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Home My WebLink AboutMinutes - BOCCGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: BOCC REQUEST SUBMITTED BY: CEMANELL CONTACT PERSON ATTENDING ROUNDTABLE: CEMANELL CONFIDENTIAL INFORMATION: DYES ® NO DATE: 04'/1 7/2026 PHONE:2931 ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑ Computer Related ❑ County Code ❑ Emergency Purchase ❑ Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County Ell -eases ❑ MOA / MOU ® Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB ow N0.4 Commissioner's Minutes for the --k of April 13, 2026. 0 If necessary, was this document reviewed by accounting? ❑ YES ❑ NO * N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO W N/A DATE OF ACTION: z/ L DEFERRED OR CONTINUED TO: APPROVE: DENIED ABSTAIN iF D1: D2: r�3 f D3: WITHDRAWN: 4/2 3/24 Co Grant - Boardof C_ ---- �.. �� oe soi Er a Meeting Minutes 1. Week of April 13, 2026 - April 19, 2026 All public meetings were held in person with public access allowed at Commission Chambers, 35 C Street NW, Ephrata, WA 98823 as well as via Zoom. Zoom recordings will be posted to the YouTube page Grant County, WA: BOCC. CALL TO ORDER The Grant County Commissioner's Session was called to order at 8:30 a.m. with Commissioners Burgess, Jones and Carter (via Zoom) in attendance. Due to a technical error, the Monday, April 13, 2026, meetings were not recorded. 8:30 a.m. - 9:30 a.m. Clerk of the Board Update Staff Present: Caitlin Manell, Clerk of the Board The following Topics were presented and discussed during the County Administrator Update: • County Administrator -Yakima County Presentation • Assessor's Office Update -Cancelled • Deputy Clerk Interviews (4/20 & 4/21) • Fair Advisory Committee Application -Reappointment o Consent Next Week • Law &Justice Council Appointments o Association of Grant County Cities &Towns Recommendations of Appointment • EO/DH Quarterly Monday Luncheon (5/11) -Training Topics o Contact HR & Risk Management • Tourism Travel Planner and Bylaws Review • Meetings this Week 9:30 a.m. -10:00 a.m. Development Services Update Staff Present: Jim Anderson -Cook, Director The following Topics were presented and discussed during the Development Services Update: 0 Letter of Support to the City of Ephrata • Permitting Update • Quincy Solar Letter of Credit • Stoke Space Center o Letter of Support, Zoning Concerns, Grant County Code Compliance RCW42.30-110(l)(g) Commissioner Burgess called an Executive Session to order Job Applicant/ beginning at 9:32 a.m. to go until 9:47 a.m. In attendance were Evaluation Commissioners Burgess, Jones and Carter (via Zoom) and Jim Anderson -Cook. Commissioner Burgess closed the session at 9:47 a.m. RCW 42.30.110 (1)(d) Commissioner Burgess called an Executive Session to order Ongoing Contract beginning at 9:48 a.m. to go until 9:53 a.m. In attendance were Commissioners Burgess, Jones and Carter (via Zoom) and Jim Anderson -Cook. Commissioner Burgess closed the session at 9:5 3 a.m. 10:00a.m.-10:15a.m. Assessor's Office Update (Cancelled) 10:15a.m.-10:30a.m. Clerk's Office Update Staff Present: Kim Allen, County Clerk The following Topics were presented and discussed during the Clerk's Office Update: • Employee Resignation - Position Management Review o Staffing Update • Caseload Management 10:30 am. - 10:45 a.m. District Court Update Staff Present: Desiree Ochocinski, Court Administrator The following Topics were presented and discussed during the District Court Update: • Case Management System Implementation o Weekend Work, Guest Access Card, Trainings • ADA Compliance of Documents on Website o Clarification Needed from Tech Services 10:45a.m.-11:00a.m. Commissioner Work Session Staff Present: Tom Gaines, County Administrator; Caitlin ManeLl, Clerk of the Board Page 2 of 9 BOCC Minutes Week of April 13, 2026 The following Topics were presented and discussed during the Commissioner Work Session: ® Marketing Manager Job Description 0 2026 Budget- Revenue on Jail Bonds, Debt Service Payments o To be Confirmed by Treasurer's Office 0 Presentation of Grant County Jail to Yakima County 11:00a.m.-11,*30a.m. Position Management Review (PMR) Staff Present: Decorah Anderson -Cook, Gina SaIdana an,d. Dan Seitz, Hu man Resources, Mandy Kim, Amber Jacobs and Amanda Simonsen, Accounting; Tom Gaines, County Administrator,, Kim Allen, County Cleric, Jim Anderson -Cook, Development Services; Anthony Garcia (via Zoom), Veteran Services. Supervisor and Jerry Gingrich, Chair of the Veterans Advisory Board; Dell Anderson (via Zoom), Renew The following Topics were prosented and discussed during Position Management Review (PMR). * Clerk's Office - Deputy Clerk 1 BackfiLL 0 Workload, Office Needs e Veteran Services -Veteran Services Officer New Position o Veteran Service Fund, VA Claims, Office Staffing, Budget Review 0 Development Services -Two (2) Senior Permit Tech Reclassifications o Staffing Movements, Budget 0 Renew: o Administrative Specialist BackfiLL 0 Position Background o Therapist (Ephrata) BackfiLL o Therapist (Moses Lake) New Position ■ Current Challenges/Problems, CaseLoad Management o Assessor's Office -Appraiser BackfilL o Assessor's Office -Chief Deputy Appraiser BackfiLl SESSION CONTINUATION The session was re -opened on Tuesday, April 14, 2026, at 9:00 a.m. with Commissioners Burgess, Jones and Carter (via Zoom) in attendance. 9:00 a.m. - 9:30 a.m. Consent Agenda Review/Work Session Page 3 of 9 BOCC Minutes Week of April 13, 2026 Staff Present: Tom Gaines, County Administrator; Caitlin Manell, Clerk of the Board; Jim McKiernan (via Zoom), Fairgrounds The following Topics were presented and discussed during the Consent Agenda Review/Work Session: • -Items to be moved to Board Discussion/Decisions o -Walk-On Request: County Administrator o Fairgrounds Items o Agenda Correction — Item 16 & 17 Requesting Department • Department of Natural Revenue (DNR) Trust Land Transfer Public Comment Period 9:30 a.m. — 10: 00 a.m. Prosecuting Attorneys Office Update (Commissioner Jones joined during the Executive Session) Staff Present: Barbara Duerbeck, Civil Deputy Prosecuting Attorney The following Topics were presented and discussed during the Prosecuting Attorney's Office Update: • Tourism Travel Planner Printing Con -tract Concerns o Legal Recommendation is to Not Proceed, Jurisdiction Venue o Staff Directed to Present Bids from Other Companies • Synthetic Drug Ordinance Review RCW 42.30.110(1) (i) Commissioner Burgess called an Executive Session to order Litigation beginning at 9:37 a.m. to go until 9:42 a.m. In attendance were Commissioners Burgess and Carter (via Zoom), Barbara Duerbeck and Tom Gaines. Commissioner Jones joined the Executive Sessionafterit began. Commissioner Burgess closed the session at 9:42 a.m. Following the Executive Session, it was MOVED BY COMMISSIONER. CARTER, SECONDED BY COMMISSIONER JONES, TO FOLLOW THE RECOMMENDATION OF THE CIVIL ATTORNEY ON THE CASE. THE MOTION PASSED UNANIMOUSLY. 10:00a.m.-11:00a.m. Human Resources Update (CommissionerJones joined during the Executive Session) Staff Present: Decorah Anderson -Cook, Director and Gina Saldana, Assistant Director Page 4 of 9 BOCC Minutes Week Of April 13, 2026 The following Topics were presented and discussed during Human Resources Update: ® Open Forum for Public Comment o The floor was open to members of the public to speak with a 5-minute total Limit for Human Resources related topics only. There was no Public Comment provided. • Job Applicant / EvaLuation • Personnel Action Request (PAR) for KayLyn Orozco Missed Step Increase (Signed) • Position Management: o Clerk's Office - Deputy Clerk 1 BackfiLL (Approved) o DeveLopment Services -Two (2) Senior Permit Tech RecLassification's (Approved) o Assessor's Office -Appraiser BackfiLL (Approved) o Assessor's Office -Chief Deputy Appraiser BackfiLL (Approved) o Renew -Administrative Specialist BackfiLL (Approved) o Renew -Therapist (Ephrata) Backf iLL (Approved) o Renew -Therapist (Moses Lake) New Position (Approved) • Policy Review 700 Series • Training for EO/DH May Luncheon o PFML Law Changes, Future Trainings o 3rd Party Al App Requests (Staff to Contact TS) RCW42.30.110(l)(g) Commissioner Burgess called an Executive Session to order Job Applicant/ beginning at 10:01 a.m. to go until 10:11 a.m. In attendance Evaluation were Commissioners Burgess and Carter (via Zoom), Decorah Anderson -Cook, Gina SaLdana and Tom Gaines. Commissioner Jones joined the Executive Session after it began. The session continued until 10:17 a.m. Commissioner Burgess closed the session at 10:17 a.m. Following the Executive Session, it was MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS, TO FOLLOW THE RECOMMENDATION OF HUMAN RESOURCES TO ALLOW AN EMPLOYEE TO TAKE AN EXTENDED LEAVE WITHOUT PAY UNTIL AUGUST 2026. DISCUSSION ABOUT COMMISSIONER JONES ABSTAINING. MOTION PASSED WITH A MAJORITY VOTE, COMMISSIONER JONES ABSTAINED. Page 5 of 9 BOCC Minutes Week of April 13, 2026 COMMISSIONER'S MEETING 11:00 a.m. A. Call to Order B. Open Forum for Public Comment The floor was open to members of the public to speak with a 3- minute Limit per person and a 15-minute total Limit. Public Comment was provided about the following topics: • None C. Approval of Agenda MOVED BY COMMISSIONER JONES, SECONDED BY COMMISSIONER CARTER, TO APPROVE THE AGENDA AS PRESENTED. MOTION PASSED UNANIMOUSLY. D. Board Correspondence • DNR Trust Lands Transfer • Boundary Line Correction Request E. Commissioner's Roundtable - Miscellaneous Discussion The following topics were presented and discussed during the Commissioner's Roundtable-Misc. Discussion: • None F. Consent Agenda The following items are considered routine or were presented to Commissioners during earlier sessions Listed above. ALL items are enacted by one motion. If a separate discussion is desired,, that item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1 Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a Listing, and made available to the Board. (In the amount of $3,2729550.61) COUNTY ADMINISTRATOR 2. Approve Letter of Support for the Safe Streets and Roads for All (SS4A) Program Reauthorization. COMMISSIONER'S OFFICE 3. Approve Commissioner's Minutes for the week of April 6, 2026. 4. Approve invoice to Grant County Animal Outreach (GCAO) for the 2026 Annual Shelter Contract - Q2 Payment in the amount of $25,000.00 to be paid from Fund 001.0125 (Misc Gen. Govt). Page 6 of 9 BOCC Minutes Week of April 13,2026 5. Approve request for Caitlin ManeR, Clerk of the Board, to digitally sign the National Opioids Settlement: Six (6) Remnant Defendants' Settlement Agreement (RDSA) Combined Subdivision Participation and Release Form. 6. Approve Washington State Department of Revenue For Hire Addendum for the Quincy Valley Shuttle & Tours, LLC, stating that Grant County does not License or regulate the For Hire business type per RCW 81.72. 7. Approve Special Occasion Liquor License Application for the Sister City Committee of Moses Lake, Washington for an event to be held on May 16, 2026 from 5:30 p.m. to 10:00 p.m. at the Grant County International Airport — 7810 Andrews St NE, Moses Lake, WA. 8. Approve reimbursement request from Beverly Water District on the American Rescue Plan Act (ARPA) in the amount of $32,765.75 for January/February 2026 project services. EMERGENCY MANAGEMENT 9. Approve Memorandum of Understanding (MOU) between Grant County Sheriff's Office and the City of Seattle Police Department for the 26-00884 Grant Co FY25 Internet Crimes Against Children (ICAC) Task Force Program. Grant amount is $2,500 to cover training and travel costs for ICAC Detectives. MOU ends 9/30/2026. FACILITIES & MAINTENANCE 10. Approve Contract with Stan's Construction and Son, LLC to construct the stormwater infiltration swaLe for the parking Lot at the District Court Located at 1525 Wheeler Road, Moses Lake, related to the paving of that parking Lot. This is an approved capital project with a budget of $50,000 funded from REET 1. The contract amount is $23, 577.05. 11. Approve Service Contract with MacDonald-MilLer's Building Performance Services to service the HVAC system in the new jail. The agreement includes Labor and materials, including all f iLters and extends the factory warranty of the HVAC equipment to two years versus one. Duration of the contract is one year, in the amount of $93,696, budgeted in the Maintenance Operating Expenses. 12. Approve Trilogy MedWaste Service Agreement to pickup medical waste generated by the Coroner's Office. Cost of services is charged by use and can be variable depending on the amount of waste generated. Cost to be paid from the Facilities Operating Expenses. FAIRGROUNDS / CENTRAL SERVICES 13. Approve estimate from Cortez Fencing, LLC for addition to the north fence Line to enclose a parts storage area that needs securing. Cost is $9,495.63 to be paid from the capital budget Line Fence Additions REET 1. This fund has a budget of $125,000, of which $68,843.33was used for the fence Line replacement contract. Page 7 of 9 BOCC Minutes Week of April 13, 2026 14. Approve Washington State Department of Agriculture (WSDA) Fairs Program Capital Project Grant Agreement in the amount of $225,000 to fund the Lighting along the green parking Lot fence or east side of the rodeo arena. The matching funds have been approved for this. Agreement to be electronically signed by the Chair of the Board. PUBLIC WORKS 15. Approve Correction to Request to Purchase approved on 3/26/2026. The previous authorization included a dollar amount from an early quote for 18 radios and 2 charging stations ($6,045.48). The corrected amount for the 20 radios and 2 charging stations is $6,694.98. TECHNOLOGY SERVICES 16. Approve Purchase Order No. 1072 to CDW-G for the Adobe software renewals in the amount of $44,883.55. This is a budgeted software maintenance renewal to be paid from Fund 501.0000., Quote #PVSF2222. 17. Approve Purchase Order No. 1073 to CivicPLus for annual renewal of the Acquia Web Governance Web & Web Accessibility Compliance 5k (fna: Monsido ADA) with 100 Additional PDF Accessibility Checks, 25 Additional HeatMaps, Page Assist and Page Correct in the amount of $12,664.38. This is a budgeted software renewal to be paid from Fund 501 .0000. MOVED BY COMMISSIONER JONES, SECONDED BY COMMISSIONER CARTER, TO APPROVE THE CONSENT AGENDA ITEMS 1 THROUGH 17 AS PRESENTED. MOTION PASSED UNANIMOUSLY. G. Board Discussion/Decision Items • Walk -On Item: o County Administrator Letter of Appreciation to Representative Dan Newhouse for the inclusion of the Coroner's Office Advanced Equipment Project in the submissions to the House Appropriations Committee. MOVED BY COMMISSIONER JONES, SECONDED BY COMMISSIONER CARTER, TO APPROVE THE LETTER OF APPRECIATION AS PRESENTED. THE MOTION PASSED UNANIMOUSLY. I. Adjournment The Commissioner's Meeting adjourned at 11:11 a.m. 11:30 a.m. — 12:00 p.m. Fairgrounds Event Security Procedure Discussion (Commissioner Carter did not attend) Page 8 of 9 BOCC Minutes Week of April 13, 2026 Staff Present: Jim McKiernan (via Zoom), Fairgrounds Director; Blair Kok, Risk & Safety Coordinator; Tom Gaines, County Administrator The following Topics were presented and discussed during the Fairgrounds Event Security Procedure Discussion: • Security Procedures for Events o Attendance, Alcohol Served • Requests for Waiving Security • Past Security Issues • Fairgrounds Director -Security Discretion • Policy Revision The Tuesday, April 14, 2026 session was closed at 11:42 a.m. Meeting Minutes for the week of April 13, 2026 were approved this �� day of IqVt7"' I _, 2026. or- Attest itLin E. Manell, Clerk of the Board BOARD OF COUNTY COMMISSIONERS Grant County, Washington Kevin Burges , hair F)7CC," S -e el Rob Jones, Vice -Chair n Cindy Ca ter, Mem er Page 9 of 9 BOCC Minutes Week of April 13, 2026