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HomeMy WebLinkAboutRequest to Purchase - Facilities & MaintenanceGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: Facilities and Maintenance DATE. 5/6/2026 _ REQUEST SUBMITTED BY: Kevin Schmidt PHONE: 509-754-20117 3272 CONTACT PERSON ATTENDING ROUNDTABLE: Kevn Schmidt/Tom Gaines CONFIDENTIAL INFORMATION: DYES ©NO UIL" M I K(N;I:14iLV11MJ; I 1F.&I W ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related � Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑Computer Related ❑County Code El Emergency Purchase ❑Employee Rel. B Facilities Related ❑ Financial 0 Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ❑Minutes []Ordinances ❑Out of State Travel El Petty Cash ❑ Policies ❑ Proclamations 0 Request for Purchase ❑ Resolution El Recommendation El Professional Serv/Consultant ❑Support Letter []Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB UGG� TE_WORINGFORAEN Grant County facilites. Seven of these will be for new facilites for the Sheriffs Office and Renew, and the other for depratment needs that had not been identified. This cost, $29,808.00 can be paid from the Tyler project fund 123.0000.0000-5142000.535000.531000. The Auditor was contacted about this purchase. If necessary, was this document reviewed by accounting? ❑ YES ❑ NO * N/A If necessary, was this document reviewed by legal? ❑ YES © NO ❑ N/A I OEM- r i i DATE OF ACTION: S7- Ion -d(o APPROVE: DENIED ABSTAIN D1: D2: D3: DEFERRED OR CONTINUED TO: WITHDRAWN: 4/23/24 • •�:':•. y t er 9 technologies .� Sales Quotation For: Grant County, Wa Auditor's Office Ephrata WA 98823 3rd Party Hardware, Software and Services Touchscreen 7: Proximity Reader Shipping Address: Grant County PO Box 878 Ephrata WA 98823-0037 TOTAL Summary Total Tyler License Fees Total SaaS Total Tyler Services Total Third -Party Hardware, Software, Services Summary Total Contract Total 2026-610781-J9M6W4 Quoted By: Quote Expiration: Quote Name. Quote Description: Maddie McCambridge 10/28/26 Grant County WA - Tlmeclocks 050126 Grant County WA Timeclocks 050126 12 $ 2,365.00 $ 118.00 $ 26,964.00 $ 237.00 $ 0.00 $ 2,844.00 $ 26,964.00 $ 2,844.00 One Time Fees Recurring Fees $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 26,964.00 $ 2,844.00 $ 26,964.00 $ 2,844.00 $ 29,808.00 CONFIDENTIAL Page 1 Client's purchase of the items listed above is subject to the Comments below Unless otherwise indicated in the contract or amendment thereto, pricing for optional items will be held For six (6) months from the Quote date or the Effective Date of the Contract, whichever is later. Customer Approval: Print Name: e' Kevin R. Burgeg, Chair All Primary values quoted in US Dollars Date: P.O.#: Comments Client agrees that items in this sales quotation are, upon Clients signature or approval of same, hereby added to the existing agreement ("Agreement") between the parties and subject to its terms. Additionally, payment for said items, as applicable but subject to any listed assumptions herein, shall conform to the following terms: • License fees for Tyler and third party software are invoiced upon the earlier of (i) deliver of the license key or (ii) when Tyler makes such software available for download by the Client; • Fees for hardware are invoiced upon delivery; • Fees for year one of hardware maintenance are invoiced upon delivery of the hardware; • Annual Maintenance and Support fees, SaaS fees, Hosting fees, and Subscription fees are first payable when Tyler makes the software available for download by the Client (for Maintenance) or on the first day of the month following the date this quotation was signed (for SaaS, Hosting, and Subscription), and any such fees are prorated to align with the applicable term under the Agreement, with renewals invoiced annually thereafter in accord with the Agreement. • Fees for services included in this sales quotation shall be invoiced as indicated below. • Implementation and other professional services fees shall be invoiced as delivered. • Fixed -fee Business Process Consulting services shall be invoiced 50% upon delivery of the Best Practice Recommendations, by module, and 50r upon delivery of custom desktop procedures, by module. • Fixed -fee conversions are invoiced 50% upon initial delivery of the converted data, by conversion module, and 50% upon Client acceptance to load the converted data into Live/Production environment, by conversion module. • Except as otherwise provided, other fixed price services are invoiced upon complete delivery of the service. For the avoidance of doubt, where "Project Planning Services" are provided, payment shall be invoiced upon delivery of the Implementation Planning document. 2026-610781-J9M6w4 CONFIDENTIAL Page 2 Dedicated Project Management services, if any, will be invoiced monthly in arrears, beginning on the first day of the month immediately following initiation of project planning. If Client has purchased any change management services, those services will be invoiced in accordance with the Agreement. Notwithstanding anything to the contrary stated above, the following payment terms shall apply to services fees specifically for migrations: Tyler will invoice Client 50% of any Migration Fees listed above upon Client approval of the product suite migration schedule. The remaining 50%, by line item, will be billed upon the go -live of the applicable product suite. Tyler will invoice Client for any Project Management Fees listed above upon the go -live of the first product suite. Unless otherwise indicated on this Sales quotation, annual services will be invoiced in advance, for annual terms commencing on the date this sales quotation is signed by the Client. If listed annual service(s) is an addition to the same service presently existing under the Agreement, the first term of the added annual service will be prorated to expire coterminous with the existing annual term for the service, with renewals to occur as indicated in the Agreement. • Expenses associated with onsite services are invoiced as incurred. Tyler's quote contains estimates of the amount of services needed, based on our preliminary understanding of the scope, level of engagement, and timeline as defined in the Statement of Work (SOW) for your project. The actual amount of services required may vary, based on these factors. Tyler's pricing is based on the scope of proposed products and services contracted from Tyler. Should portions of the scope of products or services be altered by the Client, Tyler reserves the right to adjust prices for the remaining scope accordingly. Unless otherwise noted, prices submitted in the quote do not include travel expenses incurred in accordance with Tyler's then -current Business Travel Policy. Tyler's prices do not include applicable local, city or federal sales, use excise, personal property or other similar taxes or duties, which you are responsible for determining and remitting. Installations are completed remotely but can be done onsite upon request at an additional cost. In the event Client cancels services less than four (4) weeks in advance, Client is liable to Tyler for (i) all non-refundable expenses incurred by Tyler on Client's behalf; and (ii) daily fees associated with the cancelled services if Tyler is unable to re -assign its personnel. The Implementation Hours included in this quote assume a work split effort of 70% Client and 30% Tyler. Implementation Hours are scheduled and delivered in four (4) or' eight (8) hour increments. Tyler provides onsite training for a maximum of 12 people per class. In the event that more than 12 users wish to participate in a training class or more than one occurrence of a class is needed, Tyler will either provide additional days at then -current rates for training or Tyler will utilize a Train -the -Trainer approach whereby the client designated attendees of the initial training can thereafter train the remaining users. Your acquisition of clocks and/or clock maintenance is subject to the following terms: https://www.tylertech.com/terms/executime-clock-terms. 2026-610781-J9M6W4 CONFIDENTIAL Page 3 2026-610781-J9M6W4 CONFIDENTIAL Page 4