HomeMy WebLinkAboutOut of State Travel Request - Clerkskmlt - en —
GRANT COUNTY
COMMISSIONERS AGENDA MEETING REQUEST FORM
(Must be submitted to the Clerk of the Board by 12:OOpm on Thursday)
REQUESTING DEPARTMENT:Clerk's Office
REQUEST SUBMITTED BY:Kimberly Allen
CONTACT PERSON ATTENDING ROUNDTABLE: Ximberly Allen
CONFIDENTIAL INFORMATION: ❑YES *NO
❑Agreement / Contract
❑ Bids / RFPs / Quotes Award
❑Computer Related
❑ Facilities Related
❑ Invoices / Purchase Orders
❑ Minutes
❑ Policies
❑ Recommendation
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❑AP Vouchers
❑Bid Opening Scheduled
❑County Code
❑ Financial
❑ Grants — Fed/State/County
❑Ordinances
❑ Proclamations
❑ Professional Serv/Consultant
[]Thank You's
DArE:5/19/2026
PHONE: X. 2818
❑Appointment / Reappointment ❑ARPA Related
❑ Boards / Committees
❑ Budget
❑ Emergency Purchase
❑ Employee Rel.
❑ Funds
❑ Hearing
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❑ MOA / MOU
®Out of State Travel
❑ Petty Cash
❑ Request for Purchase
❑ Resolution
❑Support Letter
❑Surplus Req.
[]Tax Title Property
❑WSLCB
SUGGESTED WORDING FOR AGENDA: Who, What, When, Why, Term, cost, etc.
For approval from BOCC for Kimberly Allen, Clerk, to travel in June to her
annual Clerks Association conference. Asotin County is hosting, but the hotel is
located across the river in Lewiston, Idaho. This is an annually budgeted item.
If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 0 N/A
If necessary, was this document reviewed by legal? ❑ YES ❑ NO 0 N/A
DATE OF ACTION: L 9 � DEFERRED OR CONTINUED TO:
APPROVE: DENIED ABSTAIN
D1:
D2:
D3:
WITHDRAWN:
4/23/24
Out of State Travel Request Application
DEADLINE: Due by Thursday at 12:00 p.m. to the Commissioner's Office with BOCC Consent Agenda Request Form, to be on the
following week's Consent Agenda.
Traveler's Name(s): Kimberly Allen Department/Office: Clerk's Office
Purpose of Travel: WSACC Annual Conference hosted by Asotin Destination: Clarkston, WA (Asotin Co.)
County and Lewiston, ID
Dates of Travel: June 22 - 26, 2026 Total Trip Cost Estimate: 1$735.24 + meals/miles
(This line will auto -sum the costs listed below)
Travel Type (Select One) : Fund Number/Department:
IX Out of State Travel
FALSE Out CONUS Travel AK HI r U Territory)
105/Clerk
( o S
FALSE Foreign Travel
FALSE Extradition
Grant Funded? If Yes, List Grant Amount: Cost Application (Select One):
FALSE Yes FALSE Government Rate
X No X Conference Rate
FALSE Regular Rate
Hotel - GSA Rate: Hotel - Nightly Rate: Hotel Total:
[$110 + tax/service fees E$13:9 + tax/service fees $620.48 x 50% _ $310.24
Explanation for Rate: Required if hotel cost is greater than per diem or government rate Conference Fee:
I will be sharing a room with another clerk to cut the rate in half. There were no $425 already paid
available hotels in Asotin County large enough to accommodate our Association.
Rental Car Required? If Yes, Rental Car Cost: Total Estimate of MI&E During Travel:
FALSE Yes Unknown
X No
Air Carrier: Cost of Flight:
N/A N/A
N/A (Addt'l costs for extended stays, flight
upgrades, etc. at the expense of the traveler)
Preparer's Name/Title: Preapproved by EO/DH? If Yes, EO/DH Name:
KimberlyX Yes Kim
Allen FALSE N 0 be rl y Allen