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Home My WebLink AboutMinutes - BOCCGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: BOCC REQUEST SUBMITTED BY: CEMANELL CONTACT PERSON ATTENDING ROUNDTABLE: CEMANELL CONFIDENTIAL INFORMATION: ❑YES ® NO DATE: 5/22/2026 PHONE:2931 k92AWM - ------ ------ -------------- ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑Computer Related ❑County Code ❑Emergency Purchase ❑Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ® Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB TORS �O AG�N� , What. Commissioners' Minutes for - week If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 0 N/A If necessary, was this document reviewed by Legal? ❑ YES ❑ NO W N/A OF ACTION: 5� IZ7=4� - APPROVE: DENIED ABSTAIN D1: 02: D3: � F DEFERRED OR CONTINUED TO: WITHDRAWN: 4/23/24 11I co Grant A � Boardof C. r� .._ . .SCR • � „�' ; �. V r MeetincfMinutes Week of May 18, 2026 - May 24, 2026 All public meetings were held in person with public access allowed at Commission Chambers, 35 C Street NW, Ephrata, WA 98823 as well as via Zoom. Zoom recordings will be posted to the YouTube page Grant County, WA: BOCC. CALL TO ORDER The Grant County Commissioner's Session was called to order at 8:30 a.m. with Commissioners Burgess, Jones and Carter (via Zoom) in attendance. Commissioner Carter attended in person at 8:32 a.m. 8:30 a.m. - 9:30 a.m. County Administrator Update Staff Present: Tom Gaines, County Administrator; Caitlin Manell, Clerk of the Board; Trevor Bevier, Civil Deputy Prosecuting Attorney The following Topics were presented and discussed during the Prosecuting Attorney's Office Update: • Builder's Risk Insurance for the Jail (Payment Options) • Radio Usage in Jail -Weak Spot Correction • County Cabinet Meeting - Candidate Attendance o Leadership Report; Action Items • Consent Item Review • Meetings This Week • Clerk of the Board Update o Marketing Manager Duties o Tourism Logo Update Request (Further Discussion Needed) o Calendar Invites • Use of Old Jail Facilities • City of Moses Lake Permitting Fees • Coroner's Office Location and Staffing RCW 42.30.110(1)(g) Commissioner Burgess called an Executive Session to order Personnel Disciplinary beginning at 9:00 a.m. to go until 9:05 a.m. In attendance were Matters Commissioners Burgess, Jones and Carter and Tom Gaines. Commissioner Burgess closed the session at 9:05 a.m. RCW42.30.110(l)(i) Commissioner Burgess called an Executive Session to order Litigation beginning at 9:05 a.m. to go until 9:10 a.m. In attendance were Commissioners Burgess, Jones and Carter, Tom Gaines and Trevor Bevier. The session continued until 9:12 a.m. Commissioner Burgess closed the session at 9:12 a.m. RCW 42-30.11 0(l)(g) Commissioner Burgess called an Executive Session to order Job Applicant/ beginning at 9:16 a.m. to go until 9:30 a.m. In attendance were Evaluation Commissioners Burgess, Jones and Carter and Tom Gaines. Commissioner Burgess closed the session at 9:30 a.m. 9:30 a.m. - 10: 00 a.m. Public Works Update Staff Present: Andy Booth, Director, John Brissey, Road Supervisor, Cade Egbert, County Engineer; Barbara Duerbeck, Civil Deputy Prosecuting Attorney; Tom Gaines, County Administrator The followingTopics were presented and discussed during the Public Works Update: • Contract Review Process (All Agreements Reviewed by Legal, Except Purchase Agreements Below Monetary Cap) • Stratford Road in Process -Open Thursday Afternoon • Vantage Road Work Needed • solid Waste MPE System • Upcoming Hearings -Viewmont Drive • Fund Discussion- Investments in Public Works Funds • Accomplishments o Road Work Completion, Bridge Work, Traffic Signs, Line Striping, Guardrail Repairs • Consent Items • Hiawatha Bridge - Road Closures • Dodson Road Roundabout Project- Safety Plan • RocksLide Last Weekend 10:00a.m.-10:15a.m. Auditor's Office Update Staff Present: Mandy Kim, Chief Financial Officer and Amanda Simonsen, Accountant; Trevor Bevier, Civil Deputy Prosecuting Attorney; Tom Gaines, County Administrator The following Topics were presented and discussed during the Auditor's Office Update: • Emergency Check Request from Renew for Transitional Assistance Program (TAP) Funding • Annual Report Due 5/31/2026 Page 2 of 12 BOCC Minutes Week of May 18,2026 10:15a.m.-10:30a.m. Treasurer's Office Update Staff Present: Darryl Pheasant, Treasurer; Tom Gaines, County Administrator The following Topics were presented and discussed during the Treasurer's Office Update: • Schedule 6 Data Sent to Accounting • Staff Retirement Date o Transition Plan Moses Lake School District Bond Closure • Legislative Proposals & Update: June Conference • Requested Budget Amendment -Sheriff's Office • MicroteI. Hotel Opening • Sieverkropp Solar Development • Postal Services Postmark Rule Change • Investments for Paths & Trails/Pre- & Post -Closure Funds 10:30 a.m. - 10:45 a.m. Superior Court Update (Cancelled) 10:45a.m.-11:00a.m. Commissioner Work Session Staff Present: Tom Gaines, County Administrator; Caitlin Manell, Clerk of the Board The following Topics were presented and discussed during the Commissioner Work Session: • Desert Aire Public Concern o Sheriff's Office Site Visit, Treasurer's Office Past Due Bill, Foreclosure Process • Mattawa Vacation Petition • NACo Safe Streets Grant Funding • Sheriff Budget Amendment Discussion - Healthcare Initiative 9 Insurance Payment 11:00a.m.-11:30a.m. Position Management Review (PMR) Staff Present: Decorah Anderson -Cook and Jonathan Hartman, Human Resources; Mandy Kim and Amanda Simonsen, Accounting; Tom Gaines, County Administrator; Andy Booth and Cade Egbert, Public Works Page 3 of 12 BOCC Minutes Week ®f May 18,2026 The followingTopics were presented and discussed during the Position Management Review Meeting: • New Hope -Domestic Violence High -Risk Team (DVHRT) Coordinator • Public Works -Design/Construction Engineer 11:30 a.m. - 12:00 p.m. "Convention of Counties" Presentation Staff Present: Matthew Hawkins, Presenter; Tom Gaines, County Administrator The following Topics were presented and discussed during the "Convention of Counties" Presentation: • Counties First Project Background • Communication of Legislature Processes • Meetings with Other Counties, Eastern Washington Council of Governments • Policies, Course of Governing • Comments from Other Counties- Petition Creation Example 1:00 P.M. - 2:00 p.m. Commissioner Work Session Staff Present: Tom Gaines, County Administrator; Decorah Anderson - Cook and Gina Saldana, Human Resources; Caitlin ManeLl, Clerk of the Board The following Topics were presented and discussed during the Commissioner Work Session: • Appointment Process for Elected Official Vacancy • Next Steps According to Perplexity Al • County Administrator to Notify Republican Party • Meeting with Prosecuting Attorney's Office • PUD Luncheon Attendance Confirmation • Tourism Logo TagLine (Further Discussion Needed) • Meetings this Week Following discussion in the Work Session, it was MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER JONES, TO SEND A LETTER TO THE GOP REQUESTING THREE APPLICANT NAMES BE SENT TO THE OFFICE OF THE GRANT COUNTY COMMISSIONERS FOR MICHELE JADERLUND'S POSITION, RESIGNING AS OF 6/30/2026. DISCUSSION ABOUT THE NUMBER OF NAMES ON THE LIST FROM THE GOP. MOTION PASSED UNANIMOUSLY. Page 4 of 12 BOCC Minutes Week of May 18, 2026 RCW 42.30.11 0(l)(h) Appointment Qualifications RCW 42.30.11 0(l)(g) Personnel Disciplinary Matters RCW 42.30.11 0(l)(g) Personnel Disciplinary Matters Commissioner Burgess called an Executive Session to order beginning at 1:14 p.m. to go until 1:17 p.m. In attendance were Commissioners Burgess, Jones and Carter, Tom Gaines, Caitlin ManeLL, Decorah Anderson -Cook and Gina SaLdana. Commissioner Burgess closed the session at 1:17 p.m. Commissioner Burgess called an Executive Session to order beginning at 1:17 p.m. to go until 1:27 p.m. In attendance were Commissioners Burgess, Jones and Carter, Tom Gaines, Decorah Anderson -Cook and Gina SaLdana. Commissioner Burgess cLose'd the session at 1:28 p.m. Commissioner Burgess called an Executive Session to order beginning at 1:29 p.m. to go until 1:35 p.m. In attendance were Commissioners Burgess, Jones and Carter, Tom Gaines, Decorah Anderson -Cook and Gina SaLdana. Commissioner Burgess closed the session at 1:35 p.m. The Monday, May 18, 2026 session was closed at 1:53 p.m. SESSION CONTINUATION The session was re -opened on Tuesday, May 19, 2026, at 9:00 a.m. with Commissioners Burgess, Jones and Carter (via Zoom) in attendance. Commissioner Carter joined in person at 9:02 a.m. 9:00 a.m. - 9:30 a.m. Consent Agenda Review/Work Session Staff Present: Caitlin ManeR, Clerk of the Board The following Topics were presented and discussed during the Consent Agenda Review/Work Session: • Items to be moved to -Board Discussion/Decisions • Concrete Removal at Fairgrounds • Renew Contract • Commissioner Calendars • Elections -Certified Staff for Ballot Requirements • Meetings Next Week • Road Improvement District (RID) - Public Questions o RID Application Process, Development Services Response - Public Works/Legal Review • Mattawa Annexation 0 County -Wide Developer Agreements 9:30 a.m. - 10:00 a.m. Sheriff's Office Update Page 5 of 12 BOCC Minutes Week of May 18, 2026 Staff Present: Sheriff Joe Kriete; Trevor Bevier, Civil Deputy Prosecuting Attorney The following Topics were presented and discussed during the Sheriff's Office Update: • Washington Association of Sheriffs and Police Chiefs (WASPC) Conference — Successful Reaccreditation • Certificate of Occupancy— Incident Action Plan • Staff Out of Office for Training RCW42.30.110(l)(i) Commissioner Burgess called an Executive Session to order at Litigation 9:32 a.m. to go until 9:42 a.m. In attendance were Commissioners Burgess, Jones and Carter, Sheriff Joe Kriete and Trevor Bevier. Commissioner Burgess closed the session at 9:42 a.m. 10:00a.m.-11:00a.m. Human Resources Update Staff Present: Decorah Anderson -Cook, Director and Gina Saldana, Assistant Director; Tom Gaines, County Administrator The following Topics were presented and discussed during the Human Resources Update: • Open Forum for Public Comment o The floor was open to members of the public to speak with a 5-minute total Limit for Human Resources related topics only. There was no Public Comment provided. • Personnel Action Request (PAR) for Steven ManeLL, Facilities & Maintenance Missed Step Increase and Retro Pay (Signed) • Third Party Payroll Audit • Position Management o Public Works —Design/Construction Engineer BackfiLL (Approved) o New Hope— DVHRT Coordinator BackfiLl (Approved) • Elections Certified Employees • Letter to GOP Chair Sent • Jail Tours, Staff Out of Office RCW42.30.110(l)(f) Commissioner Burgess called an Executive Session to order Job Applicant/ beginning at 10:05 a.m. to go until 10:07 a.m. In attendance Evaluation were Commissioners Burgess, Jones and Carter, Tom Gaines, Caitlin ManeLL, Decorah Anderson -Cook and Gina SaLdana. Commissioner Burgess closed the session at 10:07 a.m. Page 6 of 12 BOCC Minutes Week of May 18, 2026 11:00 a.m. A. Call to Order B. Open Forum for Public Comment The floor was open to members of the public to speak with a 3- minute Limit per person and a 15-minute total Limit. Public Comment was provided about the following topics: 0 None C. Approval of Agenda MOVED BY COMMISSIONER JONES, SECONDED BY COMMISSIONER CARTER, TO APPROVE THE AGENDA AS PRESENTED. MOTION PASSED UNANIMOUSLY D. Board Correspondence ® Public Works Response re: Road Improvement District E. Commissioner's Roundtable - Miscellaneous Discussion The following topics were presented and discussed during the Commissioner's Roundtable - Misc. Discussion: 0 Budget& Finance Meeting 5/26/2026 Time Change F. Consent Agenda The following items are considered routine or were presented to Commissioners during earlier sessions Listed above. ALL items are enacted by one motion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a Listing, and made available to the Board. (in the amount of $857, 038.59 and $185, 938.75) COMMISSIONERS' OFFICE 2. Approve invoice to Washington Counties Risk Group (WCRG) in the amount of $362,297.37 for added coverage of the new Jail, Sheriff's Office, K9 Building and Evidence Storage buildings. A budget extension may be required. 3. Approve Commissioners' Minutes for the week of April 27, 2026. 4. Approve Commissioners'Minutes for the week of May 4, 2026. 5. Approve Commissioners' Minutes for the week of May 11, 2026. 6. Approve LTAC Grant Agreement 2025-009 to the Greater Crescent Bar Association for 2026 Event Marketing and Operations in the amount of $5,000.00 to be paid from Fund 134.0000 (Lodging Tax). Page 7 of 12 BOCC Minutes Week ®f May 18, 2026 7. DENY Cannabis License Application for LI'S INVESTMENT to be Located at 6256 SW Frenchman Hills Rd, SMP-1 , Royal City, WA 99357 for Cannabis Producer Tier 2 Privileges. This was sent to Development Services for review, however, a response is needed this week. Response received 511812026. 8. Approve request to waive Fairgrounds Facility Rental Fees for Moses Lake Chamber of Commerce for the Columbia Basin Senior Picnic Event. The Fairgrounds Director recommends waving the fees. 9. Approve Letter of Appreciation to David Eck for service on the Grant County Fair Advisory Committee. CENTRAL SERVICES / FAIRGROUNDS 10. Approve Change Order from Zion Excavation LLC to Brian Miller Concrete Contract for removal of the Last 280 square feet of old concrete and replacement in the amount of $7,249.40 from the capital approved Brian Miller upgrades budget. Fund balance is $27,081.50 (REET2). FACILITIES & MAINTENANCE 11. Approve request to purchase two HVAC units for the Central Shop and Office Area. The two HVAC units in this area have exceeded their service Life and parts are obsolete. Basin Refrigeration and Heating bid lowest in the amount of $18,611.82, including WSST. 12. Approve Contract with National Facility Contractors for the replacement of the sidewalks around the Grant County Central Services/Human Resources (CS/HR) Facility, Located at 21 C St SW, Ephrata, WA. National Facility Contractors bid Lowest at $87,336.69, including WSST, which is $3,336.69 over the budgeted amount. JUVENILE COURT& YOUTH SERVICES 13. Approve Resolution No. 26-034-CC to surplus and destroy County assets Located in retired county vehicle 645. Public Works is currently in possession of these assets and will dispose of them upon being declared surplus. PUBLIC WORKS 14. Approve Updated Safe Streets for All Agreement with the U.S. Department of Transportation for the development of a Safety Action Plan for the County. Total funds involved is $350,000. Performance period is September 15, 2023 through September 15, 2026. 15. Approve Agreement No. 1 between Grant County and DAmato Conversano Inc, P.C., for the civil and structural engineering design, right-of-way acquisition, and construction administration of the Bridge #247 Rd. W SE Replacement project. Completion date is December 31,2029, with a maximum amount payable of $728, 724.37. Page 8 of 12 BOCC Minutes Week ®f May 18, 2026 RENEW 16. Approve request for Dell Anderson, Director, to DocuSign contract for Professional Consulting Services between Letendre &: Associates LLC and Grant County dba Renew for onboarding design, Leadership effectiveness and organizational transformation guidance. Effective on date signed with full implementation by March 31, 2027 in the amount of $140,000. Resubmitted to Consent per Board direction on May 11, 2026. 17. Approve Out of State Travel Request for Brooke Valdez to attend the EMDR 5-Day Intensive Training in Boise, ID. Dates of travel are May 31 through June 6, 2028. Estimated cost of travel is $2,500. 18.. Approve Out of State Travel Request for Lanny Abundiz to attend the 7t' Annual National Co Responder Conference in Dallas, TX. Dates of travel are June 7 through June 10, 2026. Estimated cost of travel is $2,179.45. SHERIFF'S OFFICE 19. Approve Resolution No. 26-035-CC and Interlocal Agreement between the Coulee HartLine School District and Grant County Sheriff's Office for Payment of Law Enforcement Services. TECHNOLOGY SERVICES 20. Approve Purchase Order No. 1079 to ESRI for annual renewal of Enterprise Agreement Fee Software/Maintenance used by Public Works and Development Services in the amount of $63,414. Term is from May 5, 2026 through May 4, 2027. This is a Budgeted Software Maintenance, to be paid from Fund 501.0000 and half ($31,707.00) will be billed to Public Works for reimbursement. 21. Approve Purchase Order No. 1080 to CDW G for annual subscription renewals in the total amount of $380,311.79. Term is June 1, 2026 through May 31, 2027. This is a Budgeted Software Expense to be paid from Fund 501.0000. MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER JONES, TO APPROVE THE CONSENT AGENDA ITEMS 1 THROUGH 21. MOTION PASSED UNANIMOUSLY G. Board Discussion/Decision Items • None I. Adjournment The Commissioner's Meeting adjourned at 11:13 a.m. 11:30 a.m. — 12:00 p.m. Washington Counties Risk Group (WCRG) Insurance Update (Commissioner Carter attended at 11:31 a.m.) Page 9 of 12 BOCC Minutes Week of May 18, 2026 Staff Present: Shane Heston, Acrisure; Blair Kok, Risk & Safety Coordinator The following Topics were presented and discussed during the WCRG Insurance Update: • Excess Insurance Extension Request • Jail Insurance Invoice - Annual Expectations • New Claim Filings, Litigated Claims Monitoring • Open Claims - Juvenile Courts • 2021 Claims Year • Insurance Options, Ratings 1:00 P.M. -1:30 p.m. Open Record Public Hearing, Comprehensive Plan Amendment re: Ch. 23.08.020 -Accessory Uses and Structures (Commissioner Jones attended via Zoom at 1:02 P.m.) Staff Present: Jim Anderson -Cook and Michelle Mercer, Development .Services Public: See Sign -in Sheet Approved via This being the date set, and proper notices having been Ordinance No. 26-036- posted and published in accordance with local and state cc laws, Commissioner Jones opened the public hearing on May 199 202% at 1:00 a.m. to consider a 2026 Comprehensive Plan Amendment Application regarding an amendment to Chapter 23.08.020 of the Grant County Unified Development Code - Accessory Uses and Structures. Jim Anderson -Cook gave an overview of the request. • Legislature Updates -Previously Approved Policy • Review of Staff Report & Recommendation , No Public Comment was given. MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER JONES, TO CLOSE THE PUBLIC COMMENT PORTION OF THE HEARING. MOTION PASSED UNANIMOUSLY. Following the motion, it was MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER JONES, TO APPROVE THE UNIFIED DEVELOPMENT CODE (UDC) AMENDMENT, FOLLOWING THE RECOMMENDATION OF THE DEPARTMENT OF COMMUNITY DEVELOPMENT. Page 10 of 12 BOCC Minutes Week Of May 18, 2026 DISCUSSION WAS HELD ABOUTTHE 8 FINDINGS OF FACT. MOTION PASSED UNANIMOUSLY. The Public Hearing was adjourned at 1:21 p.m. 1:30 p.m. - 2:00 p.m. Deputy Clerk of the Board Interview Staff Present: Tom Gaines, County Administrator; Decorah Anderson - Cook, Human Resources; Caitlin ManeR, Clerk of the Board; Paola Esqueda, Applicant The following Topics were presented and discussed during the Deputy Clerk of the Board Interview: RCW 42.30.11 0(l)(g) Commissioner Burgess called an Executive Session to order Job Applicant/ beginning at 1:30 p.m. to go until 2:00 p.m. In attendance were Evaluation Commissioners Burgess and Carter, Tom Gaines, Caitlin ManeLL, Gina SaLdana and Paola Esqueda. Commissioner Burgess closed the session at 2:00 p.m. 2:00 p.m. - 2:30 p.m. Deputy Clerk of the Board Interview (Cancelled) The Tuesday, May 19, 2026 session was closed at 2:14 p.m. MISCELLANEOUS ITEM (5/21/2 ® The Board approved and signed the Public Works Payroll Salary Fund for the May 15, 2026 pay date. Page 11 of 12 BOCC Minutes Week of May 18, 2026 Meeting Minutes for the week of May 18, 2026 were approved this 2(.0 0% day of ael 2026. C'*" Attest: v Caitlin E. Manell, Clerk of the Board BOARD OF COUNTY COMMISSIONERS Grant County, Washington Kevin Burgess, 90ir , on 'ce- hair E / Cindy r, Car Member Page 12 of 12 BOCC Minutes Week of May 18, 2026