request: New Hope • New Hope Director Transition o Grant Funding Opportunities, Staff Training, Internal Review Results, Position Management • Monthly Department Head Updates 9:30 a.m. -10:00 a.m. Prosecuting Attorney's Office Update Page 4 of 10 BOCC Minutes Week of June 22, 2026 Staff Present: Brandon Guernsey, Prosecuting Attorney, Trevor Bevier, Civil Deputy Prosecuting Attorney The following Topics were presented and discussed during the Prosecuting Attorney's Office Update: • Contract Review List o Memorandum of Agreement with Museum • Procedure for Court Documents -Movement to New Jail • WAPA Conference Attendance RCW42.30.110(l)(f) Commissioner Burgess called an Executive Session to order Personnel Disciplinary beginning at 9:32 a.m. to go until 9:38 a.m. In attendance were Matters Commissioners Burgess, Jones (via Zoom) and Carter, Brandon Guernsey and Trevor Bevier. The session continued until 9:43 a.m. Commissioner Burgess closed the session at 9:43 a.m. 10:00a.m.-11:00a.m. State Auditor's Office Exit Conference Staff Present: Mandy Wilson, Stephanie Anglin, Juan Berber, Justin Mills, State Auditor's Office (All via Zoom); MicheLe JaderLund (via Zoom), Auditor; Mandy Kim, Amanda Simonsen, Jamie Olsen, Amber Jacobs, Breanna Smith, Accounting; Darryl Pheasant, Treasurer; Decorah Anderson -Cook, Human Resources; Tom Gaines (via Zoom), County Administrator The following Topics were presented and discussed during State Auditor's Office Exit Conference: • Financial Audit Results • Financial Reporting - Finding • Misstatements - Risks for Consideration • Significant Difficulties Encountered in Performing the Audit • Federal Grant Compliance Audit Results • Suspension and Debarment and Reporting -Finding • Accountability Audit Results - Findings • Budget Compliance -Management Letter • Summary of Uncorrected Items COMMISSIONER'S MEETING 11:00 a.m. A. Call to Order Page 5 of 10 BOCC Minutes Week of June 22, 2026 B. Open Forum for Public Comment The floor was open to members of the public to speak with a 3- minute Limit per person and a 15-minute total Limit. Public Comment was provided about the following topics: • State Auditor's Exit Conference -ARPA Finding C. Approval of Agenda MOVED BY COMMISSIONER JONES, SECONDED BY COMMISSIONER CARTER, TO APPROVE THE AGENDAWITH THE ADDITION OF ONE WALK-ON ITEM ADDED. MOTION D. Board Correspondence • Basalt Pillars in Right -of -Way -Variance Request • Letter of Intent to Collaborate - Port of Moses Lake E. Commissioner's Roundtable - Miscellaneous Discussion The following topics were presented and discussed during the Commissioner's Roundtable - Misc. Discussion: • SkiLLSource Meeting Attendance • TeleheaLth Services -Meeting with Renew o Housing, Plans for Apartment Complexes • Monthly Department Head Updates- Roundtable • Tourism Master Plan Presentation F. Consent Agenda The following items are considered routine or were presented to Commissioners during earlier sessions Listed above. ALL items are enacted by one motion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1 Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a Listing, and made available to the Board. (In the amount of $196339951.93) COMMISSIONERS' OFFICE 2. Approve Commissioners' Minutes for the week of June 15, 2026. 3. Approve Determination of Exemption for Community Development Block Grant (CDBG) application. Grant amount is for $135,000. Term is July 1, 2026 through June 30, 2027. Document is needed for grant application submission. Page 6 of 10 BOCC Minutes Week of June 22, 2026 4. Approve request to amend the Citizen Participation Plan (Spanish version) on the Community Development Block Grant (CDBG) and remove the expiration date as this procedure is not project year specific and will cover all CDBG projects in general. 5. Approve Letter of Intent to Collaborate: Port of Moses Lake Industrial Infrastructure Cooperative, Industrial Symbiosis Technical Assistance (ISTA) Application. 6. Approve reimbursement request from New Hope on the Consolidated Homeless Grant (CHG) 26-46108-10 in the amount of $42,677.56 for March 2026 services. 7. Approve reimbursement request from McKay Healthcare on the Strategic Infrastructure Program (SIP) 2025-03 Kitchen Expansion Project, in the amount of $21,615.75. 8. Approve reimbursement request from McKay Healthcare on the Strategic Infrastructure Program (SIP) 2026-03 Continuation of Assisted Living Expansion, Memory Care Wing, and Community Center in the amount of $6,800. 9. Approve reimbursement request from Renew on the American Rescue Plan Act (ARPA) for May 2026 in the amount of $3,621.61 for the Boys and Girls Club. 10. Approve reimbursement request from Renew on the American Rescue Plan Act (ARPA) for $50 remaining on February 2026 and $1,335 for May 2026 (total of $1,375) for Veterans Services. This will be their final reimbursement for Veterans Services. FACILITIES & MAINTENANCE 11. Approve request to purchase back-up air conditioning units for the main server room in the amount of $10,762.00 to be paid from the F&M Operating Fund. The current units have failed, and parts are not available to repair them, as they are obsolete. Basin Refrigeration was the only one to provide a bid. FAIRGROUNDS / FACILITIES & MAINTENANCE 12. Approve contract with Farmers Electric LLC for the power upgrade to NP1 food booth in the amount of $23,057.42 to be paid from Capital Funds approved for 2026 Food Booth Upgrades. Fund Balance is $125,000.00. PUBLIC WORKS 13. Approve Local Agency Agreement Supplement 1 No. LA1 1069 between Grant County and the Washington State Department of Transportation for $112,847.00 to be added to the previous amount of $15,000.00, for a new total of $127,847.00 in funding for the Bridge #426 project, to be completed by December 31, 2028. Page 7 of 10 BOCC Minutes Week of June 22, 2026 14. Approve Resolution Notice of Hearing for the Transportation Improvement Program (TIP) for 2027-2032, to be held July 14, 2026 at 11:30 a.m. in the Grant County Commissioners' Hearing Room, in the Courthouse in Ephrata, Washington. 15. Approve Reimbursable Work Agreement between Grant County and the Town of Wilson Creek for the County to complete seal coat and brooming for the town, no later than August 1, 2026 and up to a maximum of $32,000.00. MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER JONES, TO APPROVE THE CONSENT AGENDA ITEMS 1 THROUGH 15. MOTION PASSED �11►F.111 !ttz1*1k& G. Board Discussion/Decision Items • Walk -On Items: o New Hope Children's Advocacy Centers of Washington (CACWA) Capacity Building Grants Proposal Face Sheet. This face sheet must be submitted with the application. MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER JON ES, TO APPROVE THE WALK-ON ITEM AS PRESENTED. MOTION PASSED UNANIMOUSLY. I. Adjournment The Commissioner's Meeting adjourned at 11:20 a.m. 11:30 a.m. -12:00 p.m. Human Resources Update Staff Present: Decorah Anderson -Cook, Director and Gina Saldana, Assistant Director The following Topics were presented and discussed during Human Resources Update: • Open Forum for Public Comment o The floor was open to members of the public to speak with a 5-minute total limit for Human Resources related topics only. There was no Public Comment provided. • Solid Waste Roadside Litter Pick -Up Crew (Approved) • Tyler Executive Sponsor Appointment Discussion RCW 42.30.110(1)(f) Commissioner Burgess called an Executive Session to order Job Applicant/ beginning at 11:32 a.m. to go until 11:37 a.m. In attendance Evaluation were Commissioners Burgess, Jones and Carter, Decorah Anderson -Cook and Gina Saldana. The session continued until 11:42 a.m. Commissioner Burgess closed the session at 11:42a.m. Page 8 of 10 BOCC Minutes Week of June 22, 2026 1:30 p.m. - 2:00 p.m. Deputy Clerk of the Board Interview Staff Present: Caitlin ManeLL, Clerk of the Board; Tom Gaines, County Administrator; Decorah Anderson -Cook, Human Resources; Chelsey Sanford, Deputy Clerk Applicant The following Topics were presented and discussed during the Deputy Clerk of the Board Interview: RCW 42.30.110(1)(g) Commissioner Burgess called an Executive Session to order Job Applicant/ beginning at 1:30 p.m. to go until 2:00 p.m. In attendance were Evaluation Commissioners Burgess, Jones and Carter, Tom Gaines, Decorah Anderson -Cook, Caitlin Manell and Chelsey Sanford. The session continued until 2:05 p.m. Commissioner Burgess closed the session at 1:30 p.m. The Tuesday, June 23, 2026 session was closed at 2:05 p.m. SESSION CONTINUATION The session was re -opened on Thursday, June 25, 2026, at 9:00 a.m. with Commissioners Burgess and Carter in attendance. Commissioner Jones attended via Zoom at9:08 a.m. and logged out at 9:14 a.m. 9:00 a.m. -10:00 a.m. SPECIAL MEETING - Interview / Appointment of Replacement County Auditor Staff Presents Tom Gaines, County Administrator; Decorah Anderson - Cook, Human Resources; Shannon Falstad, Auditor Applicant The following Topics were presented and discussed during the Interview / Appointment of Auditor: • Call to Order • Interview of Applicant • Announcement of Appointment • Swearing -In Procedures MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER JONES, TO FOLLOW THE RECOMMENDATION OF THE REPUBLICAN PARTY AND APPOINT SHANNON FALSTAD AS THE REPLACEMENT GRANT COUNTY AUDITOR. MOTION PASSED UNANIMOUSLY. The Thursday, June 25, 2026 session was closed at 9:16 a.m. Page 9 of 10 BOCC Minutes Week of June 22, 2026 i�- Meeti g Minutes for the week of June 22, 2026 were approved this day of i , 2026. Attest: Caitlin E. Manell, Clerk of the Board BOARD OF COUNTY COMMISSIONERS Grant County, Washington Kevin Burges it a �S dR11 ob J ,Vice -Chair indy Oar er, MiMer Page 10 of 10 BOCC Minutes Week of June 22, 2026