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Home My WebLink AboutMinutes - BOCCGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12e00pm on Thursday) REQUESTING DEPARTMENT: gOCC REQUEST SUBMITTED BY: CEMANELL CONTACT PERSON ATTENDING ROUNDTABLE: CEMANELL CONFIDENTIAL INFORMATION: ❑YES ® NO DATE 5/29/2026 PHONE:2931 WOO V&WIJ L 1:4 9 111 MIJ:1 L I I I I 1; 1 LIU L M I ivil Nn 99 ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑Computer Related ❑County Code El Emergency Purchase El Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ® Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB mg Commissioners' Minutes for the week of May 25, 2026. If necessary, was this document reviewed by accounting? ❑ YES ❑ NO R N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO 9 N/A DATE OF ACTION: DEFERRED OR CONTINUED TO: APPROVE: DENIED ABSTAIN D1: D2: D3: WITHDRAWN: 4/2 3/24 Co Grant County All Board of Commissioners Meeting Minutes Week of May 25, 2026 -May 31, 2026 All public meetings were held in person with public access allowed at Commission Chambers, 35 C Street NW, Ephrata, WA 98823 as well as via Zoom. Zoom recordings will be posted to the YouTube page Grant County, WA: BOCC. CALL TO ORDER The Grant County Commissioner's Session was called to order on Tuesday, May26, 2026, at 8:30 a.m. with Commissioners Burgess, Jones and Carter (via Zoom) in attendance. Commissioner Carter attended in person at 8:33 a.m. 8:30 a.m. - 9:00 a.m. County Administrator Update Staff Present: Tom Gaines, County Administrator; Caitlin Manell, Clerk of the Board The following Topics were presented and discussed during the County Administrator Update: • Training/ Meetings This Week • Draft Budget Procedures Policy • Ribbon Cutting Ceremony- Movement Preparation • Walk -On Request: County Administrator • Coroner's Office Project Update • County Leadership Report - Juvenile Courts Addition • Renew- Request for Financial Management Software Procurement (Recommends Approve) • Coordination with Ephrata Chamber of Commerce re: Sage n' Sun Festival • Jim Anderson -Cook Nomination to Washington Electric Transmission Authority -Oversight Board • Sunland Estates Homeowners' Concern • Department of Natural Resources (DNR) -Trust Lands Transfer Request (King Ranch) (County Administrator to Follow Up) 9:00 a.m. - 9:30 a.m. Consent Agenda Review/Work Session Staff Present: Tom Gaines, County Administrator; Caitlin Manell, Clerk of the Board The following Topics were presented and discussed during the Consent Agenda Review/Work Session: • Items to be moved to Board Discussion/Decisions o Walk -On Request: County Administrator • Grant County GOP- Candidate Process • Board of Health Resolution 26-06 o Kratom Use Health Concerns • Chelan County MaLware Attack • DNR -Trust Lands Transfer Request 9:30 a.m. - 10: 00 a.m. Prosecuting Attorney's Office Update Staff Present: Trevor Bevier and Barbara Duerbeck, Civil Deputy Prosecuting Attorneys The following Topics were presented and discussed during the Prosecuting Attorney's Office Update: • Contract Review List -Review Times • Independent Candidate Vacancy Appointment • Criminal Justice Graduation • Meeting with Chair and County Administrator RCW 42.30.11 0(1)(i) Commissioner Burgess called an Executive Session to order Litigation beginning at 9:34 a.m. to go until 9:40 a.m. In attendance were Commissioners Burgess, Jones and Carter, Trevor Bevier, Barbara Duerbeck and Tom Gaines. The session continued until 9:45 a.m. Commissioner Burgess closed the session at 9:45 a.m. 10:00 a.m. - 11:00 a.m. Budget& Finance AND Finance Committee Meeting StaffPresent: Darryl Pheasant, Treasurer; Michele Jaderlund, Auditor; Tom Gaines, County Administrator; Mandy Kim and Amanda Simonsen, Accounting The following Topics were presented and discussed during Budget & Finance Meeting: • Investment Maturities, Rates, Purchases • Lodging Tax Revenues- • Financial Reports Needed from Accounting • TIF/PACs Concerns -Communications with Assessor • Solar Farm Constructions • Tyler Tech Time & Attendance Training • Revenue & Expenditure Report Inaccuracies • Report Formatting- Information Provided Page 2 of 6 BOCC Minutes Week of May 259 2026 (A technical error occurred during the recording of this meeting) 11:00 a.m. A. Call to Order B. Open Forum for Public Comment The floor was open to members of the public to speak with a 3- minute Limit per person and a 15-minute total Limit. Public Comment was provided about the following topics: 0 None C. Approval of Agenda MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER JONES, TO APPROVETHE AGENDA AS PRESENTED. MOTION PASSED UNANIMOUSLY. D. Board Correspondence ® Citizen Concerns ® SunLand Estates ® Coulee Dam Citizen Fraud Case E. Commissioner's Roundtable --Miscellaneous Discussion The following -topics were presented and discussed during the Commissioner's Roundtable — Misc. Discussion: * Trust Land Transfer— DNR Land walk -On Request: County Administrator o Funding sources F. Consent Agenda The following items are considered routine or were presented to Commissioners during earlier sessions listed above. ALL items are enacted by one motion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1 Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those, expense reimbursement claims certified by the auditing officer as required by RCW 42-24.090, as recorded on a listing, and made available to the Board. (in the amount of $1,1 94,104. 36) COUNTY ADMINISTRATOR 2. Approve request for Tom Gaines, County Administrator, to sign Guaranteed Maximum Price (GMP) Amendment with Lydig Construction, Inc. for the construction of the new Coroner's Office. Value of the construction contract is $10,905,528 with an expected total cost of $14,544,702 — dependent on soft costs, minor changes may occur. Page 3 of 6 BOCC Minutes Week of May 25,2026 COMMISSIONERS' OFFICE 3. Approve Commissioners' Minutes from the week of May 18t"12026. 4. Approve Amendment between Grant County and Housing Authority of Grant County on the Consolidated Homeless Grant (CHG) No. 26-46108-10, adding $32,804 to the budget, for..a total amount of $3,062,137.00. 5.- DENY Cannabis. License Change of Location Application for SOG, -.LLC to..be located at 15642 Road 2 SW, Ste 3, Quincy, WA 98848. Privileges applied for are Cannabis Producer Tier 3 and Cannabis Processor. This has been reviewed by Development Services. 6. DENY Cannabis License Change of Location Application for AGRIJUANA I, LLC to be located at 15642 Road 2 SW, Ste 4, Quincy, WA 98848. Privileges applied for are Cannabis Producer Tier 3 and Cannabis.. Processor. This. has been reviewed by Development Services. 7. DENY Cannabis License Application for OLD MCDONALD'S FARM LLC for Cannabis Producer Tier 3 and Cannabis Processor privileges. This has been reviewed by Development Services. 8. Approve Letter of Appreciation to Kevin Danby for service on the Grant County Lodging Tax Advisory Committee. 9. Approve reimbursement request No. 9 and 10 from McKay Healthcare on the Strategic Infrastructure Program (SIP) No. 2025-03 Phase 1 Kitchen Expansion in the amount of $2,842.81. 10. Approve.reim` bursementrequestfrom McKay Healthcare on the Strategic Infrastructure Program (SIP) No. 2026-03 Continuation of Assisted Living, Memory Care Wing, end Community Center Expansion in the amount of $8,350.00. 11. Approve reimbursement request from Big Bend Community College on the American Rescue Plan Act (ARPA) grant, in the amount of $19,240.49 for the month of April 2026. 12. Approve reimbursement request from Renew on the American Rescue Plan Act (ARPA) grant, in the amount of $190.47 for April 2026.under the Suicide Prevention program. 13. Approve reimbursement request from Renew on the American Rescue Plan Act (ARPA) grant, in the amount of $4,313.16 for Boys and Girls club services in April 2026. PUBLIC WORKS 14. Approve Agreement No. 1 between Grant County & Nicholls Kovich Engineering, PLLC, for the design & preparation of construction bid documents for the deck repair of Bridge #426, to be completed by - December 31, 2027 and not to exceed the maximum amount payable of $112,846.53. Page 4 of 6 BOCC Minutes Week of May 25, 2026 TECHNOLOGY SERVICES 15. Approve Purchase Order No.1061 to Granicus for annual renewal of SG SmartConnect Doc Mgmt., SGSmartConnect Parcel, and , SmartGov Enterprise used by Development Services in the amount of $48,336.36. Term is from July 1, 2026 through June 30, 2027. This is a budgeted software expense to be paid from Fund 501.0000. MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER JONES, TO APPROVE THE CONSENT AGENDA ITEMS 1 THROUGH 15. MOTION PASSED UNANIMOUSLY. G. Board Discussion/Decision Items � Walk -On Item: o County Administrator (Central Services) Change Order with Lydig Construction Inc. for Grant Co. Jail/Judicial Complex Project 20063.01 in the amount of $57,520.00 for estimated 25 small changes. MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER JONES, TO APPROVE THE WALK-ON ITEM AS PRESNTED. MOTION PASSED UNANIMOUSLY. I.- Adjournment The Commissioner's Meeting adjourned at 11:17 a.m. 11:30 a.m.- 11:45 a.m,,. Open. Record Public Hearing, Public works Surplus of County -Owned Vehicles Staff Present: John Spiess, Public works Public: See Sign -in Sheet Approved via This being the date set, and proper notices having been Resolution 26-037-CC posted and published in accordance with local and state Laws, Commissioner Jones opened the public hearing on May 26, 2026, at 1.1:30 a.m. to consider a request to declare surplus certain County -Owned vehicles. John Spiess_gavean overview of the request: Request to Remove Item from List • Salvage Value Sale Price -Auction Results No Public Comment was given. MOVED BY COMMISSIONER JONES, SECONDED BY COMMISSIONER CARTER, TO CLOSE THE PUBLIC COMMENT PORTION OF THE HEARING. MOTION PASSED UNANIMOUSLY. Page 5 of 6 6OCC Minutes week of May 25, 2026 Following the motion, it was MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER JONES, TO APPROVE THE REQUEST TO SURPLUS THE COUNTY -OWNED VEHICLES FOR SALE AS PRESENTED. MOTION PASSED UNANIMOUSLY. The Public Hearing was recessed at 11:35 a.m. The Tuesday, May 26, 2026 session was closed at 11:36 a.m. MISCELLANEOUS ITEMS (5/28/20261: • The Board approved and signed an Emergency Accounts Payable Batch for the Auditor's Office in the amount of $621.20. • The Board signed a Proclamation of Emergency in response to the severe thunderstorms in Grant County, to be ratified on the June 2, 2026 Consent Agenda. Meeting Minutes for the week of May 26, 2026 were approved this day of 2026. BOARD OF COUNTY COMMISSIONERS Attest: Caitlin E. Manell, Clerk of the Board Grant County, Washington Kevin Burgess; Chair ,Vice -Chair Cindy Cter, Member Page 6 of 6 BOCC Minutes Week of May 25, 2026