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HomeMy WebLinkAboutMinutes - BOCCGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: BOCC REQUEST SUBMITTED BY: CEMANELL CONTACT PERSON ATTENDING ROUNDTABLE: CEMANELL CONFIDENTIAL INFORMATION: ❑YES ® NO DATE: 6/1 2/2026 PHONE: 293 1 WOMEN WON -M 2121- %.. ❑Agreement /Contract ❑AP Vouchers ❑Appointment /Reappointment .�� ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑ Computer Related ❑ County Code ❑ Emergency Purchase ❑ Employee Rel. [:]Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants - Fed/State/County ❑ Leases ❑ MOA / MOU ® Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Sur lus Re . p q ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB , Commissioners' Minutes for the week of June 8 2026. If necessary, was this document reviewed by accounting? ❑ YES ❑ NO • N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO R N/A DATE OF ACTION: - '� DEFERRED OR CONTINUED TO: APPROVE: DENIED ABSTAIN D1■ D2: D3. WITHDRAWN: 4/23/24 I CO Grant 4 .h a r oCDm.t t o .a Meeting Minutes Week of June 8, 2026 -June 14, 2026 All public meetings were held in person with public access allowed at Commission Chambers, 35 C Street NW, Ephrata, WA 98823 as well as via Zoom. Zoom recordings will be posted to the YouTube page Grant County, WA: BOCC. CALL TO ORDER The Grant County Commissioner's Session was called to order at 8:30 a.m. with Commissioners Burgess, Jones and Carter in attendance. 8:30 a.m. - 9:30 a.m. County Administrator Update Staff Present: Tom Gaines, County Administrator; Caitlin ManeU, Clerk of the Board The following Topics were presented and discussed during the Clerk of the Board Update: • District Court Update Cancellation • Baker -Tilly Financial Audit Report o Follow -Up Meeting after Review • Budget Retreat Prior to Budget Season • Gorge Walking Tour • Merchant McIntyre Grant Writing • New Coroner's Office- Groundbreaking Ceremony • New Jail Ribbon Cutting Ceremony • Upcoming Events • Commissioner Meetings in New Sheriff's Office Facility • Correspondence Received • Single Point of Entry Plans • Meeting with Sunland Estates; Request for Information o Special Event Permitting Process, Road Access 9:30 a.m. -10:00 a.m. Development Services Update Staff Present: Michelle Mercer, Planning Manager The following Topics were presented and discussed during the Development Services Update: 9 Fire Marshal Weekend Report • Crescent Bar Association Summer Events • HopeSource Letter of Support • Crab Creek Summit Attendance • NACo Rural Energy Technical Assistance Cohort o Energy Code for Future Consideration • Shrubsteppe Mitigation Banking Progress • City of Moses Lake Resource Committee o Comprehensive Plan Updates, Collaboration Concerns from the City • Quincy Solar Farm Construction • Royal Slope Solar NEPA Restrictions • Meeting with Morrow County Staff re: Solar Farms & Energy • Permitting re: Parking on Public Street 10:00a.m.-10:15a.m. Assessor's Office Update (Cancelled) 10:15a.m.-10:30a.m. Clerk's Office Update Staff Present: Kim Allen, County Clerk The following Topics were presented and discussed during the County Clerk Update: • Out of State Travel Request • Letter of Recommendation for Auditor Appointment • Motions Filed re: Youth Guardianship Case Refunds 10:30 a.m. - 10:45 a.m. District Court Update (Cancelled) 10:45a.m.-11:00a.m. Commissioner Work Session Staff Present: Caitlin ManeR, Clerk of the Board; Gina Saidana, Human Resources' The following Topics were presented and discussed during the Commissioner Work Session: • Correspondence - EmaiLs • Sheriff's Office Ribbon Cutting • VIP PiLot's Dinner (6/12/26) • New Hire Orientations 11:00a.m.-12:00p.m. Position Management Review (PMR) Page 2 of 7 BOCC Minutes Week of June 8,2026 Staff Present: Gina Saldana, Human Resources; Mandy Kim, Amber Jacobs and Amanda Simonsen, Accounting The following Topics were presented and discussed during Position Management Review (PMR): • Assessor's Office -Appraiser Backfill The Monday, June 8, 2026 session was closed at 11:02 a.m. SESSION CONTINUATION The session was re -opened on Tuesday, June 9, 2026, at 9:00 a.m. with Commissioners Burgess and Carter in attendance. Commissioner Jones attended via Zoom at 9:30 a.m. and joined in person during the Human Resources Update. 9:00 a.m.-9:30 a.m. Consent Agenda Review/Work Session Staff Present: Caitlin E. Manell, Clerk of the Board The following Topics were presented and discussed during the Consent Agenda Review/Work Session: • Items to be moved to Board Discussion/Decisions o Walk -On Requests: Development Services and Clerk's Office o Sheriff's Office Gallup Poll Invoice • Deputy Clerk of the Board Applicants 9:30 a.m. -10:00 a.m. Prosecuting Attorney's Office Update Staff Present: Barbara Duerbeck (via Zoom), Civil Deputy Prosecuting Attorney The following Topics were presented and discussed during the Prosecuting Attorney's Office Update: • Anonymous Public Comment • Trust Land Transfer Request- King Ranch • Kratom Resolution Review • Internal Reorganization of Office RCW 42.30.110(1)(i) Commissioner Burgess called an Executive Session to order Litigation beginning at 9:35 a.m. to go until 9:45 a.m. In attendance were Commissioners Burgess, Jones (via Zoom) and Carter, and Barbara Duerbeck (via Zoom). Commissioner Burgess closed the session at 9:46 a.m. Page 3 of 7 BOCC Minutes Week of June 8, 2026 10:00a.m.-11:00a.m. Human Resources Update Staff Present: Decorah Anderson -Cook, Director and Gina SaLdana, Assistant Director The following Topics were presented and discussed during Human Resources Update: • Open Forum for Public Comment o The floor was open to members of the public to speak with a 5-minute total limit for Human Resources related topics only. There was no Public Comment provided. • Certificate of Appreciation for Bob Bersanti (Signed) • The Board Approved Bargaining Authority for HR • Position Management o Assessor's Office -Appraiser 1 BackfiLL (Approved) • Sheriff's Office Update - HR and Attorney Attendance • Tyler Tech Time& Attendance o Elected Officials, TimecLock Installation, Go - Live Update, Expectations • Corrections Staff Retirement Eligibility Standards • Sheriff's Office Gallup Poll Invoice Payment RCW42.30.140(4)(a) Commissioner Burgess called an Executive Session to order Negotiations beginning at 10:01 a.m. to go until 10:06 a.m. In attendance were Commissioners Burgess, Jones (via Zoom) and Carter, Decorah Anderson -Cook and Gina Saidana. Commissioner Burgess closed the session at 10:07 a.m. RCW 42.30.11 0(l)(f) Commissioner Burgess called an Executive Session to order Personnel Disciplinary beginning at 10:07 a.m. to go until 10:25 a.m. In attendance Matters were Commissioners Burgess, Jones (via Zoom) and Carter, Decorah Anderson -Cook and Gina Saldana. The session continued until 10:35 a.m. Commissioner Jones joined in person during the continued session. Commissioner Burgess closed the session at 10:35 a.m. COMMISSIONER'S MEETING 11:00 a.m. A. Call to Order B. Open Forum for Public Comment The floor was open to members of the public to speak with a 3- minute Limit per person and a 15-minute total Limit. Public Comment was provided about the following topics: • None Page 4 of 7 BOCC Minutes Week of June 8, 2026 C. Approval of Agenda MOVED BY COMMISSIONER JONES, SECONDED BY COMMISSIONER CARTER, TO APPROVE THE AGENDAAS PRESENTED, WITH THE WALK-ON ITEMS ADDED. MOTION PASSED UNANIMOUSLY. D. Board Correspondence • Comments on Proposed Conservation Benefit Agreement E. Commissioner's Roundtable - Miscellaneous Discussion The following topics were presented and discussed during the Commissioner's Roundtable - Misc. Discussion: • Suntand Estates Meeting Setup F. Consent Agenda - The following items are considered routine or were presented to Commissioners during earlier sessions Listed above. ALL items are enacted by one motion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing, and made available to the Board. (in the amount of $1, 043 9100.39) COMM ISSIONERS'OFFICE 2. Approve Invoices from Coulee Creative Co. in the amount of $23,019.38 to be paid from Fund 114.000. (Tourist Advertising). 3. Approve Commissioners' Minutes from the week of June 1, 2026. 4. Approve Proclamation recognizing June 11 th 1 2026 as Chief for a Day in honor and recognition of the children participating in the event. 5. Approve 2026 Processional Services Agreement between Grant County and Grant County Economic Development Council (EDC) for Building Prosperity Services. This is an annual agreement, term is January 1 through December 31, 2026 in the total amount of $150,000 to be paid from Funds 113 and 133. 6. Approve Extension request from Port of Warden on the Strategic Infrastructure Program (SIP) 2021-04 Phase 2 Road & Rail Expansion project to May 18, 2027. 7. Approve Letter of Support from the Board of Commissioners and the Tourism Advisory Committee for the W20 Lateral Project. 8. Approve Letter of Support for Opportunities Industrialization Center (OIC) of Washington for Grant Application for FY2026 High School Equivalency Program (HEP). Page 5 of 7 BOCC Minutes Week of June 8, 2026 9. Approve Letter of Support for Washington State Rural Rail Rehabilitation Phase IV: Protecting MuLtigenerationaL Farming. 10. Approve reimbursement request from McKay Healthcare on the Strategic Infrastructure Program (SIP) 2025-03 Kitchen Expansion Project, in the amount of $478.38. 11. Approve reimbursement request on the American Rescue Plan Act (ARPA) grant in the amount of $70,514.13 to CAD Homes, for the Grant County Animal Outreach project. 12. Approve reimbursement request from Housing Authority of Grant County on the Consolidated Homeless Grant (CHG) No. 26-46108- 10 in the amount of $139,458.70 for April 2026 services. PUBLIC WORKS 13. Approve Resolution and Intergovernmental Cooperative Purchasing Agreement between Grant County and Yakima County for cooperative governmental purchasing upon the included terms & conditions, to continue until cancelled by either party. 14. Approve reimbursable work agreement between Grant County and the Port of Moses Lake for the Grant County Sign Shop to drop off Road Closed signs for the Air Show, to be done by June 10, 2026, and up to a maximum amount of $2,500. 15. Approve request for public hearing to declare surplus and order the sale of certain county owned property, to be sold on p www.-u.p bUicaur- jus.com. RENEW 16. Approve subcontractor agreement between Grant and Adams County Developmental Disabilities and Elmview. Term is from June 1 through June 30, 2026 to provide Individual Supported Employment and Community Inclusion. SHERIFF'S OFFICE 17. Approve request to pay half of the invoice for the Gallup Poll, which was introduced to the Sheriff's Office in 2025. The total amount will be $6,800.63. (Withdrawn) 18. Approve Out of State Travel Request for IN ET Staff (Wentworth, Judkins, West and Kottong) to attend Narcotics Training in San Diego, CA. Dates of travel are November 20 through November 24, 2026. This conference provides updated training on interstate trafficking trends, investigative techniques, Legal updates and multi -agency coordination. Estimated cost is $10,630. MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER JON ES, TO APPROVE THE CONSENTAGENDA ITEMS 1 THROUGH 18, WITHDRAWING ITEM 17. MOTION PASSED UNANIMOUSLY. Page 6 of 7 BOCC Minutes Week of June 8, 2026 G. Board Discussion/Decision Items • Walk -On Items: o Development Services Out of State Travel Request for Jim Anderson -Cook and Michelle Mercer to travel to Morrow County, Oregon on Monday, June 15, 2026. o Clerk's Office Out of State Travel Request for Kimberly Allen to attend the Annual Clerk's Association Conference. The conference will be hosted by Asotin County, but the hotel is located across the river in Lewiston, Idaho. MOVED BY COMMISSIONER JONES, SECONDED BY COMMISSIONER CARTER, TO APPROVE THE TWO WALK-ON ITEMS AS PRESENTED. MOTION PASSED UNANIMOUSLY. I. Adjournment The Commissioner's Meeting adjourned at 11:13 a.m. The Tuesday, June 9, 2026 session was closed at 11:17 a.m. Meeting Minutes for the week of June 8, 2026 were approved this 1(S*'61_dayof 2026. Attest: / a / C// aitlin E. Manell, Clerk of the Board BOARD OF COUNTY COMMISSIONERS Grant County, Washington Kevin Burgess, qt)�9it y O t Cindy Car er, Member Page 7 of 7 BOCC Minutes Week of June 8, 2026