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HomeMy WebLinkAboutMinutes - BOCCGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: BOCC DATE: 5/11 /2026 REQUEST SUBMITTED BY: CEMANELL PHONE: 2931 CONTACT PERSON ATTENDING ROUNDTABLE. CEMAN ELL CONFIDENTIAL INFORMATION: ❑YES M NO 00 -- , --110 ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑Computer Related El County Code ❑Emergency Purchase El Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU M Minutes ❑ Ordinances ❑ Out of State Travel []Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB Commissioners' Minutes for the week of April 27, 2026. If necessary, was this document reviewed by accounting? ❑ YES ❑ NO M N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO M N/A DATE OF ACTION: 1-- 19 —,� APPROVE: DENIED ABSTAIN D1: D2: D3: 4/23/24 DEFERRED OR CONTINUED TO: WITHDRAWN: G�NT co Grant County � 15 � Board of Commissioners Meeting Minuteswasrt Week of April 27, 2026 - May 3, 2026 All public meetings were held in person with public access allowed at Commission Chambers, 35 C Street NW, Ephrata, WA 98823 as well as via Zoom. Zoom recordings will be posted to the YouTube page Grant County, WA: BOCC. CALL TO ORDER The Grant County Commissioner's Session was called to order at 8:30 a.m. with Commissioners Jones and Carter (via Zoom) in attendance. Commissioner Carter joined in person at 8:37 a.m. Commissioner Burgess was out and excused for the day. 8:30 a.m. - 9:30 a.m. County Administrator Update Staff Present: Tom Gaines, County Administrator The following Topics were presented and discussed during the County Administrator Update: • Public Records Requests -New Jail • Staff Out of Office • Social Media Post re: Jail Capacity o Community Tours of New Jail • Baker -Tilly Audit Report • County Leadership Report • Building Permit Fees for Coroner's Office • Meetings for Vacating Sheriff's Office Space • Tommer Construction Landfill Site • Consent Item: Renew • Sheriff's Office Invoice Payment - Recruitment Video RCW42.30.110(1)(g) Commissioner Jones called an Executive Session to order Job Applicant/ beginning at 8:38 a.m. to go until 8:43 a.m. In attendance were Evaluation Commissioners Jones and Carter and Tom Gaines. Commissioner Jones closed the session at8:43a.m. 9:30 a.m. -10:00 a.m. Development Services Update Staff Present: Michelle Mercer, Planning Manager The following Topics were presented and discussed during the Development Services Update: • Community Risk Reduction Specialist New Projects • Planning Presentation to PUD • Comprehensive Plan Amendment Open Houses • Upcoming Planning Policy Issue Meetings • South Grant County Interactions 10:00 a.m. —10:15 a.m. Assessor's Office Update Staff Present: Melissa McKnight, Assessor; Darryl Pheasant, Treasurer The following Topics were presented and discussed during the Assessor's Office Update: • Position Management • Revaluation Update • Vehicle Maintenance • PILT & LTIF Reports, City of Moses Lake TIF, Port District • PACs System Errors 10:15 a.m. —10:30 a.m. Clerk's Office Update Staff Present: Kim Allen, County Clerk The following Topics were presented and discussed during the Clerk's Office Update: • Use of Vacated Sheriff's Office o Evidence Storage Space, Alternate Space Usage • Court Proceedings at New Jail, Staff Movement • Law & Justice Council Meeting • Transition to Paperless Procedures 10:30 a.m. —10:45 a.m. District Court Update (Cancelled) 10:45a.m.-11:00a.m. Commissioner Work session Staff Present: Tom Gaines, County Administrator The following Topics were presented and discussed during the Commissioner Work Session: • Consent Agenda Review o Renew — Leadership Training, Funding Sources • County Leadership Opportunities Page 2 of 10 BOCC Minutes Week of April 27, 2026 11:00a.m.-11:30a.m. Position Management Review (PMR) Staff Present: Decorah Anderson -Cook and Gina Saldana, Human Resources; Mandy Kim, Amber Jacobs and Amanda Simonsen, Accounting; Tom Gaines, County Administrator; Darryl Pheasant and Carrie Heston, Treasurer's Office The following Topics were presented and discussed during Position Management Review (PMR): • Treasurer's Office -Chief Deputy Treasurer BackfiL1 o Appointment Concerns, Alternate Posting • Renew -Therapist BackfiLL (Moses Lake) • Deputy Clerk of the Board Candidate Job Offer Sent The Monday, April 27, 2026 session was closed at 11:08 a.m. SESSION CONTINUATION The session was re -opened on Tuesday, April 28, 2026, at 9:00 a.m. with Commissioners Burgess, Jones and Carter (via Zoom) in attendance. Commissioner Carter joined in person at 9:3.0 a.m. 9:00 a.m. - 9:30 a.m. Consent Agenda Review/Work Session Staff Present: Karrie Stockton, Grants Admin Specialist; Suzi Fode, New Hope The following Topics were presented and discussed during the Consent Agenda Review/Work Session: • Items to be moved to Board Discussion/Decisions o Renew: Training Contract o Walk -On Request: District Court 9:30 a.m. - 10: 00 a.m. Prosecuting Attorneys Office Update (Cancelled) 10:00 a.m. -11:00 a.m. Human Resources Update (Commissioner Jones joined during an Executive Session) Staff Present: Decorah Anderson -Cook, Director and Gina SaLdana, Assistant Director Page 3 of 10 BOCC Minutes Week of April 27,2026 The following Topics were presented and discussed during Human Resources Update: • Open Forum for Public Comment o The floor was open to members of the public to speak with a 5-minute total limit for Human Resources related topics only. There was no Public Comment provided. • Deputy Clerk Candidate Declined Offer • One Investigation Back -Meeting with Prosecuting Attorney • Position Management: o Veteran Service Officer- New Position (Hold for Financial Report) o Treasurer's Office -Chief Deputy Treasurer Backfill (Approved) o Renew -Therapist Backfill (Moses Lake) (Approved) • Policy Review- 700 Series (Draft Approved) • Tyler Tech Implementation • Viewmont Drive Hearing Work Session RCW 42.30.110(1)(g) Commissioner Burgess called an Executive Session to order Job Applicant/ beginning at 10:04 a.m. to go until 10:09 a.m. In attendance Evaluation were Commissioners Burgess and Carter, Decorah Anderson - Cook, Gina Saldana and Tom Gaines. Commissioner Burgess closed the session at 10:09 a.m. RCW 42.30.710(1)(f) Commissioner Burgess called an Executive Session to order Personnel Disciplinary beginning at 10:09 a.m. to go until 10:14 a.m. In attendance Matters were Commissioners Burgess and Carter, Decorah Anderson - Cook, Gina Saldana and Tom Gaines. Commissioner Jones joined while the session was in progress. The session continued until 10:19 a.m. Commissioner Burgess closed the session at 10:19 a.m. RCW 42.30.110(1)(f) Commissioner Burgess called an Executive Session to order Personnel Disciplinary beginning at 10:21 a.m. to go until 10:31 a.m. In attendance Matters were Commissioners Burgess, Jones and Carter, Decorah Anderson -Cook, Gina Saldana and Tom Gaines. The session continued until 10:41 a.m. Commissioner Burgess closed the session at 10:41 a.m. COMMISSIONER'S MEETING 11:00 a.m. A. Call to Order Page 4 of 10 BOCC Minutes Week of April 27, 2026 B. Open Forum for Public Comment The floor was open to members of the public to speak with a 3- minute limit per person and a 15-minute total limit. Public Comment was provided about the following topics: • Renew Training Contract Concerns C. Approval of Agenda MOVED BY COMMISSIONER JONES, SECONDED BY COMMISSIONER CARTER, TO APPROVE THE AGENDA AS PRESENTED. DISCUSSION NOTING WALK-ON ITEM. MOTION PASSED UNANIMOUSLY. D. Board Correspondence • Trust Land Transfer Program Request E. Commissioner's Roundtable o Miscellaneous Discussion The following topics were presented and discussed during the Commissioner's Roundtable —Misc. Discussion: • Sister City Student Hosting Request • Letter of Support for Lawrence Welk Show Anniversary F. Consent Agenda The following items are considered routine or were presented to Commissioners during earlier sessions listed above. All items are enacted by one motion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing, and made available to the Board. (In the amount of $5469111.30) COMMISSION ERS' OFFICE 2. Approve Commissioner's Minutes for the week of April20, 2026. 3. Approve Influencer Agreement between Explored Co. LLC and Grant County Tourism for Content Creation Services to Promote Grant County on Social Media in the amount of $5,000.00 to be paid from Fund 114.0000 (Tourist Advertising). 4. Approve Credit Card Request Form for Fire Marshal (Development Services) in the amount of $20,000.00 from FM Uses and Travel Expenses. 5. Approve Certificates of Appreciation for Raul Ramirez Flores and Jacky Tuetken Jr. for dedication, professionalism and excellence in responding to a person in need at the Grant County Landfill. Page 5 of 10 BOCC Minutes Week of April 27, 2026 6. DENY Cannabis License Application -Assumption of a License for PERFECT WATER Located at 6256,Frenchman Hills Rd W, Ste B, Royal City, WA 99357 for Cannabis producer Tier 2 and Cannabis processor privileges. This has been reviewed by Development Services. 7. Approve reimbursement request from McKay Healthcare on the Strategic Infrastructure Program (SIP) No. 2025-03 in the amount of $4,959.50. 8. Approve reimbursement request from McKay Healthcare on the Strategic Infrastructure Program (SIP) No. 2026-03 in the amount of $7,000.00. 9. Approve reimbursement request from Coulee City Fire Department on the American Rescue Plan Act (ARPA) in the amount of $52,770.44, which is the total grant award. 10. Approve reimbursement request from Housing Authority of Grant County on the Consolidated Homeless Grant (CHG) No. 26-46108- 10 in the amount of $78,085.64 for the month of January 2026. 11. Approve reimbursement request from Housing Authority of Grant County on the Consolidated Homeless Grant (CHG) No. 26-46108- 10 in the amount of $153,264.45 for the month of March 2026. 12. Approve reimbursement request from HopeSource on the Consolidated Homeless Grant (CHG) No. 26-46108-10 in the amount of $43,682.20 for the month of March 2026. NEW HOPE 13. Approve policy updates to reflect current compliance standards (#C6-Individual Grievances Policy and #FM5-Gift Card Policy). Four (4) new policies for New Hope's CHG program on housing (#H1- EmergencyHousing Services and Eligibility Determination Policy, 02-Rent Limit Determination, #H3-CHG Exit and Denial of Services, #H4-Landlord Verification Policy). PUBLIC WORKS 14. Approve Reimbursable Work Agreement between Grant County and Grant County Public Utility District (PUD) to conduct four gravel surface site evaluations. The work is to be done by May 7, 2026, and the County will be reimbursed for all costs up to a maximum of $1,050.00. 15. Approve request for Public Hearing to declare surplus certain County -owned property. Once declared surplus, they will be sold at public auction through WWW..Du.b..L.i-csu.rD..Lus.com.. 16. Approve Title V1 Plan for Local Agency Plans with Populations Over 75,000 for the period of April 2025 to March 2026. 17. Approve corrected award recommendation and award Letter to Ergon Asphalt & Emulsions, Inc., for the Asphalt Materials 2026 project of 3,000-5,000 tons of H FE-1 50 at $499/ton and 500 tons of HFE-90 at $489/ton. Page 6 of 10 BOCC Minutes Week of ApriL 27, 2026 18. Approve corrected award recommendation and award letter to Central Manufacturing, Inc., for the Asphalt Materials 2026 project of 6,000-8,000 tons of HMA 1/2" PG 64-28 at $85.00/ton and 6,000- 8,000 tons of HMA 3/8" PG 64-28 at $87.00/ton. Incorrectly awarded to Ergon Emulsions, Inc. on 03/19/2026. RENEW 19. Approve request for Dell Anderson, Director, to DocuSign Contract for Professional Consulting Services between Letendre & Associates LLC and Grant County dba Renew for onboarding design, Leadership effectiveness and organizational transformation guidance. Effective on date signed with full implementation by 03/31/2027. Total cost is $140,000.00. (Withdrawn) 20. Approve request for Dell Anderson, Director, to electronically sign contract between Propaganda Creative, LLC and Moses Lake Community Coalition (Renew is fiscal agent) for the Positive Community Norms Campaign. Total cost is $29,200.00. 21. Approve State of Washington Developmental Disabilities (DDA) Residential Support Program 2025 Cost Report (Schedule A). SHERIFF'S OFFICE 22. Approve request for Chief Deputy Phillip Coats to sign agreement with HomeWay. This renewal covers additional units for the new jail, new revenue rates according to the FCC Regulations, free phone calls and enabling video visitation on the tablets. TREASURER'S OFFICE 23. Approve Resolution No. 26-031-CC Ordering Sale of Tax Title Property Parcel 31-0887-000. TECHNOLOGY SERVICES 24. Approve Purchase Order No. 1075 to Ednetics for 1 year renewal of Ednetics SmartNet, Fire Power, and Anyconnect VPN in the amount of $15,041.63. This is a budgeted software maintenance to be paid from Fund 501.0000. 25. Approve Purchase Order No. 1076 to Ednetics for Annual NetApp E2800A & E2860A Support Renewals in the amount of $10,024.25. Term is May 1, 2026 through April 30, 2027. This is a budgeted software maintenance renewal to be paid from Fund 501.0000. MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER JONES, TO APPROVE THE CONSENT AGENDA ITEMS 1 THROUGH 25, WITHDRAWING ITEM 19. MOTION PASSED UNANIMOUSLY. G. Board Discussion/Decision Items • Walk -On Item: o District Court Request to use funds to pay for staff Lunch during a go -live working Lunch. Page 7 of 10 BOCC Minutes Week of April 27, 2026 MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER JONES, TO APPROVE THE WALK-ON AS PRESENTED. DISCUSSION ABOUT APPROVING THE WEEKEND WORK. THE MOTION PASSED UNANIMOUSLY. I. Adjournment The Commissioner's Meeting adjourned at 11:22 a.m. 11:30a.m.-12:00p.m. Viewmont Drive Hearing Review Work Session Staff Present: Andy Booth, Cade Egbert, Katherine Bren, Public Works; Jim Anderson -Cook and Michelle Mercer, Development Services; Derek Beach, Deputy Fire Marshal; Sheriff Joe Kriete, Undersheriff Gary Mansford, Mireya Garcia, Sheriff's Office; Tom Gaines, County Administrator The following Topics were presented and discussed during the Viewmont Drive Hearing Review Work Session: • Viewmont Drive History • Public Safety &WeLfare o Emergency Services Access • Circulation of Access • County Road Maintenance Expectations • Road Closure - Previous Resolution • Public Hearing Timeline ne • Legal Review Needed 1:00 P.M. - 2:00 p.m. Budget & Finance AND Finance Committee Meeting Staff Present: Darryl Pheasant and Carrie Heston, Treasurer's Office; Michele Jaderlund, Auditor, Mandy Kim and Amanda Simonsen, Accounting; Decorah Anderson -Cook, Human Resources; Jim Anderson -Cook, Development Services The following Topics were presented and discussed during the Budget & Finance Meeting: • Finance Committee Meeting • Financial Report Inaccuracies o Year -to -Date Comparisons • Treasurer's Office Incoming Payments • Assessed Values of County Properties o Corrected Tax Statements • Expenditure Report Update • Open Positions -Sheriff's Office o Jail Management, Position Management Page 8 of 10 BOCC Minutes Week of April 27, 2026 2:00 p.m. - 3:00 p.m. Future Landfill Site Discussion Staff Present: Andy Booth, Public Works and Jason Collings, Solid Waste; Dwight Miller and Drew Norton, Parametrix The following Topics were presented and discussed during the Future Landfill Site Discussion: • Next Steps Following Discussion RCW 42.30.11 0(l)(b) Commissioner Burgess called an Executive Session to order Real Estate beginning at 2:00 p.m. to go until 2:30 p.m. In attendance were Acquisition Commissioners Burgess, Jones and Carter, Andy Booth, Jason Collings, Dwight Miller and Drew Norton. Commissioner Burgess closed the session at 2:30 p.m. The Tuesday, April 28, 2026 session was closed at 2:32 p.m. MISCELLANEOUS ITEMS (5/1/2026): • The Chair of the Board was authorized to sign the following Final Plat Submission and Reviews: o Rhandy JoAnne SeLmann (North SeLmann Short Plat) File # P 26-0042 (preliminary P 25-0146), and o Rhandy JoAnne SeLmann (South SeLmann Short Plat) File # P 26-0041 (preliminary P 25-0145). Page 9 of 10 BOCC Minutes Week of April 27, 2026 MeetingMinutes for the week of A ril 27 2026 were approved this day of "A'.0 N NN Y 2026. BOARD OF COUNTY COMMISSIONERS Grant County, Washington `,�`���lliilififliil/� .`��` r ` ,.. .�, O r 4•r• '. -_ Kevin Burgess, air 41 ..©. �/ r i •rNr EAL • ca! ....VOW- � Q •u �., ,:• -•� es, Vice- hair Cindy Cart , Member Attest: Caitlin E. Manell, Clerk of the Board Page 10 of 10 BOCC Minutes Week of April 27, 2026