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Home My WebLink AboutMinutes - BOCCGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: BOCC REQUEST SUBMITTED BY: CEMANELL CONTACT PERSON ATTENDING ROUNDTABLE: CEMANELL CONFIDENTIAL INFORMATION: []YES ® NO onrE 04/09/2026 PHONE:2931 ❑Agreement / Contract ❑AP Vouchers []Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award []Bid Opening Scheduled []Boards / Committees ❑ Budget ❑Computer Related ❑County Code El Emergency Purchase ❑Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ® Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations -D—Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB ��.7- 7,77 Commissioner's Minu- • the week of -April • 2026. If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 0 N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO 0 N/A DATE OF ACTION: X16 -Z& DEFERRED OR CONTINUED TO: APPROVE: DENIED ABSTAIN D1: D2: D3: WITHDRAWN: 4/23/24 oyAN�' Co Grant County Board of Commissioners Meeting Minutes -4 Week of April 6, 2026 - April 12, 2026 All public meetings were held in person with public access allowed at Commission Chambers, 35 C Street NW, Ephrata, WA 98823 as well as via Zoom. Zoom recordings will be posted to the YouTube page Grant County, WA: BOCC. CALL TO ORDER The Grant County Commissioner's Session was called to order at 8:30 a.m. with Commissioners Burgess and Carter in attendance. Commissioner Jones attended via Zoom and joined in -person at 8:53 a.m. 8:30 a.m. - 9:30 a.m. County Administrator Update Staff Present: Tom Gaines, County Administrator; Andy Booth, Public Works; Caitlin Manell, Clerk of the Board The following Topics were presented and discussed during the County Administrator Update: • Courthouse Historic Grant Webinar • Meeting re: Equipment at the Jail o Roundabout (RAB) Closure • "We Are Counties" Facebook Campaign • Deputy Clerk of the Board Candidate Interviews • WSCAA Conference Attendance - Takeaways • Presentation to Yakima County re: New Jail o Other County Site Visits • 2026 Lase rfiche Empower- Office Coverage • Calendar Appointments: o Jail Tour w/ Sheriff's Office (4/27/26) o McKay Healthcare Facility Tour • Engineering Firm Termination Notice Error • Sheriff's Office Motorcycle Training • UpcomingGMPforCoroner'sOffice- Overall Budget • Wheeler Road Parking Lot RCW 42.30.110(1)(g) Commissioner Burgess called an Executive Session to order Job Applicant/ beginning at 8:56 a.m. to go until 9:14 a.m. In attendance were Evaluation Commissioners Burgess, Jones and Carter, Tom Gaines and Andy Booth. Commissioner Burgess closed the session at 9:14 a.m. 9:30 a.m. - 10: 00 a.m. Public Works Update Staff Present: Andy Booth, Director and John Brissey, Assistant Director; Barbara Duerbeck, Prosecuting Attorney's Office The following Topics were presented and discussed during the Public Works Update: • Accomplishments o Road District Projects, Transition out of Winter Equipment, Traffic Counts, Drumheller, Solid Waste • HLA Contract Severance o Future Conflicts of Interest (Public Works Directed to Contact CRAB for Input) o HLAto be Given Direction for Proceeding • Upcoming Hearings -Surplus of Items • Sold Bridge • Walk -On Request • New County Engineer Start Date • Stratford Road Work 10:00 a.m. - 10:15 a.m. Auditor's Office Update Staff Present: Michele Jadertund, Auditor; Mandy Kim, Accounting The following Topics were presented and discussed during the Auditor's Office Update: • 2025 Reconciliation Reports -Treasurer's Office Final Review • 2026 Reconciliations January through March • Dual Software Usage, Imports • GP End Date -Contract Payments • Tyler Tech HRM Software Implementation 10:15a.m.-10:30a.m. Treasurer's Office Update Staff Present: Carrie Heston, Treasurer's Office The following Topics were presented and discussed during the Treasurer's Office Update: • Refund Issued -Yahoo and SGL Holdings, LLC o Negative Collection Rates, Taxing District Impact Notices • New Check Reader Processing Speed Page 2 of 10 BOCC Minutes Week of April 6, 2026 10:30 a.m. - 10:45 a.m. Superior Court Update Staff Present: Judge Melissa ChLarson The following Topics were presented and discussed during the Superior Court Update: • New Judge - Civil Presiding • Employee Email Responses • Trial Movements • Jail Transfer- Remote Courts 10:45 a.m. -11:00 a.m. Commissioner Work Session Staff Present,.- Caitlin Manett, Clerk of the Board The following Topics were presented and discussed during the Commissioner Worl< Session: • Tourism Travel Planner Draft Review • New Hope Director Retirement Party • McKay Healthcare To u r - 4/22/26 at 10: 00 a.m. • C-PACE / C-PACER Program Availability Inquiry • Public Request re: Building Permit • Fairgrounds Fencing Replacement 11:00a.m.-12:00p.m. Position Management Review (PMR) (Cancelled) 12:00 p.m. - 12:15 p.m. Bid Opening and Award of County Paper of Record Staff Present: Caitlin ManelL, Clerk of the Board The following Topics were presented and discussed during the Bid Opening and Award of County Paper of Record: • Columbia Basin Publishing-$5.60 per column inch • Contract to be Drafted Following the B-id Opening, it was MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER JONES, TO APPROVE THE COLUMBIA BASIN HERALD BID SUBMITTED FOR THE COUNTY PAPER OF RECORD. MOTION PASSED UNANIMOUSLY. 12:15 p.m. - 12:45 p.m. Budget & Finance Meeting Page 3 of 10 BOCC Minutes Week of April 6,2026 Staff Present: Michele Jaderlund, Auditor; Carrie Heston, Treasurer's Office; Mandy Kim and Amanda Simonsen, Accounting The following Topics were presented and discussed during the Budget & Finance Meeting: • REET Assessor Negative Balance • Cash on Hand - February Balances • Current Expense Trends- Expenditure Report Review 12:45 p.m. - 1:00 P.M. DRS Petition Discussion Staff Present: Trevor Bevier, Civil Deputy Prosecuting Attorney The following Topics were presented and discussed during the DRS Petition Discussion: RCW 42.30.11 0(1)(i) Commissioner Burgess called an Executive Session to order Litigation beginning at 12:46 p.m. to go until 12:56 p.m. In attendance were Commissioners Burgess, Jones and Carter and Trevor Bevier. Commissioner Burgess closed the session at 12:56 p.m. Following the Executive Session,, it was MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER JONES, TO APPEAL THE DRS DECISION. MOTION PASSED UNANIMOUSLY. The Monday, April 6, 2026 session was closed at 12:57 p.m. The session was re -opened on Tuesday, April 7, 2026, at 9:00 a.m. with Commissioners Burgess and Jones in attendance. Commissioner Carter attended via Zoom at 9:02 a.m. and joined in person at 9:30 a.m. 9:00 a.m. - 9:30 a.m. Consent Agenda Review/Work Session Staff Present: Tom Gaines, County Administrator; Caitlin Manell, Commissioner's Office The following Topics were presented and discussed during the Consent Agenda Review/Work Session: • Items to be moved to Board Discussion/Decisions o Walk -On Requests: Public Works, Commissioner's Office • Deputy Clerk Interviews • Hearings Today Page 4 of 10 BOCC Minutes Week of April 6, 2026 9:30 a.m. - 10: 00 a.m. Sheriff's Office Update Staff Present: Sheriff Joe Kriete, Undersheriff Gary Mansford; Trevor Bevier, Prosecuting Attorney's Office; Tom Gaines, County Administrator The following Topics were presented and discussed during the Sheriff's Office Update: • ER&R Fuel Rates • Dedication of New Emergency Operations Center o Alternate Options, History of Dedication • Outside County Jail Visits RCW42.30.110(l)(i) Commissioner Burgess called an Executive Session to order Litigation beginning at 9:45 a.m. to go until 9:55 a.m. In attendance were Commissioners Burgess, Jones and Carter, Sheriff Joe Kriete, Undersheriff Gary Mansford, Trevor Bevier and Tom Gaines. Commissioner Burgess closed the session at 9:55 a.m. 10:00a.m.-11:00a.m. Human Resources Update Staff Present: Decorah Anderson -Cook, Director and.Gina Saldana, Assistant Director; Tom Gaines, County Administrator; Sheriff Joe Kriete The following Topics were presented and discussed during the Human Resources Update: • Open Forum for Public Comment o The floor was open to members of the public to speak with a 5-minute total Limit for Human Resources related topics only. There was no .Public Comment provided. • Recru,itment - 14 Posted Open Positions • Personnel Action Requests (PARs): o Amy Blair (2 total) for Contractual Language Not Captured and Starting Step Error Correction (Signed) o Blair Kok Annual Step Increase (Signed) • Department Head Performance Evaluation Process o Board Chair w/ County Administrator to Conduct Annual Reviews ■ ALL Information to Entire Board o County Admin and BOCC to Sign PARs • Deputy Clerk Candidate Interviews • Policy Update • Tyler Tech On -Site Parallel Testing o Accounting Imports, Data Access Page 5 of 10 BOCC Minutes Week of April 6, 2026 • Budget & Finance Review RCW42.30.110(l)(g) Commissioner Burgess called an Executive Session to order Personnel Disciplinary beginning at 10:15 a.m. to go until 10:25 a.m. In attendance Matters were Commissioners Burgess, Jones and Carter, Decorah Anderson -Cook, Gina SaLdana and Tom Gaines. The session continued until 10:35 a.m. and continued again until 10:40 a.m. Commissioner Burgess closed the session at 10:40 a.m. 11:00 a.m. A. Call to Order B. Open Forum for Public Comment The floor was open to members of the public to speak with a 3- minute Limit per person and a 15-minute total Limit. Public Comment was provided about the following topics: • None C. Approval of Agenda MOVED BY COMMISSIONER JONES, SECONDED BY COMMISSIONER CARTER, TO APPROVE THE AGENDA AS PRESENTED. MOTION PASSED UNANIMOUSLY. D. Board Correspondence • Request from News Reporter to Attend Facility Tours E. Commissioner's Roundtable -Miscellaneous Discussion The following topics were presented and discussed during the Commissioner's Roundtable - Misc. Discussion: • Walk -On Requests F. Consent Agenda The following items are considered routine or were presented to Commissioners during earlier sessions Listed above. ALL items are enacted by one motion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1 Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a Listing, and made available to the Board. (in the amount of $6439035.05) Page 6 of 10 BOCC Minutes Week of April 6, 2026 COMMISSIONER'S OFFICE 2. Approve Commissioner's Minutes for the week of March 23, 2026. 3. Approve Commissioner's Minutes for the week of March 30, 2026. 4. Approve Invoices to Coulee Creative Co. in the amount of $45,248.41 to be paid from Fund 114.0000. 5. Approve 2026 Agreement regarding Use of County Property for Public Purpose with the Ephrata Chamber of Commerce for the 113 th Sage-N-Sun Festival. This has also been reviewed and approved by Facilities & Maintenance. 6. Approve request for Public Hearing fora budget extension for the Strategic Infrastructure Program (SIP) projects approved January 27, 2026 and March 24, 2026. Total committed funds is $1,671,046. (The Hearing was scheduled for 5/5/26 at 11:30 a.m.) 7. DENY Cannabis License Application for Change of Location Producer Tier 3 for PEAK SUPPLY to be Located at 22745 Road 4 SE Suite C, Warden WA 98857. This has been reviewed by Development Services. FACILITIES & MAINTENANCE / FAIRGROUNDS 8. Approve Contract with Cortez Fencing LLC in the amount of $68,843.33forfencingonthe Fairgrounds. This will be paid from the Capital Budget Line — Fence Additions, BEET 1. PUBLIC WORKS 9. Approve Resolution No. 26-027-CC Notice of Completion of the Ephrata Landfill Phase 4 Development. 10. Approve Award Recommendation and Award Letter for the purchase of Strip Bristles and Pickup Broom Bristles, to be awarded to Ironclad Company, for the contract amount of $25,227.90 for the strip bristles and $5,585.70 for the pickup broom bristles. 11. Approve Public Meeting Room Application Form to help Grant County Public Works minimize Liability, offset costs and ensure compliance regarding non -Grant County government groups hosting meetings in the Public Meeting Room. SHERIFF'S OFFICE 12. Approve Notice of Termination of Month -to -Month Tenancy to terminate the Lease with Steve and Chris Molitor for the building currently being utilized for vehicle/evidence storage. The termination will be effective 8/31/2026. 13. Approve Out of State Travel Request for Deputy Jordan Ulrich to attend mandatory Basic Police Motorcycle Training in Hillsboro, OR. Dates of travel are April 26, 2026 — May 8, 2026. Estimated cost of travel is $3,258.00. Page 7 of 10 BOCC Minutes Week of April 6, 2026 TECHNOLOGY SERVICES 14. Approve Purchase Order No. 1069 to Ednetics for Cisco Umbrella renewal and request for approval of 36-month Managed Service Agreement #EU-36-WAGC-1 20326 in the amount of $57,569.13. Payments of $19,189.71 will be made yearly using Budgeted Software Maintenance Fund 501.0000. 15. Approve Purchase Order No. 1070 to LexipoL for Annual Law Enforcement Policy Manual & Daily Training Bulletins used by the Grant County Sheriff's Office (GCSO) in the amount of $13,656.00. Term is May 1, 2026 to April 30, 2027. To be paid from Budgeted Software Maintenance Fund 501.0000. MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER JONES, TO APPROVE THE CONSENT AGENDA ITEMS 1 THROUGH 15 AS PRESENTED. MOTION PASSED UNANIMOUSLY. G. Board Discussion/Decision Items • Walk -On Request: o Commissioner's Office Award Letter to the Columbia Basin Herald for the County Paper of Record for printing County Legal Notices at $5.60 per column inch. o Public Works Supplemental Agreement Number 2 with Universal Field Services, Inc. and Washington State Department of Transportation for the Westshore Drive Reconstruction Project, increasing the New Maximum Amount Payable to $71,732.40. MOVED BY COMMISSIONER JONES, SECONDED BY COMMISSIONER CARTER, TO APPROVE THE TWO WALK-ON ITEMS AS PRESENTED. MOTION PASSED UNANIMOUSLY. I. Adjournment The Commissioner's Meeting adjourned at 11: 17 a.m. 11:30a.m.-1111:45a.m. Open Record Public Hearing, Public Comment on Extension of Moratorium on New Commercial and Industrial Wind Projects Staff Present: Jim Anderson -Cook and Michelle Mercer, Development Services Public: See Sign -in Sheet Page 8 of 10 BOCC Minutes Week of April 6, 2026 Approved via This being the date set, and proper notices having been Ordinance No. 26-020® posted and published in accordance with Local and state CC on 311612026 Laws, Commissioner Jones opened the public hearing on At)riL 7, 2026, at 11:30 a.m. to take public comment on the recently adopted Ordinance 26-020-CC, regarding an extension to Ordinance 25-083-CC relating to a moratorium on any and all new commercial and industrial wind projects. Michelle Mercer, Planning Manager, gave an overview of the Ordinance. No Public Comment was given. MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER JONES, TO CLOSE THE PUBLIC COMMENT PORTION OF THE HEARING. MOTION PASSED The Public Hearing was recessed at 11:32 a.m. Staff Present: John Spiess, Public Works Public: See Sign -in Sheet Approved via This being the date set, and proper notices having been Resolution No. 26-028- posted and published in accordance with local and state CC Laws, Commissioner Jones opened the public hearing on April 7, 2026, at 11:45 a.m. to consider a request by Public Works to declare surplus certain county -owned property. Once declared surplus, the items will be sold at public auction through www. "uLic�s_urpAua.,.com- John Spiess gave an overview of the items and the request. No Public Comment was given. MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER JON ES, TO CLOSE THE PUBLIC COMMENT PORTION OF THE HEARING. MOTION PASSED L1 rk II WT' 1011164 Following the motion, it was Page 9 of 10 BOCC Minutes Week of April 6,2026 MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER JONES, TO APPROVE THE SURPLUS OF THE ITEMS TO BE SOLD AT PUBLIC AUCTION. MOTION PASSED UNANIMOUSLY. The Public Hearing was recessed at 11:49 a.m. The Tuesday, April 7, 2026 session was closed at 11:49 a.m. Meeting Minutes for the week of April 6, 2026 were approved this day of 2026. Attest: Caitlin E. Manell, Clerk of the Board BOARD OF COUNTY COMMISSIONERS Grant County, Washington 61� Kevin Burgess- hair Page 10 of 10 BOCC Minutes Week of April 6, 2026