Loading...
HomeMy WebLinkAboutAgenda - BOCCco V r GRANT COUNTY MISSIONERS BOARD OF COM Meeting Agenda - Week of May 18 2026 May 24 2026 Commission Chambers, 35 C Street NW Ephrata, WA 98823 Please note that all meetings of the Grant County Board of Commissioners are offered as hybrid meetings and can be attended in person at the Commission Chambers at 35 C St. NW, Ephrata, WA 98823, or remotely through Zoom. Tuesday meetings include an Open Forum for Public Input at 11:00 a.m. unless otherwise posted. Instructions for attending the meetings remotely: Web Address: https://grantcountywa.zoom.us/i/94048277440?pwd=yyyaxl3BrGDa34MLrZcsO7697ym62k 1 Event Number: 940 4827 7440 Event Password: 26229323 To Join via Audio: United States: +1-253-205-0468 Meeting ID: 940 4827 7440 Password: 26229323 International Numbers: https:// rantcountywa.zoom.us/u/awal ill MONDAY, MAY 18, 2026 8:30 a.m. — 9:30 a.m. County Administrator Update • Clerk of the Board o Marketing Manager Duties o Tourism Logo Update Request o Calendar Invites 9:30 a.m. — 10:00 a.m. Public Works Update • Accomplishments • Upcoming Hearings • Stratford Road • Solid Waste MPE System • Fund Discussion • Consent Items 10:00 a.m. — 10:15 a.m. 10:15 a.m. —10:30 a.m. Auditor's Office Update Treasurer's Office Update 10:30 a.m. —10:45 a.m. Superior Court Update Page 2of6 Grant County Commissioners Agenda Week of May 18,, 2026 10x45a.nm.-11:00a.rn. Commissioner Work Session 0 Desert Aire Public Concern 11lX0a.m.-11:30a.mm. 11:30 a.rn.-12:0X} p.m. 1:00p.nn.-2:00p.m. 9:00a.mm.-9:30a.rn. Position Management Review (PMR) "Convention of Counties"' Presentation Commissioner Work Session [Anticipated Executive Sesson, Appointment Qualification — RCW 42.30.110(l)(h)] Consent Agenda Review / Work Session 9 Items to be moved to Board Discussion/Decisions 9:30e.nn.-10:00a.m. 1000a.m.-11:00a.m. Sheriffs Office Update Human Resources Update • Open Forum for Public Comment (5-minutetime limit, Human Resources related topics, only) w Anticipated Executive Sessions: o Labor Relations —RCW42.3O.l4O(4)(o) o Employee Evaluation —RCW42.3O.l1O(l)bd o Personnel Disciplinary Matters —RCW42.3O.1l0(l)0 • Position Management w Budget Finance, Compensation • Recruitment • Benefits 11:00 a.m. — 11:30 a.m. Commissioner's Meeting m Call toorder • Open Forum for Public Input (3 minutes per person., 15'minu1etime Umh) w Approval ofAgenda w Correspondence (i.e. Emails received that need response, letters of support etc.) • Commissioners Roundtable — Miscellaneous Discussion m Consent Agenda —All items are considered routine and will be enacted by one motion of the Commissioners with noseparate discussion. o If separate discussion isdesired,that consent item may be removed and placed under Page 3 of 6 Grant County Commissioners Agenda Week of May 18, 2026 AUDITOR'S OFFICE 1. Approve payment of vouchers certified by the auditing officer as required by RCW 42.24.080., and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing, and made available to the Board. COMMISSIONERS" OFFICE 2. Approve invoice to Washington Counties Risk Group (WCRG) in the amount of $362,297.37 for added coverage of the new Jail, Sheriff's Office, K9 Building and Evidence Storage buildings. A budget extension may be required. 3. Approve Commissioners' Minutes for the week of April 27.,2026. 4. Approve Commissioners' Minutes for the week of May 4, 2026. 5. Approve Commissioners' Minutes for the week of May 11,, 2026. 6. Approve LTAC Grant Agreement 2025-009 to the Greater Crescent Bar Association for 2026 Event Marketing and Operations in the amount of $5.,000.00 to be paid from Fund 134.0000 (Lodging Tax). 7. DENY Cannabis License Application for Ll"S INVESTMENT to be located at 6256 SW Frenchman Hills Rd, SMP-1, Royal City., WA 99357 for Cannabis Producer Tier 2 Privileges. This was sent to Development Services for review, however, a response is needed this week. 8. Approve request to waive Fairgrounds Facility Rental Fees for Moses Lake Chamber of Commerce for the Columbia Basin Senior Picnic Event. The Fairgrounds Director recommends waiving the fees. 9. Approve Letter of Appreciation to David Eck for service on the Grant County Fair Advisory Committee. CENTRAL SERVICES Z FAIRGROUNDS 10. Approve Change Order from Zion Excavation LLC to Brian Miller Concrete Contract for removal of the last 280 square feet of old concrete and replacement in the amount of $7,249.40 from the capital approved Brian Miller upgrades budget. Fund balance is $27,081.50 (REET2). FACILITIES & MAINTENANCE 11. Approve request to purchase two HVAC units for the Central Shop and Office Area. The two HVAC units in this area have exceeded their service life and parts are obsolete. Basin Refrigeration and Heating bid lowest in the amount of $18,611.82, including WSST. 12. Approve Contract with National Facility Contractors for the replacement of the sidewalks around the Grant County Central Services/Human Resources (CS/HR) Facility, located at 21 C St SW, Ephrata, WA. National Facility Contractors bid lowest at $87,336.69, including WSST., which is $3,336.69 over the budgeted amount. Page 4 of 6 Grant County Commissioners Agenda Week of May 18,, 2026 JUVENILE COURT & YOUTH SERVICES 13. Approve Resolution to surplus and destroy County assets located in retired county vehicle 645. Public Works is currently in possession of these assets and will dispose of them upon being declared surplus. PUBLIC WORKS 14. Approve Updated Safe Streets for All Agreement with the U.S. Department of Transportation for the development of a Safety Action Plan for the County. Total funds involved is $350,000. Performance period is September 15., 2023 through September 15, 2026. 15. Approve Agreement No. 1 between Grant County and D'Amato Conversano Inc, P.C., for the civil and structural engineering design, right-of-way acquisition, and construction administration of the Bridge #247 Rd. W SE Replacement project. Completion date is December 31.,2029, with a maximum amount payable of $728,724.37. RENEW 16. Approve request for Dell Anderson., Director,, to DocuSign contract for Professional Consulting Services between Letendre & Associates LLC and Grant County dba Renew for onboarding design, leadership effectiveness and organizational transformation guidance. Effective on date signed with full implementation by March 31.,2027 in the amount of $140,000. Resubmitted to Consent per Board direction on May 11,, 2026. 17. Approve Out of State Travel Request for Brooke Valdez to attend the EMDR 5-Day Intensive Training in Boise,, ID. Dates of travel are May 31 through June 6, 2026. Estimated cost of travel is $2,500. 18. Approve Out of State Travel Request for Lanny Abundiz to attend the 7 th Annual National Co Responder Conference in Dallas., TX. Dates of travel are June 7 through June 10, 2026. Estimated cost of travel is $2,179.45. SHERIFF'S OFFICE 19. Approve Resolution and Interlocal Agreement between the Coulee Hartline School District and Grant County Sheriffs Office for Payment of Law Enforcement Services. TECHNOLOGY SERVICES 20. Approve Purchase Order No. 1079 to ESRI for annual renewal of Enterprise Agreement Fee Software/Maintenance used by Public Works and Development Services in the amount of $63,414. Term is from May 5, 2026 through May 4., 2027. This is a Budgeted Software Maintenance, to be paid from Fund 501-0000 and half ($31,707.00) will be billed to Public Works for reimbursement. 21. Approve Purchase Order No. 1080 to CDW G for annual subscription renewals in the total amount of $380,311.79. Term is June 1. 2026 through May 31, 2027. This is a Budgeted Software Expense to be paid from Fund 501.0000. Page 5 of 6 Grant County Commissioners Agenda Week of May 18, 2026 • Board Discussion/Decisions Items (items to discuss and items that were removed from Consent Agenda. These items will be acted upon together) • Adjournment 11:30 a.m. —12:00 p.m. WCRG Insurance Update 1:00 p.m. ®1:30 p.m. Open Record Public Hearing, Comprehensive Plan Amendment re: Ch. 23.08.020 -- Accessory Uses and Structures A Public Hearing will be held to consider a 2026 Comprehensive Plan Amendment Application. Information about the application can be found on the Commissioners' webpage https://www.gra ntcou ntwa. ov 741 U comin Public -Hearin s, or may be requested by emailing the Commissioners' Office at commissioners@grantcountywa.go_v. 1:30 p.m. — 2:00 p.m. Deputy Clerk of the Board Interview [Anticipated Executive Session, Job Applicant/Evaluation — RCW 42.30.110(1)(g)] 7 • e• • •nn n M — 7-RQ r, • me Dian, aNg i'Iork of +ha RBeard Ir,torviCancelled Below, you will find a list of meetings that the Commissioners may be attending. For more information, please contact the Commissioner's Office by email at commissioners@grantcountVwa.gov or by phone at (509) 754-2011 ext. 2901. M O N DAY, MAY 18,202 • 8:15 a.m. — 8:30 a.m. TUESDAY, MAY 19, 2026 New Hire Orientation (R Jones) No Individual Meetings Scheduled WEDNESDAY, MAY 20, 2026 • 12:00 p.m. —1:00 p.m. Grant County Economic Development Council Meeting (K Burgess) • 9:00 a.m. — 9:30 a.m. WCRG Fiscal Committee Call (C Carter) • 1:00 p.m. — 3:30 p.m. Columbia Basin Development League (CBDL) Board Meeting (R Jones) 0 2:00 p.m. — 3:00 p.m. Department Head Review with Human Resources (K Burgess) Page 6 of 6 Grant County Commissioners Agenda Week ®f May 18., 2026 THURSDAY,, MAY 21, 2026 0 10:00 a.m. — 11:00 a.m. Department Head Review (K Burgess) 0 10:30 a.m. — 12:30 p.m. Columbia Basin Sustainable Water Coalition (CBSWC) Stakeholder Meeting (R Jones) 0 1:30 p.m. — 3:00 p.m. County Cabinet Meeting (R jenes K Burgess) 0 3:00 p.m. — 4:00 p.m. Department Head Review (K Burgess) • 4:00 p.m. — 6:30 p.m. Clear Risk Solutions Ribbon Cutting Ceremony (K Burgess & C Carter) L R rala .. .-ss4Di1d Not Attend 0 1:00 p.m. — 2:00 p.m. Department Head Review (K Burgess) NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS STATED ON THE AGENDA, MAY BE ACTED UPON BY THE BOARD. AMERICANS WITH DISABILITIES ACT (ADA) ACCOMODATIONS PROVIDED UPON REQUEST.