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Home My WebLink AboutMinutes - BOCCGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: BOCC REQUEST SUBMITTED BY: CEMANELL CONTACT PERSON ATTENDING ROUNDTABLE: CEMANELL CONFIDENTIAL INFORMATION: ❑YES MNO DATE: 5/13/2026 PHONE:2931 1220 L1:0k=1 10111111111121, ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled []Boards / Committees ❑ Budget ❑Computer Related ❑County Code ❑ Emergency Purchase ❑ Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County Ell -eases ❑ MOA / MOU 8 Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB U= *3 1 = ZI III IC11*613 [WJ � am KI i Commissioners' Minutes for the week of May 4, 2026. If necessary, was this document reviewed by accounting? ❑ YES A If necessary, was this document reviewed by legal? ❑ YES ❑ NO ❑NO ON/A DATE OF ACTION: S' tc, " DEFERRED OR CONTINUED TO: APPROVE: DENIED ABSTAIN K fz. t D2: D3: WITHDRAWN: � N/A 4/2 3/24 �NT Co�j� Grant County Board of Commissioners Meeting Minutes STR��wA Week of May 4, 2026 -May 10, 2026 All public meetings were held in person with public access allowed at Commission Chambers, 35 C Street NW, Ephrata, WA 98823 as well as via Zoom. Zoom recordings will be posted to the YouTube page Grant County, WA: BOCC. CALL TO ORDER The Grant County Commissioner's Session was called to order at 9:30 a.m. with Commissioners Burgess, Jones and Carter (via Zoom) in attendance. Commissioner Carter joined in person at 9:13 a.m. 9:00 a.m. - 9:30 a.m. Prosecuting Attorney's Office Update Staff Present: Brandon Guernsey, Prosecuting Attorney and Trevor Bevier, Civil Deputy Prosecuting Attorney The following Topics were presented and discussed during the ProsecutingAttorney's Office Update: • Missed Update • Contract Review List • Concerns re: Department of Revenue • Position Management • Recent Trials • Training by King County Prosecutor • Backlog of Laptop Upgrades • WAPA Conference Attendance on a Holiday o Floating Holiday for Staff, Alternate Conference Attendance • Draft Synthetic Drug Ordinance RCW 42.30.110(1)(i) Commissioner Burgess called an Executive Session to order Litigation beginning at 9:03 a.m. to go until 9:13 a.m. In attendance were Commissioners Burgess, Jones and Carter (via Zoom), Brandon Guernsey and Trevor Bevier. Commissioner Burgess closed the session at 9:13 a.m. 9:30 a.m. -10:00 a.m. Public Works Update Staff Present: Andy Booth, Director, John Brissey, Road Supervisor, Cade Egbert, County Engineer; Jason Collings, Jacky Tuetken Jr. and Raul Ramirez Flores, Solid Waste The following Topics were presented and discussed during the Public Works Update: • Recognition of Solid Waste Employees o Presentation of Certificates of Appreciation to Jacky Tuetken Jr. and Raul Ramirez Flores • Stratford Road Project Update • Accomplishments o Road Work Completion, Litter Crew Cleanup Progress o Abandoned Vehicle -Neva Lake • Walk -On Request • Regulatory Sign Postage for Reduced Speed o Road Preservation, Enforcement, Procedures for Implementation • Viewmont Drive Vacation Hearing- 5/12/2026 o Pre -Meeting with Viewmont Residents 10:00 a.m. -10:15 a.m. Auditor's Office Update Staff Present: Amanda Simonsen, Accounting The following Topics were presented and discussed during the Auditor's Office Update: • Quarterly Reports Filed o Ease of Reporting • Month -End Report Completions • H RM Payroll in Tyler Tech - Parallel Testing • Journal Entry Backlog • State Auditor's Office Wrap -Up o Management Letters, Findings 10:15 a.m. -10:30 a.m. Treasurer's Office Update Staff Present: Darryl Pheasant, Treasurer The following Topics were presented and discussed during the Treasurer's Office Update: • Mail Processing • Treasurer Candidate Filing • Position Management -Treasurer Retirement • Revenue Reports Page 2 of 9 BOCC Minutes Week of May 4, 2026 • County Assessed Values • Live Nation Ticket Lawsuit -Concert Volume o Admissions, Hotel/Motel Tax Revenue Impacts • Port District Bill 10:30 a.m. - 10:45 a.m. Superior Court Update Staff Present: Crystal Burns, Court Administrator The following Topics were presented and discussed during the Superior Court Update: • Civil Trial Settlement • Superior Court Representative Submitting for District Court Judge • Memorial Golf Tournament 10:45a.m.-11:00a.m. Commissioner Work Session Staff Present: Tom Gaines (via Zoom), County Administrator; Caitlin Manett, Clerk of the Board The following Topics were presented and discussed during the Commissioner Work Session: • Consent Agenda Review • Funding Sources for Coroner's Office 11:00 a.m. -12:00 p.m. Position Management Review (PMR) Staff Present: Decorah Anderson -Cook and Gina Saldana, Human Resources; Amanda Simonsen and Amber Jacobs, Accounting The following Topics were presented and discussed during the Position Management Review Meeting: • Auditor's Office- Elections Deputy The Monday, M ay 4, 2026 sess i o n wa s closed at 11: 02 a. m. SESSION CONTINUATION The session was re -opened on Tuesday, May 5, 2026, at 9:00 a.m. with Commissioners Burgess and Carter in attendance. Commissioner Jones attended via Zoom at 10:30 a.m. 8:30 a.m. - 9:00 a.m. Clerk of the Board Update (Cancelled) Page 3 of 9 BOCC Minutes Week of May 4, 2026 9:00 a.m. - 9:30 a.m. Consent Agenda Review/Work Session Staff Present: Jim Anderson -Cook, Development Services; Jim McKiernan, Fairgrounds; Caitlin ManeLl, Clerk of the Board The following Topics were presented and discussed during the Consent Agenda Review/Work Session: • Items to be moved to Board Discussion/Decisions o Walk -On Request: Public Works o Fairgrounds CapitaL Improvements- Bid Requirements o Development Services Out of State Travel 9:30 a.m. - 10: 00 a.m. Sheriff's Office Update Staff Present: Undersheriff Gary Mansford The following Topics were presented and discussed during the Sheriff's Office Update: • Video Production of New Jail • Certificate of Occupancy • Memorial Golf Tournament (5/4/2026) Turnout and Funds Raised • Big Bend Community College Student Practical Application Training at New Jail COMMISSIONER'S MEETING 10:00 a.m. A. Call to Order B. Open Forum for Public Comment , The floor was open to members of the public to speak with a 3- minute Limit per person and a 15-minute total Limit. Public Comment was provided about the following topics: • None C. Approval of Agenda MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS, TO APPROVE THE AGENDA AS PRESENTED. MOTION PASSED WITH TWO COMMISSIONERS IN ATTENDANCE. D. Board Correspondence • Letter of Support Request -Consent Next Week Page 4 of 9 BOCC Minutes Week of May 4, 2026 E. Commissioner's Roundtable -Miscellaneous Discussion The following topics were presented and discussed during the Commissioner's Roundtable -Misc. Discussion: • Tech Services Purchase Order No. 1077 • Department of Natural Resources - Land Transfer • Walk -On Request: Public Works F. Consent Agenda The following items are considered routine or were presented to Commissioners during earlier sessions Listed above. ALL items are enacted by one motion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a Listing, and made available to the Board. (in the amount of $9779067.78) COUNTY ADMINISTRATOR / CENTRAL SERVICES 2. Approve Lydig Construction Contingency Use Authorization Form for the Grant County Law & Justice Center (new jail) to allow Lydig to utilize their design contingency funds to take care of issues that should have been captured during initial design. This will use $85,760 of their contingency budget. COMMISSIONERS' OFFICE 3. Approve request from City of George on the Strategic Infrastructure Program (SIP) No. 2024-04, Wastewater Treatment Facility Plan, for a 3-month extension ending July 31, 2026. 4. Approve reimbursement request from Renew on behalf of Veteran Services, for the American Rescue Plan Act (ARPA) grant in the amount of $3,360 for March 2026 services. 5. Approve reimbursement request from Renew on the American Rescue Plan Act (ARPA), Suicide Prevention in the amount of $10,206.93 for February 2026 services and $8,952.44 for the month of March 2026 services, for a total amount of $19,159.37. 6. Approve reimbursement request from City of George on the Strategic Infrastructure Program (SIP) No. 2024-04, Wastewater Treatment Plant Project in the amount of $46,250.37. Page 5 of 9 BOCC Minutes Week of May 4, 2026 DEVELOPMENT SERVICES 7. Approve Out of State Travel Request for Jerry Bessett to attend the 2026 ICC Annual Business Conference in Nashville, TN. Dates of travel are October 17 through October 22, 2026. Estimated cost of travel is $1,931.44. The NCW ICC Chapter has awarded Jerry a scholarship to pay for 3 of the 5 nights of hotel costs and a scholarship that will pay for the full registration. DISTRICT COURT 8. Approve Proclamation declaring May as Therapeutic Court Month to acknowledge the work being done, as well as the benefit of Community Court's services to the community. FAIRGROUNDS 9. Approve request to use Capital Funds for Sound System and Lighting projects at the Rodeo Arena. Purchase would include sound system poles, transformer purchase and installation for lighting and development of plans for a new announcer's stand. PUBLIC WORKS 10. Approve award recommendation and award letter to Lyman Dust Control Road Treatment concerning the project Dust Abatement Bid for the Ephrata Landfill. Contract amount is $15,444-00 delivered and applied, plus tax. 11. Approve Resolution No. 26-032-CC and request to surplus Equipment No. 0560, a 2003 Western Star dump truck, and sell to the Port of Ephrata, Port District No. 9 for $40,000.00. RENEW 12. Held from 412812026 Consent - Approve request for Dell Anderson, Director, to DocuSign Contract for Professional Consulting Services between Letendre & Associates LLC and Grant County dba Renew for onboarding design, leadership effectiveness and organizational transformation guidance. Effective on date signed with full implementation by 03/31/2027. Total cost is $140,000.00. (Withdrawn -Added to Consent in Error) SHERIFF'S OFFICE 13. Approve request for Chief Deputy Phillip Coats to sign final contract with Wellpoint to allow billable medical services to be processed through Wellpoint. This contract is related to the Health Care Authorities 1115 waiver. 14. Approve request for Chief Deputy Phillip Coats to sign Affiliation Agreement with Big Bend Community College and Wenatchee Valley College. This agreement is a partnership with their Behavioral Health degree and will allow Behavioral Health students to fulfill their required practicums in the correctional facility. Page 6 of 9 BOCC Minutes Week of May 4, 2026 TECHNOLOGY SERVICES 15. Approve Purchase Order No. 1077 to Handel Information Systems, Inc. for annual renewal of the Rite Track Hosting used by Youth Services in the amount of $24,948.00. This is a budgeted software renewal to be paid from Fund 501.0000. 16. Approve Purchase Order No. 1078 to Kelley Create for purchase of a Sharp BP-71 C45 copier to be used by Accounting as their current unit has reached the end of its Life cycle in the amount of $12,283.21. This is a budgeted QUAD replacement to be paid from Fund 501.0000.QUAD. MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS, TO APPROVE THE CONSENT AGENDA ITEMS 1 THROUGH 16. DISCUSSION ABOUT ITEM 12. COMMISSIONER CARTER MADE A FRIENDLY AMENDMENT TO WITHDRAW ITEM 12, SECONDED BY COMMISSIONER BURGESS. MOTION PASSED WITH TWO COMMISSIONERS IN ATTENDANCE. G. Board Discussion/Decision Items • Walk -On Item: o Public Works Multi -Phase Extraction (MPE) System Expansion Contract between Grant County and Precision Industrial Contractors, Inc. for the Ephrata Landfill. MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS, TO APPROVE THE WALK-ON ITEM AS PRESENTED. MOTION PASSED WITH TWO COMMISSIONERS IN ATTENDANCE. I. Adjournment The Commissioner's Meeting adjourned at 10:12 a.m. 10:30 a.m. — 11:30 a.m. Human Resources Update (Commissionerlones logged out at 10:42 a.m.) Staff Present: Decorah Anderson -Cook, Director and Gina SaLdana, Assistant Director The following Topics were presented and discussed during the Human Resources Update: • Open Forum for Public Comment o The floor was open to members of the public to speak with a 5-minute total Limit for Human Resources related topics only. There was no Public Comment provided. • Deputy Clerk of the Board Candidate Interviews o Clerk to Schedule Page 7 of 9 BOCC Minutes Week of May 4. 2026 • Personnel Action Requests (PARs) for the following (Signed): o Janice Horn and Heidi Kriete, Development Services Wage Reclassifications (Approved 4/14/2026) o Trevor Bevier, Prosecuting Attorneys Office - Step Increase Retro Pay to March o Tyson Lang, Public Defense -Step Increase Retro Pay • Renew Therapist Backfill (Approved 4/28 -Signatures Needed) • Treasurer's Office Chief Deputy Treasurer (Approved 4/28-Signatures Needed) • Auditor's Office -Elections Deputy Backfill (Approved) • Policy Site Under Construction • Travel Policy Clarification -Tipping Transportation Drivers (Reimbursements Allowed for Reasonable Tips Shown on Receipt, Not to Exceed 20%) • Salary Survey (Wage Study) Update • Time Clock Installation and Registration 11:30 a.m. -11:45 a.m. Open Record Public Hearing, Budget Extension for Approved SIP Projects Staff Present: Karrie Stockton, Grants Admin Specialist Public: See Sign -in Sheet Approved via This being the date set, and proper notices having been Resolution No. 26-033- posted and published in accordance with local and state CC laws, Commissioner Jones opened the public hearing on May 50 2026, at 11:30a.m. to consider request fora Budget Extension for approved Economic Enhancement, Strategic Infrastructure Program (SIP) projects in the total amount of $1,671,046.00. Karrie Stockton gave an overview of the request. No Public Comment was given. MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER JONES, TO CLOSE THE PUBLIC COMMENT PORTION OF THE HEARING. MOTION PASSED UNANIMOUSLY. Following the motion, it was Page 8 of 9 BOCC Minutes Week of May 4, 2026 MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER JON ES, TO APPROVE THE BUDGET EXTENSION AS PRESENTED. MOTION PASSED UNANIMOUSLY. The Public Hearing was recessed at 11:34 a.m. The Tuesday, May 5, 2026 session was closed at 11:34 a.m. Meeting Minutes for the week of May 4, 2026 were approved this I �' day of IM CAA , 2026. 1 . %,- Attest: Caitlin E. Manell, Clerk of the Board BOARD OF COUNTY COMMISSIONERS Grant County, Washington f a � Kevin Burgess, 9�ffl r Page 9 of 9 BOCC Minutes Week of May 4, 2026