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HomeMy WebLinkAboutRequest to Purchase - District CourtEmmalie L. Eckhart From: Caitlin E. Manell Sent: Tuesday, April 28, 2026 7:11 AM To: Emmalie Le Eckhart Subject: Fw: Staff lunch This is for Amy Paynter's potential walk-on Thanks! Caitlin E. Manell Clerk of the Board Grant County Commissioners Office PO Box 37 35 C Street NW Ephrata, WA 98823 509-754-2011 ext. 2931 509-754-6098 (fax) *Please be advised that emails to the Board of County Commissioners and staff may be subject to Public records requests -pursuant to RCW 42.56. From: Cindy Carter <ccarter@grantcountywa.gov> Sent: Monday, April 27, 2026 5:47 PM To: Caitlin E. Manell <cemanell@grantcountywa.gov> Subject: Fw: Staff lunch From: Desiree J. Ochocinski <dochocinski@grantcountywa.gov> Sent: Monday, April 27, 2026 12:07:03 PM Dated this To: Cindy Carter <ccarter@grantcount wa. ov> day°f Y g Subject: FW: Staff lunch Cindy, Aprov This was meant for you as well. Dist #lDist #2 � Dist #3 t Desiree J. Ochocihski District Court Administrator 509-754-2011 Ext..3128 Board of County Commissioners Grant County, Washington isa rov Dist # i Dist # 1 Dist #2 Dist #2 Dist #3 Dist #3 ****Grant County District Court New System Launch May 3rd 2®26**** Electronic Filing will be available through eFile & Serve. Please note that, per the state Administrative Office of the Courts, eFiling for attorneys is to be mandatory. For more information on eFile & Serve please visit htt s: efileus.com eFileWA To register as a user, please visit htt s: efilewa.t lertech.cloud OfsEfs ui landin From: Desiree J. Ochocinski <dochocinski@grantcountywa.gov> Sent: Monday, April 27, 2026 11:12 AM To: Kevin R. Burgess <krbur e2g_rantcountywa.gov>; Cindy Bennett <cbennettgrantcountywaov>; Rob Jones <riones rantcount wa. ov> Cc: Amy L. Paynte r <a l p- ra ntco u ntywa .gov> Subject: FW: Staff lunch Commissioners, I apologize form issing my update this morning. I have been fully absorbed in preparing for go -live this weekend. I had asked accounting if I could use funds from my budget to pay for staff lunch this Sunday while we are doing our go -live. Her response indicated I would need BOCC approval. I hadn't thought of this earlier, so I don't have it on consent this week. I would do a walk-on tomorrow; however, I have a meeting with the Administrative Office of the Courts. Amy Paynter will attend the commissioners' meeting and reference this email as a form of request unless you prefer it be done differently. I anticipate around 20 — 25 people will come into work on Sunday. We have a long task list from the state, and I would like to provide a working lunch in lieu oftaking a lunch break. Thankyou. Desiree J. Ochocinski District Court Administrator 509-754-2011 Ext. 3129 ****Grant County District Court New System Launch May 3rd 2426**** Electronic Filings will be available through eFile & Serve. Please note that, per the state Administrative Office of the Courts, eFiling for attorneys is to be mandatory. For more information on eFile & Serve please visit htt-os:I/efileus.com./eFileWA/ To register as a user, please visit htt s: efilewa.t lertech.cloud Ofs Efsp Jui landin From: Mandy Kim <alkim rantcount wa. ov> Sent: Monday, April 27, 2026 10:42 AM To: Desiree J. Ochocinski <docho in i<i rant ount wa. ov> Subject: RE: Staff lunch Should be fine. According to Grant County's current personnel policies (1600 & 1200) -Saturday work Lunches maybe reimbursable, provided they are clearly for official business, pre -approved, and fully documented. Please keep in mind: *Any meal meant as a perk or celebration without business purpose would be unallowable under policy and constitutional constraints.' The following is needed: • Seek PRE -APPROVAL from Department Head/Elected Official & BOCC • Keep asign-in sheet for that day and all employees that were in attendance and that were fed and document the Type of Work that is being provided during the lunch hour (i.e. training through Lunch on Tyler Module..ya da da) • Evaluate the cost of food provided and ensure the amount does NOT exceed GSA per person LUNCH Per Diem (even though its not per diem, this is the measurement for reasonableness). Document this and maintain with receipts and sign -in sheets • If using Grant Funds, ensure meals is explicitly allowed in the Grant Agreement &Grant Budget. F 12* ev v Personn "mr�oli, Grant Countv, el 1202. Meal Expenses 1 o2. .. General Rules Regarding Meal Expenses a.. Employ, ees shall be In travel status for three hours beyond their reg .la l v scheduled lei work hours to be eligible for meal alloi,vanc sa The three hours may consist of lours o currin before after, or a cor m atio . o both. before a aver the travl fs regularlv scheduled word day. . Nleal reimbursements for ni to gees, w hen not in travel status but on official Countv business, mav occasionally� be alloi,ved. These meal reimbursements will be paid at cost, vvill require receipts, and must be approved y the EO/DH. and the Board of County,Commissioners. The reason for the meal (e.g., "Attendance required at l ' t resentatio . to Co nt yboard expense shall: not to Der rates h rsonhf for the UNALLOWABLE EXPENSES (Related to meals/food): Expenses that cannot be paid by the County: • Meals included in other County -paid fees (e.g., conference registration) • Social or recreational gatherings (parties, retirements, holiday events) • Alcohol or tobacco purchases • Any purchase considered a "gift of public funds", barred by WA Constitution, Article Vill, Section 7 o To determine potential "gift of public funds", evaluate the public purpose and whether or not the County is receiving consideration for the expenses. Public Purpose Test: Does the expenditure serve a recognized fundamental government purpose (e.g., public health, safety, infrastructure)? 3 If yes, it's allowed. Consideration Test: If no public purpose, did the government receive consideration or value in return? If not, and there's donative intent, the spending is unconstitutional. Let me know if you have any further questions. Thank you! QiM�J Mandy Kim Chief Financial Officer - Auditor's Office Grant County P.O. Box 37 Ephrata WA, 98823 Office: 509-754-2011 Ext. 2740 NOTICE OF PUBLIC DISCLOSURE: This e-mail account is public domain. Any correspondence from or to this e-mail account may be a public record. Accordingly, this e-mail, in whole or in part, may be subject to disclosure pursuant to RCW42.56, regardless of any claim of confidentiality or privilege asserted by an external party. From: Desiree J. Ochocinski <do;oi rantcount wa. ov> Sent: Monday, April 27, 2026 9:52 AM To: Mandy Kim <alkim rantcount wa. ov> Subject: RE: Staff lunch Yes. Since it's people are working on a Sunday outside of our usual hours, I'm not going to have them take a "Lunch" so they can maximize their time here. Desiree J. Ochocinski District Court Administrator 509-754-2011 Ext. 3129 ****Grant County District Court New System Launch May 3rd 2026**** Electronic Filing will be available through eFile & Serve. Please note that, per the state Administrative Office of the Courts, eFiling for attorneys is to be mandatory. For more information on eFile &Serve please visit htt.ps: f Jefileus.com f eFileWAJ To register as a user, please visit https:/ f efilewa.tvlertech.cloud/OfsEfsp.Juijlandin� From: Mandy Kim <alkim rantcount wa. ov> Sent: Monday, April 27, 2026 9:46 AM To: Desiree J. Ochocinski <dochocinski rantcount wa. ov> Subject: RE: Staff lunch Is it a "working lunch"? 4 Mandy Kim Chief Financial Officer - Auditor's Office Grant County P.O. Box 37 Ephrata WA, 98823 Office:509-754-2011 Ext. 2740 NOTICE OF PUBLIC DISCLOSURE: This e-mail account is public domain. Any correspondence from or to this e-mail account maybe a public record. Accordingly, this e-mail, in whole or in part, maybe subject to disclosure pursuant to RCW 42.56, regardless of any claim of confidentiality or privilege asserted by an external party. From: Desiree J. Ochocinski <dochocinski rantcount wa. ov> Sent: Friday, April 24, 2026 10:13 AM To: Mandy Kim <alkim rantcount via. ov> Subject: Staff lunch Mandy, I have staff coming in next Sunday for our new system implementation. Am I able to use county funds to provide a lunch that day? Desiree J. Ochocinski Court Administrator Grant County District Court PO Box 37, Ephrata, WA 98823 509-754-2011 Ext. 3128 ****Grant County District Court New System Launch May 3rd 2026**** Electronic Filing will be available through eFile & Serve. Please note that, per the state Administrative Office of the Courts, eFiling for attorneys is to be mandatory. For more information on eFile & Serve please visit httos://efileus.com./eFileWA/ To register as a user, please visit htt s: efilewa.t lertech.cloud 10fsEfs ui landin rl"he c()llt.eTlt.s of this C'-liitlll lll('_ ss�l�.;e, lllcludii-i ails' �ittachiilcllt.s, {ire llltclided solely 16r the l.lsc of the f )crsoii or elltltNT to N.Vli()lli the e-lliall was addresscd. It c()litaills lilforiiiatioii that lliaV be 1)rotect.cd 1)y' att.()nicy-cllcilt l)rlvllcge, work-I)i-od lct., or otlier I)rIN'ileg;cs, wid iiia ' be restricted froiii disclostire by al)I)lictable suite acid federal IaNv. If you are iiot the llltciided rccil)lclit of tllls lliessla,( e, I)e advlscd that aiiv dissclililiation, d'stl'll)ut.l()11, or Ilse ()f the colitellts of this illcssa c is strictly prohibited. If you receivcd this incssclg e lii crr()r, I)Icase colltact the scli(Ici- by rcl)1) c-iliall. Plcrlse also I)crliiaiiciitly delctc all c()l)ies of t.lic ori,(gliial e-iiiall alid silly attached doctilliciltcltioi-i. Please be advised that any reply to this e-mail maybe considered a public record and be subject to disclosure upon request rl,liaiik yoti.