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HomeMy WebLinkAboutBid Related - Public WorksGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: PUBLIC WORKS REQUEST SUBMITTED BY: Victoria Seim CONTACT PERSON ATTENDING ROUNDTABLE: Jahn Brissey CONFIDENTIAL INFORMATION: ❑YES ONO DATE: 04.23.2026 PHONE: 509-754-6082 ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related *Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑Computer Related ❑County Code ❑Emergency Purchase El Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ❑Minutes ❑Ordinances El Out of State Travel ❑Petty Cash ❑ Policies ❑ Proclamations -❑-Request for Purchase ❑ Resolution ©Recommendation ❑Professional Serv/Consultant ❑Support Letter BSurplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB A Ni-W Corrected award recommendation . • award letter to Ergon Asphalti Emulsions, awarding them the project Asphalt Materials 2026 of 3,000-5,000 tons of HFE-150 at $499.00/ton and 500 tons of HFE-90 at $489.00/ton. If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 0 N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO 0 N/A DATE OF ACTION:'? -), Co DEFERRED OR CONTINUED TO: APPROVE: DENIED ABSTAIN D1: D2: D3: ." WITHDRAWN: 4/23/24 GRANT COUNTY WASH I NGTON April 23, 2026 Grant County Board of County Commissioners P.O. Box 37 Ephrata, WA 98823 PUBLIC WORKS DEPARTMENT 12-M ENTER -PR -[SE STPLEET SE EPMATA, WA 98823 - - -------- -- Serial No. 26,012 Project: Asphalt Materials 2026 Honorable Board of County Commissioners: After examining all bids submitted, this office recommends the project be awarded to: Er on Asphalt & Emulsions, Inc. 4327 N. Thor St. Spokane, WA 99217 For their contract amount of 3,000-5,000 tons of HFE-1 50 at $499.00/ton, and for 500 tons of HFE-90 at $489.00/ton. Respectfully, 44eo- 1.0004a Andy Booth Public Works Director "To meet current and future needs. toorether with public and private entities. while fostering a respectful I serving I __ Z� and Z SLICUSSfUl work environment.'' 1111,61111-M1011 ......... ....... (509) 754-6082) Andy Booth, Director of Public Works.., Ext, 3319 Josh Savage, Foreman DN't, No 1 00)) 860.01_16 L Alil I -ork John Br' .. ...... ........... ... publim issey, Del)Ut-N Director ol'Public Works ... Ext. 3 540 N11ke DeTrolio, Supervisor DO. No2) (509) 70-81708 Cade Euben. County Engineer (509) 23 7-1401 Bob Bersatill. Constniction Engineer Rusty Soelter. Supenfisor Dist. No. 3__ (509) 760-8717 10 James Davis, COUnty Road Supe"'isor Ext. 3504 Rod Follett. Supervisor Sion 4101). Ext 3576 John 'Spiess, Sit per -visor Central Shop ... .(,--)09) 750-33518 Ext.3555 Jason Collings. N-linager Solid Waste_ (iO9) 734-4 11) Tim Massey, Supervisor Bridge Crew._. (509) 760-8712 GRANT COUNTY ❑ FFICE OF THE BOARD OF COUNTY COMMISSIONERS P 0 Box 37 EPHRATA WA 9BB23 (509) 754-201 1 April 28, 2026 AWARD LETTER Ergon Asphalt & Emulsions, Inc. 4327 N. Thor St. Spokane, WA 99217 Project: Asphalt Materials 2026 To Whom it May Concern, This is to inform you that the contract for the above -referenced project has been awarded to your firm for 3,000-5,000 tons of HFE-150 at $499.00/ton, and for 500 tons of HFE-90 at $489.00/ton. "Please coordinate services with James Davis, County Road & :Maintenance Manager, at (509) 754-6085. Sincerely, BOARD OF COUNTY COMMISSIONERS Kevin R. Burg s, Chair Ro ice -Chair Cindy garter, Member Kevin R. Burgess Rob Jones Cindy Carter District 1 District 2 District 3 "To MEET CURRENT AND FUTURE NEEDS, SERVING TOGETHER WITH PUBLIC AND PRIVATE ENTITIES9 WHILE FOSTERING A RESPECTFUL AND SUCCESSFUL WORK ENVIRONMENT." Bid Tabulation Asphalt Materials 2O26 Item 1A Item 2A Item 2B Item 1B Tons Tons Tons $ per Ton, F.O.B. $ per Ton, F.O.B. Terminal $ per Ton, F.O.B. Terminal per Ton, F.O.B. Terminal Central Manufacturing Inc. NO BID NO BID $85.00 $87.00 P.O. Box 939 Moses Lake, WA Ergon Asphalt & Emulsions, Inc 4327 N. Thor Street $499 $489 NO BID NO BID Spokane, WA Idaho Asphalt Supply 16425 W. Prairie Ave. $650 $650 NO BID NO BID Hauser, ID 83854 Albina Asphalt $590 $580 NO BID NO BID 1,44 GRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: PUBLIC WORKS REQUEST SUBMITTED BY: Victoria Seim 4 CONTACT PERSOATTEDING ROUNDTABLE: John Bri N N ssey CONFIDENTIAL INFORMATION: DYES 1 W, NO DATE: 03.19-2026 PHONE: 509-754-6082 IUBM1,TTE-D- (CHECK ALL THAT., AP ElAgreement / Contract SAP Vouchers OAppointment / Reappointment DARPA Related * Bids / RFPs / Quotes Award OBid Opening Scheduled 0 Boards / Committees EI]Budget DComputer Related 17County Code DEmergency Purchase Employee Rel. � Facilities Related ❑ Financial [:]Funds 11 Hearing 17711nvoices / Purchase Orders 0Grants — Fed/State/County 171-eases 17MOA / MOU F71Minutes El Ordinances E]Out of State Travel 7Petty Cash OPolicies El Proclamations 4=—!Request for Purchase Cl Resolution iR Recommendation 17Professional Serv/Consultant OSupport Letter El Surplus Req. ClTax Levies OThank You's F7ITax Title Property EIWSLCB [SUGGESTED WORDING FOR A GE1D Who, What, When, WN, Term, cost, et c.) Award recommendation and award letter for the purchase of Asphalt Materials 2026, - - - - -------- awarded to Ergon Asphalt & Emulsions, Inc. for the contract amounts of $ 499/ton for Item 1 A, $489/ton for Item 1 B, $85/ton for Item 2A, and `/ton for Item 2B. If necessary, was this docurnent reviewed by accounting? Cl YES 0 NO X N/A If necessary, was this document reviewed by legal? El YES Cl NO Fk N/A DATE OF ACTION: APPROVE: DENIED ABSTAIN DI: D D3: 4/23/24 DEFERRED OR CONTINUED TO: WITHDRAWN: PUBLIC Wop.,-Ks DEPAR-TMENT GRANT ouNTY SE &FRELT SE .ram ;l � IM ENTERPRI6 W A S f I I N G T 0 N EPHRXFA, WA 98823 Serial No. 26.004 March 19, 2026 Grant County Board of County Commissioners P.O. Box 37 Ephrata, WA 98823 Project: Asphalt Materials 2026 Honorable Board of County Commissioners: After examining all bids submitted, this office recommends the project be awarded to: Ergon Asphalt & Emulsions, Inc. 4327 N. Thor St. Spokane, WA 99217 For their contract amount of $499.00%ton for I tem I A , $489.Q0/ton for Item 1B, $85.00/ton for Item 2 A ,and $87.00/ton for Item 26. Res ectfully, Andy Booth Director of Public Works ,`To meet current and future needs, serving together with public and private entities, while fostering a respectful and successful work environment," Inforination (509) 754-6082 Andy Booth, Director of Niblic Works ... - - —,, Ext, 3519 Rod Follett, Supervisor Sign Shop Ext 3579 Email ptibllcworksCa)grantcotinly%ya.gov John Brissey, Deputy Director of Public Works .. Ext. 3540 Mike DeTrolio, Supervisor Dist, No. 2 (509) 765-4172 Michael Uhlman, Interim County Engineer .(509) 966-7000 Racheal Davis,, Finance Manager Ext. 3555 Rusty Soelter, Supervisor Dist. No. 3 (509) 787-2321 Bob Bersanti, Construction Engineer Ext 3 503 James Davis, County Road Supervisor Ext. 3504 John Spiess, Supervisor Central Shop (509) 754-6086 Jason Collings, Manager Solid Waste —.(509) 754-4319 Tim Massey, Supervisor Bridge Crew --- Ext 3535 GRANT COUNTY 0 FFICE OF THE BOARD OF COUNTY COMMISSIONERS R 0 Box 37 EPi--ARATA WA 98E323 (509) 754-2011 March 24, 2026 AWARD LETTER Ergon Asphalt & Emulsions, Inc. 4327 N Thor St. Spokane, WA 99217 Project: Asphalt Materials 2026 To Whom it Mav Concern, V This is to in-ron-ii you that the contract for the above -referenced project has been awarded to your fin-n for the amounts of $499.00/ton for Item 1A, $489.00/ton for Item 1B, S85.00/ton for Item 2A, and $87.00.ton for Item 2B. Please coordinate services with James Davis, Count, Road Operations anager of Grant y M Counter at 509-75 )0-98555. Sincerely, BOARD OF COUNTY CON11MISSIONERS Kevin R. Burge qg,`Chair Kevin R. Burgess District I Rob eCs��ice-Chair Rob Jones District'-) Cindy Ca er, ember Cindy Carter District 3 44TO MEET CURRENT AND FUTURE NEEDS, SERVING TOGETHER WITH PUBLIC AND PRIVATE ENTITIES, WHILE FOSTERING A RESPECTFUL AND SUCCESSFUL WORK ENVIRONMENT." Bid Tabulation Asphalt Materials 2026 Thursday, IVIarcirl 12, 2026, 9:00 A.M. Item 1A i Item 2A Item 2B HFE-150, 3,000 - 5,000 Item 1B HIVIA Y211 PG 64-28t 6,000 — 8,000 H MA 3/81' PG 64-28, 6,000 — 8,000 Tons 1-1 FE-90, 500 — 500 Tons Tons Tons per Ton, F.O.B. per Ton, F.O. B. Terminal per Ton, F.O.B. Terminal $ per Ton, F.O.B. Terminal. Central Manufacturing Inc. NO ID B NO BID $85.00 $8/ '00 P.O. Box 939 Moses Lake, WA Ergon Asphalt & Emulsions, Inc $499 $48() NO BID NO BID 4327 N. Thor Street Spokane, WA — - - ------------------------ Idafio Asphalt Supply 16425 W. Prairie Ave. $650 $650 NO BID NO BID Hauser, ID 83854 --- Albina Asphalt 400 E Plain BLVD, Suite 300 $5580 590 NO BID NO BID Vancouver, WA 98660 ----- -------