Loading...
HomeMy WebLinkAboutAgreements/Contracts - Public Works (002)GRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: PUBLIC WORKS REQUEST SUBMITTED BY: Victoria Seim CONTACT PERSON ATTENDING ROUNDTABLE: John Brissey CONFIDENTIAL INFORMATION: ❑YES *NO DATE: 04.23.2026 PHONE: 509-754-6082 ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑ Computer Related ❑ County Code ❑ Emergency Purchase ❑ Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ❑ Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ORequest for Purchase ❑ Resolution ©Recommendation El Professional Serv/Consultant ❑Support Letter ❑Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB %�/g= Request for the chair's signature for the Title VI Plan for Local Agency Plans with Populations Over 75,000 for the period of April 2025 to March 2026. Signatures are needed on page 2 of the attached document. Because this is a standarized WSDOT form, the County Engineer does not require legal review. If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 0 N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO 0 N/A ..:fin, �%'��:: �� //� �/ ��///% b �i gi7% /✓.sue'. Y'h. ,. ,�i'' £ / 1 _ y . ./ DATE OF ACTION: �`��'°- DEFERRED OR CONTINUED TO: APPROVE: DENIED ABSTAIN D1: kf, 0 D3: WITHDRAWN: 4/23/24 Appendix 28.91 Title VI Plan for LPAs with Populations over 75,000 Grant County Public Works 04/23/2026 Cade C. Egbert, County Road Engineer Prepared by: Cade C. Egbert, County Engineer Road Engineer Email: ccegbert@qrantcountywa.gov Phone#:(509) 754-6082 Appendix 28.91 Title VI Policy Statement It is the policy of Grant County Public Works, hereinafter called "Agency", assures that no person shall on the grounds of race, color, and national origin as provided by Title VI of the Civil Rights Act of 1964, and the Civil Rights Restoration Act of 1987 (P.L. 100.259) be excluded from participation in, be denied the benefits of, or be subjected to discrimination in any Agency sponsored operations, programs or activities. The Agency further assures every effort will be made to ensure nondiscrimination in all its programs, operations and activities, whether those operations, programs and activities are federally funded or not. This policy applies to all operations, programs and activities of the Agency including its contractors and anyone who acts on behalf of the Agency. This policy also applies to the operations of any department or agency to which Grant County extends federal financial assistance. Federal financial assistance includes grants, training, equipment usage, donations of surplus property, and other assistance. Prohibited discrimination may be intentional or unintentional. Seemingly, neutral acts that have disparate impacts on individuals of a protected group and lack a substantial legitimate justification are a form of prohibited discrimination. Harassment and retaliation are also prohibited forms of discrimination. Examples of prohibited types of discrimination based on race, color, or national origin 'include: Denial to an individual any service, financial aid, or other benefit; Distinctions in the quality, quantity, or manner in which a benefit is provided; Segregation or separate treatment; Restriction in the enjoyment of any advantages, privileges, or other benefits provided; Discrimination in any activities related to highway and infrastructure or facility built or repaired, and Discrimination in employment. Title VI compliance is a condition of receipt of federal funds. The Title VI Coordinator is authorized to ensure compliance with this policy, Title VI of the Civil Rights Act of 1964, 42 USC § 2000d and related statutes, 42 USC 4601 to 4655; 23 USC 109(h); 23 USC 324; DOT Order 1050.2; EO 12250; EO 12898; 28 CFR 50.3 and 49 CFR part 21. Grant County Public Works Title V1 Coordinator may be Contacted as follows: Cade C. Egbert, PE Title VI Coordinator 124 Enterprise St. SE Ephrata, WA 98823 (509) 754-6082 Signed: - ---------- 4 L ----- - -- -- 20 Cade C. Egbert, PE County Road Engineer Date Agency Administrator Kevin Burgess 20Z�Ui— Chair, Grant County Board of County Commissioners Date 2 Appendix 28.91 II. organization, Staffing, and structure A. organizational Chart — Reporting Relationship Refer to organizational chart. B. Stagging and Structure Agency Administrator The Agency Administrator is ultimately responsible for assuring full compliance with the provisions of Title VI of the Civil Rights Act of 1964 and related statutes and has directed that non-discrimination is required of all the Agency employees, contractors, and agents pursuant to 49 CFR Part 21'. The Agency has created the position of Title VI Coordinator to perform the duties of the Title VI Coordinator and ensure implementation of their Title VI program. The position of Title VI Coordinator is located within the Agency. The Title VI Coordinator is responsible for: • Submitting a Title VI plan and annual reports on the agency's behalf; • Developing procedures for the prompt processing and disposition of complaints; • Investigating complaints, compiling a complaint log, and reporting to WSDOT; • Developing procedures for the collection and analysis of statistical data; • Developing a program to conduct Title VI reviews of program areas; • Conducting annual Title VI assessments of pertinent program areas; • Developing Title VI information for dissemination; and • Establishing procedures for resolving deficiency status and reducing to writing the remedial action agreed to be necessary. III. Primary Program Area Descriptions & Review Procedures Title VI Coordinator's Responsibilities and Program Administration — As authorized by the Agency Administrator, the Title VI Coordinator is responsible for initiating, monitoring, and ensuring the Agency compliance with Title VI requirements as follows: A. Program Administration Administer the Title VI program and coordinate implementation of the plan. Ensure compliance with the assurances, policy, and program objectives. Perform Title VI program reviews to assess administrative procedures, staffing, and resources; provide recommendations as required to the Agency Administrator. B. Right of Way Activities 1. Real Property Services. The Right of Way Section manages and coordinates the appraisal and acquisition of real property and relocation assistance services for public works projects. The right of way acquisition process entails appraisal of property, negotiation of terms and conditions for acquisition, and assistance in the relocation of 3 Appendix 28.91 displaced individuals, businesses, farm operations, nonprofit organizations, and property management. 2. Authorities. Right of Way Manual; 23 CFR 130; 49 CFR 24; RCW Chapter 47; WAC 468.100. 3. Right of Way Activities and Title VI a) Ensure equal opportunity in all aspects of procuring real estate service contracting and appraisal agreements. Follow adopted Agency vendor procurement policies in the acquisition of contracted services. b) Utilize current OMWBE directories identifying fee appraiser organizations and the Washington State Department of Transportation's list of certified fee appraisers when seeking services. Maintain data on awards to minority and female appraisers, and provide data to the Title VI Coordinator on a quarterly basis. c) Follow the guidelines in the Right of Way Manual for property acquisition as well as applicable laws and regulations, including Title VI and Section 504. d) Adhere to departmental policy of informing affected property owners, tenants, and others involved in right-of-way acquisition of their rights and options regarding negotiation, relocation, condemnation and other aspects of the acquisition process. Provide copies of relocation assistance literature produced by WSDOT and a copy of the Grant County Public Works Title VI Compliance brochure to all affected parties. e) Incorporate Title VI language and assurance statements in all surveys of property owners and tenants after the conclusion of all business. Coordinate the preparation of deeds, permits and leases to ensure the inclusion of the appropriate clauses, including Title VI Assurances. f) Ensure that appraised values and communications associated with the appraisal and negotiation operations result in equitable treatment. g) Ensure comparable replacement dwellings are available and assistance is given to all displaced persons and entities by the property acquisition process. h) Maintain statistical data including race, color, national origin, and sex on all relocatees affected by Federally funded projects, and provide detailed demographic data quarterly to the Title VI Coordinator. C. Planning & Location Activities 1. Planning Process. Long-range planning, program development, and capital programming necessary to provide efficient transportation services to Grant County citizens are the responsibility of Grant Regional Planning. The planning process includes input from Grant County Public Works, cities, local jurisdictions and organizations, citizen groups, and private individuals. All six -year plans must be consistent with the adopted Comprehensive Plan 4 Appendix 28.91 approved under the State's Growth Management Act. Planning -related Title VI requirements will be implemented by Grant County Regional Planning's Title VI plan. 2. Public Involvement in Planning Activities & Title VI a) Invite participation of a cross section of the populace from social, economic, and ethnic groups in the planning process by disseminating written program information to minority media and ethnic organizations, and providing public service announcements for all local media, when forming citizen advisory committees or planning board, and requesting involvement. b) Grant County Public Works' staff will obtain demographic statistics at applicable community meetings and public hearings involving transportation planning sessions. Data will be gathered through use of a voluntary self -reporting form which includes race, gender, and national origin. Copies of the completed forms will be provided to Title VI Coordinator after each meeting. c) To ensure access to public meetings, evening meetings will be conducted in a variety of community buildings throughout the County, including those along transit routes, ensure translation services are available if anticipated, and ensure public meetings are held in predominantly minority communities when transportation projects will specifically impact those communities. D. Design/Environmental Review Process and Title VI a) Depending on the scope, complexity, and impacts of a project, a National Environmental Policy Act (NEPA), NEPA Categorical Exclusion, NEPA Environmental Assessment, State Environmental Policy Act (SEPA) checklist, SEPA Determination of Non Significance, or NEPA and/or SEPA Environmental Impact Statement will be completed. b) Monitor compliance with Title VI requirements in all aspects of conducting Environmental Impact Statements or Assessments. Provide a comprehensive summary of the demographic and environmental data elements to be considered by the EIS/EIA process to the Coordinator; including updated summary lists as applicable. Incorporate into the review process, adequate time for the Coordinator to review and comment, as applicable, on the draft EIS/EIA to ensure there are no violations of the Federal Civil Rights Act, as amended, as a result of the Agency's Federal -aid highway activities. e) Design Section staff shall provide a copy of the Annual Construction Report to the Title VI Coordinator in or around April of each year. The Coordinator shall work with the Agency GIS Department to generate a map of the Federally funded transportation projects to include demographic data of the neighborhoods effected by the projects. 5 Appendix 28.91 E. Training Programs Conduct or facilitate training programs on Title VI issues and regulations for Agency employees; and facilitate Title VI training for appropriate staff, contractors and sub - recipients. A summary of training conducted will be reported in the annual update. F. Construction and Maintenance Activities 1. Construction and Engineering Support Section. This section is responsible for administration of all new construction contracts and inspecting bridges. The Engineering Division is responsible for oversight and the administration of transportation construction projects, as set forth by policy decisions and supervision of the County Engineer. 2. Authorities. Construction Manual M41-01; Maintenance Manual M51-01; Local Agency Guidelines; Standard Specifications for Road, Bridge, and Municipal Construction. 3. Maintenance. The Road Operations Division is responsible for the efficient program for maintaining County roads and bridges by economically utilizing the resources of employees, contractors, equipment, and materials. 4. Authorities. Maintenance Manual M 51-01; Construction Manual M 41-01; Standard Specifications for Road, Bridge and Municipal Construction Section (M 41-10); Grant County Road Standards. IV. Review Procedures Grant County will include all Title VI requirements in all Contracts and Intergovernmental Agreements (IGA) for any sub -recipient. A sampling of sub -recipients agreements will be reviewed for conformance on an annual basis. Department procedures will be reviewed and updated when changes occur or when deficiencies are found. V. Data Collection/Reporting/Analysis Program Areas Each year the Grant County program will be reviewed for compliance. A program's documentation and data collection will be reviewed for conformance to the requirements. Discussions will be held with program staff to review procedures and determine any areas of improvement needed for a particular program. Any non-conformance identified will be documented and reported to the Department Management. A correction plan will be included in the report. Corrective actions may include, but are not limited to, revised procedures, additional training, etc. ANNUAL UPDATE AND STATISTICAL REPORTING Grant County will provide an annual report by May 1 st of each year which will highlight its Public Outreach and Involvement activities and efforts for the previous year, as well as report on the population it serves by making available figures on the diversity of those who have actively Appendix 28.91 taken part in Grant County programs, services, and processes. The latter statistical reporting will be compiled by gathering the demographic data of those who take part in such activities and wish to voluntarily disclose such information when appropriate and possible. In addition, Grant County will provide information on complaints made during the year, as well as any legal action pertaining to alleged discrimination. SPECIAL EMPAHSIS PROGRAM AREAS Should any discriminatory trends or patterns be observed in a program area that program will be designated a special emphasis program. The Department will conduct a comprehensive review of the program area. The Department Director and program area manager will be notified of the observations and review process. This review will be conducted by the Title VI coordinator and others, as designated by the Director. All internal policies and procedures will be reviewed. Personnel interviews may be used as required. All documents developed pertaining to the special emphasis program will be reviewed. A report will be developed which includes the findings and recommendations. This report will be coordinated between the Title VI Coordinator and the program area under review to include an action plan for remediation of the findings. The special emphasis program will be monitored in accordance with the action plan. If a program area is found to be in noncompliance with the requirements of the Title VI program it will also be considered a special emphasis program. Additional training will be provided for staff in the program. The program will be monitored over the following year with regular reviews to verify correction of any areas of noncompliance. Disadvantaged Business Enterprise (DBE) Program It is Grant County 7s policy, as a federally -assisted corporate body of the State of Washington, to encourage small and minority businesses and women's business enterprises to submit proposals for contracted work, including projects overseen or administered by Grant County. In accordance with Grant County policy, DBE language will be included in Grant County solicitations for work regarding WSDOT and federally -funded projects. Grant County will work closely with contracted agencies to ensure DBE compliance. WSDOT establishes a DBE goal for each competitive federal aid contract whenever applicable, and that goal will then be incorporated into the contract between Grant County and its consultant. Both Grant County and its contractors are then required to track invoices and payments in WSDOT's online Local Public Agency DBE Data Collection and Reporting System. VI. Title VI Training Grant County Title VI Coordinator will attend Title VI training periodically or as available by WSDOT or FHWA. Grant County staff will receive training annually on the Grant County Title VI Program and responsibilities during the second quarter of each fiscal year. At a minimum the training will include Department Management, Analysis and Programming, Project Delivery, Community Relations, Operations managers and any other Department personnel who interact with the public. Sub -recipients will receive training at the beginning of each project. The training 7 Appendix 28.91 will be incorporated in the kickoff meeting or pre -construction meeting where applicable. WSDOT's Office of Equal Opportunity may be asked to provide applicable training. vll. Title V1 complaint Procedures Discrimination Complaint Procedure for Grant County Federal law prohibits discrimination on the basis of race, color, or national origin in any Grant County program, service, or activity. This prohibition applies to all branches of Grant County, its contractors, consultants, and anyone else who acts on behalf of Grant County. Complaints related to the Federal -aid programs may be filed with Grant County and will be forwarded to Washington State Department of Transportation — Office of Equal Opportunity. If you need assistance to file your complaint or need interpretation services, please contact Dave Bren. Who is eligible to file a complaint? Anyone who believes they have been excluded from participation in, denied the benefits of, or otherwise subjected to discrimination under any Grant County program, service, or activity because of their race, color, or national origin may file a complaint. Discrimination includes lack of access, harassment, retaliation and disparate impacts from a program or activity. Harassment includes a wide range of abusive and humiliating verbal or physical behaviors. Retaliation includes intimidating, threatening, coercing, or engaging in other discriminatory conduct against anyone because they filed a complaint or otherwise participated a discrimination investigation. How do you file a complaint? Complaints must be filed no later than 180 days from the last date of the alleged discrimination. Contact Dave Bren if you believe your complaint may fall outside this deadline. Reasonable efforts will be made to assist persons with disabilities, non-English speakers, and others unable to file a written complaint. For assistance in filing a complaint, please contact Dave Bren. Complaints should be in writing, signed, and may be filed by mail, fax, in person, or e-mail. If a complainant phones Grant County with allegations, the allegations of the complaint will be transcribed as provided by phone and then the written complaint will be sent to the complainant for correction and signature. A complaint should contain the following information: • The complainant's contact information, including, if available: full name, mailing address, phone number (and best time to call), and email address (if available); • The basis of the complaint (e.g., race, color, national origin); • The names of specific person(s) and/or agencies/organizations alleged to have discriminated; • A description of the alleged discriminatory actions, meaning sufficient information to understand the facts that led the complainant to believe that discrimination occurred in a program or activity that receives Federal financial assistance; and E Appendix 28.91 • The date(s) of the alleged discriminatory act(s) and whether the alleged discrimination is ongoing. All Title VI complaints are logged. The Complaint log must contain the following information for each complaint filed: • The name and address of the person filing the complaint. • The date of the complaint. • The basis of the complaint. • The disposition of the complaint. • The status of the complaint. The Complaint Log and documentation are destroyed four years after the end of the fiscal year in which the case is closed. Grant County then forwards complaints to WSDOT-Office of Equal Opportunity for processing by FHWA. [WSDOT investigates complaints only if delegated by FHWA after acceptance of a complaint.] FHWA is responsible for all determinations regarding whether to accept, dismiss, or transfer the complaint and finding no violation or failure to comply. Complainants have the right to file a complaint directly with the federal funding agency. The following address is where Title VI complaints may be filed directly with FHWA: Federal Highway Administration U.S. Department of Transportation Office of Civil Rights 8th Floor E81-105 1200 New Jersey Avenue, SE Washington, DC 20590 CivilRights.FHWA@dot.gov What happens after a complaint is filed? If your complaint is forwarded to another agency, you will be provided the name and contact information of the employee handling your complaint. Federal law prohibits retaliation against individuals because they have filed a discrimination complaint or otherwise participated in a discrimination investigation. Any alleged retaliation should be reported in writing to the investigator. FHWA will render final decisions in all cases including those investigated by WSDOT. There are no administrative appeal forums in Title VI complaints. Once FHWA issues its final agency decision, a complaint is closed. There is no prohibition against a complainant filing a Title VI complaint simultaneously with an LPA, WSDOT, and FHWA. Appendix 28.91 VIII. Title VI Complaint Form Please complete this form to the best of your ability. If you need translation or other assistance, contact Grant County Public Works. Name Cade C. Egbert, PE, County Engineer Address: 124 Enterprise St. SE, City: Ephrata, Zip: 98823 Phone: Work: (509) 754-6082, Mobile: (509) 237-1401 Best time of day to contact you about this complaint: M-TH, 7:00 AM TO 4:00 PM Email: ccegbert@grantcountvwa_gov Basis of Complaint (circle all that apply): I Race I Color I National Origin (includes language access) I Date of alleged incident: Who discriminated against you? Name Name of Organization Address Telephone City Zip Explain what happened, why you believe it happened, and how you were discriminated against. Indicate who was involved. Be sure to include how other persons were treated differently than you. If you have any other information about what happened, please attach supporting documentation to the form. (Attach additional pages if more space is needed.) 10 I US What remed are you seeking for the alleged discrimination?Please note that this process will no/nesult/nthe payment of punitive damages or financial compensation. List any other persons that m/eshould contact for additional information /n support of your Please list their names, phone numbers, address, email address below. Have you filed your complaint, grievance, orlawsuit with any other agency orcourt? Who When Status (pending,resolved, etc.) Result, if known Complaint number, if known Do you have an attorney in this matter? Name (print) Phone City Signed.`.`~'_���-'' - ` Date IX. Public Participation �Grant County public meeting agendas will contain afootnote inEnglish and Spanish which will state that translations are available upon request. w The Grant County public website will provide a link to program summary materials translated into Spanish. � Public notices and advertisements to public meetings will include a footnote, in Spanish, that translation will bamade available upon request. � The Grant County public service area is adjacent to the Colville Confederated Tribes and the Yakima Nation Tribe Nation. Some members of the Tribe and the Nation have greater proficiency with their own tribal languages than with English. If and when Grant County events take place on Tribal or Nation Lands, every effort will be made to work with the respective jurisdictional staff to make accommodations for cultural and language assistance as the hosting jurisdiction considers appropriate. X. Limited English Proficiency As both the recipient of and programming agency for some types of federal funding, Grant County Public Works has the responsibility to follow federal nondiscrimination 11 Appendix 28.91 laws and policies as well as assist with the compliance of recipients of the federal funding that are programmed through Grant County Public Work's processes improving Access to Services to Persons with Limited English Proficiency. It is the policy of Grant County Public Works to ensure that its programs and activities are accessible to persons with Limited English Proficiency (LEP) and thus does not discriminate on the basis of national origin in violation of the Title VI prohibition against national origin discrimination. Grant County Public Works will, to the maximum extent feasible, provide appropriate alternative non-English formats for persons with LEP to access Grant County Public Works information and services in its official deliberations and communications, community outreach, and related notifications, if requested. As previously outlined above, any person who believes that he or she, either individually, as a member of any specific class of persons, or in connection with any minority contractor, has been subjected to discrimination may file a complaint, the process for which has also been defined above. The referring documents, along with the Discrimination Complaint Form, is available on the obtained from the Grant County (LPA) Human Resources office. xl. Environmental Justice In order to ensure dissemination of information and foster participation from affected populations, Grant County Public Works staff will place public notices in applicable general and minority media; select accessible locations and times for public hearings or meetings and arrange for translation services as needed; particularly in projects impacting predominantly minority communities. Ensure the public has information pertaining to their rights to call or write the department to view plans and discuss environmental problems. Staff will obtain demographic data at community meetings and public hearings pertaining to the transportation design phase. Data will be gathered through use of a voluntary sign-up form which includes race, gender, and national, origin. Copies of the voluntary self -reporting forms will be provided to the Coordinator after each meeting. xll. Notice of Title VI Rights Your Rights against Discrimination under Title VI of the civil Rights Act of 1964 Grant County hereby gives public notice that it is the Agency's policy to assure full compliance with Title VI of the Civil Rights Act of 1964, the Civil Rights Restoration Act of 1987, and related statutes and regulations in all programs and activities. Title VI requires that no person shall, on the grounds of race, color, or national origin be excluded from the participation in, be denied the benefits of, or be otherwise subjected to discrimination under any Federal Aid Highway program or other activity for which Agency receives federal financial assistance. Any person who believes they have been aggrieved by an unlawful discriminatory practice under Title VI has a right to file a formal complaint with Grant County. Any such complaint filed with the Grant County Title VI Coordinator within 180 days following the date of the alleged discriminatory occurrence. Title VI discrimination Complaint Forms may be obtained from the Grant County Human Resources office at no cost to the complainant. 12 Appendix 28.91 To file a Title VI discrimination complaint, contact: Cade C. Eqbert, PE, County Enginee 124 Enterprise St. SE, Ephrata, Zip: B8823 ccegbert@,grantcountMa.gov Phone#:(509) 754-6082 Washington Department of Transportation Office of Equal Opportunity — Title VI Box 47314 Olympia, WA 98504-7314 TitieVl@wsdot.wa.gov Phone: (800) 259-9143 UBDOT1O5O.2A.Standard Assurances with Appendices Organizational Chart. 13 4*1 1 rF Report for April 2025_ through March 2026 This outline is for LPA and other governmental entities to report Title VI activities that occurred over the past year and report Title VI goals for the upcoming year. Reports must be returned on or before due date to meet eligibility requirements for federal funding. Send to TitleVI@WSDOT.wa.gov DUE DATES: Refer to Section 28.3 for scheduled reporting period and due date May 1, 2024 Contact Information Name and title of administrator (signature on Standard Assurances): Name: Kevin Burgess Title: Chair, Board of Grant County Commissioners Mailing Address: P.O. BOX 37 City: Ephrata WA Zip Code: 98823 County: Grant Phone #: (509) 885-5933 email address: krburgess@grantcountywa.gov Name and title of head of transportation -related services: Name: Andy Booth Title: Director of Public Works Mailing Address: 124 Enterprise St. SE City: Ephrata WA Zip Code: 98823 County: Grant Phone #:(509) 754-6082 email address: abooth@grantcountywa.gov Name and title of designated Title VI coordinator*: Name: Cade C. Egbert Title: County Engineer Mailing Address: 124 Enterprise St. SE City: Ephrata WA Zip Code: 98823 County: Grant Phone #: (509) 754-6082 email address: ccegbert@grantcountywa.gov *When the Title VI coordinator changes, notify TitleVI@WSDOT.wa.gov within 30 days. To comply with Title VI requirements, each annual report submission must include signed Standard Assurances (USDOT1050.2A). Accomplishments 1. Have there been any changes to the approved Title VI Plan that have not been reported to OEO? If Yes, please submit an update to the Title VI Plan with a new signature. No. Page 2 of 8 Appendix 28.93 2. Organization, Staffing, Structure — Describe the Title VI Program reporting structure including the Title VI Coordinator, Administrative Head, and transportation -related staff. The list should include name, race, color, and national origin of each individual. Include the same details if your LPA has a volunteer or appointed board related to transportation decision making. HIIUY DUU1.11 County Road Engineer 3. Community Demographics — Using a map of the LPA's boundaries, describe the demographics of the LPA's service area (e.g., race, color, national origin, low-income). List, by individual languages, the percent of the population(s) that is limited English proficient. U.S. Census Bureau Grant County's Population in 2020 was 92,530 with the following breakdown: Hispanic or Latino Origin 40.0% Asian 1.0% American Indian & Alaska Native 0.9% ----------- ------- -------- ----------- -------- - --------------­-------- Black or African American 0.7% Native Hawaiian & Other Pacific Islander 1.0% Mixed 1.8% U.S. Census Bureau for 2020, types of languages spoken at home in Grant County: yam' f9" en � ray ' 1 ✓ / ���� fL9 �'�i /� rrf � NEE '�ii�.ulw..w.s....� �.G....a ..,,wf.,�e,...� ..s/Ja,�:.e�.��: %�,�..�/.Ji �Z»u��:�.1%�if�..f�.ls��.�...!2.c�✓���s�.,,�.'� English Only 63.2% Spanish 34% Other Indo-European Languages 2.2% i Asian and Pacific Islander Languages 0.6% Other 0.1% ------- ---- Page 3of8 Appendix 28.93 Statistical Atlas created the following graphic from data provided by the U.S. Census Bureau showing Grant County's household income distribution compared to Washington State. This shows that Grant County has a higher percentage of lower income households compared to the rest of the state. Normalized with r pec-t to a standard interval o 5k. Gray areas represent percentile heads from the counties in Washington. Scope: households i'n Washington, Grant County. and other counhes in Washington - Grant County -- Washington Percentile; 9th - 100th 1 Oth - 90t 80f h 30t - 70h 40th 3 6th 0% > $2Q k' 150-2Q k2 125-15E k2 5190-125k 75-1€ 0k $5Q-75k 50-8 k $45-541 $44-45k 35-4k 39-35k 25- $2Q-25k 15-20k S10-15k < 51 k2 1 % 2% 3° 4% 5% 6% Count 529 996 1,oM 1,849 4,992. 3,497 3,04 1.478 1,365 1,654 .882 1.752 1,'747 1.(J 1.359 1.857 1.78% 3,34% 3.47% 6.21 % 1 .4% 11.7% 1 .2% 4.96% 4.58%u 5.55% 5.32% 5.88% 5.87% 5.84% 4.57% 5.24% Count number of households with incomes in the interval % unnormalized percentage of households with incomes in the interval normalized ssumininterval of $50k 2 normalized 4. Complaints — Provide a copy of the LPA's Title VI complaint log, including new Title VI complaints received during this reporting period and any still pending. Include the basis of the complaint (race, color, national origin) and describe the disposition (status/outcome). No complaints were received during the reporting period. 5. Planning— Describe the transportation planning activities performed this reporting period. Describe the actions taken to promote TitleVl compliance regarding transportation planning, including monitoring and review processes, community involvement, their outcome or status. Include examples of community outreach. ■ Six Year Transportation Improvement Program — Public Hearing ■ Road Vacations — Public Hearings ■ Franchise Request — Public Hearings ■ Speed & Signage Petitions — Public Hearings ■ BOCC -Weekly Agenda (weekly updates. Open to the public) Page 4 of 8 Appendix 28.93 6. Right-of-way actions — Describe activities during this reporting period associated with the purchase, sale, lease/use, or transfer of real property (related to highway transportation/public right-of-way use). Include demographic information of affected populations. For example, the race, color, national origin of affected property/business owners(s)/tenant(s). Right-of-way was purchased for the reconstruction of Westshore Drive. Unknown race, color, or national origin of affected property owners or tenants. 7. Identify right-of-way appraisers and acquisition staff (used during this reporting period) by race, color, national origin. Grant County Public Works used Universal Field Services for right-of-way services and negotiations. Staff was Leslie Finnigan, Dan Frink, Tony MacDonald, and Brenda Tegman. Unknown race, color, or national origin of staff. 8. Studies and Plans — Were any transportation studies (including environmental reviews) conducted or transportation plans completed during this reporting period? Identify the data source(s) and provide data summary (Title VI/Environmental Justice Analysis) relative to ethnicity, race, languages spoken, neighborhoods, income levels, physical environments, and/or travel habits. Explain how data was used in these studies/reviews/plans. No Activities. 9. Project Location and Design — Provide a list of construction projects that began during this reporting period. Using a map of the LPAs service area, identify project locations, and a brief description of the projects' benefits/burdens to affected populations. If possible, provide a map that overlays projects with the racial composition of affected neighborhoods. ➢ Crushing and Stockpiling Benefits: No benefits to property owners near this activity. Burdens: Noise and dust. ➢ CRP 25-01 Drumheller Connector Benefits: This work is rock clearing and grading for a new road providing connectivity from the City of Ephrata to the west side of Moses Lake. Burdens: Noise and dust will be a burden during construction. ➢ CRP 25-02 Stratford Road Phase 3 Benefits: This work will improve the ride quality and reduce noise levels. Burdens: Noise and inconvenience will be a burden during construction. ➢ CRP 25-02 Stratford Bridge #110 Repair Benefits: This work will repair the settlement of Bridge #110 improving ride quality, and reduce noise levels. Burdens: Noise and inconvenience will be a burden during construction. Page 5 of 8 Appendix 28.93 ➢ CRP 20-05 7.8 NE Gravel to Oil Benefits: This work will oil an existing gravel road improving ride quality, reducing dust, and reduce noise levels. Burdens: Noise and inconvenience will be a burden during construction. White Hispanic Black Asian Mixed Other I ispaniC face and Ethnicity by County Subdivision Hispanics (excluding black and Asian Hispanics) as a percentage of the population 1 % 17% 32% Bridge #110 Stratford RD Phase 3 Crushing & Stockpiling Drumheller Connector RD 7.8-N E Gravel to Oil Map from Statistical Atlas 48% 63% 79% A Y. h "- 1�r Road Data C, OpetStmetkiap 10. Other Public Meetings — List other public meetings held during this reporting period. Identify efforts used to encourage citizen participation at those meetings. Detail dates, times, locations, attendance, and provide examples of outreach materials. Identify members of the LPA's transportation planning and/or advisory groups by race, color, and national origin. Specify methods used to collect demographic information from the transportation -related public meetings. (Self -identification surveys, notes by staff, etc.) Include summaries of Public Involvement Forms collected at each meeting, listing the demographics of those who attended by meeting. Page 6 of 8 Appendix 28.93 List any language assistance services requested. For which languages? Who provided the service? In addition, list vital documents translated during the reporting period and identify the languages. None. 11. Transportation -related Construction and Consultant Contracts (if applicable) — Briefly describe the process used to advertise and award construction contracts during this reporting period. Include the process for negotiated contracts (e.g., consultants). Construction Contracts: Projects are advertised on the County Website, 14 Plan Centers, and Journal of Commerce. Contracts were awarded to the lowest responsible bidder. Consultant Contracts: Projects were advertised in the Columbia Basin Herald and the Daily Journal of Commerce. Statement of Qualifications were reviewed and scored followed by scored interviews. 12. Describe the actions taken to promote construction contractor/consultant compliance with Title VI by construction contractors/consultants, including monitoring and review processes, and their outcomes/status (e.g. what Title VI language was included in contracts and agreements; were contractors and consultants reviewed to ensure compliance; what Title VI responsibilities are explained to contractors and consultants?) Title V11 Non -Discrimination statement is included in the contract. 13. List construction, right-of-way, and consultant contracts with your LPA/MPO/entity for this report period with dollar value of each. Identify funding sources (federal, state, local, other), and how many were awarded to certified disadvantaged contractors (as a prime contractor/consultant). ➢ Grant County has adopted the WSDOT standards which require minority, women and disadvantage firms to be involved in our contracting process, ➢ Grant County publishes the Six -Year Transportation Improvement Plan annually on the County website. The County also conducts public hearings that provide an opportunity for public input and for DMWBE firms to participate in county projects. ➢ Meetings with the public during project design is another opportunity for information of the project development and construction needs made available to all. ➢ All construction projects are advertised in the local newspapers and plan centers. The Washington State Department of Transportation Local Programs Engineer establishes the DBE goal for the project based on location, construction type, availability of DBE's to perform the types of projects, and the total dollar amount. 1. Local agency Real Estate Professional Services - Negotiated Hourly Rate Consultant (Local Funds) 2. Local agency A&E Professional Services - Cost Plus Fixed fee Consultant Agreement (Local Funds) 3. Universal Field Services - Negotiated Hourly Rate Consultant (Local Funds) 4. Grant County Surveying - Negotiated Hourly Rate Consultant (Local Funds) S. Varela Engineering & Management - Negotiated Hourly Rate Consultant (Local Funds) Page 7 of 8 Appendix 28.93 6. Susan Kovich, PE, with Nicholls Kovich Engineering, PLLC — Negotiated Hourly Rate Consultant (Local Funds) 7. Firm Foundations Community Consulting., LLC — Not to exceed $235,000 (Federal Funds) - None were awarded to certified disadvantaged contractors 14. Education & Training — Describe actions taken to promote Title VI compliance through education and trainings, including monitoring and review processes, and their outcomes/status. List Title VI training/webinars your Title VI Coordinator attended this reporting period. Include dates and entity that conducted the training. When was Title VI internal training provided to staff? Who conducted the training? What was the subject of the training? Provide the job titles and race/color/national origin of attendees. List other civil rights training conducted locally. Provide dates and a list of participants by job title and Title VI role, if applicable. Grant County Title V11 Coordinator will attend Title VI training periodically or as available by WSD®T or FHWA. Grant County staff, including managers and any other department personnel who interact with the public, will receive training annually on the Grant County Title VI Program and responsibilities during the second quarter of each fiscal year. At a minimum the training will include Department Management,, Analysis and Programming,, Project Delivery, Community Relations, and Operations. Sub -recipients will receive training at the beginning of each project. The training will be incorporated in the kickoff meeting or pre -construction meeting where applicable. 15. Title VI Goals for Upcoming Year What area(s) of Title VI does your agency plan to focus on in the upcoming year? Describe by particular program area what your agency hopes to accomplish. Include any significant problem areas to focus on and plans to address those. Should any discriminatory trends or patterns be observed in a program area, that program will be designated a special emphasis program. The Department will conduct a comprehensive review of the program area. The Department Director and program area manager will be notified of the observations and review process. This review will be conducted by the Title VI coordinator and others, as designated by the Director. All internal policies and procedures will be reviewed. Personnel interviews may be used as required. All documents developed pertaining to the special emphasis program will be reviewed. A report will be developed which includes the findings and recommendations. This report will be coordinated between the Title VI Coordinator and the program area under review to include an action plan for remediation of the findings. The special emphasis program will be monitored in accordance with the action plan. If a program area is found to be in noncompliance with the requirements of the Title VI program., it will also be considered a special emphasis program. Additional training will be provided for staff in the program. The program will be monitored over the following year with regular reviews to verify correction of any areas of noncompliance. Page 8 of 8 Appendix 28.93 Grant County will make a concerted effort to reach all segments of the population, including people from minority and low-income communities along with organizations representing these and other protected classes. We will utilize a broad range of public outreach information and involvement opportunities, including a process for written comments and consideration of and response to public comments. A translation footnote will be added to agendas and a Grant County Public Involvement Form will be created.