HomeMy WebLinkAboutAgreements/Contracts - Central Services (002)GRANT COUNTY
COMMISSIONERS AGENDA MEETING REQUEST FORM
(Must be submitted to the Clerk of the Board by 12:00pm on Thursday)
REQUESTING DEPARTMENT:Central Services Fairgrounds DATE:05/07/2026
REQUEST SUBMITTED BY: Chris Turner
PHONE: 509-237-9824
CONTACT PERSON ATTENDING ROUNDTABLE: Chris Turner or Kevin Schmidt
CONFIDENTIAL INFORMATION: DYES i@NO
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OWSLCB
NAMM101-1-115 -a VISION`•
umm is :4 11
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This is for the 500feet of fence in the Brian Miller stage area
The contract was awarded to Cortez Fencing L,LCin the amount of
Paid from capitol approved funds for 2026fence additions Reet1
Fund balance of $46,661.04
If necessary, was this document reviewed by accounting? ❑YES 9 NO ❑NIA
If necessary, was this document reviewed by legal? � YES 0 NO El N/A
DATE OF ACTION: 11311� DEFERRED OR CONTINUED TO:
APPROVE: DENIED ABSTAIN
DI: 14< 9 P?
D2:
D3--
WITHDRAWN:
4/23/24
ByAk M
QC11 IMI
THIS CONTRACT ("Contract"), entered by and between GRANT COLTNTy, duly
organized and operating under anConstitution and by the d the laws of the State ofWa
Pee
shington
("County"), and Cortez Fencing LLB, a companyinofWashington("Contractot"),duly and doing the State
Inconsideration of the mutual promises and covenants n
cont -aied herein,the parties
hereto agree as follows:
Work of Contract/scope of Work. The Contractor shall do all work and furnish all.
equipment,, tools, and materials to construct, a fence at the Grant County Fairgrounds located at
3iS3 Airway Drive, Moses Lake,, WA. "WorV means all work inctividually and collectively
performed by the Contractor during th P
The Contractor will be responsible for supplying and doing all the Work to le comp , t e the
following: Supply the .complete services, labor, materials, and equipment pment for rem( )val,. disposal,
.of the old fencing and footing and construction. of ihe 0 ^
new six toot tall .chain link fencea
approximately 50U lineal feet long, with one foot of re -strand 45 degree
.3 strand barb wire on
top. The specifications for the fence and related materials are in Appendix A of this contract.
Pr v d ll materials., eouipment, and labor to complete the p 4ect.
r0i
Remove, haul away, and legally dispose of all excess materials and debris.
0 Provide safety barricades, si gns, oneany other means to keep people and vehicles clear of
the area while the pr oJectis occurring.
0 Marking of utilities and under round infrastructure.
0 Provide traffic and pedestrian safety marking as needed,
0 Develop plan with project 'm n g r to minimize impact to Countybusiness during p lest
rol e.
Clean up of all areas affected, by wor related to job.
SDS are to be provided and available by the contractor upon demand and on site for any
chemicals brought on site.
Zt Project Site. The work shall be accomplished upon the real property commonly known as
the �n�ant County Fairgrounds situated on or about 3953 Airway Drive, Mos.e LakeWashington,
or as may be more specifically directed at the sole discretion of the County*
3. Date of 'Commencement and Date of Completion. The Contractor shall commence the
work described herein upon receiving notice to proceed from the County beginning at a time
mutually agreed upon by the parties after having obtained all. necessary permits/bonds,
-i
Substantiai completion of the work shall occur by July 17, 2p26, unless delays beyond the
control of either party cause the date to be extended. This date will not be extended Without
approval by the County,
4, Contract Sum and Terms. The agreed Contract sum, except for provisions set forth below
in Paragraph 14, and with payment of such Contract Sum subject to provisions set forth below
inParagraphs 8 and 12,andanyotherprovisioncontained withffithe Contract whichmay affect such
CSFG 2603 Fence Line Phase 3
Contract Sum to be paid to Contractor, is as follows:
Retainage. Not Required for this project,
b.Tntent.s and Affid Statements ofintentto pay prevailing wages and affidavits of
wages paid -a , re required to be submitted to Washington State Labor and Industries
according to RAW 39.12.Q40,
�. Payment. Interval and Billing: The Contractor shall submit a -monthly billing
statementend invoice to the County. Sueh billing statement and
invoice shall set out
the nature of the, work perfornaed, the time and matefials
involved, or the percentage
of'work completed as mutualld upon by the Contractor. y agreeand the County. The
county WAil1 pay such. a statement and invoic�.(30)0 1within .days frece#nt.
S. Performance and Payment Bonds-, Required for this
project,
6, Indemnity and Hold Harmless, The Contractor shall defend, indemnify, and hold the
its officers, officials, employees, and luntee s harmless from any claims,, injuries,
County, vo r
damages, losses, or -suits, including 'attorney fees, arising out of or in connect*on
1 with the
performance of the contract, provided that such claims,damages, losses or expenses pre caused
in, whole part.
or in by any negligent or wrongful oat or omission-) including passive or active
negligence'. of Contractor or its subcontractors, any of their agents or em oyees pl. or a-
nyone for
Whose acts any of them may be liable, except to the extent that the same results
^ It . . from County's
negligont or wrongtui act or omission.
on.
It is further specifically and expressly understood that the. indemnification provided herein
constitutes the Contractor's waiver at immunity -under Industrial Insurance., title 5 1 RCW, solely
for indemnific�.tion. The partieshave mutually negotiated this waiver, The provisions of this
section shall sur *V1ve the expirat on of termination of this contract.
.
By ininafing below, the County and Contractor certify that the waiver of im unity
- In
A WO
contained in tnis article was mutually negotiated.
Contractor
County KAi1
CSFG 2603 Fence Line Phase 3
7. Insurance. The Contractor shall procure and maintain, for the duration of this contract
insurance against claims for injuries to persons or damage -to property which may arise from or
in connection with the performance of the work hereunder by the Contractor, its agents,
representlatives, employees, or subcontractors. The Contractor shall provide a Certification of
Insurance evidencing:
a, Automobile Liability insurance with limits ofno less than $1,OQ4,OOQ
combined single limit per accident for bodily injury and property damage;
and
b, Commercial General Liability insurance written on an occurrence basis with limits
no less than $1,400,OQQ combined single limit per occurrence and $2,OOQ,000
aggregate fbr perso- nal injury, bodily injuxy, propertyggranddamage. coverage shall
kinclude but not b limited to blanket contractual* products/completede i operations*
broad form property d amago* explos" 11apseion, co, and underground (XCU).if
applicable; and employer's liability.
�. Worker's Compensatian 0 insurance at the limits established by the State of
Washington.
Any payment of deductible or self-*
insured retention shall be the Contractor's sole responsibility.
The County shall be named as, an additional 'insured on the insurance policy concerning work,
d by behalf of the Contractor, and a copy of the endorseme
performed or on nt naming the county
as an additional insured. shall ba attached to the Certiiicate of Insurance. The Contractor's
insurance shall be the primary insurance concerning the County, andthe County shall be g`iven
thirty, N.(30) days prior vm-tten notice of any cancellationsuspension, or material change in
coverage.
8. Payments. Withheld. The County may withhold or nullify the whole or part of any
payment to such extent ' as may be necessary to protect the County from loss or damage for
reasons. including but not limitedto:
a Work not within the Contract.
b. Reasonable. evidence that the work required quired bar the Contract cannot be completed
for the unpaid balance ofthe contract sum.
c Work by the County to correct defective work or complete thework.
d Failure by the Contractor to perform work within this Contract.
e. Cost or liability that may occur to the County due to the Contractor's fault.,
CSFG 2603 Fence Line Phase 3
ne,-W igent acts, or omissions.
PROVIDED: In any case where part or all of a payment is going to be withheld for
unsatisfactory performance, the County shall notify the Contractor per RCW 39.76.011(b).
9. Authority of County, Suppose the Contractor fails to perform the work according tothe
requirements of the Contract Document-. In that case, the County shall provideIN written notice of
the deficiency to the Contractor, and the Contractor shall have seven days to correct the deficiency0
in the work. T�'the Contractor fails to correct the deficiency in the work within the seven days or
to take and continue 4
nfinue all *ate steps to initiate the corrections in the event corrections cannot
appropriate
be reasonably completed in the seven days, the County may:, without prejudice to other
remedies: (a) use County'forces, other contractors, or other means to make
good the Contractor's
deficiency, and (b) deduct. rfom, or nunify the Contractors payments the cost.of such effort as
described in paragraph 8�th*s f
oi agreement,
10. Warranty of Construction. Tn addition to any special warranties provided elsewhere in
the Contract Document and companion or applicable documents,, the Contractor warrants that all
work conforms to the requirements of the Contract and is free of any defect in equipment,
material, or design furnished or workmanship performed by the Contractor,
Concerning all warranties express or implied, for work performed or materials furnished
according to the Contract and companion or applicable documents, the Contractor shall:
a. Obtain all.. warranties that would be 0 ingiven standard commercial practice,
b. Require all warranties to be executed
in writing,, for the benefit of the Jaunty; and
Enforce all warranties for the benefit of the County., if directed by the County,
including any subcontractor's, manufacturer's, or supplier's
warranty that extends beyond
the period .specified in the Contract.
d The obligations under this Section shall survive completion.
U. Successors and Assigns. The County and Contractor respectively bind themselves, their
partners, successors, assigns, .and legal representatives
to the other party hereto and topartners,
successors, assigns, and legal representatives of such other party regarding covenants,
agreements, and obligations contained in the Contract. Neither party shall assign the work
Without the written consent of the other. If either party attempts to assign without such consent
that party shall remain legally responsible for all obligations outlined in the Contract,
12. Changes in Work. The County may,, at any time and without notice to the Contractor's
surety, order additions, deletions, revisions, or other changes in the work. These changes in the
work shall be incorporated into the Contract Document through the execution of Change Orders,
Suppose any change in the work ordered by the County causes an increase or decrease in the
Contract Sum or the performance time. In that case, an equitable adjustment shall be made, and
such adjustments(s) shall be incorporated into a Change Order,
CSFG 2603 Fence Line Phase 3
Ii the County desires to order a change in the work, it may request a written Change Order
proposal from the Contractor. The contractor shall submit a Change Order proposal within 14
days of the request from the County or within such other period as
mutually agreed, The
contractor's Change Order proposal shall include total compensation for implementing the
proposed change in the work, including any adjustment in the contract sum or time of
performance, and including compensation for all delays in connection with such change 'in the
work and for any expense or inconvenience, disruption of schedule, or lass. of efficiency ency or
productivity occasioned by the change in the work. Upon receipt of the Change CJ►rderprapasal
or a request for equitable adjustment to the contract sum or time of performance the County
may accept or reject the proposal, request
further documentation, or negotiate acceptable terms
With the Contractor,
Pending agreement onthe terms of the Change Order, the County may direct the Contractor to
proceed immediately with the Change Order work, The contractor not proceed with any
change in the work until 'it has obtained the. Caun�y'sal. All work done under any county-M approv
directed change in the work shall be executed per the Contract,
131. No Agency Relationship. Neither the, Contract nor any agreement implied therefrom
constitutes the Contractor as an agent or legal representative ato.
ve of the County for any purpose
whatsoever, and the Contractor's relationship to the County because of the Contract Document
10
shall be that of an independent contractor, The Contractor is not granted' any express or implied
right or authority to assume or create any obligation or responsibility on behalf of or in the name
ofthe County or to bind the County in any manner or thing whatsoever.
14. Clean Up. Thecontractor shall always keep the project site, including hauling routes,
.6
infrastructures, utilities, les, and storage areas, free from, accumulationsof waste materials. Before
completing -the work, the Contractor shallremove its rubbish, tools, scaffolding quipn
e ient, and
materials from the premises. Upon completing the Work, the Contractor shall leave the project
proi
site in a clean, neat, and orderly condition that is .satisfactory to the County. If the Contractor
fails to clean up as provided herein, and after reasonable notice from the County, the County
may do so, and the cost thereof shall be charged to the Contractor,
15. Survival, Tf any clause or provision of this Contract shall be invalid, the remaining clauses
and provisions shall nevertheless be and remain in full force and effect.
16. Entire Agreement. The Contract embodies the entire agreement between the parties; all
other agreements, oral or written, are now merged and superseded by the Contract. There are no
other agreements which modify or affect the terms hereof. Na amendment hereto shall be
binding unless the terms thereof are in writing, and signed by both parties. Time is ofthe essence.
No verbal or other agreements modify or affect the Contract.
17. Explanation of Documents. The Contractor has thoroughly reviewed the Contract. The
Contractor has had the opportunity to consult with legal counsel as to the legal effect of the
Contract.
CSFG 2603 Fence Line Phase 3
18. Notices. All notices required under the terms hereof are to be in writing and delivered
personally to the party to receive the same or mailed by regular mail, postage prepaid to the
9 1-4*
address specified adjacent to the parties' signatures. All notices shall be deemed served upon
doliverythereofarthree (3}days following depositofthe notice inthe U.S. mail R*
. as requiredherein,
19. Headings., Construction. The headings of the sections and aragraphs are inserted , olely
p S
for the convenience of the pat -ties. They are not a part of and are not intended to govern,, limit,
or aid in -constructing any term or provision hereof. In construing the parties' intent regarding
this contract, no more significant or stricter construction of any term or provision hereof shall
be asserted against the county as drafter.
20. Governing Law, Venue. The perFormance and interpretation of the Contract Uoeument
aton*.a
shall be governed and interpreted by the laws of the State of Washington. . iationN.,arising
from or in connection with, this Contract shall be conducted in Grant County, Washington.,
CSFG 2603 Fence Line Phase 3
CONTRACTOR.- Cortaz Fencing. LLC
A c c tT- t ed-L�
Eddie Cortez
License No. CnRTFL?91Q1
UBI,* 604-744-3' 11
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BOARD OF COUNTY COMMISSIONERS
GRANT COUNTY, WASHINGTON
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CSFG .2603 Fence Line Phase 3
ZU 1 6
PART i — GENERAL
1.1 DESCRIPTION
A - This work 'Includes all labor, materials, and equipment necessary to furnish and Install chain -link fe'nces,
gates, and accessories,
1. 2 MANUFACTURER'S qUALIFICATIONS
Fence, dates, and.accessories shall be products of manufacturers reigula I eng 'ged in manufacturing items of the
ry a
specified type,
1, 3 SUBMITTALS
A. SHOP DRAWINGSt PRODUCT DATA AND SAMPLES, furnish the following:
1 Manufacturer's Literature and Data Chain link fencing, gates, and all accessories*
2. Manufacturer's Certificates-, Zinc coating complies with specifications
a. Statement(s) signed by an official authorlized to certify on behalf of the manufacturer(s) of the
products provided, attesting that the chain link fence and component materials meet the.
minimum specified requirements in these specifications and drawings. The products provided
shall only be acceptable from qualified manufacturers with at least five: years' e X*perie n'ce
.manufacturing thermally fused chain link fencing of -the design, size,; au eof metal a 9
fabrication as specified herein,
3 Shop Drawings for Chain Link Fence and all components of the functional fence system.
a. Lay but,of fences and j4ate s with dimensions, elevations� d t fls, and fin'ishes,of co nts,
e. a mpone
accessories, and post foundations.
b . Manufacturer's catalog cuts Indicating materials compliance and specified options,
4. Operation. and Maintenance Manuals,
5. Certification that fence alignment meets the requirements of the contract documents
6. Sample of special warranty.
1. 4 WARRANTY
A Special Warranty: The manufacturer's standard form requires the manufacturer and/or Installer to repair
or replacee- c6mpon ents of chain -link fences and gates that fail in materials or workmanshipwi thin the
ithi
specified warranty period.
1. Failures Include, but are not limited to, deterioration of metals, -metal finishes, and other materials
beyond normal weather* ing.
2. Warranty Penlod; Five years from the date of Substantial Completion.
1.5 APPLICABLE PUBLICATIONS
A. The publications, listed below are part of this specification to the extent referenced. The publications are
referenced In the text by the basic designation only.
B. American Society for Testing and Materials (ASTM):
A392-07 ted Steel Chain-Unk Fence Fabric with privacy slats and bottom locking rail
A817-07.4..,,#,,,,,..,.,.-,,,,,,,,Metal,-Coated Steel Wire for Chain -Link Fence Fabric and Marcelled Tension Wire
C94/C94M-09 ... ...........Ready -Mixed Concrete
Installation of Chain-LinKI-ence
Fence Fittings
Fabric. F900-05..............Industrial and Commercial Roller gates
Fi 043-o 8. ..Strength and Protective Coatings on Metal Industrial Chain -Link Fence Framework
Steel, Hot -Dipped Zinc -Coated (Galvanized) Welded, for Fence Structures,
F30OO/F3000M*.o# Privacy slats and bottom loc . king rail
PART 2 - PRODUCTS
2,1 GENERAL
CSFG 2603 Fence Line Phase 3
Materials shall conform to ASTM H083 and AST A ferrous metals, zinc -coated; detailed specifications forming
the various parts thereto; and other requirements specified herein. After fabrication, zinc -coated metal members
(including fabric, gates, posts, rails, hardware, and other ferrous metal items) shall be reasonably free of excessive
roughness, blisters, and sal-ammonlac spots
CHAIN -LINK FABRIC with Privacy Slats
ASTM A392. 9-gauge wire Bowen in a* 50 MM (2 318 inch) mesh. The top and bottom selvage shall have a selvage
knuckle finish. Zinc -coating weight shall be 570 graMS/M2 (1-2 ounces per square foot).
ASTM F3000/3000M privacy slats and bottom locking railk
2 a 3 POSTS, FOR GATES AND FENCING
Provide members With minimum dimensions and wall thickness according to ASTM F1083, Grade SK-4oA, round,
zinc, coated steel, or as indicated in these specifications, whichever result's in the heavier or la mber. The
rger me
minimum. dimensions and weights of posts shall conform to the tables in the ASTM Specification based on the size
and type of fence material. Provide post braces and truss rods for each gate corner ullo
1p, r end post, Provide
,
truss rods with turnbuckles or other equivalent provisions for adjustment,
2.4 TOP RAIL AND BOTTOM RAIL
ASTM F1083, Grade SK-OA, round, zinc -coated steel. The dimensions and weights of the posts shall conform to the
tables in the ASTM Specification -and be fitted with suitable expans! I on sleeves and means for securing rail to each
gate, corner, and end post%
2. 5 TOP ANDBOTTOM TENSION WIRE
ASTM A7 and AM F626 are zinc -coated, with minimum coatings the s
ame as fence fabrici,
2, 6 ACCESSORIES
Accessories, such as necessary caps, rail and brace ends wire ties or clip , braces s race and tension bands, tension bars,
truss rods.,and miscellaneous accessories conforming to AM F626
2, 7 CONCRETE
ASTM C94/C94M, using 19 mm (3/4 inch): maximum -size aggregate andhaving
a m Iin'
murn compressive strength of
25 Pa (3000 psi) at 28 days. Non -shrinking grout shall consist of one part Portland cement and
_ three parts clean,
well -graded sand, non -shrinking grout additive, and the minimum amount of water to produce a workable mix.
PART 3 - EXECUTION
Demolition: all existing fences will be demolished and removed. Concrete will be removed.
3. 1 INSTALLATION ?
A. Install the fence by an adequately trained crew on previously prepared surfaces in a straight line followin! rN
the ground's contour, keeping within one inch of the surface. Install the fence following ASTM F567-23
and with the manufacturer's printed installation instructions, except as modified herein oras shown,
Maintain all equipment, tools, and machinery in sufficient quantities and capacities to properly install
posts, chain links, and accessories while on the project,
B. Concrete shall be domed to shed water away from posts. Posts shall be centered in concrete. Concrete
post foundations In the earth shall be concrete cylinders with a minimum diameter Of 12 inches, crowned
at grade to shed water, and extended not less than 3 feet into the ground. Posts shall be set in the full
depth of the foundation except for 3 inches of concrete under the posts. If foundation holes are
excavated in unsuitable material, the County shall be notified for the determination of suitable
construction precautions.
3. 2 POST SETTING
CSFG 2603 Fence Line Phase 3
Install the post plumb and in alignment. Thoroughly compact the concrete so it is free of voids and finished in a
slope or dome to divert water running down the post away from the footing. Cure the concrete for at least 72
hours before further work is done on the posts.
3,3 POS.TCAPS
Fit all exposed ends of the post with caps. Provide caps that fit snugly and are weather -tight. Where the top rail is
used, Provide caps to accommodate the top rail,
Install.post caps as recommended by the manufacturer.
3A TOP RAILS AND BOTTOM RAILS
Install rails before installing chain link fabric. Provide suitable means for securing rail ends to the terminal and
intermediate posts. Top rails shall pass through intermediate posts supporting arms or caps. The rails shall hall have
expansion couplings (rail sleeves) spaced as the manufacturer recommends.
3,5 TOP AND BOTTOM TENSION WIRE
Install and pull taut the tension wire before installing the chain -link fabric,
3, 6 ACCESSORIES
Su -P ly accessories (posts, braces, tension bands, tension bars, truss rods, and miscellaneous accessories), as
P
required and recommended by the manufacturer, to accommodate the installation of a complete fence with taut
fabric appropriately attached to posts, rails, and tension wire.
3, 7 FABRIC
Pull fabric taut and secure with wire ties or clips to the top rail or bottom rail, Tension wire should be close to both
Ides of each post and at intervals of not more than 60o m inches) on centers si m (24 Fabric should be secured to
posts using stretcher bars, ties, or clips.
3, 8 GATES
Install plumb, level, and secure gates for the opening without interference. Set keepers, stops, and other
accessories into concrete as the manufacturer requires. Adjust hardware for smooth operation and lubricate
where necessary,
3. 9 REPAIR OF GALVANIZED SURFACES
Where galvanized surfaces need field or shop repair, use galvanized repair compound, stick form, or another
method. Repair surfaces per the manufacturer's printed directions.
3, 10FINAL CLEAN-UP
Remove all debris, rubbish and excess material from the site,
CSFG 2603 Fence Line Phase 3