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HomeMy WebLinkAboutRequest to Purchase - Facilities & MaintenanceGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: Facilities and Maintenance DATE: 5/14/2026 REQUEST SUBMITTED BY: Abel Guerrero/Kevin Schmidt PHONE: 509 754 2011, 3222 CONTACT PERSON ATTENDING ROUNDTABLE: Abel Guerrero/Kevin Schmidt CONFIDENTIAL INFORMATION: ❑YES © NO A 1�19 ©Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related 0 Bids / RFPs / Quotes Award []Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑ Computer Related ❑ County Code ❑ Emergency Purchase ❑ Employee Rel. M Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU El Minutes ❑Ordinances El Out of State Travel El Petty Cash ❑ Policies ❑ Proclamations 0 Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Req. []Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB W • ---- - M1 We are respectfully requesting approval to replace the two HVAC units for the Central Shop and Office Area. The two HVAC units in this area have exceeded their service life and parts are obsolete. The project went out to bid and Basin Refrigeration and Heating was the low bid with a cost of $18,611.82. This cost includes WSST. The cost of this project is less than what was submitted in the capital outlay plan. FISCAL / i§OGET IMPACT: Please contactaccountina tocomplete, .RequestForm prior tosubmission. If necessary, was this document reviewed by accounting? ❑ YES ❑ NO Fm� N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO 0 N/A DATE OF ACTION: --f - �- DEFERRED OR CONTINUED TO: APPROVE: DENIED ABSTAIN D1: D2: D3: 11 10 4/23/24 Basin Refrigeration Inc. 1® doses Lake 765-7138 10158 Kinder Rd ® Othello 488-6611 Moses Lake, WA 98837 Ephrata 754-2505 Phone: (509) 765-7138 ..Baisin Quincy 787-4446 Fax: (509) 765-0979 Refrigeration Plumbing Heating Electrical Septic Rltzville 659-1145 LIC # BASINRH163KM Customer Name: 6-1cc- Job #: Installation Address: ' 2_rs� Day Phone; .C� 1 c - SdP6 Billing Address: _ Alternate Phone: We propose to furnish, install, and service under guarantee (stated below) products or related equipment for your home in accordance with the condition and specifications set forth below. New Equipment ❑ Air Conditioner 0 Heat Pump 3 7-2111;S' er- 16e ike .-Ile ❑ Furnace 2 FanCoil / Air Handier ee� e z,:�,;, s-e 413 KW ❑ Evaporator Coil ❑ Humidifier IN Air Cleaner l ❑ Other © Other ® Other 0, Modify supply plenum [ Modify return plenum ❑ Fiberglass duct insulation ❑ Complete 26 gauge or heavier supply air trunk system with all required branch and return duct work ❑ New corrosion resistant supply register(s) ❑ New corrosion resistant return grille(s) ❑ New supply(s) Including all associated duct work and diffuser ❑ New return(s) Including all associated duct work and grille(s) El Refrigerant lines with Armaflex Insulation ft. CI Condensate drain ❑ Under furnace drain pan ❑ Condensate pump ❑ Flue pipe venting 2 All work done in accordance with existing codes 21 All required permits V1 Removal of existing equipment from premises Digital Heat / Cool T Stat Digital programmable Other Other ❑ Fiberglass duct insulation ❑ Soundlined duct transitions for quiet operation ❑ Air duct cleaning ❑ Utility duct sealing ❑ Utility heat pump test ❑ Other a Heat Pump Legs ❑ Reinforced condensing unit pad JJ2 All work performed by certified technicians ® Complete clean up including vacuuming and use of drop cloths for protection of home furnishings ❑ Gas piping ❑ Other ❑ New 200 amp service and panel with all required breakers 0 Line voltage wiring . nn<e, ❑ Other A/C / Heat Furnace Fan Coil /Air Handier EvapCoif Other Labor yr(s) Labor yr(s) Labor t yr(s) Labor yr(s) Labor yr(s) Parts S yr(s) Parts yr(s) Parts .- yr(s) Parts yr(s) Parts yr(s) Compressor,5- _yr(s) Heat Exchangeryr(s) Things We value ® 24 Hour Emergency Service ® Respect for your home l2f N.A.T E. Certified Technicians [Z1 100% Drug Free Company IV All Installations Guaranteed for one year ❑ Priority on Warranty Work Payment Terms Notes Subtotal: 9 74;;< Tax: $751.80 Total Investment: $9701 80 Deposit: Balance: Comfort Advisor AO's Approval e- '" Date // Our Guarantee At the end of 12 months, if customer is not 100% Satisfied Basin Refrigeration will remove above for full refund Basin Refrigeration Inc. Moses Lake 765-7138 10158 Kinder Rd Othello 488-6611 Moses Lake, WA 98837 Ephrata 754-2505 Phone: (509) 765-7138 ®,.Baisin Quincy 787-4446 Fax: (509) 765-0979 Refrigeration Plumbing Heating Electrical Septic Ritzville 659-1145 LIC # BASINRH163KM Customer Name: et4 A,6A✓ Z­- Job #: Installation Address: 22 tf Off 5V Day Phoner�`o Billing Address: Alternate Phone: We propose to furnish, install, and service under guarantee (stated below) products or related equipment for your home in accordance with the condition and specifications set forth below. ❑ Air Conditioner 91 Heat Pumpf CQ Furnace ER FanCoil / Air Handler - 5' n t5--' 7Gs i11* `vim" ' ,Kw ❑ Evaporator Coil ❑ Humidifier ® Air Cleaner-� ❑ Other ❑ Other ❑ Other ❑ Modify supply plenum E6 Modify return plenum ❑ Fiberglass duct insulation ❑ Complete 26 gauge or heavier supply air trunk system with all required branch and return duct work ❑ New corrosion resistant supply register(s) ❑ New corrosion resistant return grille(s) ❑ New supply(s) Including all associated duct work and diffuser ❑ New return(s) Including all associated duct work and grille(s) 9 Refrigerant lines with Armaflex Insulation ft. ❑ Condensate drain ❑ Under furnace drain pan ❑ Condensate pump ❑ Flue pipe venting 3 All work done in accordance with existing codes 0 All required permits 21 Removal of existing equipment from premises Digital Heat / Cool T Stat Digital programmable Other Other AIC / Heat Fy►x� Labor C yr(s) Parts 6' yr(s) Compressors yr(s) Thin We Value ❑ Fiberglass duct insulation ❑ Soundlined duct transitions for quiet operation ❑ Air duct cleaning ❑ Utility duct sealing ❑ Utility heat pump test ❑ Other ED Heat Pump Legs L] Reinforced condensing unit pad ] All work performed by certified technicians Complete clean up including vacuuming and use of drop cloths for protection of home furnishings ❑ Gas piping ❑ Other ❑ New 200 amp service and panel with all required breakers El Line voltage wiring s - 4�L- ❑ Other Furnace FanCoY / Air Handler Eva pColl Other Labor yr(s) Labor yr(s) Labor yr(s) Labor yr(s) Parts yr(s) Parts s-- yr(s) Parts yr(s) Parts yr(s) Heat Exchanger yr(s) ❑ 24 Hour Emergency Service L1 Respect for your home N.A.T.E. Certified Technicians 100% Drug Free Company [ All Installations Guaranteed for one year ❑ Priority on Warranty Work Subtotal: a a 20 Via' Tax: $690.48 Total Investment: $8910.02 Deposit: Payment Terms Notes Balance. Comfort Advisor Approval '� Date Our Guarantee At the end of 12 months, if customer is not 100% Satisfied Basin Refrigeration will remove above for full refund