HomeMy WebLinkAboutMinutes - BOCCGRANT COUNTY
COMMISSIONERS AGENDA MEETING REQUEST FORM
(Must be submitted to the Clerk of the Board by 12:00pm on Thursday)
REQUESTING DEPARTMENT:BOCC
REQUEST SUBMITTED BY:CEMANELL
CONTACT PERSON ATTENDING ROUNDTABLE:CEMANELL
CONFIDENTIAL INFORMATION: 0YES *NO
DATE:4/24/2026
PHONE:2931
DAgreement / Contract
❑AP Vouchers
ElAppointment / Reappointment
11ARPA Related
71 Bids / RFPs / Quotes Award
❑Bid Opening Scheduled
El Boards / Committees
El Budget
7 Computer Related
El County Code
El Emergency Purchase
0 Employee Rel.
ElFacilities Related
F] Financial
❑ Funds
01-learing
7 Invoices / Purchase Orders
7 Grants — Fed/State/County
E]Leases
OMOA / MOU
* Minutes
70rdinances
E]Out of State Travel
0 Petty Cash
❑ Policies
r-1 Proclamations
El Request for Purchase
❑ Resolution
❑ Recommendation
0 Professional Serv/Consultant
0 Support Letter
E71Surplus Req.
E]Tax Levies
F] Thank You's
ElTax Title Property
FWSLCB
MUM-W
Commissioner's Minutes for the week of April 29, 2026.
If necessary, was this document reviewed by accounting? El YES El NO ® N/A
If necessary, was this document reviewed by legal? 7 YES 1:1 NO 1* N/A
DATE OF ACTION. 202� DEFERRED OR CONTINUED TO-
APPROVE: DENIED ABSTAIN
D1:
D2:
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WITHDRAWN -
4/23/24
Co.
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Board
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—Ri o e s o L Er
Meetin Minutes'
9
Week of April 20, 2026 - April 26, 2026
All public meetings were held in person with public access allowed at Commission Chambers, 35 C Street
NW, Ephrata, WA 98823 as well as via Zoom. Zoom recordings will be posted to the YouTube page Grant
County, WA: BOCC.
CALL TO ORDER
The Grant County Commissioner's Session was called to order at 8:30 a.m. with
Commissioners Burgess, Jones and Carter (via Zoom) in attendance. Commissioner Carter
joined in -person at 8:38 a.m.
8:30 a.m. - 9:30 a.m. County Administrator Update
Staff Present: Tom Gaines, County Administrator; Caitlin Manell, Clerk of
the Board
The following Topics were presented and discussed during the
County Administrator Update:
• Reminder: Staff Out of Office
• DNR Trust Lands Transfer- Commissioner Burgess to
Speakwith DNR
• Washington State Department of Commerce Event -
Panelist Invite (Thurs. 6/11)
o Two Commissioners to Attend
• "Counties First" Convention Call -Schedule Meeting,
Include Prosecutor
• Public Records Requests
o Sheriff's Office Bathroom, Coffee Machine
(Being Returned)
• House Bills
o Franchise Agreements, Fiber Permitting
• Road Grant Meeting
• "We Are Counties" Social Media Campaign
• Association of Grant Counties Cities and Towns
• Letter of Opposition to Senate Bill 5974
o Prosecuting Attorney's Input Needed
0 County Leadership Report
9:30 a.m. - 10: 00 a.m. Public Works Update
Staff Present: Andy Booth, Director, James Davis, Road Supervisor, and
Cade Egbert, County Engineer
The following Topics were presented and discussed during the
Public Works Update:
• County Engineer Introduction
• Landfill Incident Update -Commendation to Staff
• Accomplishments
o Road Projects Update, City of Ephrata Road
Work, LandfiLLAnaLytics
• Upcoming Hearings
o Vacation Hearing- Viewmont Drive Workshop
• Stratford Update
• SW Management Plan Update
• Franchise Agreement House Bill
• Safe Streets for ALL Grant Program
o Federal Grant Funding Opportunities
• Westshore Drive Update - WSDOT Right of Way Plan
• Landfill Sites, Litter
• Composting Facility -Grant for Road Project
10:00a.m.-10:15a.m. Auditor's Office Update
Staff Present: Michele Jaderlund, Auditor; Mandy Kim, Accounting
The following Topics were presented and discussed during the
Auditor's Office Update:
• 2025 Reconciliation Reports -Not Completed
o Baker Tilly Audit Deliverables
• SAO Item Follow -Ups
o Status Meetings- Unfixed Errors, Repeat
Findings
o Short Term Software Leases Not Included in Title
IX Reports or Long -Term Debt Reports
• New Hope Staff Out of Office
• Tyler Tech Error Corrections
• Transaction Imports
• 2026 Budget in Tyler by End of Month
• Public Records Request
• Credit Card Balance Low- Declined Transactions,
Statement Reconciliation Error
Page 2 of 10
BOCC Minutes Week of April 20, 2026
10:15a.m.-10:30a.m. Treasurer's Office Update
Staff Present: Darryl Pheasant, Treasurer
The following Topics were presented and discussed during the
Treasurer's Office Update:
• Insurance Payment Breakdown
• Tax Payments - Online Payments, Data Centers
• Investments Summary
• Assessor's Office Reports
o Senior Exemption Threshold Increase
• Masquers Theater Productions
• Real Estate Transactions
• Admissions Tax -Church Events, Exemptions
10:30 a.m. -10:45 a.m. Superior Court Update (CommissionerJones attended at
10: 34 a. m.)
Staff Present: Crystal Burns, Court Administrator
The following Topics were presented and discussed during the
Superior Court Update:
• Jury Trials - Upcoming Civil Case (Wrongful Death
Matter)
o Jury Selections
10:45a.m.-11:00a.m. Commissioner Work Session
Staff Present: Caitlin Manell, Clerk of the Board
The following Topics were presented and discussed during the
Commissioner Work Session:
• Commissioner Calendars
• Consent Item Review
• Tourism Travel Planner Printer- Proceed w/ Journal
Graphics
11:00a.m.-12:00p.m. Position Management Review (PMR)
Staff Present: Decorah Anderson -Cook and Gina SaIdana, Human
Resources; Mandy Kim and Amber Jacobs, Accounting;
Anthony Garcia, Veteran Services Supervisor, Jerry
Gingrich, Veterans Advisory Board Chair
Page 3 of 10
BOCC Minutes Week of April 20, 2026
The following Topics were presented and discussed during the
Position Management Review Meeting:
• Veteran Services -Veteran Services Officer (VSO) New
Position
• Renew - Claims Processor 2 BackfiLL
• Coroner's Office- Investigator
o Retirement Budget
• WAC 357-31-150 re: Sick Leave Payout for Retiring
Employees
1:00 P.M. - 4:00 p.m. Deputy Clerk of the Board Interviews
Staff Present: Tom Gaines, County Administrator; Caitlin Manell, Clerk of
the Board; Decorah Anderson -Cook, Human Resources;
Jennifer Kaloehano, Christina Moore and Julissa Coyazo,
Position Applicants
The following Topics were presented and discussed during the
Deputy Clerk of the Board Interview:
RCW 42.30.11 0(1)(g) Commissioner Burgess called an Executive Session to order
Job Applicant/ beginning at 1:00 p.m. to go until 4:00 p.m. In attendance were
Evaluation Commissioners Burgess, Jones and Carter, Decorah
Anderson -Cook, Tom Gaines, Caitlin ManeLL, Jennifer
KaLeohano, Christina Moore and JuLissa Coyazo.
Commissioner Burgess closed the session at 4:00 p.m.
MISCELLANEOUS ITEM:
• The Board approved and signed the Public Works County Payroll Salary Fund for the
April 15, 2026 pay date.
The Monday, April 20, 2026 session was closed at 4:00 p.m.
SESSION CONTINUATION
The session was re -opened on Tuesday, April 21, 2026, at 9:00 a.m. with Commissioners
Burgess and Carter in attendance. Commissioner Jones was out and excused for the day
but attended meetings via Zoom intermittently.
9:00 a.m. - 9:30 a.m. Consent Agenda Review/Work Session
Staff Present: Tom Gaines, County Administrator; Caitlin ManelL, Clerk of
the Board
Page 4 of 10
BOCC Minutes Week of April 20, 2026
The following Topics were presented and discussed during the
Consent Agenda Review/Work Session:
• Items to be moved to Board Discussion/Decisions
o Walk -On Requests: Elections
• Sheriff's Office -Jail Change Order
• Cost Share Program for Public Works Road Project
• Grant Funds for Stoke Space Center
9:30 a.m. -10:00 a.m. Sheriff's Office Update (Commissioner Jones attended via
Zoom at 9:35 a.m.)
Staff Present: Undersheriff Gary Mansford
The following Topics were presented and discussed during the
Sheriff's Office Update:
• Sheriff's Office Narcotics Training Conference
• Recent Resignations -Corrections
• Behavioral Health Students -Job Shadowing
• Heart Monitoring Equipment
• Incident Action Plan for Move to New Jail
10:00 a.m. -11:00 a.m. Human Resources Update (CommissionerJones attended
via Zoom at 10:13 a.m.)
Staff Present: Decorah Anderson -Cook, Director and Gina Saldana,
Assistant Director; Tom Gaines, County Adminis1 trator;
Anthony Garcia (via Zoom), veteran Services; Darryl
Pheasant, Treasurer
The following Topics were presented and discussed during the
Human Resources Update:
• Open Forum for Public Comment
o The floor was open to members of the public to
speak with a 5-minute total Limit for Human
Resources related topics only. There was no
Public Comment provided.
• Wages, Time & Attendance, Open HEO 3 Memorandum
of Agreement for Public Works Unit (Signed)
• Personnel Action Request (PAR) for Decorah Anderson -
Cook Annual Step Increase
• Position Management:
o Coroner's Office- Investigator Backfill
(Approved)
o Renew- Claims Processor 2 Backfill (Approved)
• Policy 700 Series Review
Page 5 of 10
BOCC Minutes Week of April 20, 2026
• Draft Time &Attendance Transition Period
o Proposed 6 Month Policy
• Veteran Services —Veteran Services Officer (VSO) New
Position (Hold for More Information)
o Office Staffing Needs, 2026 Veteran Services
Budget, Revenue Sources, Mental Health Tax
Allocation
RCW42.30.110(l)(f)
Commissioner Burgess called an Executive Session to order
Personnel Disciplinary
beginning at 10:04 a.m. to go until 10:09 a.m. In attendance
Matters
were Commissioners Burgess and Carter, Decorah Anderson -
Cook, Gina SaLdana and Tom Gaines. Commissioner Burgess
closed the session at 10:09 a.m.
RCW 42.30.11 0(l)(f)
Commissioner Burgess called an Executive Session to order
Personnel Disciplinary
beginning at 10:28 a.m. to go until 10:31 a.m. In attendance
Matters
were Commissioners Burgess, Jones (via Zoom) and Carter,
Decorah Anderson -Cook, Gina SaLdana and Tom Gaines.
Commissioner Burgess closed the session at 10:31 a.m.
COMMISSIONER'S MEETING
11:00 a.m. A. Call to Order
B. Open Forum for Public Comment
The floor was open to members of the public to speak with a 3-
,minute limit per person and a 15-minute total Limit. Public Comment
was provided about the following topics:
• Commendation to Solid Waste Personnel for Successful First
Aid Assistance
• Westshore Drive Property Impacts and Concerns
o Correspondence with County and Project Staff
C. Approval of Agenda
MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS, TO
APPROVE THE AGENDA AS PRESENTED. MOTION PASSED WITH TWO
COMMISSIONERS IN ATTENDANCE.
D. Board Correspondence
• Public Works— Cost Share Information (Sent)
E. Commissioner's Roundtable — Miscellaneous Discussion
The following topics were presented and discussed during the
Commissioner's Roundtable — Misc. Discussion:
• Walk -On Request: Elections
Page 6 of 10
BOCC Minutes Week of April 20, 2026
F. Consent Agenda
The following items are considered routine or were presented to
Commissioners during earlier sessions Listed above. ALL items are
enacted by one motion. If a separate discussion is desired, that item
may be removed and placed under Board Discussion/Decision.
AUDITOR'S OFFICE
1. Payment of vouchers certified by the auditing officer as required by
RCW 42.24.080, and those expense reimbursement claims certified
by the auditing officer as required by RCW 42.24.090, as recorded on
a Listing, and made available to the Board. (in the amount of
$909,100.03 and $190, 572.84)
COUNTY ADMINISTRATOR
2. Approve Resolution No. 26-029-CC and Interlocal Agreement
between Grant County and the City of Moses Lake to make Moses
Lake the Lead agency for an Environmental Impact Survey for a new
Lake crossing. No cost for the County, agreement expires in three
years if no action is taken.
COMMISSIONER'S OFFICE
3. Approve Commissioner's Minutes for the week of April 13, 2026.
4. Approve Agreement for Paper of Record for Legal Notices and
Other Publication Services between Grant County and the Columbia
Basin Herald. Term is from July 1, 2026 through June 30, 2027.
5. Approve Proclamation recognizing May 3 through May 9, 2026 as
Municipal Clerk's Week in Grant County.
6. Approve recommendation of reappointment for Steve RimpLe to
the Fair Advisory Committee. (Steve Rimple was appointed for
another three-year term beginning April 21, 2026 through April 20,
2029)
7. Approve reimbursement request from Big Bend Community
College on the American Rescue Plan Act (ARPA) in the amount of
$27,486.91 for the month of March 2026.
8. Approve reimbursement request from McKay Healthcare on the
Strategic Infrastructure Program (SIP) No. 2025-03, Kitchen
Expansion Project in the amount of $12,541.80 for March 2026.
9. Approve reimbursement request from Renew on the American
Rescue Plan Act (ARPA) for Boys & Girls Club in the amount of
$4,325.19 for March 2026 services.
FAIRGROUNDS.
10. Approve request to purchase permanent equipment for upgrade of
Lioness booth, up to $90,000 approved with the 2026 REET 2 budget.
Page 7 of 10
BOCC Minutes Week of April 20,2026
PUBLIC WORKS
11. Approve Right -of -Way Procedures Policy Update from the
Washington State Department of Transportation (WSDOT) to include
Cade Egbert, County Engineer, instead of Kat Bren, Assistant County
Engineer.
12. Approve Resolution No. 26-030-CC to designate the County
Engineer as the Certification Acceptance (CA) Representative for
Grant County.
RENEW
13. Approve Out of State Travel Request for Megan CLoyd to attend the
2026 West Coast Symposium on Addictive Disorders in Palm
Springs, CA. Dates of Travel are May 27 through May 30,
2026. Estimated cost is $2,298.45. (Error found on dates after
Commissioner action)
SHERIFF'S OFFICE
14. Approve request for Chief Deputy Beau Lamens to sign Record
(Data) Sharing Agreement between Washington State Patrol and
Grant County Sheriff's Office for Traffic and Criminal Software
(TraCS)to replace SECTOR at no cost to the Sheriff's Office. This is a
necessary agreement to manage the ticket, citation, collision and
towing documents of the Sheriff's Office.
15. Approve 2026 Grant County Sheriff Towing Contract between
Grant County Sheriff's Office and Basin Towing. Term is April 28
through December 31, 2026, at no cost to the County.
16. Approve request for Chief Deputy Phillip Coats to sign Contract
with United Health Care and Amendment to the Medical Group
Participation Agreement to secure this medical group as a
participant in the Health Care Authority 1115 Waiver. This agreement
will allow the Sheriff's Office to bill for medical services provided
inside the jail clinic.
MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS, TO
APPROVE THE CONSENT AGENDA ITEMS 1 THROUGH 16 AS PRESENTED. MOTION
PASSED WITH TWO COMMISSIONERS IN ATTENDANCE.
G. Board Discussion/Decision Items
• Walk -On Request:
o Elections Designation by the Chair of the Board of
Commissioners of Individuals to Serve on the
Canvassing Board, naming Commissioners Jones and
Carter as designees for Commissioner Chair Burgess.
MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS, TO
APPROVE THE WALK-ON ITEM AS PRESENTED. MOTION PASSED WITH TWO
COMMISSIONERS IN ATTENDANCE,
Page 8 of 10
BOCC Minutes Week of April 20,2026
1. Adjournment
The Commissioner's Meeting adjourned at 11:17 a.m.
11:30 a.m. - 12:00 p.m. Washington Counties Risk Group (WCRG) Insurance
Update
Staff Present: Hayden Heston, Acrisure; Blair Kok, Risk & Safety
Coordinator; Tom Gaines, County Administrator
The following Topics were presented and discussed during the
WCRG Insurance Update:
• Open Claims Review- Movement, Closures
• Loss Run 25-26; Reserves, Recent Closures, New Open
Claim
• Loss Run 20-21 Monitoring- No Changes
1:00 P.M. - 2:00 p.m. Deputy Clerk of the Board Interview
Staff Present: Tom Gaines, County Administrator; Caitlin ManeU, Clerk of
the Board; Decorah Anderson -Cook, Human Resources;
Johanna Haile, Position Applicant
The following Topics were presented and discussed during the
Deputy Clerk of the Board Interview:
RCW 2.30.11 0(1)(g) Commissioner Burgess called an Executive Session to order
Job Applicant/ beginning at 1:01 p.m. to go until 1:31 p.m. In attendance were
Evaluation Commissioners Burgess and Carter, Decorah Anderson -Cook,
Tom Gaines, Caitlin ManeLL and Johanna Haile. The session
continued until 1:41 p.m. and continued again until 1:47 p.m.
Commissioner Burgess closed the session at 1:47 p.m.
2: 00 p.m. - 2:30 p.m. Coroner's Office Guaranteed Maximum Price (GMP)
Presentation
Staff Present: Tom Gaines, County Administrator; Craig Morrison,
Coroner; Kevin Schmidt, Facilities & Maintenance; Andrew
Brenner and John Hampshire, Lydig Construction
The following Topics were presented and discussed during the
Coroner's Office GMP Presentation:
• Startup Process
• Cost Summary, Budget Analysis and Project Budget
Estimate
o Total Estimated Project Cost w/ Sales Tax:
$14,8C1,757
Page 9 of 10
BOCC Minutes Week of April 20, 2026
o Equipment Purchases
• 2026 Budget Considerations— Future Funding
Opportunities
The Tuesday, April 21, 2026 session was closed at 2:18 p.m.
Meeting Minutes for the week of April 20, 2026 were approved this day of
/AP 0 , 2026.
Attest:
Caitlin E. Manell,
Clerk of the Board
BOARD OF COUNTY COMMISSIONERS
Grant County, Washington
Kevin Burgess, i r
on , Vice -Chaff
Cindy Cart r, Member
Page 10 of 10
BOCC Minutes Week of April 20, 2026