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Home My WebLink AboutMinutes - BOCCGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: gOCC REQUEST SUBMITTED BY: CEMANELL CONTACT PERSON ATTENDING ROUNDTABLE: CEMANELL CONFIDENTIAL INFORMATION: ❑YES ®NO DATE: 6/5/2026 PHONE:2931 ❑Agreement / Contract ❑AP Vouchers []Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑ Computer Related ❑ County Code ❑ Emergency Purchase ❑ Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County Ell -eases ❑ MOA / MOU ® Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Req. ❑Tax Levies []Thank You's ❑Tax Title Property ❑WSLCB Commissioners' Minutes for the week of June 1, 2026. 3 to cvmDiete a rinanciai rceauesii Qrm o If necessary, was this document reviewed by accounting? ❑ YES ❑ NO R NIA If necessary, was this document reviewed by legal? ❑ YES ❑ NO 0 N/A DATE OF ACTION: ` 9-g6 APPROVE: DENIED ABSTAIN D1: K D2: D3: DEFERRED OR CONTINUED TO: WITHDRAWN: 4/23/24 �Nt CCJ Grant County7, Ys�- 14 ' Board of Commissioners Meeting Minutes Week of June 1, 2026-June 7, 2026 S\� of wasK�ra�% All public meetings were held in person with public access allowed at Commission Chambers, 35 C Street NW, Ephrata, WA 98823 as well as via Zoom. Zoom recordings will be posted to the YouTube page Grant County, WA: BOCC. CALL TO ORDER The Grant County Commissioner's Session was called to order at 8:30 a.m. with Commissioners Burgess and Jones (via Zoom) in attendance. Commissioner Carter joined at 8:33 a.m., and Commissioner Jones joined in person at 10:15 a.m. 8:30 a.m. - 9:30 a.m. County Administrator Update Staff Present: Tom Gaines, County Administrator; Caitlin Manell, Clerk of the Board; Blair Kok (via Zoom), Risk & Safety Coordinator The following Topics were presented and discussed during the Prosecuting Attorney's Office Update: • Public Official Bond, ProfessionalLiabilityCoverage- County Engineer • Ratification of Proclamation of Emergency o Clean -Up Assistance for Public • Draft Director of Tourism & Marketing • MRSC "Fundamentals of County Budgeting" Training • Coroner's Office Update • Meetings This Week • Public Safety, Deferred Maintenance Concerns • Fireworks Ban Discussion RCW 42.30.110(1)(f) Commissioner Burgess called an Executive Session to order Personnel Disciplinary beginning at 8:46 a.m. to go until 9:16 a.m. In attendance were Matters Commissioners Burgess, Jones (via Zoom), and Carter and Tom Gaines. Commissioner Burgess closed the session at 9:16 a.m. RCW 42.30.110(1)(f) Commissioner Burgess called an Executive Session to order Personnel Disciplinary beginning at 9:26 a.m. to go until 9:27 p.m. In attendance were Matters Commissioners Burgess, Jones (via Zoom), and Carter, Tom Gaines, Andy Booth, Cade Egbert, John Brissey and Caitlin Manell. Commissioner Burgess closed the session at 9:27 a.m. 9:30 a.m. - 10: 00 a.m. Public Works Update Staff Present: Andy Booth, Director, John Brissey, Road Supervisor; Cade Egbert, County Engineer The following Topics were presented and discussed during the Public Works Update: • Storm Cleanup -Emergency Operations o Power Outage Procedures • Stratford Road Update • Accomplishments o Litter Crew, Solid Waste, Road Crew • Consent Items • 'Upcoming Hearing- Dune Lakes Vacation • SunLand Estates Homeowners- LiveNation Traffic Plan • Reader Board Signs Installation and Purchase - Funding Options 10:00a.m.-10:15a.m. Auditor's Office Update (Cancelled) 10:15a.m.-10:30a.m. Treasurer's Office Update Staff Present: Darryl Pheasant, Treasurer The following Topics were presented and discussed during the Treasurer's Office Update: • Staff Out of Office Last Week • Position Management Review Request • Revenue Impacts - Legislature &-Lawsuits • Foreclosure Filings, Bids on Title Reports • Upcoming Trainings, Transition Plan • CLemmer Software Monthly Report • Masquer's Theater Upcoming Shows • TIF Update - Department of Revenue Corrections • Upcoming County Cabinet Meeting • Expenditure Reports - Missing Revenue Detail • Budget Reports for the Public o Moses Lake School District Example 10:30 a.m. -10:45 a.m. Superior Court Update (Commissioner Carter attended at 10: 32 a.m.) Staff Present: Crystal Burns, Court Administrator Page 2 of 10 BOCC Minutes Week of June 1, 2026 The following Topics were presented and discussed during the Superior Court Update: • Storm Clean -Up Efforts • Assigned Parking for Judges after Sheriff's Office Move (Contact County Administrator) • Trials / Hearings 10:45a.m.-11:00a.m. Commissioner Work Session Staff Present: Tom Gaines, County Administrator; Caitlin ManelL, CLerk of the Board The followingTopics were presented and discussed during the Commissioner Work Session: • Social Media • Fireworks Ban - No Ban & No Press Release • QUADCO Meeting in Grant County (Chair to Attend) • Washington State Department of Transportation Projects • Live N ati o n -Traffic Study & PLa n • Director of Marketing Job Description Sent to Tourism 11:00a.m.-12:00p.m. Position Management Review (PMR) Staff Present: Decorah Anderson -Cook, Gina Saldana, Dan Seitz and Jonathan Hartman, Human Resources; Mandy Kim, Accounting The following Topics were presented and discussed during the Position Management Review Meeting: • Commissioners'Off ice - On-CaLL Mail Services Clerk • Renew -Case Manager Backf iLL • Facilities & Maintenance -Maintenance 2/3 BackfiLL (2 Vacancies) • Development Services/Fire Marshal- Plans Examiner 1-2 BackfiLL • Treasurer's Office - Deputy Treasurer III BackfiLL MISCELLANEOUS ITEMS: • The Board approved and signed the Public Works Payroll Salary Fund for the May 29, 2026 pay date. • The Chair of the Board was authorized to sign the Jason and Angela Hall (Snow Goose Road Short Plat) File # P 26-0067 (preliminary P 25-0028) Final, Plat Submission and Review. Page 3 of 10 BOCC Minutes Week of June 1, 2026 The Monday, June 1, 2026 session was closed at 11:09 a.m. SESSION CONTINUATION The session was re -opened on Tuesday, June 2, 2026, at 9:00 a.m. with Commissioners Burgess, Jones and Carter (via Zoom) in attendance. Commissioner Carter joined in person at 9:02 a.m. 9:00 a.m. - 9:30 a.m. Consent Agenda Review/Work Session Staff Present: Caitlin ManeLL, CLerk of the Board The following Topics were presented and discussed during the Consent Agenda Review/Work Session: • Items to be moved to Board Discussion/Decisions • Viewmont Drive Meeting- Public Works& Fire Marshal • Director of Tourism Marketing Draft Job Description o Distribution to Committee as FYI • Westwind Media Point of Contact -Chair in Correspondence • Deputy Clerk Application Period • Drumheller Road Land Sales • Credit Card Usage - Allowance/Reimbursement Claims 9:30 a.m. - 10: 00 a.m. Sheriff's Office Update Staff Present: Sheriff Joe Kriete The following Topics were presented and discussed during the Sheriff's Office Update: • Proclamation of Emergency o Federal/State Assistance, City& County Coordination Efforts • Federal Tax Deduction Error fd r Employee • Upcoming Gorge Event- FreedomCon o Traffic Storage for Gorge Events • Distributed Antenna System - Radio Communications • Records Room Layout -Workstation Reorganization • County Cabinet Meeting Attendance RCW42.30.110(l)(f) Commissioner Burgess called an Executive Session to order Personnel Disciplinary beginning at 9:54 a.m. to go until 10:01 a.m. In attendance Matters were Commissioners Burgess, Jones and Carter, Sheriff Joe Kriete, Tom Gaines, Caitlin ManeLL, Decorah Anderson -Cook and Gina SaLdana. Commissioner Burgess closed the session at 10:01 a.m. Page 4 of 10 BOCC Minutes Week of June 1, 2026 10:00a.m.-11:00a.m. Human Resources Update Staff Present: Decorah Anderson -Cook, Director and Gina SaLdana, Assistant Director; Tom Gaines, County Administrator The following Topics were presented and discussed during the Human Resources Update: • Open Forum for Public Comment o The floor was open to members of the public to speak with a 5-minute total Limit for Human Resources related topics only. There. was no Public Comment provided. • Bargaining Authority for Public Works / Deputy Sheriff (Granted) • Certificate for Public Works Retiree (Signed) • Personnel Action Request (PAR) for Criss Wahl, Public Works Step Increase & Retro Pay • Position Management o Commissioners' Office - On -Call Mail Services Clerk (Approved) o Renew -Case Manager Backf iLL (Approved) o Facilities & Maintenance -Maintenance 2/3 BackfiLL (2 Vacancies) (Approved) o Treasurer's Office -Deputy Treasurer III BackfiLL (Approved) o Development Services/Fire Marshal- Plans Examiner 1-2 BackfiLL (Approved) • New Hope Grant Application Signing • Central Services Budget Usage • Marketing Director- Public Information Officer (PIO) Component (Approved Addition) o Sheriff's Office PIO Job Duties o Tourism Advisory Committee Input • Time &Attendance Training- Skewed Information in Training Environment RCW42.30.140(4)(a) Commissioner Burgess called an Executive Session to order Labor Relations/ beginning at 10:04 a.m. to go until 10:14 a.m. In attendance Negotiations were Commissioners Burgess, Jones and Carter, Decorah Anderson -Cook, Gina SaLdana, Jonathan Hartman and Tom Gaines. Commissioner Burgess closed the session at 10:14 a. m. RCW42.30-110(l)(g) Commissioner Burgess called an Executive Session to order Job Applicant/ beginning at 10:36 a.m. to go until 10:40 a.m. In attendance Evaluation were Commissioners Burgess, Jones and Carter, Decorah Anderson -Cook, Gina SaLdana, Jonathan Hartman, Caitlin ManeLL and Tom Gaines. Commissioner Burgess closed the session at 10:40 a.m. Page 5 of 10 BOCC Minutes Week of June 1, 2026 COMMISSIONER'S MEETING (Commissioner Carter attended at 11:03 a.m.) 11:00 a.m. A. Call to Order B. Open Forum for Public Comment The floor was open to members of the public to speakwith a 3- minute limit per person and a 15-minute total Limit. Public Comment was provided about the following topics: • None C. Approval of Agenda MOVED BY COMMISSIONER JONES, SECONDED BY COMMISSIONER BURGESS, TO APPROVE THE AGENDAAS PRESENTED. MOTION PASSED WITH TWO COMMISSIONERS IN ATTENDANCE. D. Board Correspondence • Letters of Support- Consent Next Week E. Commissioner's Roundtable - Miscellaneous Discussion The following topics were presented and discussed during the Commissioner's Roundtable - Misc. Discussion: • PILT Fund Deadline to Spend • COPIA Power- County Visit (6/24/2026) o . Clerk to Assist with Scheduling • CommerciaLWoodchipper Use F. Consent Agenda The following items are considered routine or were presented to Commissioners during earlier sessions Listed above. ALL items are enacted by one motion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1 Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a Listing, and made available to the Board. (In the amount of $193849873.66) COMMISSION ERS'OFFICE 2. Approve Ratification of Proclamation of Emergency signed by the Board of County Commissioners on May 28, 2026, in response to the severe thunderstorms in Grant County, causing public and private sector damage. 3. Approve Commissioners' Minutes for the week of May 25, 2026. Page 6 of 10 BOCC Minutes Week of June 1, 2026 4. Approve Resolution No. 26-038-CC and request for Chair to DocuSign Federal Interagency Agreement between Grant County and the Department of Commerce on the Community Development Block Grant (CDBG) Program No. 25-64210-021 for the Beverly Water District Water Distribution System Project in the amount of $2,000,000.00. A Budget Extension will be needed. 5. Approve Contract Amendment to Social Media Management and Digital Marketing Services Agreement with Westwind Media, LLC to reflect resignation of Coulee Creative Co. LLC (Rachelle Baughman) as the Tourism Marketing Manager. 6. Approve Funding of the Local Assistance and Tribal Consistency Funding (LATCF/ARPA PILT) to the Coroner and approve a transfer of $1,706,449.34 for the Coroner Morgue Project. 7. Approve reimbursement request from Opportunities Industrialization Center (OIC) on the Community Development Block Grant Public Service (CDBG PS) No. 25-64210-005 in the amount of $66,979.12 for the months of December 2025 —April 2026. 8. Approve reimbursement request from HopeSou rce on the Consolidated Homeless Grant (CHG) No. 26-46108-10 in the amount of $44,980.09 for April 2026 services. CORONER'S OFFICE 9. Approve Out of State Travel Request for Coroner Craig Morrison to attend the International Association of Coroner's & Medical Examiners Annual Conference in Las Vegas, NV. Dates of travel are July 19 — July 23, 2026 in the amount of $4,452.19, covered by the Coroner's Training budget. FAIRGROUNDS. 10. Approve request to purchase ten (10) additional trees for the Fairgrounds. This is an approved capital expenditure in the amount of $2,408.70, the lowest price available. The original budgeted amount was $20,000, of which only $8,729.08 has been spent. PUBLIC DEFENSE 11. Approve Resolution No. 26-039-CC and request for Chair to DocuSign Interagency Agreement with Washington State Office of Public Defense (OPD) for a grant to offset costs of employing a Legal intern. Term is from June 1, 2026 to August 31, 2026 up to a maximum of $19,200 for wages of intern and supervisor. PUBLIC WORKS 12. Approve Resolution No. 26-040-CC regarding Investment of Fund 103 Paths and Trails, and for the investment monies earned to be put towards the benefit of Fund 103 Paths and Trails. This Fund is used for the maintenance, repair and construction of Grant County's paths and trails. Page 7 of 10 BOCC Minutes Week of June 1, 2026 13. Approve Amendment 31 of FY2026 Ephrata Landfill Engineering& Environmental Services Agreement between Grant County & Parametrix, for Parametrix to assist in preparing an updated Solid Waste & Moderate Risk Waste Management Plan. Term is May 2026 to December 2027, with a budget of $150,540.00. The Department of Ecology is expected to pay a portion of this total per Agreement No. SWMLSWFA 2025 GrCoPW00245. TECHNOLOGY SERVICES 14. Approve Purchase Order No. 1082 to ESRI for purchase of ArcGIS Enterprise Jumpstart Basic Service Package in the amount of $20,758.60, Quote #Q561067. This is a budgeted software maintenance purchase to be paid from Fund 501.0000. MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER JONES, TO APPROVE THE CONSENT AGENDA ITEMS 1 THROUGH 14. MOTION PASSED UNANIMOUSLY. G. Board Discussion/Decision Items • None I. Adjournment The Commissioner's Meeting adjourned at 11:14 a.m. 11:30 am. - 12:00 p.m. Columbia Basin Conservation District (CBCD) Update t Staff Present: Ron Sawyer and Kristina RibeLLia, Columbia Basin Conservation District The following Topics were presented and discussed during the CBCD Update: • Meeting with Technical Advisory Panel -VSP Monitoring Budget, Standards, Negotiations • Meeting with Bureau of Reclamation • W20 Lateral Project - Funding Efforts • Water Movements & Quality o Algae Blooms, Crab Creek Supplemental Feed Route • Odessa Groundwater Replacement Program - Groundbreaking on 6/10/26 • EL22.1 Project -Funding • Upcoming Projects - W20, Pump Station, Project Needs Page 8 of 10 BOCC Minutes Week of June 1, 2026 12:00 p.m. - 12:30 p.m. Open Record Public Hearing, Dune Lakes Vacation of a Portion of Viewmont Drive (Continued from 5/12/2026) Staff Present: Cade Egbert, County Engineer and Andy Booth, Public Works; Nathan PopLawski, Fire Marshal Public: See Sign -in Sheet This being the date set, and proper notices having been posted and published in accordance with Local and state Laws, Commissioner Jones opened the public hearing on June 20 2026, at 12:00 p.m. to consider a request to vacate Viewmont Drive of Dune Lakes, Final PUD Plat AFN 1085133, Section 03 T1 8 N R28 E.W. M. , Grant County. Cade Egbert and Andy Booth gave an overview of the request. • Memo Read into Record • County Engineer Recommendation: DENY Vacation and REMOVE the Gate. o If Vacated, Road Should be Vacated End -to -End. ■ Vacation Petition for Remainder of Road • Road Maintenance -Stormwater Solutions • Utility Easements, Public Parking, Pedestrian Use Fire Marshal Review of Fire Code for Gating of Public Roads and Accessways. Public Comment was given about the following topics: • Proposal for Vacation of Remainder of Road • Drainage System Failure - Flooding, Mud Build -Up, DryweLL, Address of Failure Prior to Vacation • Impacts of Vacation of Remainder of Road • History of Closure of Viewmont Drive • Petition Verbiage to Vacate Road • Farms & Dune Lakes- Pumps and Watering Equipment • Benefits & Concerns re: Gate on Road • Right -of -Way Proposal for Pump Access • Property Sale & Ownership • Potential for Gated Community if Petition Denied • Reimbursement of Funds for Gate Removal The Clerk of the Board read a written comment into the record. Page 9 of 10 BOCC Minutes Week of June 1, 2026 MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER JONES, TO EXTEND THE PUBLIC HEARING TO AUGUST 4,2026 AT 11:30 A.M. WITH HOPES OF ANOTHER VACATION PETITION. MOTION PASSED UNANIMOUSLY. The Public Hearing was recessed at 12:38 p.m. The Tuesday, June 2, 2026 session was closed at 12:38 p.m. 'A Meeting Minutes for the week of June 1, 2026 were approved this day of C4k4t--t 2026. U AN touNry-Nk/A 4WW Cn S ca co�e•o*c; .............. 00 Attest: zw� Caitlin E. ManeLL, Clerk of the Board BOARD OF COUNTY COMMISSIONERS Grant County., Washington I evin Burgess-,' Vice-,Qhair Ci6dy Cart4r, Me-mber Page 10 of 10 BOCC Minutes Week of June 1, 2026