HomeMy WebLinkAboutGrant Related - BOCC (002)GRANT COUNTY
COMMISSIONERS AGENDA MEETING REQUEST FORM
(Must be submitted to the Clerk of the Board by 12:00pm on Thursday)
REQUESTING DEPARTMENT: BOCC
REQUEST SUBMITTED BY: K Stockton
CONTACT PERSON ATTENDING ROUNDTABLE: Kal"1"I@ Stockton
CONFIDENTIAL INFORMATION: ❑YES ®NO
DATE 6/10/2026
PHONE:2937
❑Agreement /Contract
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®ARPA Related
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[]County Code
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® Grants — Fed/State/County
Ell -eases
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q
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❑WSLCB
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Jill
Reimbursement request from Beverly Water District on the American Rescue
Plan Act (ARPA) grant,
in the amount of $8,305.00 for the month of May 2026.
If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 0 N/
A
If necessary, was this document reviewed by legal? ❑ YES ❑ NO 0 N/A
DATE OF ACTION: (o -16" �,c DEFERRED OR CONTINUED TO:
APPROVE: DENIED ABSTAIN
D1: .
D2:
D3:
WITHDRAWN:
4/23/24
BEVERLY WATER DISTRICT
Project: Water Distribution System
Fund: ARPA
Period: April 16, 2026 thru May 15, 2026
Historical
Review/ Bid Documents
Environmental Cultural (Design
Vendor Invoice # Invoice Date Review Review Engineering) Construction Total Invoice
Anderson Perry 83455 5/21/2026 - - 8,305.00 - 8,305.00
Reimbursement Request #6 - - 8,305.00 - $ 8,305.00
Project Update — During this time work was done to coordinate with Grant County and finalize the design drawings for
the watermain project.
andersonPlease remit payment to:
perry P.O. Box 1107
La Grande, OR 97850
Engineering Surveying Naturat Resources GIs (541) 963-8309
Beverly Water District
8610 Hillcrest Dr. NE
Moses Lake, WA 98837
Professional Services through May 15, 2026
Invoice No: 83455
Invoice Date: May 21, 2026
Project No: 6051-01 - Distribution System
Improvements
Invoice Total 8,305.00
Invoice Summary
Description
Contract
Amount % Comp
Prior
Billed
Total
Billed Remaining
Current
Billed
020 - Planning / Design Engineering
250,000.00 -
238,667.48
246,972.48 3,027.52
8,305.00
250,000.00
2389667.48
246,972.48
8,305.00
Planning / Design Engineering
Professional Personnel
Hours
Rate
Amount
Senior Engineer VII I
13.50
235.00
3,172.50
Senior Engineer XI I
4.00
260.00
1,040.00
Technician VI
31.00
110.00
3,410.00
Prof. Land Surveyor IV
3.50
195.00
682.50
Total Professional Services
8,305.00
Task Total
8,305.00
Total this Invoice 8,305.00
Outstanding Invoices
Number
Date
Balance
82736
2/18/2026
26,887.00
83022
3/20/2026
5,378.75
83233
4/17/2026
10,058.75
Total
42, 324.50
Contract #: ARPA
Submitted to GC by: Beverly Water District
Request for Reimbursement No.: 7
Grant County's Subrecipient Checklist:
State Auditor's Office Audit Procedures for Testing Activities Allowed
And Not Allowed, As Published In 2007
Questions to ask before submitting a payment request
Was the expenditure or cost:
X Made for an allowable activity under the grant guidelines?
X Authorized (or not prohibited) under state or local laws or regulations?
_X Approved by the federal awarding agency, if required?
_X Allowable per Circular A-87 June 2004 version),Attachment B items 1-43?
For payroll transactions:
Does the employee's time and effort documentation meet the requirements of Circ
ular cularA-122.
Allocable to the program? (i.e., was the dollar amount charged to the program relative
p g to the
benefits received by the program? Is the federal grantor being charged ed its fair share
cost?)
Based on actual costs, not budgeted or projected amounts?
Applied uniformly to federal and non-federal activities (i.e., is the federal government ent being
charg
ed the same amount as if non-federal funds were being used to pay cost)?
?
Given consistent accounting treatment within and between accountingperiods?(Consistency p
in accounting requires that costs incurred for the same purpose, in like circumstances be
treated as either direct costs only or indirect costs only with respect to final cost objective
s).
es).
Calculated in conformity with generally accepted accountingprinciples, or another
p p r
comprehensive basis of accounting, when required under the applicable cost principles?
p p p
Not included as a cost (or used to meet cost sharing requirements) of other federally -
supported activities of the current or a prior period?
Net of all applicable credits? (e.g., volume or cash discounts, insurance recoveries
, refunds,
rebates, trade-ins, adjustments for checks not cashed, and scrap sales) .
Not included as both a direct billing and as a component of indirect costs?
Properly classified (e.g., some costs may be incorrect) claimed as a direct cost ins
tead stead of
being incorporated as part of the indirect cost rate).
Supported by appropriate documentation? (e.g., approved purchase orders receiving p reports,
vendor invoices, canceled checks, and time and attendance records.) Documentation maybe
in an electronic form.
Correctly charged to the proper account code and grant period.?
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