HomeMy WebLinkAboutAgreements/Contracts - BOCCGRANT COUNTY
COMMISSIONERS AGENDA MEETING REQUEST FORM
(Must be submitted to the Clerk of the Board by 12:00pm on Thursday)
REQUESTING DEPARTMENT: gOCC
REQUEST SUBMITTED BY: CEMANELL
CONTACT PERSON ATTENDING ROUNDTABLE: CEMANELL
CONFIDENTIAL INFORMATION: ❑YES ® NO
DATE:
PHONE:2g31
RAgreement / Contract
❑AP Vouchers
❑Appointment / Reappointment
❑ARPA Related
❑ Bids / RFPs / Quotes Award
❑ Bid Opening Scheduled
❑ Boards / Committees
❑ Budget
❑Computer Related
❑County Code
❑Emergency Purchase
❑Employee Rel.
❑ Facilities Related
❑ Financial
❑ Funds
❑ Hearing
❑ Invoices / Purchase Orders
❑ Grants — Fed/State/County
❑ Leases
❑ MOA / MOU
❑ Minutes
❑ Ordinances
❑ Out of State Travel
❑ Petty Cash
❑ Policies
❑ Proclamations
❑ Request for Purchase
❑ Resolution
❑ Recommendation
❑ Professional Serv/Consultant
❑ Support Letter
❑ Surplus Reg.
❑Tax Levies
❑Thank You's
❑Tax Title Property
❑WSLCB
_U D I OR -DO
S tsm- t, W - W"- " G-- F01 *3 it b
LTAC Grant Agreement 1 11• to the Greater CrescentAssociation f•
2026 Event Marketing and Operations in the amount of $5,000.00 to be paid from
Fund 134.0000 (Lodging Tax).
If necessary, was this document reviewed by accounting? ❑ YES ❑ NO Fm-1 N/A
If necessary, was this document reviewed by legal? 0 YES ❑ NO ❑ N/A
DATE OF ACTION:&QIo
APPROVE: DENIED ABSTAIN
D 1:
D2:
D3:
DEFERRED OR CONTINUED TO:
WITHDRAWN:
4/23/24
GRANT COUNTY TOURISM PROMOTION AGREEMENT
LTAC.-GM. -NT'#,- 2026-0-09
EVENT: 2026,'&ent Mkketirig'and. OpetAtipn�-
ORGANIZATION: Greater Ct�scdit B *a r 1 111
Assoc'At'0
AMOUNT: $5,000..00
THIS AGREEMENT'I's made. by and between County, a non-char.ter Couni ty o*f the:Stiqte -of
W ash-gton,..--hQ'r'e'Mafter eifeited to . a*.s .,, c 6 untY, and GreAtdr Qres cent: B ar A's sociation.. hdrein aftet
feferred-10. as The Eiitity'ljointjy referred to as-,-I.artips."
DIEFINITIONS'
4 es, oper-4tions, apd exp 1 1pnoitures
Tourism Promotion. "Tounsm Promotion" -means aciv.44,
de'signed to in''crea'se. tounsm., including Wt rat 11 M"ited. 'to a'dV6rds` uffihg-..puw I i P cizing,,- or oth-6n'V1*Se
di gtribUtffig i iifor'm atibn for the .'p11ro�d*of 'aftra*cffi1g*.and wolcomirig-toui'fists;. developing 8trategies
P
to'--expaftd- tom Smi. operating t0un'sm.ppomotion -'agpncios! ana. runding -the marketing of or the
operation ofspevial -,events and. festivals designed to attri4etioun'sts
Fiffid(g). "F-wid(s)" *19 de -fined -as ; ny .amount of cor* pensation d6nNed froin."the lodging' tax- -monie's
bf-Grant Coutity which. is - allopated to the EntAy for'to un`sm promotion.
IN CONSIDERATION of the coxiditioiis- c6ntained.heeeifi� the Parties.coverant acid
*rep as foll-oWsy
11 Pufor the. Cbunty atid the E ,teenient. The purpOse of this Agreemetit.- is ntity
to prom ote.joun"s m. 'in. Granf County. The Comity agrees to make.funds availableto the Entity for
the pu osd 6f tou'�igiii do ft to viisitOrs ovem"i"ght td'G**regitb busidie - and
. revenue in
tp promo
Grant. Cowity.
2** Administration. The Board of-Coutify Commissioner's. Office shall adminiAter gride the
primar, co * t ` f f0f r. e cme' For gpod cause 'as s6lely
y n ac Tb.e Eritity gd�4in'g- term of this Agre'' ht
determined b the County, the' County may' d.ire etthat the Entity. is no' lotiger -entitled tb -thouse of
said fuAds for'fourism promotion and terminate this. Agricement.
Aepresenta'flo'-ns, The Entity 'ghqll 'u'e-the ..funds '.teceived from the County for. tour
promotion and Avertising sold y for1he puoses "And in wcordaTice with: the. prop 0 8 al -subitil" tted
.by .thy .Entity to the -County. The Entity -shall perform -the services and work -set forth:`wthe 1 proposdl-
and
ht*' has rdlied upon th�...re,..presentationg.
-pfto t :a4y We y
. tromp ly- * cure. fail ' in p�rtbrmance... The Cou
iriade by -the Entity iii -the piopo S'dl. By oiIhis A&�Om(�nt,* the Entity r*e'pregents that -,the
Tunds Will be usbd for. tounsm Vrofnotioti its defined by this Agreement i3ft, accordance -with all
quuent laws 1 .0 1
,'rules andregulaflons. N' subst'tutions of purpose or uso o.f the. fundss hallhe made.
without the w fitten c. bngent-of the County, Thp- County 1 1 n .4h-411 make depWo* s and. gar ry out its other
rd�pongibilities in a timely mdnAet.
I
416 Reguirements for Grant Use. Tourism promotion grants are intended to increase
Tourism and to draw tourists from more than 50 miles away. As a requirement of your grant
approval, you must:
a. Promote Grant County LTAC, on all advertising and relevant media,, as a partner
and have the Grant County LTAC logo provided and/or included in al I
appropriate advertising and niedia. -fhe logo for advertising use is available in
multiple formats at: littos://wa-eranteouM.eivicplus.com/1,03 , 2)./Lodai n, -Tax-
Adviso Copies of the logo may also be requested by
contacting LTAC by email at ltac(d')"' Muntyw V.
b. Utilize grant funds to advertise, promote or other lise attract visitors to your
event/venue frorn more than 50 miles away (local events should be funded
through local LTAC grants). Grant ft-inds may not be used for the follo'Win
i. Capital Improvements
ii. Advertising locally — to draw from local crowds for local events.
I 5. Re or the Ent'ty.
--p qrfin. RCW 67.28,1816 as an 'neludes reporting requirements f
and the County on the use of funds list rib, uted pursuant to this Agreement and the estimated and
actual number of increased VIMIOTS. These reports are required to, be provided by the Entity to the
County and by the County to the Joint Legislative Audit and Review Committee (MARC). The
following provisions allow the Entity and The County to meet their respective requirements under
RCW 67.28.1816.
a. EstimatedIncrease in Visitors: As part of its LTAC application, the Entity shall
pro v'de the ounty with an. estim ate o f the number of visitors. resulting from the
i C
use of ftmds under this Agreement. The estimated number of visitors provided
shall be consistent with the Entity's proposal to the County for lodging tax funds,
to the extent such estimates were provided therein.
b. Final Lod gin Tax lax penatture RqRort on Increase in Visitors: Upon completion
of the tourism promotion as specified with the application and this Agreement, but
no later than 60-days a LierKtardl. the Entity shall complete a report substantially
and provide to the County a final report of the number of visitors resulting from
the use of tends under this Agreement and expenditures and uses of fan ds under
this Agreement. The numbers of visitors shall be based on an actual count, or iff it
is not practical to make an actual count., a good faith best -estimate of the number
of visitors resulting from the use of funds under this Agreement. The final report
shall describe the methods used to determine the actual number of visitors, or in.
the event such numbers were determined from an estimate, the methods used to
detennine such estimates.
c. County -Re Do The County shall provide the Entity's estimates and final
report to MARC as part of its annual report.
d, AD reimbursement requests must include copies of the 'Invoice, receipt of payment
and/or tear sheet to provide proof of request, payment and use. All reimbursement
requests must be submitted with a complete Lodging Tax Expenditure Report.
GRANT COUNTY TOURISM PROMOTION AGREEMENT
Modifit. aff'ohs,'*- The County may modify this Ageemerit. -and order. 6anges in th6 - work-
whenevertiecessary or adv'sable, yTlie-Entft s*stent with. state - will --accePt -modificationscon 1 .and
local* law when directed. orally or In w*fing by't-be Co-unty. Commissioners or desi gnee.
7*. Term of Cdntract. This Agreemerit 'shall be iii. full �6r�e aftd &ffeet-. upon full ec. U6011
and,:hall renia'in in eft until terminated --either by The.. Entity expondipg the. Fillocated county.
find. s' -or cornpletion. of -the., tourism promotion acfivities,. Either Party may terminate this
Agreement -'by * 3 0 days wn" tten -noti c e to the - oifier P' art or.with no no tice upoy-i a.determinkion by .y
the Count- .that -the funds will. not. be -or.have not -been. use4 f6r.. the -pur as stated in this
.pose
Agreement.. 'In, the. eve.nt of-.siwh tenm`nadon, the Co*unty %shall . cea.and desist ftom distributing.
and. further- fund s-- to The E�t'ity.for.-:woTk..performed .or...other.wise. The County..ghallnuke payment
for -all.. -work .satisfactorily performed.-a-D to the -tune of-'terminaiion.
80. compensatiom. The'Coubty. agree§. to pay th el* Entity. an'a* mioijht not to- e* Xteed $5,000.00
unsgos' 'as..-recommead6d by'fhe-LTAC and:approved by the County* Conii ner.
.94 -PgyWent The Coulity shalt- pay'the, tntity ;ppon preseifta:fion of ap -ed d6cumentation
SWin to. the C *0 bnty. The E ' tifity. sha'. I be respon1.."'ble ho g thafft were us'ed' foi-
'toufism- prbAiOtion.. The proof of txpWse's'sball. bia forwara6a �oftoitnbugs moiit W th6 LTAC
Clerk. -ag Pdrt.,of requi , red ti�Portirig1f:at fhe address Velow no later than .60 days froffi. tile:.C�binpldfion
f your..event and*/or no later than -the 15'1' -day of December ' n the year -that funds were awar&d
o.
fot.-Year-kouiid
promot" . ion.
The County reserves the n'Aht .to withhold payinent of -finds uiid& this A ..greement. whieh *s'
.1 * -
-(Ioterit*liied'in.thi�-rca§onabl,e.j-ddgm,q�tit-oft-hoLTA-C dr-desigrieotobe.-nonicoinpl:'i'ant-,w.lth.the-scope-
-.of 'Work,* the. -County standards, arid. the- County ordinances. or federal or state.'kw-
10. Applicable'Laws and Standards. The Parties, Jn the. per-f6manev, .of this Agreernefit,
agree to cohi plywith all applicdbI6 federal state, a4dloedl 1awg-,.'.*ord1`natioqs--gid regiilatiotl;g,
- de..
11. Re'latiwshWs of *the Parties*. 1t 's. undetstoo d, ag.reed, aid clared Ahat the Entity,. its
-employees, agents �nd assigns- hall be an inpndent cQntyactor--and- not the. agent or- employ'qe.-
.o f the 6mity', that flie C udntY i(s i niter ested 1 ii only the r., C*,S*, ult. 8- to b e 6ch't ove. d, And teat- th.e ri& to..
control the puticular M*. amer, tiiothod - and'itii=s - hi Which - fhe seNl'ices are fformed is solely
w ithfii.-the di-scrotion of: rho Enifty. Att erftp10yeqs Who ptovi de *s ervi ces. to the C ounty. unider this
A r ement ' hall. - o -deemed en'T Th-eEntity. shall bes*olei yr-espQtigiblo
for the c0iiduct: and'tions - :of all employees of the Eht ity . und r this.. Agreeiiietit and. any I i abil ity'
that. may attach thereto
.12. Aecorilsi- Tlie County. -or: *tat Auditor orqgy -of their representat . ivehall-have -fall access.
to atid-theright tq exdTninq-duri11,g-riortn.a1 busiii.ess ho.utq.:al l. the Entity' record w-ithy'espeM-toi all
matte -es covered. 'in. this Agroement, Such. -rept.,egentatives shall .-be-penn''itted to. audit, examine. -and
make -exqm-pts or- transcripts -from such records. and to make auditg. of all contracts ,-
ma�teriWs*�-.pay.roll s and record * 'of matt , cod' by tbis-.Agreexhirat f6t a -pe'n'6d 6f thr-ce year
fri5m. the date.01nal _Odyinerft ins mad*6 hereub&r.
GRANT COUNTY TOURISM PROMOTION AGREEMENT
13. Indemnific-at -io n and . Hold Harmless. The Entity sli411,.4t. its sole expensie, defend,
i . nden-4fifv. and hold hannle s t1i.e County .and -.-its -officers, ageiits, 'and employe6.s,'from any'aiid all
claims, Ntiohs, suits liability, 16ss, ccists'.attomq's fees-and---costs.:of 1-itigAti,0115. expPilge8j, injurtes,
and..daiftagps of anynature what soevibr-relat-ing to-.o"r afisincz 0-at. ofihio wrongf u-1 cir negligpnt acts,
etTors or -omissions 1.n the servic.'es.--provided by the Entity, -the- Eiiiitv's agents, -subcontractors,
sub coil stiltants d ernplo�e 's to the fallest ex . teiit*.pbn-riifted by law, subjp.ct only- to the* 11 M*it
pro i ded below.
The- Enfity! s. - 44ty Wdefend ---indetnnify- and -ho - Id harmless - the . Comity. - shill not -apply to, 11' ability fQr
darii4ges arimg p-qt of such s
e.mces caused by ortesulti 'fiom.ib.es6lo--negl'ige'nce.of,thcCouaty
ag
or the Co'uftty'g agpits of 'mplc .,vee.spurs-uantto.*''W4',.24.1*1-5,,
The Ehtity'gdifty-to defend, iti&inni t-t and hold harmless the Co'unty. 'Again A tiab-ilit y for :dariiagos
ansing.-mit. of such:s.e-rvices.:caused'by-the.-conc-arrent--negligence*of"(- ' a)Ahe County or the aunty s.
ageftt.9 ot - cmployees,, and -.(b) the Entity� the Enfity�s. agents-. subcq4tr4.c.tors- - wbqqnsultants and
plo' I offly to the. extent. of the negligptice ahh;z Entity... thib Entity's-.4goiits,
yem Y n.
sijb-cb1itractots 'sub consultant s and
pmPlID-Yees..
q
The. Enifty's du.ty.-fo defend' i . ndewmiofy and hold the, Co-unt-y*hqrm-1ess--.shq1l includo,..,as .to all -61
alms,
d 6niaiids , to s §es aiid . I iab i 11' ty to wh I ch it I is tb 0 C 0�fityj s-, p erso rinel -r. el ated * co st8,: teas 0 nabl e.
;4ttomeys': flies, And. th :.ra.go.n bl.e YaWo, of my -ser.vi:ces: -rendered 'by ihe office of the Cciunty-
P*os.ecuting:Aftomcy,,wtside consuttant..costs,,pQurt.-c-osfs,"fpcs for collection, and. -all other-claim-
rbldted e4enses,
Ur
The Entity '�Pecificdlfy. and. 'expressly %laives any immunity, that may be -gr-4nted undbr .the..
Washi�.Mate liWu at Insurance Am
ct, Title.54RCW,, These indenificationobligatibns-shall,
ton 5tn.
.n6t be bmi.'ted. in a4qy: y-.wby--any limitaiion on the, amount or tyf d pe- oamagips, -qQmp0sation or
ben i�fit s 4yqb. I e to -or. for afty "�,� 'tbird unde. r'. Wofk er.9' ibompem*atio fi kts disability benofit actsP
.or. -thee. -employee.*. benefit s.a4bts.. Ptovided that, the Entity's Wai.Vor-of i mmunity pxiderthi8* provision
extends only to claim agal' hist the Entity. -�y the County., -and. -not- include, or -extend to, and.
. . . %-.# W
.claftn ` g- b '. .nth ' Entity-'& -ehipfoypias dirottl * ag " AM -thd- Etitity. The. Entity hi�,reby -oq*rt` es. that this - y P y 41 Ifi
inaeninificatioh provision wag.m. -utually -niogotiated.
14. Waiver. No officer,.-einpAo .c; agpnt, or. other individual acifing on b6half of - either Party
hm'the powet,.,fight 6r - Ahon' y to any pf the 0andition"s or prov*isq 68 of Ah's Agreemexit..
au al 10 1
A waiver in one; instxiC� ihall fiot be. held bo -bo, a vaivor of any other s-ubgeq�6fit breach. or
rignperfonnance. All. remedies:.. -afforded in this- Ag.rpement:qr byla. w,::shall betaken and construed'
As. �..UfiWl4tiv' - and''in addition io ev'ory' -o.tlier rem'edpro dr1 Ur
-y-i ed he "ot:by law. F.4 either
-Party, to eiiforce at t4ne'any of ffie�- pto-Visloris. bf 4hi� Ageemetit of to teq-0ire At any time
perfbnnance by .the other Party of any pro- Vislon hereof shall...in no way b-e construed to. be a waiver
of prbvisions nor shall it 'affect' the validity. .of this. Agboment.or -any paft thereof.
is re
GRANT COUNTY TOURISM* PROMOTION AGREEMENT
A S** si2nment A nd Del no S1 -el egate -*any Cir --al I the
.1gatio Neither Part shAll as * 'gn.. -transfek or'd
y
-fespoft sibilifies ofthis Ageen. ent & the ben efit§.-reebived herettr d er without first obtaining the.
--v� m-'tten-.consent- of fhe -.other Party.
16; Subcontracis. Except .-as ofh a . ed herein the Bnfity shall not.. nter into
I erwise provid
sub.coiittacts .any. 6f the, work contemplated. utidet tEs: Aareement' Wifli'ut obtaining'...p*
nor -
written approval of the County.
170. Confident TheEntity may., tom time -to iiiiie,..reQQ*Ive'liformtion..w.h'l'oh 'is-.de.emed
the Cow-4 0 n is -the, p
.y to be c'nfidentiaf. The E fity shalt- not & 610 such inform�fion without mr
y sic.
prQs8 wm n .cons nt ofthe Comity Or upon order bf :a -Court 6f'+ o *P to .tjun*$dt'cfi0.,n.
Jurisdietton and Veiiae. This Agrbe'n"ient is entered. '14ift ift Ora&. C6unty, Wasbiiigtoii,
Disputes botween the County and -the. Entity shall be*resolved hi the'Superior -Court-.of tho,:State.-of
Washin tpn in rant Co'unty... -N egoing e otwi ths tanding, -the- f6r 1*.th . Entity agr�es that it: -may., at. the
Co nit rquqst, e j oined as A party in . any arb itrati o n pro e eed ina, b eiWponflie Coutity :and.. any
third partythat includes -a...qlaim orclaims.that arise out of, the Entity' .. r ices
Wider tii i - t oht. Th.e Entity farther a. rep that the. Arbitfato'(s) d:ecisioti -flier"
I e�tn sh0l be
fi n' al and bindi tig 'on flie E-htity 'nd till judgmont - mab e efitered -up.oh- it- in any.. -aq0urt hav'ffig
jun'sdi tibin thereof.
19'. C6st. and Attorhey's- Fes. T-h-c preval'Iffig party in aay litig6tion or- arbitration ian, wig oa
o f * this Agmein en sfi all be* entftl ed to'its : reasonable attomey.'s - fee s - and -co sts -of * such If fig4t,1on
(including expert wdtti c*g's fees).
200. Entire Agrye mellt.. This;-VM`tten Agteeinent. * * nstitules fh,,.-enfi id * - d oompli�t d'ageem' ent
co i an
bet.ween theTartiper-ny oral.o .ents. TffigAgrpemcrid -m4y not
pn.or r written agreem I
be. hanged, ftiodiffleo, or altered except in writing.- signed 'by. the P�rti'es hereto.
.2 Anti -kickback. Nabffiwot ot-eftioloyee,of the CoiUrity, haviiig the 'over or duty to
perform-ftn.official aor adtion rotated to, , this Agreement shal 1 pia.. or acquire any i ftterest:i n this
Ag*e ment, pr have. -Whicited, --acce `ied, or p grptd a present., or fature:g"ft, favor, service, orr. .othe
thiiig ofivalu6 fTo mi any.pevs,on withan 1'rit6tes"t ii-i thi�...Agreemeiit.
21. S*everab' If aRy--seqtf0n .entencecla-use, or phrase of'thi* Agreement sho-Lildbelet'd
s,
to b.e invalid- for any. reason by d court. of comp olentJun' diti on,, �dph iffiv'all iditliall not affect
the. validity. of any other. -secticill, Sentence, 'Clause., br phtas*e*-of this: Agredmient,
GRANT COUNTY TOURISM PROMOTION AGREEMENT
ENTITY APPROVAL:
Je)
I AS ORGANIZATION: Greater Crescent Bar Association
VI,40
Sign Htre EVENT: 2026 Event Marketing and Operations
Ninted Namt, I" PO.Sl OYI
1'�ol UP AM : $ 5,000.00
Date
W, ............
Signed this day of 2025
GRANT COUNTY
BOARD OF COUNTY COMMISSIONERS
AT T:
L -2. erk of the Board Date
Approved as to fonn:
Barbara G. Duerbeck, WSB-A #53946
Grant County Civl*l Deputy Prosecutin.ttome