HomeMy WebLinkAboutRequest to Purchase - Technology ServicesGRANT COUNTY,Q
COMMISSIONERS AGENDA MEETING REQUEST FORM
(Must be submitted to the Clerk of the Board by 12:00pm on Thursday) ®//j
REQUESTING DEPARTMENT:TeCilt101Ogy Services
REQUEST SUBMITTED BY:VaneSSB Brown
17/�- "-'106'
DATE:4/30I260)t%ZJj�-
PHONE'X3281 NFgs
CONTACT PERSON ATTENDING ROUNDTABLE:TOCI"t Gaines/Joseph Carter
CONFIDENTIAL INFORMATION: ❑YES ONO
ilillzam r- - ------- -
❑Agreement / Contract
OAP Vouchers
❑Appointment / Reappointment
❑ARPA Related
❑ Bids / RFPs / Quotes Award
❑ Bid Opening Scheduled
❑ Boards / Committees
❑ Budget
❑Computer Related
❑County Code
El Emergency Purchase
❑Employee Rel.
❑ Facilities Related
[:]Financial
❑ Funds
❑ Hearing
® Invoices / Purchase Orders
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[]Surplus Req.
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❑WSLCB
ME, -
Purchase order #1078 to Kelley Create for purchase of a Sharp BP-71 C45
copier to be used by the accounting office as their current unit has reached
the end of its life cycle, $12,283.21. This is a budgeted QUAD replacement:
501.0000.QUAD.59418000.564000.
If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 7 N/A
If necessary, was this document reviewed by legal? ❑ YES ❑ NO 0 N/A
DATE OF ACTION: r S Z(o
APPROVE: DENIED ABSTAIN
D1:
D2:
D3:
4/23/24
DEFERRED OR CONTINUED TO:
WITHDRAWN:
Grant County Technology Services
35CStNW
Ephrata, WA 98823-1685 USA
gcts@grantcountywa.gov
VENDOR
Kelley Create
Kelley Create (KECOC)
1634 W Broadway Ave
Moses Lake, WA 98837
SHIP TO
Mandy Kim
Accounting Dept. CFO
Grant County Auditor
Grant County Court House
PO Box 37, 35 C St NW
Ephrata, WA 98823
P.O. NO. 1078
DATE 04/30/2026
SERVICE DESCRIPTION OTY RATE AMOUNT
Copier Sharp BP-71 C45: 45 ipm Color MFP, 3 x 550 Sheet
Cabinet, Stapler/Finisher, 3-Hole Punch, 15-Amp
Surge Protector, and Paper Pass Unit for Finisher
Copier Estimated Sales Tax
Budgeted QUAD Replacement Expense:
501.0000.QUAA.59418000.564000
GCTS
Approval: -,
Date:
�g
Approved By
0
Date S—/V/J�,�
1 11,331.37 119331.37
119331.37 0.084 951.84
TOTAL $129283.21
i
i
LE
www. ke l l e y creat e. co m
CR
k r michael,chase@kellevcreate.com
AT
e
1634 W Broadway Avenue, Moses Lake
609-765-5300
This Proposal is prepared for Date April 23, 2025
Grant County Auditor
After a careful evaluation of your needs, I would recommend the following solution
BP--71C45
45 ipm Color MFP
BP-DE14
3 x 550 Sheet Cabinet
BP-FN13
Stapler/Finisher
Mx-PN15B
3-Hole Punch
D5133NT
15-Amp Surge Protector
BP-PB10
Paper Pass Unit for Finisher
SHARP suggested Retail Price
SET UP & TRAINING*
$31,474.00
$0.00
Grant county NASPO contract Discount-$201142.63
SHARP
BP-71 C45
Pick up of MX-4070N, ID# KC54970 $0.00
Grant County Purchase Price $11933137
-V % "As � �cj � - � 4
Sales Tax not included
Full Service Maintenance Agreement Images Additional
No service rate increase for 60 months Included Images Each
Color $0.0529 Per Image 0 $0.0529
B & W $0.0090 Per Image 0 $0.0090
Sales Tax not included
Includes all toner, supplies, parts, and labor
Does not include paper or staples
SHARP
Michele Jaderlund
From. Michael Chase <michael.chase@kelleycreate,com>
Sent, Thursday, April 23,2026 12:58 PM
To: Mandy Kim
Cc* Michele Jaderlund
Subject: ID#KC54970 replacement budget quote
Attachments: Grant County Auditor BP-71 C45 04232026,pdf
Hello Mandy,
I hope you are doing welt. One of our techs was there earlier this month working on the Sharp MX-4070,
ID#KC54970.
That machine was purchased in February of 2017, so it is just over 9 years old. Sharp discontinued all
support as well as the manufacturing of parts and supplies in November of 2024for this model.
I have attached a quote equipped the same as the current machine (except fax) for your budget.
If you can please let me know that you received this email I would appreciate it, I am still experiencing
occasional issues when my emails with attachments end up in seam folders,
Thankyou,
Michael
1 KELLEY
4
CREATE r--%g
Michael Chase
Branch Sales Manager
01 (509) 765-5800 x2301
kel levereate.com
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