HomeMy WebLinkAboutMinutes - BOCCGRANT COUNTY
COMMISSIONERS AGENDA MEETING REQUEST FORM
(Must be submitted to the Clerk of the Board by 12:00pm on Thursday)
REQUESTING DEPARTMENT: BOCC
REQUEST SUBMITTED BY: CEMANELL
CONTACT PERSON ATTENDING ROUNDTABLE: CEMANELL
CONFIDENTIAL INFORMATION: ❑YES ® NO
DATE: 5/15/2026
PHONE: 2931
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Commissioners' Minutes for the week of May 11, 2026.
If necessary, was this document reviewed by accounting? ❑ YES ❑ NO *1 NIA
If necessary, was this document reviewed by legal? ❑ YES ❑ NO 0 N/A
DATE OF ACTION:-Zz-c-��b
APPROVE: DENIED ABSTAIN
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D3:
DEFERRED OR CONTINUED TO:
WITHDRAWN:
4/23/24
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MeetinoMinutes
Week of May 11, 2026 - May 17, 2026
All public meetings were held in person with public access allowed at Commission Chambers, 35 C Street
NW, Ephrata, WA 98823 as well as via Zoom. Zoom recordings will be posted to the YouTube page Grant
County, WA: BOCC.
CALL TO ORDER
The Grant County Commissioner's Session was called to order at 8:30 a.m. with
Commissioners Burgess and Jones in attendance. Commissioner Carter attended via
Zoom for the first part of the morning and logged out at 9:52 a.m.
3:30 a.m. - 9:00 a.m. Clerk of the Board Update
Staff Present: Caitlin Manell, Clerk of the Board
The following Topics were presented and discussed during the
Clerk of the Board Update:
• Reminder: Time Clocks
• Deputy Clerk of the Board Interviews (5/19)
• Grant County Law &Justice Council Meeting
• Clear Risk Solutions Ribbon Cutting- Commissioner
Attendance
• Grant County Laserfiche User Group
• Tourism Marketing Manager Resignation
o Tourism Master Plan Adoption (Consultant
Presentation)
o Job Duties in Interim
o Travel Planner Update
• Meetings this Week
9:00 a.m. - 9:30 a.m. Renew Update
Staff Present: Dell Anderson, Director
The following Topics were presented and discussed during the
Renew Update:
• Contract for Consulting Services - Onboarding,
Training, Leadership Development
• External Mental Health Programs
• Quest for Excellence Banquet Award -Staff Attendance
• Early/Middle Employee Training Opportunities
o Ongoing Development
• Resource Management -Jail Movement, Renew Offices
• Consulting Services - Consent 5/18/26
9:30 a.m. - 10: 00 a.m. Development Services Update (Commissioner Carter logged
out at 9:52 a.m.)
Staff Present: Jim Anderson -Cook, Director
The following Topics were presented and discussed during the
Development Services Update:
0 Permit Review Statistics
o Review Tech Update
0 Revenue Year -to -Date
o Solar Application Revenues
• Code Enforcement Meetings
• Lakeshore Drive Project - ShoreLine'Management
• Lands Capacity Analyses Progress and Results
• Parcel Usage, Easements, Parcel Splits
• Cost Share Program, Road Improvement District (RID)
o Current RID Request, Community Impacts
10:00a.m.-10:15a.m. Assessor's Office Update
Staff Present: Melissa McKnight, Assessor
The following Topics were presented and discussed during the
Assessor's Office Update:
0 Employee Onboarding & Personnel Management
0 2026 Change of Value Notices
10:15a.m.-10:30a.m. Clerk's Office Update (Cancelled)
10:30 a.m. - 10:45 a.m. District Court Update
Staff Present: Judge Brian Gwinn
The following Topics were presented and discussed during the
District Court Update:
0 Ryan Leaf Speaker Event (5/7)
Page 2 of 10
BOCC Minutes Week of May 11, 2026
• Case Management System Implementation
• Training, Digital Document Management
• Administrative Office of the Courts Training
• Time Keeping Study for Judges
10:45 a.m.-11:00 a.m. Commissioner Work Session
Staff Present: Andy Booth, Barbara O'Neill, Cade Egbert and Katherine
Bren, Public Works;
The following Topics were presented and discussed during the
Commissioner Work Session:
• Vacation of Viewmont Drive Hearing
o Legal Risk, Continuation of Hearing (Tent. 6/2)
• Engineering Tech Review of Vacations
• Improvements on Projects by Previous Engineer
11:00a.m.-11:30a.m. Position Management Review CPMR)
Staff Present: Decorah Anderson -Cook and Gina Saldana, Human
Resources; Andy Booth, Public Works
The following Topics were presented and discussed during
Position Management Review (PMR):
• Public Works -Application Program Coordinator
BackfilI.
• Public Works -Heavy Equipment Operator BackfiLL
(Ephrata Location)
• Solid Waste - Roadside Litter Pick -Up Crew BackfiLL
• Renew - DCL Backf ill (Two Positions)
• Tyler Tech DRS Training
• 2025 Budget Figures
12:00 p.m. - 1:00 P.M. Quarterly Elected Official/Department Head Luncheon
Staff Present: See Sign in Sheet; Darryl Pheasant, Judge Gwinn, Craig
Morrison, Desiree Ochocinski, Melissa McKnight
The following Topics were presented and discussed during the
Luncheon:
• PFML Law Changes
o Leave Benefits, Office/Department Impact,
Procedural Updates
Page 3 of 10
BOCC Minutes Week of May 1112026
• Third Party Application Connection Requests -Access
Policy
• County Engineer & New Hope Director Introductions
• Treasurer and Auditor Retirement Dates
• Future Training Topics
MISCELLANEOUS ITEM:
• The Board approved and signed the Public Works County Payroll Salary Fund for the.
May 1, 2026 pay date.
The Monday, May 11 2026 session was closed at 1:00 p.m.
SESSION CONTINUATION
The session was re -opened on Tuesday, May 12, 2026, at 90-00 a.m. with Commissioners
Burgess, Jones and Carter in attendance.
9:00 a.m. - 9:30 a.m. Consent Agenda Review/Work Session
StaffPresent: Tom Gaines, County Administrator; Kevin Schmidt,
Facilities & Maintenance; Caitlin E. Manell, Clerk of the
Board; Jim McKiernan (via Zoom), Fairgrounds Director;
The following Topics were presented and discussed during the
Consent Agenda Review/Work Session:
• Items to be moved to Board Discussion/Decisions
o Request to Withdraw: Public Works
• Fairgrounds Items - Fencing, Concrete, 2027 Rates
• Facilities -Tank Cleaning
• Employee Appreciation BarbeqUe
• Auditor Resignation Notice - Planning Work Session
9:30 a.m. - 10:00 a.m.. Prosecuting Attorney's Office Update
Staff Present: Trevor Bevier, Civil Deputy Prosecuting Attorney
The following Topics were presented and discussed during the
Prosecuting Attorney's Office Update:
• Contract Review List
o Economic Development Council, Senior Center
Funding Agreements
• Hearings Examiner Resignation -Transition Process
Page 4 of 10
BOCC Minutes Week of May 11, 2026
• Auditor and Treasurer Resignation -Appointment
Process
10:00a.m.-11:00a.m. Human Resources Update
Staff Present: Decorah Anderson -Cook (via Zoom), Director and Gina
SaLdana, Assistant Director; Andy Booth and John Brissey,
Public Works; Kathleen Holden, Public Defense
The followingTopics were presented and discussed during
Human Resources Update:
• Open Forum for Public Comment
o The floor was open to members of the public to
speak with a 5-minute total Limit for Human
Resources related topics .only. ,There was no.
Public Comment provided.
• Renew -Clinical Mediation
• Personnel Action Requests (PARs):
0 Zayuri Arizmendi, Public Defense Step and
Promotion Increase Retto Pay from 4/2022
through, 10/2025 (Five Total Signed)
• Position Management:
o Public Works -Application Program Coordinator
BackfiLL (Approved)
o Public Works -Heavy Equipment Operator
BackfiLL (Ephrata Locatio n)(Ap proved)
o Solid Waste - Roadside Litter Pick -Up Crew
B a'ckfiLL (Approved)
o. Renew - DCL Backf iLL (Two Positions)
(Approved)
0 Treasurer's Office - Chief Deputy Treasurer, 1
We e k Overlap (Approved)
• Employee Appreciation Barbeque (10/7 at 11:00 a.m.)
o Benefits Vendors, Flu Shot Clinic, Time Frame
• Paid. Family Medical Leave (PFML)/Leave Without Pay
(LWOP) -Policy Inclusion, Considerations
TyLe.r Tech Update
o Upcoming Staff Training, Time &
Attendance/Time Clocks
COMMISSIONER'S MEETING
11:00 a.m. A. Call to Order
Page 5 of 10
BOCC Minutes Week of May 119 2026
B. Open Forum for Public Comment
The floor was open to members of the public to speak with a 3-
minute limit per person and a 15-minute total Limit. Public Comment
was provided about the following topics:
* Renew Contract for Training and Onboarding
C. Approval of Agenda
MOVED BY COMMISSIONER JONES, SECONDED BY COMMISSIONER CARTER, TO
APPROVE THE AGENDA AS PRESENTED. MOTION PASSED UNANIMOUSLY.
D. Board Correspondence
0 None
E. Commissioner's Roundtable —Miscellaneous Discussion
The following topics were presented and discussed during the
Commissioner's Roundtable —Misc. Discussion:
• Request to Withdraw: Public Works
• Suzi Fode Retirement Party (5/15)
F. Consent Agenda
The following items are considered routine or were presented to
Commissioners during earlier sessions Listed above. ALL items are
enacted by one motion. If a separate discussion is desired, that item
may be removed and placed under Board Discussion/Decision.
AUDITOR'S OFFICE
1. Payment of vouchers certified by the auditing officer as required by
RCW 42.24.080, and those expense reimbursement claims certified
by the auditing officer as required by RCW 42.24.090, as recorded on
a Listing, and made available to the Board. (in the amount of
$193509076.31)
COMMISSIONERS' OFFICE
2. Approve Invoices from Coulee Creative Co. in the amount of
$23,694.51 to be paid from Fund 114.000. (Tourist Advertising).
3. Approve Amendment A of the Consolidated Homeless Grant (CHG)
No. 26-46108-10, adding funds in the amount of $515,394. Funds
must be prioritized for existing programs, SFY26 funds are available
February 1, 2026 to June 30, 2026 and SFY27 funds are available July
11 2026 to June 30, 2027.
4. Approve recommendation of reappointment for Craig CLeveringa
to the Grant County Horticultural Pest and Disease Board. (Craig
was reappointed for another 2-year term beginning May 12, 2026
through May 11, 2028)
Page 6 of 10
BOCC Minutes Week of May 11, 2026
5. Approve Special Occasion Liquor License Application for
Sagebrush Seniors of Grant County for an event taking place at 23
Desert Aire Dr SW, Mattawa, WA 99349. The event will be held on July
25, 2026 from 10:00 a. m. - 6:00 p. m.
6. Approve Special Occasion Liquor License Application for
Sagebrush Seniors of Grant County for an event taking place at 23
Desert Aire Dr SW, Mattawa, WA 99349. The event will be held on
October 31, 2026 from 4:00 p.m. ® Midnight.
7. Approve Liquor License Application for Atlas Crescent, LLC
(Encore) for S/B/W Restaurant Lounge (+) Privileges, Located at
23565 Grant Cru Road, Quincy, WA 98848.
8. Approve Letter of Support for the 70t' Anniversary of the Lawrence
Welk Show.
9. Approve reimbursement request on the American Rescue Plan Act
(ARPA) grant in the amount of $93,051.16 to CAD Homes, for the
Grant County Animal Outreach Project.
10. Approve reimbursement request on the American Rescue Plan Act
(ARPA) from Beverly Water District in the amount of $10,058.75 for
the Water System Improvement Project.
11. Approve reimbursement request from McKay Healthcare on the
Strategic Infrastructure Program (SIP) No. 2026-03, Assisted Living,
Memory Care Wing, Community Center Expansion Project, in the
amount of $7,800.
FACILITIES & MAINTENANCE
12. Approve request to purchase additional twelve time clocks for
Grant County Facilities. Seven will be for new facilities for the
Sheriff's Office and Renew, and the other for department needs that
had not been identified. Cost is $29,808, can be paid from the Tyler
Project Fund 123.0000. The Auditor was contacted about this
purchase.
13. Approve request to replace the HVAC Unit for the Road District One
breakroom and office area. This unit is at end of Life and has a part
that needs replacement that is obsolete. Basin Refrigeration and
Heating was the Low bid, with a cost of $10,590.68, which is Less
than the budgeted amount for this project.
14. Approve request to replace the HVAC Unit for the Road District
Three Facility breakroom and office area. This unit has parts that are
failing and is at end of Life. Basin Refrigeration and Heating was the
Low bid, with a cost of $9,575.70, which is Less than the budgeted
amount for this project.
15. Approve request to proceed with cleaning the fuel tanks, diesel and
unleaded gas, at the main Public Works building in Ephrata. Water
was found in the tanks when doing inspections and testing.
Estimated cost is $25,602.80 to be paid from the Public Works Fund
510.
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BOCC Minutes Week of May 11, 2026
FAIRGROUNDS / CENTRAL SERVICES
16. Approve contract with Zion Excavation LLC for concrete driveways
and pads at the Brian Miller stage in the amount of $49,772.00 to be
paid from REET2.
17. Approve contract with Cortez Fencing LLC for 500 feet of fence in
the Brian Miller stage area in the amount of $25,607.69 to be paid
from REET2.
18. Approve 2027 Fairgrounds rates,
PUBLIC WORDS
19. Approve Agreement No. 1 between Grant County and DAmato
Conversano Inc., P.C. for the civil and structural engineering design,
right-of-way acquisition and construction administration of the
Bridge #247 Rd. W-SE Replacement project. Completion date is
December 31, 2026, in the maximum payable amount of
$737,663.94. (Withdrawn)
RENEW
20. Approve request to transfer computer equipment to Grant County
Technology Services (GCTS) for surplus. r.
21. Approve Amendment to Program Agreement for DDA County
Services between Washington State Department of Social and
Health Services (DSHS) and Grant -Adams County Services, Contract
#2563-64341 Amendment 01. Term is March 1, 2026 through June
30, 2026 in the amount of $298,000, decrease in funding.
22. Approve Contract between Chelan County, Douglas County, Grant
County, Okanogan County, City of Wenatchee, City of East
Wenatchee, City of Moses Lake and CareLon Behavioral Health. The
program is Opioid Distributors Settlement Fund Administration.
Contract Period is January 1, 2026 through December 31, 2026.
Period amount is $61,809.35.
SHERIFF'S OFFICE
23. Approve Out of State Travel Request for Detective Sergeant Jeff
Wentworth to attend the DEA Drug Unity Commander's Academy in
Quantico, VA. Dates of travel are June 7, 2026 through June 14, 2026.
Initial cost to Sheriff's Office is for per them only ($510), which will be
reimbursed. Registration, Lodging and travel is covered by the DEA.
MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER JON ES, TO
APPROVE THE CONSENT AGENDA ITEMS 1 THROUGH 23, WITHDRAWING ITEM 19.
MOTION PASSED UNANIMOUSLY.
G. Board Discussion/Decision Items
• None
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BOCC Minutes Week of May 1112026
I. Adjournment I
The Commissioner's Meeting adjourned at 11:13 a.m.
11:30 a.m. - 12:00 p.m. Open Record Public Hearing, Dune Lakes Vacation of a
Portion of Viewmont Drive (Continued from 2/17/2026)
Staff Present: . Andy Booth, Public Works
Public: See Sign -in Sheet
This being the date set, and proper notices having been.
posted and published in accordance with Local and state
Laws, Commissioner Jones opened the public hearing on May
112, 2026, at 11:30 a.m. to consider a request to vacate
Viewmont Drive of Dune Lakes, Final PUD Plat AFN 1085133,
Section 03T1 8NR28E.W.M., Grant County.
Andy Booth gave an overview of the request.
• Gate on Road
• County Engineer Recommendation
• Fire Marshal Input
Public Comment was given about the following Topics:
• Resolution 06-139-CC (Approved in 2006)
• Opposition to Opening Road
• Alternate Access for Emergency Vehicles
• Meetings with Homeowners of Viewmont Drive (Public
Works, Development Services/Fire Marshal)
• Restrictions and Requirements for Gated Communities
• Foot Traffic on Viewmont Drive - Impact of Vacation
• CuL-de-Sac, Visibility of Gate, Pelican Point Traffic
• Vehicles Parked in Front of Gate
• Emergency Response Routes
• Extension of Castlewood Drive -Cars Parked on Road
The Clerk of the Board read the following into record:
• Public Comment EmaiLs
• Fire Marshal Response
MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER JONES, TO
EXTEND THE PUBLIC HEARING TO JUNE 2,2026, AT 12:00 P.M., LEAVING PUBLIC
COMMENT OPEN. DISCUSSION WAS HELD ABOUT THE MEETING BETWEEN PUBLIC
WORKS AND HOMEOWNERS. MOTION PASSED UNANIMOUSLY.
The Public Hearing was recessed at 12:07 p.m.
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BOCC Minutes Week of May 11, 2026
MISCELLANEOUS ITEM:
• The Chair was authorized to sign the Gail and Vern HeLLeweLL (Hellewell Major Plat)
File # P 25-0165 (preliminary P 23-0213) Final Plat Submission and Review.
The Tuesday, May 12, 2026 session was closed at 12:07 p.m.
Meeting Minutes for the week of May 11, 2026 were approved this M day of
2026.
Attest:
in E. ManeLL,
Clerk of the Board
BOARD OF COUNTY COMMISSIONERS
Grant County, Washington
Kevin Burgess, w-"hair
Page 10 of 10
BOCC Minutes Week of May 1112026