HomeMy WebLinkAboutAgreements/Contracts - Sheriff & Jail (002)GRANT COUNTY
COMMISSIONERS AGENDA MEETING REQUEST FORM
(Must be submitted to the Clerk of the Board by 12:00pm on Thursday)
REQUESTING DEPARTMENT: Sheriffs Office
REQUEST SUBMITTED BY: Phillip C. Coats
CONTACT PERSON ATTENDING ROUNDTABLE: Phillip C. Coats
CONFIDENTIAL INFORMATION: ❑YES ®NO
DATE: 04/30/26
PHONE:2021
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Phillip Coats is requesting to sign Affiliation Agreement with Big Bend Community
College and Wenatchee Valley College. This agreement is a partnership with their
Behavioral Health degree and will allow BH students to fullfil their required
practicum's in the correctional facility.
FISCAL BUDGET IMPACT:
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If necessary, was this document reviewed by accounting? ❑ YES 0 NO ❑ N/A
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If necessary, was this document reviewed by legal? 0 YES ❑ NO ❑ N/A
DATE OF ACTION: S S ZAP
APPROVE: DENIED ABSTAIN
D1:
D2:
D3:
DEFERRED OR CONTINUED TO:
WITHDRAWN:
4/23/24
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Bachelor of Applied Science
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B E H AV 10 R__A_ L
HEALTH
A partnership between
Big Bend and Wenatchee Valley Colleges
AFFILIATION AGREEMENT
FOR BAS BEHAVIORAL HEALTH FIELD PRACTICUM
This Affiliation Agreement ("Agreement") is made and entered into by and between:
Wenatchee Valley College, a public institution of higher education and agency of the State
of Washington, and
Big Bend Community College, a public institution of higher education and agency of the
State of Washington
(collectively referred to as the "Colleges")
5i•
Located at
hereafter referred to as the Practicum Site.
I. PURPOSE OF THE AGREEMENT
The purpose of this Agreement is to establish a cooperative partnership between the
Colleges and the Practicum Site to provide field practicum / internship learning
experiences for students enrolled in the Colleges' Bachelor of Applied Science in
Behavioral Health program.
This Agreement establishes the general framework, roles, and responsibilities governing
student placements. Specific operational details (e.g., schedules, hours, supervision) are
outlined in separate Student and Field Supervisor Handbooks, which are incorporated by
reference but do not supersede this Agreement.
II. GENERAL PROVISIONS
A. Scope of Training
Students will participate in supervised field -based learning experiences aligned with
behavioral health practice, including but not limited to mental health services, substance
use services, community -based support, advocacy, case management, and integrated
ca re.
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B. Letter Agreements / Placement Addenda
The Colleges and Practicum Site may develop placement -specific addenda outlining:
• Placement start and end dates
• Required total practicum hours and supervision hours
• Learning objectives and competencies
• Designated supervisors and alternate signatories
• Evaluation methods
Such addenda shall be binding when signed by authorized representatives of both parties.
C. Non -Discrimination
The parties affirm compliance with all applicable federal and state non-discrimination
Laws. No participant shall be excluded on the basis of race, color, religion, national origin,,
sex, gender identity, sexual orientation, age, disability, veteran status, or other protected
status.
The Colleges shall:
A. Maintain responsibility for curriculum, academic instruction, evaluation, grading, and
awarding of degrees.
B. Designate a Faculty Liaison to coordinate placements and serve as the primary contact
with the Practicum Site.
C. Ensure students assigned to the Practicum Site have completed prerequisite
cou rsework for entry-level behavioral health practice.
D. Provide student professional liability coverage to be applicable while students are
engaged in their field practicum / internship Learning experiences with the Practicum Site.
• The fee for annual coverage may be assessed to students through a course fee
• A certificate of coverage will be provided to practicum sites.
E. Provide the Practicum Site with:
• Participating student names and contact information
• Learning objectives and scope of practice expectations
• Required evaluation forms and timelines
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F. Provide training to participating students in confidentiality, ethics, cultural humility, and
professional conduct prior to placement.
IV. RESPONSIBILITIES OF THE PRACTICUM SITE
The Practicum Site shall:
A. Provide a Learning environment appropriate to behavioral health education and practice.
B. Designate a Field Supervisor authorized to verify student hours and evaluations. When
applicable, designate an Alternate Supervisor or Manager authorized to verify hours and
evaluations if the primary supervisor is unavailable or Leaves the organization.
C. Provide orientation for Faculty Liaison and participating students to site policies,
expectations, and safety procedures.
D. Verify student compliance requirements when required by the Practicum Site or
governing regulations.
E. Supervise students according to agreed -upon minimum supervision standards,
including:
• Frequency of supervision meetings
0 Participation in relevant trainings or meetings
F. Participate in student evaluations and communicate concerns regarding performance to
Faculty Liaison in a timely manner.
G. Retain full responsibility for services provided to clients and ensure students do not
replace paid staff.
V. STUDENT STATUS AND RESPONSIBILITIES
A. Students are Learners, not employees of the Practicum Site.
B. Dual -Role Students
If a student is also employed by the Practicum Site, practicum hours must be distinct from
paid employment hours, with clear documentation and supervision established specific to
the educational role.
C. Students must adhere to Practicum Site policies, professional standards, and ethical,
guidelines.
Page 3 of 6
D. The Colleges encourage students to acquire comprehensive personal health and
accident coverage.
VI. PERFORMANCE CONCERNS, REMEDIATION, AND TERMINATION
A. Graduated Response
When concerns arise with student performance, the Practicum Site shall notify the Faculty
Liaison and student promptly. A graduated remediation process (e.g., feedback,
improvement plan) will be attempted unless the issue involves egregious misconduct.
B. Removalfrom Placement
The Practicum Site may immediately remove a student for serious safety, ethical, or
conduct violations. Final academic and student conduct decisions rest with the Colleges.
C. Grievance Process
Students retain access to applicable College grievance procedures as outlined in program
handbooks.
VII. CONFIDENTIALITY, HIPAA, AND FERPA
Students shall comply with all applicable confidentiality laws and Practicum Site policies,
including HIPAA, where applicable. Students are considered members of the Practicum
Site workforce solely for purposes of confidentiality compliance, not employment.
The Parties agree to protect the participating students' educational records in accordance
with the Family Educational Rights and Privacy Act, 20 U.S.C. 1232g and any applicable
policy of the Parties. To the extent permitted by law, the Parties may share information
from participants' educational records with each other so that each can perform its
respective responsibilities under this Agreement but shall not disclose or share education
records with any third party.
VIII. LIABILITY AND INSURANCE
Each party is responsible for the acts and omissions of its own employees and agents.
Neither party is the agent of the other.
The Colleges are covered by Washington State self-insurance.
IX. TERM AND TERMINATION
This Agreement shall be effective upon execution and remain in effect for five (5) years,
unless terminated earlier by any Party with 90 days written notice to the other Parties.
Termination by the Practicum Site shall not disrupt students currently placed when such
Page 4 of 6
disruption would prevent completion of degree requirements. Should the Colleges decide
to pursue individual BAS-BH programs (not partnered), this agreement will remain in effect
for each college and the Practicum Site.
X.INDEMNIFICATION
The parties hereto mutually agree to be liable for the negligent acts and omissions of
themselves, including their officers, agents, and employees. Nothing in this section shall
be construed as a waiver of sovereign immunity or any other protections available to the
Colleges under Washington law.
XI. AMENDMENTS
This Agreement may be amended only by written agreement signed by authorized
representatives of all parties.
XII. GOVERNING LAWS
The parties' rights or obligations under this Agreement will be construed in accordance
with, and any claim or dispute relating thereto will be governed by, the laws of the State of
Washington.
Page 5 of 6
XIII. SIGNATURES
Practicum Site
By:
Name/Title:
Date:
WENATCHEE VALLEY COLLEGE
By:
President
Date:
BIG BEND COMMUNITY COLLEGE
By:
President
Date:
Page 6 of 6