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HomeMy WebLinkAboutGrant Related - BOCC (002)GRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: BOCC REQUEST SUBMITTED BY: K Stockton CONTACT PERSON ATTENDING ROUNDTABLE: Karrie Stockton CONFIDENTIAL INFORMATION: ❑YES ® NO DATE: 5/8/026 PHONE: 2937 ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ©ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑ Computer Related ❑ County Code ❑ Emergency Purchase ❑ Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ® Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ❑ Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB WIT mi AR �_M'" i a 0`1 ', Mr, s ' yFrOVIV W. t Reimbursement request on the American Rescue Plan Act (ARPA) from Beverly Water District in the amount of $10,058.75 for the Water System Improvement Project. If necessary, was this document reviewed by accounting? ❑ YES ❑ NO R N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO 0 N/A DATE OF ACTION: DEFERRED OR CONTINUED TO: APPROVE: DENIED ABSTAIN D1. rW r D2: D3: WITHDRAWN: 4/23/24 BEVERLY WATER DISTRICT Project: Water Distribution System Fund. ARPA Period: March 1, 2026 thru April 15, 2026 Historical Review/ Bid Documents Environmental Cultural (Design Vendor Invoice # Invoice Date Review Review Engineering) Construction Total Invoice Anderson Perry 83233 4/17/2026 - - 10,058.75 - 10,058.75 Reimbursement Request #6 - - 10,058.75 - $ 10,058.75 Project Update — During this time work was done toward finalizing the design drawings for the watermain project. Meetings were also held to assist with the completion of the new funding application. Surveyingianderson ! perry Engineering Haturat Resources Beverly Water District Invoice No: 8610 Hillcrest Dr. NE Invoice Date: Moses Lake, WA 98837 Project No: Professional Services througah April 15, 2026 Invoice Summary Please remit payment to: P.O. Box 1107 La Grande, CAR 97850 (541) 963-8309 83233 April 17, 2026 6051-01 - Distribution System Improvements Invoice Total 109058.75 Contract Prior Total Current Description Amount % Comp Billed Billed Remaining Billed 020 - Planning / Design Engineering 250,000.00 - 228,608.73 238,667.48 11,332.52 10,058.75 250,000.00 2285608.73 2389667.48 10,058.75 Planning / Design Engineering Professional Personnel Hours Rate Amount Senior Engineer VIII 33.00 235.00 7,755.00 Senior Engineer XI I 4.50 260.00 1,170.00 Technician III .50 95.00 47.50 Technician VI .75 110.00 82.50 Technician VII .25 115.00 28.75 Prof. Land Surveyor IV 5.00 195.00 975.00 Total Professional Services 10,058.75 Task Total 10,058.75 Total this Invoice 109058.75 Outstanding Invoices Number Date Balance 82736 2/18/2026 26,887.00 83022 3/20/2026 5,378.75 Total 32,265.75 Contract #: ARPA Submitted to GC by: Beverly Water District Request for Reimbursement No.: 6 Grant County's Subrecipient Checklist: State Auditor's Office Audit Procedures for Testing Activities Allowed And Not Allowed, As Published In 2007 Questions to ask before submitting a payment request Was the expenditure or cost: _X_ Made for an allowable activity under the grant guidelines? _X Authorized (or not prohibited) under state or local laws or regulations? _X_ Approved by the federal awarding agency, if required? _X Allowable per Circular A-87 (June 2004 version), Attachment B, items 1-43? For payroll transactions: Does the employee's time and effort documentation meet the requirements of Circular A-122? Allocable to the program? (i.e., was the dollar amount charged to the program relative to the benefits received by the program? Is the federal grantor being charged its fair share of the cost?) Based on actual costs, not budgeted or projected amounts? Applied uniformly to federal and non-federal activities (i.e., is the federal government being charged the same amount as if non-federal funds were being used to pay the cost)? Given consistent accounting treatment within and between accounting periods? (Consistency in accounting requires that costs incurred for the same purpose, in like circumstances, be treated as either direct costs only or indirect costs only with respect to final cost objectives). Calculated in conformity with generally accepted accounting principles, or another comprehensive basis of accounting, when required under the applicable cost principles? Not included as a cost (or used to meet cost sharing requirements) of other federally - supported activities of the current or a prior period? Net of all applicable credits? (e.g., volume or cash discounts, insurance recoveries, refunds, rebates, trade-ins, adjustments for checks not cashed, and scrap sales). Not included as both a direct billing and as a component of indirect costs? Properly classified (e.g., some costs may be incorrectly claimed as a direct cost instead of being incorporated as part of the indirect cost rate). Supported by appropriate documentation? (e.g., approved purchase orders, receiving reports, vendor invoices, canceled checks, and time and attendance records.) Documentation maybe in an electronic form. Correctly charged to the proper account code and grant period? Page 1