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Home My WebLink AboutMinutes - BOCCGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: BOCC REQUEST SUBMITTED BY: CEMANELL CONTACT PERSON ATTENDING ROUNDTABLE: CEMANELL CONFIDENTIAL INFORMATION: ❑YES ® NO DATE: 6/1 $/z6 PHONE:2931 ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget El Computer Related ❑County Code El Emergency Purchase El Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ®Minutes ❑Ordinances El Out of State Travel ❑Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB AM I Commissioners' Minutes for the week of June 15, 2026. If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 0 N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO 0 N/A DATE OF ACTION: APPROVE: DENIED ABSTAIN D2: D3: —� DEFERRED OR CONTINUED TO: WITHDRAWN: 4/23/24 Co Gr ant -� Boardof C Meetino Minutes Week of June 15, 2026 -June 21, 2026 All public meetings were held in person with public access allowed at Commission Chambers, 35 C Street NW, Ephrata, WA 98823 as well as via Zoom. Zoom recordings will be posted to the YouTube page Grant County, WA: BOCC. CALL TO ORDER The Grant County Commissioner's Session was called to order at 8:30 a.m. with Commissioners Burgess and Jones in attendance. Commissioner Carter attended in person at 8:32 a.m. 8:30 a.m. - 9:30 a.m. County Administrator Update Staff Present: Tom Gaines, County Administrator; Caitlin ManeR, Clerk of the Board; Brandon Guernsey and Trevor Bevier, Prosecuting Attorney's Office; Jim McKiernan (via Zoom), Fairgrounds Director The following Topics were presented and discussed during the Prosecuting Attorney's Office Update: • Ribbon Cutting Ceremony • Single Point of Entry Project • Coroner's Office Update • Grant Fund Opportunities • 2027 Budget Planning Process o Current Procedures, Next Steps, Expectations • Auditor & Treasurer Appointments o Appointment of Acting Official Upon Vacancy o Press Release - NeoGov Requisition • Employment & Resource Fair (7/1/26) 9:30 a.m. -10:00 a.m. Public Works Update Staff Present: Andy Booth, Director, John Brissey, Road Supervisor; Cade Egbert, County Engineer The following Topics were presented and discussed during the Public Works Update: 0 6-Year TIP Upcoming Hearing (7/14/26) • Vantage Landslide -Funding Options, Location • Organizational Chart Update- Request by CRAB o County Engineer Duties & Expectations • Stratford Road - Near Completion • Solid Waste M PE System • Upcoming Hearings • Accomplishments o Litter Crew, Road Projects • Consent Items RCW 42.30.110(1)(b) Commissioner Burgess called an Executive Session to order Real Estate beginning at 9:30 a.m. to go until 9:33 a.m. In attendance were Acquisition Commissioners Burgess, Jones and Carter, Cade Egbert, Andy Booth and John Brissey. Commissioner Burgess closed the session at 9:33 a.m. 10:00 a.m. -10:15 a.m. Auditor's Office Update Staff Present: Mandy Kim, Chief Financial Officer and Amber Jacobs, Accountant; Darryl Pheasant, Treasurer; Kim Allen (via Zoom), County Clerk The following Topics were presented and discussed during the Auditor's Office Update: • Tyler Tech Time & Attendance Go -Live Postponed o Parallel Testing to begin in October • Auditor Resignation Date -Signature on Checks • Public Official Bonding Process 10:15 a.m. -10:30 a.m. Treasurer's Office Update Staff Present: Darryl Pheasant, Treasurer The following Topics were presented and discussed during the Treasurer's Office Update: • Upcoming Retirement • Recent Property Sales - Foreclosures • Leases for Farmed Land • Bond Surety Payments • Masquers Theater Show Opening • Ending Investment Fund Balance -State Pool • Solar Project Revenues • Upcoming Legislative Meeting • Chelan County Technology • Positive Pay Page 2 of 9 60CC Minutes Week of June 15, 2026 10:30 a.m. - 10:45 a.m. Superior Court Update Staff Present: Judge Anna Gigliotti The following Topics were presented and discussed during the Superior Court Update: • Tyler Tech Time& Attendance o GR29-Employee Usage of System o Elected Official Time Punches • Auditor &Treasurer Vacancies 10:45a.m.-11:00a.m. Commissioner Work Session Staff Present: Caitlin Manell, Clerk of the Board The following Topics were presented and discussed during the Commissioner Work Session: • Consent Item Review • Credit Card Charges - Room Rates • Deputy Clerk Interview Scheduling 11:00a.m.-11:30a.m. Position Management Review (PMR) Staff Present: Decorah Anderson -Cook and Gina Saldana, Human Resources; Mandy Kim, Amber Jacobs and Amanda Simonsen, Accounting; Craig Morrison, Coroner; Caitlin E. Manell, Clerk of the Board The following Topics were presented and discussed during the Position Management Review Meeting: • Coroner's Office- Moving Expenses o Year -to -Date Expenditures, Budget Extension • Treasurer Appointment Applications o RCW 36.16.115- HR to Seek Clarification o Application Submission Process • Treasurer Signature Authority for Checks The Monday, June 15, 2026 session was closed at 11:30 a.m. SESSION CONTINUATION The session was re -opened on Tuesday, June 16, 2026, at 8:32 a.m. with Commissioners Burgess, Jones and Carter in attendance. Page 3 of 9 BOCC Minutes Week of June 15, 2026 8:30 a.m. - 9:00 a.m. Internal Controls Report Review Staff Present: Tom Gaines, County Administrator; Decorah Anderson - Cook, Human Resources; Michele JaderLund, Auditor; Mandy Kim, Chief Financial Officer; Brandon Guernsey and Trevor Bevier, Prosecuting Attorney's Office; Blair Kok, Risk & Safety Coordinator; Vanessa Brown, Central Services The following Topics were presented and discussed during the Internal Controls Report Review: • Legal Determination re: Report Review and Discussion o RCW 42.30.11 0(1)(f) • CFO Memorandum Read into Record • Auditor's Comments on Report • Responses re: Treasurer's Office Practices • Starting Point- Instructions for County Staff, 2025 Budget Closeout in Tyler Tech, Communication between Departments/Off ices • Previously Denied Offers of Assistance 9:00 a.m. - 9:30 a.m. Consent Agenda Review/Work Session Staff Present: Tom Gaines, County Administrator; Decorah Anderson - Cook, Human Resources; Michele Jaderlund, Auditor; Mandy Kim, Chief Financial Officer; Brandon Guernsey and Trevor Bevier, Prosecuting Attorney's Office; Blair Kok, Risk & Safety Coordinator; Vanessa Brown, Central Services The following Topics were presented and discussed during the Consent Agenda Review/Work Session: • Continuation of Internal Control Report Review: o Project History, Intention of Audit o 2025 Budget Upload to Tyler Tech o Budget Practices, Procedure Changes o Next Steps -Tyler Tech Updates • Items to be moved to -Board Discussion/Decisions o Walk -On Requests: Sheriff's Office, BOCC • Deputy Clerk of the Board Interviews • Request from the Public to Use Roads for Testing • Noxious Weed Notification -Youth Services Page 4 of 9 BOCC Minutes Week of June 15, 2026 9:30 a.m. — 10: 00 a.m. Sheriff's Office Update Staff Present: Sheriff Joe Kriete, Undersheriff Gary Mansford, Chief Deputy Phillip Coats, Chief Deputy Beau Lamens; Jen Homer, Consiliurn Legal Services, PLLC; Brandon Guernsey and Trevor Bevier, Prosecuting Attorney's Office; Tom Gaines, County Administrator; Decorah Anderson - Cook and Gina SaIdana, Human Resources The following Topics were presented and discussed during the Sheriff's Office Update: • Ribbon Cutting Ceremony —Temporary Office Closure • Anonymous Letter • Gallup Poll Invoice Payment • Baker -Tilly Audit Payment RCW42.30.110(l)(g) Commissioner Burgess called an Executive Session to order Personnel Disciplinary beginning at 9:32 a.m. to 9:42 a.m. In attendance were Matters Commissioners Burgess, Jones and Carter, Sheriff Joe Kriete, Undersheriff Gary Mansford, Chief Deputies Phillip Coats and Beau Lamens, Jen Homer, Brandon Guernsey, Trevor Bevier, Tom Gaines, Decorah Anderson -Cook and Gina SaLdana. The session continued until 9:52 a.m. Commissioner Burgess closed the session at 9:52 a.m. 10:00a.m.-11:00a.m. Human Resources Update Staff Present: Decorah Anderson -Cook, Director and Gina Saldana, Assistant Director; Tom Gaines, County Administrator; Brandon Guernsey and Trevor Bevier, Prosecuting Attorney's Office The following Topics were presented and discussed during the Human Resources Update: • Open Forum for Public Comment o The floor was open to members of the public to speak with a 5-minute total Limit for Human Resources related topics only. There was no Public Comment provided. • The Board Approved HIR to have Bargaining Authority • Corrections Contract Update • Deputy Clerk of the Board Interview Question Changes • Coroner's Office— Moving Expense Allowance (Approved) • Leave Without Pay Request — Development Services, Fire Marshal, Medical Leave • Updated HRM/PayroLL Go -Live Page 5 of 9 BOCC Minutes Week of June 15, 2026 • Sheriff's Office Gallup Poll, Results • Treasurer's Office Appointment Process o Appointment of Interim, Application Process to be Held o Closes on Thursday 25 1h at 5pm email is fine, RCW42.30.140(4)(a) Commissioner Burgess called an Executive Session to order Negotiations beginning at 10:02 a.m. to go until 10:07 a.m. In attendance were Commissioners Burgess, Jones and Carter, Brandon Guernsey, Tom Gaines, Decorah Anderson -Cook and Gina SaLdana. Commissioner Burgess closed the session at 10:07 a. m. RCW42.30.110(l)(g) Commissioner Burgess called an Executive Session to order Job Applicant/ beginning at 10:29 a.m. to go until 10:39 a.m. In attendance Evaluation were Commissioners Burgess, Jones and Carter, Brandon Guernsey, Tom Gaines, Decorah Anderson -Cook, and Gina SaLdana. Commissioner Burgess closed the session at 10:39 a.m. RCW 42.30.11 0(1)(g) Commissioner Burgess called an Executive Session to order Job Applicant/ beginning at 10:55 a.m. to go until 10:59 a.m. In attendance Evaluation were Commissioners Burgess, Jones and Carter, Brandon Guernsey, Tom Gaines, Caitlin ManeLL, Decorah Anderson - Cook, and Gina SaLdana. Commissioner Burgess closed the session at 10:59 a.m. COMMISSIONER'S MEETING 11:00 a.m. A. Call to Order B. Open Forum for Public Comment The floor was open to members of the public to speak with a 3- minute limit per person and a 15-minute total Limit. Public Comment was provided about the following topics: • None C. Approval of Agenda MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER JONES, TO APPROVE THE AGENDA AS PRESENTED. MOTION PASSED UNANIMOUSLY D. Board Correspondence • None E. Commissioner's Roundtable — Miscellaneous Discussion The following topics were presented and discussed during the Commissioner's Roundtable — Misc. Discussion: • Walk -On Requests: Sheriff's Office, BOCC Page 6 of 9 BOCC Minutes Week of June 15, 2026 F. Consent Agenda The following items are considered routine or were presented to Commissioners during earlier sessions Listed above. ALL items are enacted by one motion. if a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a Listing, and made available to the Board. (In the amount of $12 2989182.29) COMMISSIONERS' OFFICE 2. Approve Commissioners' Minutes for the week of June 8, 2026. 3. Approve Credit Card Request Form for Kim Pope (New Hope) in the amount of $5,000.00 for Department Head Use. 4. Approve Letter of Support for HopeSource Lakeview Apartments Project. 5. Approve reimbursement request from Renew on the American Rescue Plan Act (ARPA) grant in the amount of $2,520 for Veterans Services in the months of April 2026. 6. Approve reimbursement request from Beverly Water District on the American Rescue Plan Act (ARPA) grant, in the amount of $8,305 for the month of May 2026. 7. Approve reimbursement request from Port of Warden on the Strategic Infrastructure Program (SIP) No. 2021-04 Phase 2 Road and Rail Infrastructure Expansion Project in the amount of $35,000 for April/May 2026. 8. Approve reimbursement request from McKay Healthcare on the Strategic Infrastructure Program (SIP) No. 2026-03 Assisted Living, Memory Care Wing, and Community Center Extension Project in the amount of $7,800 for May 2026. PUBLIC WORKS 9. Approve Certification of Acceptance Agreement between Grant County and the Washington State Department of Transportation, recognizing Cade Egbert, County Engineer, as Certification Acceptance for Grant County. RENEW 10. Approve Out of State Travel Request for LaVyonne Barnes, Eddie Navarro and Jamie MuLLenix to attend the NAADAC Conference in Kansas City, MO. Dates of travel are August 28 through August 31, 2026. This conference will keep employees up to date with current SUDP/DCR relevant information and will provide CEU's for SUDP requirements. Estimated cost is $2,067 per person. Page 7 of 9 BOCC Minutes Week of June 15,2026 TECHNOLOGY SERVICES 11. Approve Purchase Order No. 1083 to SmartDraw for purchase of annual enterprise License renewal in the amount of $10,838.92, Quote #203528. This is a budgeted software maintenance renewal to be paid from Fund 501.0000. 12. Approve Purchase Order No. 1084 to Axon Enterprise, Inc. for annual renewal of (110) Taser 10 Certificate Bundle used by the Sheriff's Office in the amount of $108,503.19. This is a budgeted software maintenance renewal to be paid from Fund 501.0000. MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER JONES, TO APPROVE THE CONSENT AGENDA ITEMS 1 THROUGH 12. MOTION PASSED UNANIMOUSLY. G. Board Discussion/Decision Items • Walk -On Requests: o Sheriff's Office Proclamation Terminating the Proclamation of Emergency, signed on May 28, 2026. o Commissioners'Office request for Caitlin ManeLL, Clerk of the Board, to sign Distribution Agreement with Certified Travel Media (CTM - previously known as Certified Folder) in the amount of $10,488.00 for the distribution of the 2026 Tourism Travel Planner. This is a budgeted expense to be paid from Fund 114.0000. JONES, SECOND BY CARTER, TO APPROVE THE WALK-ON ITEMS AS PRESENTED. MOTION PASSED UNANIMOUSLY. I. Adjournment The Commissioner's Meeting adjourned at 11:08 a.m. 11:30 a.m. - 12:00 p.m. Washington Counties Risk Group (WCRG) Insurance Update Staff Present: Blair Kok, Risk& Safety Coordinator The following Topics were presented and discussed during the WCRG Insurance Update: • Loss Run Policies 25-26, 24-25 & 20-21 o Monitored Open Claims o Closed Claims & Upcoming Closures Page 8 of 9 BOCC Minutes Week of June 15, 2026 MISCELLANEOUS ITEM: • The Board approved and signed the Public Works Payroll Salary Fund for the June 12, 2026 pay date. The Tuesday, June 16, 2026 session was closed at 11:35 a.m. MISCELLANEOUS ITEM (6/17/20 • The Board approved and signed the Credit Card Accounts Payable Batch in the amount of $216,815.26. Meeting Minutes for the week of June 15, 2026 were approved this. day of , �W ,2026. Attest: Caitlin E. ManeLL, Clerk of the Board BOARD OF COUNTY COMMISSIONERS Grant County, Washington Kevin Burgess,9 Page 9 of 9 BOCC Minutes Week of June 15, 2026